Code4Lib - User contributions [en]

Code4Lib 2023 Conference Committees

2022-10-19T14:45:47Z

Aaschurr:

= Code4Lib 2023 Conference Committees =

Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2023 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: Princeton University
* Dates: March 14-17, 2023

== Local Planning Committee ==
The LPC is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* Kate Lynch - (katelynch@princeton.edu) - Chair, Primary Contact
* Esmé Cowles - (escowles@princeton.edu) - Documentarian & Secondary Contact
* Greg Murray - (gregory.murray@ptsem.edu) - Tertiary Contact
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Website Working Group ==
This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[2023 Website Working Group Documents|2023 Website Working Group Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Craig Rosenbeck (rosenbeck_craig@roberts.edu) - Volunteer
* Robert-Anthony Lee-Faison (rl3667-at-princeton-dot-edu) - Volunteer
* Your Name Here - Volunteer

== Budget and Sponsorship Committee ==
This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.

[[2023 Budget and Sponsorship Documents|2023 Budget and Sponsorship Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Linda Salvesen - (salvesenl@wpunj.edu) - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

[[2023 Keynote Documents|2023 Keynote Documents]]

[[2023 Keynote Speakers Nominations|2023 Keynote Speakers Nominations]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Ranti Junus - Volunteer
* Tyler N Wade-(tw8766@princeton.edu) - Volunteer
* Your Name Here - Volunteer

== Pre-conference Committee ==
This committee plans the post-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

[[2023 Pre-conference Documents|2023 Pre-conference Documents]]

* Ann Marie Mesco - (mesco@andrew.cmu.edu) - Primary Contact, Chair
* Andrea Schurr - (Andrea-Schurr@utc.edu) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

[[2023 Program Documents|2023 Program Documents]]

* Matt Sherman - (matt.r.sherman-at-gmail-com) - Primary Contact, Chair
* Dre (akorphan) - Secondary Contact, CoChair
* Andrew Battelini - (abattel@emory.edu)- Documentarian
* Ranti Junus (junus-at-msu-edu) - Volunteer
* Emily Boss (eboss-at-unr-edu) - Volunteer
* [[User:highermath|Cary Gordon]] - Volunteer

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

[[2023 Scholarship Documents|2023 Scholarship Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* Bess Sadler - (bess-dot-sadler-at-princeton-dot-edu) - Secondary Contact, CoChair
* Soojeong Herring - (soojeong-dot-herring-at-colostate-dot-edu) - Documentarian
* Yongming Wang - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Community Support Squad (CSS) ==
This group responds to violations and concerns regarding [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md the Code4Lib code of conduct] and ensures that the event is safe and enjoyable for all attendees. More details here: https://2022.code4lib.org/conduct/#volunteers

* Coordinator: Bess Sadler - bess-dot-sadler-at-princeton-dot-edu
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== T-Shirt Committee ==
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

[[2023 T-Shirt Documents|2023 T-Shirt Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Online Volunteer Committee ==

This committee wrangles people to volunteer for the following duties:

'''Looking for opportunities to help out at the conference? See [[2023 Conference Volunteers]]'''

[[2023 Online Volunteer Documents|2023 Online Volunteer Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Social Activities Committee ==

This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.

2023 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Streaming Video Committee ==
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and possibly running the camera during the conference.

[[2023 Streaming Video Documents|2023 Streaming Video Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* [[User:ksclarke|Kevin S. Clarke]] - Volunteer
* [[User:highermath|Cary Gordon]] - Volunteer

== Code4Lib 2023 Host Voting Committee ==
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

[[2023 Host Voting Documents|2023 Host Voting Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Book Giveaway Committee ==
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).

[[2023 Book Giveaway Documents|2023 Book Giveaway Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== IRC and Slack Committee ==
This committee will assist attendees with IRC and Slack.

[[2023 IRC and Slack Documents|2023 IRC and Slack Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Accessibility Committee ==
Document and address major points of the conference that are not accessible for conference attendees.

