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2023 Scholarship Documents/Call for appliations

2,885 bytes added, 19:57, 22 November 2022
Created page with "2023 Scholarship Committee Documents The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u..."
[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
|
|
| ALL as available
|-
| ''Call for individual donations to the Angel Fund''
|
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| ALL - email discussion
|-
| Finalize call for applications & application format
|
|
|
|-
| Put out call for applications
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| Includes identifying channels, communities, organizations to target
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|-
| Reminder call
|
|
|
|-
| Create evaluation rubric
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|
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|-
| Application deadline
|
|
|
|-
| Confirm application receipt
|
|
|
|-
| Follow up about missing information
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|
|
|-
| Review & rate applications individually
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| "Individually" as in each committee member
|
|-
| Committee meeting to discuss applications, choose recipients
|
|
| ALL - multiple meetings if needed or send written feedback
|-
| Request references
|
| Can be via email or Skype/phone
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|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Reference deadline
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|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
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|-
| Recipients confirm participation, meeting interest, buddy system interest
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|
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|-
| Follow up with waitlisted applicants
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|-
| Announce awardees
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|-
| Recruit conference buddies
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| Can put in the same email as awardee announcement
|
|-
| Match awardees with conference buddies
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| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
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| A Very Informative Email
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|-
| Coordinate with CONCENTRA: awardee names & contact email
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| Rolling as confirmations come in
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|-
| ''Housing preference''
| '' ''
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| '' ''
|-
| 1-on-1 meetings with awardees
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| Welcome, Q&A about anything
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
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|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|colspan="3"|
|-
| Conference on-site contacts
|
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|-
| Pre-preconference meetup
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|-
| Group lunch
|
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|-
| Lessons learned
|
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| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

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