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Created page with "2023 Scholarship Committee Documents The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u..."
[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]
The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
|
|
| ALL as available
|-
| ''Call for individual donations to the Angel Fund''
|
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| ALL - email discussion
|-
| Finalize call for applications & application format
|
|
|
|-
| Put out call for applications
|
| Includes identifying channels, communities, organizations to target
|
|-
| Reminder call
|
|
|
|-
| Create evaluation rubric
|
|
|
|-
| Application deadline
|
|
|
|-
| Confirm application receipt
|
|
|
|-
| Follow up about missing information
|
|
|
|-
| Review & rate applications individually
|
| "Individually" as in each committee member
|
|-
| Committee meeting to discuss applications, choose recipients
|
|
| ALL - multiple meetings if needed or send written feedback
|-
| Request references
|
| Can be via email or Skype/phone
|
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Reference deadline
|
|
|
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
|
|
|
|-
| Recipients confirm participation, meeting interest, buddy system interest
|
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
|
|
|
|-
| Recruit conference buddies
|
| Can put in the same email as awardee announcement
|
|-
| Match awardees with conference buddies
|
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| ''Housing preference''
| '' ''
|
| '' ''
|-
| 1-on-1 meetings with awardees
|
| Welcome, Q&A about anything
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|colspan="3"|
|-
| Conference on-site contacts
|
|
|
|-
| Pre-preconference meetup
|
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}
The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
|
|
| ALL as available
|-
| ''Call for individual donations to the Angel Fund''
|
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| ALL - email discussion
|-
| Finalize call for applications & application format
|
|
|
|-
| Put out call for applications
|
| Includes identifying channels, communities, organizations to target
|
|-
| Reminder call
|
|
|
|-
| Create evaluation rubric
|
|
|
|-
| Application deadline
|
|
|
|-
| Confirm application receipt
|
|
|
|-
| Follow up about missing information
|
|
|
|-
| Review & rate applications individually
|
| "Individually" as in each committee member
|
|-
| Committee meeting to discuss applications, choose recipients
|
|
| ALL - multiple meetings if needed or send written feedback
|-
| Request references
|
| Can be via email or Skype/phone
|
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Reference deadline
|
|
|
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
|
|
|
|-
| Recipients confirm participation, meeting interest, buddy system interest
|
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
|
|
|
|-
| Recruit conference buddies
|
| Can put in the same email as awardee announcement
|
|-
| Match awardees with conference buddies
|
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| ''Housing preference''
| '' ''
|
| '' ''
|-
| 1-on-1 meetings with awardees
|
| Welcome, Q&A about anything
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|colspan="3"|
|-
| Conference on-site contacts
|
|
|
|-
| Pre-preconference meetup
|
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}