[[2023 Accessibility Documents|2023 Accessibility Documents]]

* Kate Deibel - (kndeibel@metageekery.org) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Whatever Committee ==
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

[[2023 Whatever Documents|2023 Whatever Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

[[Category:Code4Lib2023]]

Code4Lib 2022 Conference Committees

2021-09-24T17:33:54Z

Aaschurr: /* Pre-conference Committee */

= Code4Lib 2022 Conference Committees =

Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2022 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Your Name Here -conferences:

== Planning Committee ==
This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* Karlen Chase - (klchase@buffalo.edu) - Chair, Primary Contact
* Sarah Cogley - (smpinard@buffalo.edu) - Documentarian & Secondary Contact
* Omar Brown - (omarbrow@buffalo.edu) - Tertiary Contact
* Blake Carver - (blake.carver@lyrasis.org) - Tertiary Contact
* Francis Kayiwa - (kayiwa at princeton dot edu) - Tertiary Contact
* Carolyn Klotzbach-Russell - (cmklotzb@buffalo.edu) - Tertiary Contact
* Molly Maloney - (mkm9@buffalo.edu) - Tertiary Contact
* Amanda McCormick - (afm33@buffalo.edu) - Tertiary Contact
* Rose Orcutt - (rmorcutt@buffalo.edu) - Tertiary Contact

== Website Working Group ==
This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[2022 Website Working Group Documents|2022 Website Working Group Documents]]

* [[User:derekz| Derek Zoladz]] - (derekz@ohionet.org0 - Primary Contact AKA Chair
* [[User:Phette23|Eric Phetteplace]] - (phette23@gmail.com) - Secondary Contact AKA CoChair
* Blake Carver - (blake.carver@lyrasis.org) - Planning Committee Contact
* Jenn Colt - (jrc88@cornell.edu) - Documentarian
* Ranti Junus (Michigan State University) - Volunteer
* Jerry Yarnetsky (Miami University of Ohio) - Volunteer
* [[User:KaitlinNewson|Kaitlin Newson]] - Volunteer

== Budget and Sponsorship Committee ==
This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.

[[2022 Budget and Sponsorship Documents|2022 Budget and Sponsorship Documents]]

* Your Name Here - Primary Contact AKA Chair
* Your Name Here - Secondary Contact AKA CoChair
* Sarah Cogley - (smpinard@buffalo.edu) - Planning Committee Contact
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* - ex officio, fiscal host (CLIR/DLF)

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

[[2022 Keynote Documents|2022 Keynote Documents]]

[[2022 Keynote Speakers Nominations|2022 Keynote Speakers Nominations]]

* Margaret Heller - (mheller1 at luc dot edu) - Primary Contact AKA Chair
* Chad Nelson (chadbnelson at gmail dot com) - Secondary Contact AKA CoChair
* Francis Kayiwa - (kayiwa at princeton dot edu) - Planning Committee Contact
* Your Name Here - Documentarian
* Daricus Larry (dlarry@arizona.edu) - Volunteer
* Your Name Here - Volunteer

== Pre-conference Committee ==
This committee plans the post-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

[[2022 Pre-conference Documents|2022 Pre-conference Documents]]

* Tod Olson - (tod at uchicago dot edu) - Primary Contact AKA Chair
* Andrea Schurr - (Andrea-Schurr@utc.edu) - Secondary Contact AKA CoChair
* Rose Orcutt - (rmorcutt@buffalo.edu) - Planning Committee Contact
* Ann Marie Mesco - (mesco@andrew.cmu.edu) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

[[2022 Program Documents|2022 Program Documents]]

* Your Name Here - Primary Contact AKA Chair
* Daricus Larry - (dlarry@arizona.edu) - Secondary Contact AKA CoChair
* Karlen Chase - (klchase@buffalo.edu) - Planning Committee Contact
* Your Name Here - Documentarian
* Matt Sherman - (matt.r.sherman@gmail.com) - Volunteer
* Dre - (akorphan@ncsu.edu) - Volunteer
* Jingjing Wu - (jingjing.wu@ttu.edu) - Volunteer
* Jessica McMillen - (jessica.mcmillen@mail.wvu.edu) - Volunteer
* Emily Boss - (eboss@unr.edu) - Volunteer

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

[[2022 Scholarship Documents|2022 Scholarship Documents]]

* Your Name Here - Primary Contact AKA Chair
* Your Name Here - Secondary Contact AKA CoChair
* Amanda McCormick - (afm33@buffalo.edu) - Planning Committee Contact
* Your Name Here - Documentarian
* [[User:MairelysLemus-Rojas|Mairelys Lemus-Rojas]] - Volunteer
* Your Name Here - Volunteer

== Community Support Squad (CSS) ==
This group enforces [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md the Code4Lib code of conduct] and ensures that the event is safe and enjoyable for all attendees.

'''Community Support Volunteers'''

[[2022 Community Support Documents|2022 Community Support Documents]]

* Your Name Here - Co-Coordinator
* Your Name Here - Co-Coordinator
* [[User:Phette23|Eric Phetteplace]] - (phette23@gmail.com) - volunteer

== T-Shirt Committee ==
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

[[2022 T-Shirt Documents|2022 T-Shirt Documents]]

* Your Name Here - Primary Contact AKA Chair
* Your Name Here - Secondary Contact AKA CoChair
* Molly Maloney - (mkm9@buffalo.edu) - Planning Committee Contact
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Online Volunteer Committee ==

This committee wrangles people to volunteer for the following duties:

'''Looking for opportunities to help out at the conference? See [[2022 Conference Volunteers]]'''

[[2022 Online Volunteer Documents|2022 Online Volunteer Documents]]

* Your Name Here - Primary Contact AKA Chair
* Your Name Here - Secondary Contact AKA CoChair
* Your Name Here - Planning Contact
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Social Activities Committee ==

This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.

2022 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder

* Your Name Here - Primary Contact AKA Chair
* Your Name Here - Secondary Contact AKA CoChair
* Rose Orcutt - (rmorcutt@buffalo.edu) - Planning Committee Contact
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Streaming Video Committee ==
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and, of course, actually running the camera during the conference.

[[2022 Streaming Video Documents|2022 Streaming Video Documents]]

* [[User:DataGazetteer|Peter Murray]] - Primary Contact AKA Chair
* [[User:highermath|Cary Gordon]] - Secondary Contact AKA CoChair
* Omar Brown - (omarbrow@buffalo.edu) - Planning Committee Contact
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Code4Lib 2023 Host Voting Committee ==
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

[[2023 Host Voting Documents|2023 Host Voting Documents]]

* Your Name Here - Primary Contact AKA Chair
* Your Name Here - Secondary Contact AKA CoChair
* Your Name Here - Planning Committee Contact
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Book Giveaway Committee ==
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).

[[2022 Book Giveaway Documents|2022 Book Giveaway Documents]]

* Your Name Here - Primary Contact AKA Chair
* Your Name Here - Secondary Contact AKA CoChair
* Your Name Here - Planning Committee Contact
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== IRC and Slack Committee ==
This committee will assist attendees with IRC and Slack.

[[2022 IRC and Slack Documents|2022 IRC and Slack Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Planning Committee Contact
* Your Name Here - Documentarian
* Daricus Larry (dlarry@arizona.edu) - Volunteer
* [[User:highermath|Cary Gordon]] - Volunteer

== Accessibility Committee ==
Document and address major points of the conference that are not accessible for conference attendees.

[[2022 Accessibility Documents|2022 Accessibility Documents]]

* Kate Deibel (katherine.deibel@gmail.com) - Primary Contact aka Chair
* Your Name Here - Documentarian
* Carolyn Klotzbach-Russell - (cmklotzb@buffalo.edu) - Planning Committee Contact
* [[User:KaitlinNewson|Kaitlin Newson]] - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Whatever Committee ==
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

[[2022 Whatever Documents|2022 Whatever Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Documentarian
* Your Name Here - Planning Committee Contact
* Your Name Here - Volunteer
* Your Name Here - Volunteer

[[Category:Code4Lib2022]]

Code4Lib 2020 Conference Committees

2019-09-23T16:10:17Z

Aaschurr: /* Sponsorship Committee */

= Code4Lib 2020 Conference Committees =

Hosting a conference is incredibly complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2020 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: '''[https://www.marriott.com/hotels/travel/pitwi-the-westin-pittsburgh/ The Westin Pittsburgh]''' Downtown, Pittsburgh, PA
* Dates: March 08 (pre-con) - 22, 2020
** Pre-conferences: March 08, 2020
** Main meeting: March 09-11, 2020
** Post conference activities: Coming Soon

== Local Planning Committee ==
This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* [mailto:kr2e@andrew.cmu.edu Ken Rose], Carnegie Mellon University - Chair, Primary Contact
* [mailto:jglenn@andrew.cmu.edu Jason Glenn], Carnegie Mellon University - Tertiary Contact
* [mailto:mesco@andrew.cmu.edu Ann Marie Mesco], Carnegie Mellon University - Tertiary Contact
* [mailto:jcorrin@andrew.cmu.edu Julia Corrin], Carnegie Mellon University - Tertiary Contact
* [mailto:LusterD@Cmoa.Org Dominique Luster], Carnegie Museum of Art - Tertiary Contact
* [mailto:gesina.a.phillips@gmail.com Gesina Phillips], University of Pittsburgh - Tertiary Contact
* [mailto:sriffe@andrew.cmu.edu Shannon Riffe], Carnegie Mellon University - Tertiary Contact
* [mailto:rashid@andrew.cmu.edu Rashid Siddiqui], Carnegie Mellon University - Tertiary Contact
* [mailto:MStrauss@heinzhistorycenter.org Matthew Strauss], Heinz History Center - Tertiary Contact
* [mailto:MTighe1@Chatham.edu Molly Tighe], Chatham University - Tertiary Contact
* [mailto:tyt3@pitt.edu Tyrica Terry Kapral], University of Pittsburgh - Tertiary Contact
* [mailto:rspotts@andrew.cmu.edu Angelina R Spotts], Carnegie Mellon University - Volunteer
* [mailto:hickss1@duq.edu Sarah Hicks], Duquesne University - Volunteer

== Website Working Group ==
This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[2020 Website Working Group Documents|2020 Website Working Group Documents]]

* [[User:Phette23|Eric Phetteplace]] - Primary Contact aka Chair
* [[User:KaitlinNewson|Kaitlin Newson]] (v) - Secondary Contact aka Co-Chair
* [mailto:mesco@andrew.cmu.edu Ann Marie Mesco], Carnegie Mellon University - Local Planning Contact
* Your Name Here - Documentarian
* Julia Caffrey (newbie) - Volunteer
* [[User:Ranti|Ranti Junus]] (v) - Volunteer
* [[User:Tomkeays|Tom Keays]] - Volunteer
* [[User:KellyHiser|Kelly Hiser]] (newbie) - Volunteer
* [mailto:qum@miamioh.edu Meng Qu] (newbie) - Volunteer
* [[User:Derekz| Derek Zoladz]] (newbie) - Volunteer

== Budget Committee ==
This group will focus on making sure we are appropriately planning for budgetary issues.

[[2020 Budget and Sponsorship Documents|2020 Budget and Sponsorship Documents]]

* [mailto:swayh@oclc.org Hank Sway] - Primary Contact AKA Chair (veteran of 2018)
* [mailto:gmcharlt@gmail.com Galen Charlton] - Secondary Contact and Co-Chair (veteran of 2017 and 2018)
* [mailto:nbharti@andrew.cmu.edu Neelam Bharti] - Local Planning Contact
* [mailto:gmcharlt@gmail.com Galen Charlton] - Documentarian (veteran of 2017 and 2018)
* [mailto:bethany@clir.org Bethany Nowviskie] - ex officio, fiscal host (CLIR/DLF)

== Sponsorship Committee ==
This group involves working with the LPC and budget committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.

[[2020 Budget and Sponsorship Documents|2020 Budget and Sponsorship Documents]]

* Mary Jinglewski - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact
* Janna Avon - Documentarian
* [mailto:gmcharlt@gmail.com Galen Charlton] - Volunteer
* [mailto:Andrea-Schurr@utc.edu Andrea Schurr] - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

[[2020 Keynote Documents|2020 Keynote Documents]]

* [mailto:LusterD@Cmoa.Org Dominique Luster], Carnegie Museum of Art - Primary Contact aka Chair
* [mailto:wladimir.labeikovsky@ucdenver.edu Wladimir Labeikovsky], University of Colorado Anschutz Medical Campus - Secondary Contact aka Co-Chair (newbie)
* [mailto:hickss1@duq.edu Sarah Hicks], Duquesne University - Local Planning Contact
* [mailto:sxb891@case.edu Stephanie Becker], Case Western Reserve University - Documentarian
* [mailto:subrama@purdue.edu Annapurni Subramaniam],Purdue University - Volunteer
* [mailto:clara.turp@mcgill.ca Clara Turp], McGill University - Volunteer
* [mailto:eslayton@andrew.cmu.edu Emma Slayton], Carnegie Mellon University - Volunteer

== Pre-conference Committee ==
This committee plans the pre-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

[[2020 Pre-conference Documents|2020 Pre-conference Documents]]

* [mailto:jglenn@andrew.cmu.edu Jason Glenn] - Primary Contact aka Chair
* [mailto:mesco@andrew.cmu.edu Ann Marie Mesco] - Local Planning Contact
* [mailto:rspotts@andrew.cmu.edu Angelina R Spotts] - Documentarian
* [mailto:tod@uchicago.edu Tod Olson] (v) - Volunteer
* [mailto:mike.taylor@nau.edu Mike Taylor] - Volunteer
* [mailto:KHaley@mwa.org Kathleen Haley] (v) - Volunteer
* Your Name Here - Volunteer

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

[[2020 Program Documents|2020 Program Documents]]

* Your Name Here - Primary Contact aka Chair
* [mailto:gesina.a.phillips@gmail.com Gesina Phillips] University of Pittsburgh - Local Planning Contact
* [mailto:lillyho@gmail.com Lilly Ho] - Volunteer
* [mailto:akorphan@ncsu.edu Dre] - Volunteer
* [mailto:matt.r.sherman@gmail.com Matt Sherman] - Volunteer
* [mailto:bomanc@oclc.org Craig Boman] - Volunteer
* [[User:highermath|Cary Gordon]], Cherry Hill Company - Volunteer

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

[[2020 Scholarship Documents|2020 Scholarship Documents]]

* Your Name Here - Primary Contact aka Co-Chair
* Your Name Here - Primary Contact aka Co-Chair
* Your Name Here - Local Planning Contact
* Your Name Here - Documentarian
* [mailto:mlemusro@iupui.edu Mairelys Lemus-Rojas] - Volunteer
* [mailto:ylee4@uottawa.ca Yoo Young Lee] - Volunteer
* Your Name Here - (Volunteer)

== T-Shirt Committee ==
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

[[2020 T-Shirt Documents|2020 T-Shirt Documents]]

* Your Name Here - Primary Contact aka Chair
* [mailto:tfluhr@iit.edu Tim Fluhr] Illinois Institute of Technology - Secondary Contact aka Co-Chair
* [mailto:rashid@andrew.edu Rashid Siddiqui] Carnegie Mellon University - Local Planning Contact
* Your Name Here - Documentarian
* [mailto:mnarlock@nd.edu Mikala Narlock] University of Notre Dame - Volunteer

== Onsite Volunteer Committee ==

This committee wrangles people to volunteer for the following duties:

'''Looking for opportunities to help out at the conference? See [[2020 Conference Volunteers]]'''

[[2020 Onsite Volunteer Documents|2020 Onsite Volunteer Documents]]

* Your Name Here - Primary Contact aka (Co-)Chair
* Your Name Here - Secondary Contact aka Co-Chair
* [mailto:jenn@concentra-cms.com Jennifer Cummings] & [mailto:kathy@concentra-cms.com Kathy Azevedo] - Local Planning Contact
* Your Name Here - Documentarian
* [mailto:kbehrman@andrew.cmu.edu Katie Behrman] - Volunteer
* Your Name Here - Volunteer

== Social Activities Committee ==
This committee works closely with the local programming committee in organizing events outside of conference hours. This committee is in charge of organizing the Newcomer Dinner (traditionally held the night before the first day of the main conference) as well as ensuring that there is a variety of different events to cater to different interests (alcoholic/non-alcoholic, carnivore/vegan, mainstream/niche, and everything in between).

[https://drive.google.com/drive/folders/1NX5H8G7oRW6-xLi47tnQOoOSNy2Ps2Bu?usp=sharing Social Activities Documents (Members Only)]

Conference goers - The page you are looking for is coming soon... [[2020 Social Activities]]

* [mailto:LusterD@Cmoa.Org Dominique Luster], Carnegie Museum of Art - Co-Chair
* [[User:Yoosebj|Becky Yoose]] - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact
* meredith.c.broadway@vanderbilt.edu Meredith Broadway, Vanderbilt University - Documentarian
* [mailto:eslayton@andrew.cmu.edu Emma Slayton], Carnegie Mellon University - Volunteer
* [mailto:kbehrman@andrew.cmu.edu Katie Behrman], Carnegie Mellon University - Volunteer

== Streaming Video Committee ==
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and, of course, actually running the camera during the conference.

[[2020 Streaming Video Documents|2020 Streaming Video Documents]]

* [mailto:jester@dltj.org Peter Murray] - Chair (note: what Cary doesn't have, I have.... ;-) )
* [mailto:roytennant@gmail.com Roy Tennant] - Secondary Contact aka Co-Chair
* [mailto:jenn@concentra-cms.com Jennifer Cummings] - Local Planning Contact
* Your Name Here - Documentarian
* [[User:highermath|Cary Gordon]], Cherry Hill Company - Volunteer (note: I have most needed equipment.)
* [mailto:fu@usna.edu Li Fu], U.S. Naval Academy - Volunteer

== Code4Lib 2021 Host Voting Committee ==
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

[[2021 Host Voting Documents|2021 Host Voting Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Book Giveaway Committee ==
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).

[[2020 Book Giveaway Documents|2020 Book Giveaway Documents]]

* [[User:JulieSwierczek|Julie C. Swierczek]] - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== IRC and Slack Committee ==
Coordinate with freenode to ensure that the #code4lib IRC & Slack channels can handle the extra traffic during the conference. Also responsible for recruiting and advertising IRC helpers at the conference.

[[2020 IRC and Slack Documents|2020 IRC and Slack Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Accessibility Committee ==
Document and address major points of the conference that are not accessible for conference attendees (physical and virtual).

[[2020 Accessibility Documents|2020 Accessibility Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Documentarian
* Your Name Here - Local Planning Contact
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Whatever Committee ==
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

[[2020 Whatever Documents|2020 Whatever Documents]]

* [mailto:rebecca@califa.org Rebecca Holloway] - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact
* Your Name Here - Documentarian
* Your Name Here - Volunteer

[[Category:Code4Lib2020]]

2017 Conference Committees

2016-10-19T14:48:08Z

Aaschurr:

= Code4Lib 2017 Conference Committees =

Call for Volunteers coming soon.

Hosting a conference is incredibly complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2017 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: Luskin Conference Center at UCLA http://luskinconferencecenter.ucla.edu/
* Dates: March 6, 2017 - March 9, 2017
** Pre-conferences: Coming Soon
** Main meeting: Coming Soon
** Post conference activities: Coming Soon

== Local Planning Committee ==
This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* [mailto:glt@library.ucla.edu Gary Thompson], UCLA - Primary Contact
* [mailto:JGomez@getty.edu Joshua Gomez], The Getty - Secondary Contact
* [mailto:cgordon@chillco.com Cary Gordon], Cherry Hill Company - Tertiary Contact
* [mailto:christina.salazar@csuci.edu Christina Salazar], California State University Channel Islands - Tertiary Contact
* [mailto:brian-rogers@utc.edu Brian Rogers], University of Tennessee at Chattanooga - Documentarian
* [mailto:acollier@calstate.edu Aaron Collier], California State University
* [mailto:jsabol@marymountcalifornia.edu Jeffrey Sabol], Marymount California University
* [mailto:gmcharlt@gmail.com Galen Charlton], Equinox Software
* [mailto:mary.jinglewski@gmail.com Mary Jinglewski], Equinox Software
* [mailto:andrea-schurr@utc.edu Andrea Schurr], University of Tennessee at Chattanooga
* [mailto:robin.m.fay@gmail.com Robin Fay], Independent Metadata Contractor
* [mailto:wendy.hagenmaier Wendy Hagenmaier], Georgia Tech

== Website Working Group ==
This group will focus on content strategy (in collaboration with the Documentation Committee) and feature implementations to improve the overall user experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[2017 Website Working Group Documents|2017 Website Working Group Documents]]

* [mailto:JGomez@getty.edu Joshua Gomez] - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* [mailto:robin.m.fay@gmail.com Robin Fay] - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* [mailto:steven-shelton@utc.edu Steven Shelton] - Volunteer
* [mailto:shaune@princeton.edu Shaun Ellis] - Volunteer or Documentarian (will figure it out after initial call)
* [mailto:phette23@gmail.com Eric Phetteplace] - Volunteer
* [mailto:lukeaeschleman@gmail.com Luke Aeschleman] - Volunteer
* [mailto:sgritz@lmu.edu Stephanie Gritz] - Volunteer
* [mailto:jcoyne@justincoyne.com Justin Coyne] - Volunteer

== Budget and Sponsorship Planning Committee ==
This group will focus on making sure we are appropriately planning for budgetary issues. This group will work involves working with the LPC to close budget gaps and talking to potential sponsors to find the level that is right for them.

[[2017 Budget and Sponsorship Documents|2017 Budget and Sponsorship Documents]]

* [mailto:glt@library.ucla.edu Gary Thompson] - Primary Contact aka Chair
* [mailto:mary.jinglewski@gmail.com Mary Jinglewski] Twitter: @mjingle - Secondary Contact aka Co-Chair
* [mailto:jsabol@marymountcalifornia.edu Jeffrey Sabol] - Local Planning Contact (Southern California)
* [mailto:gmcharlt@gmail.com Galen Charlton] - Documentarian
* [mailto:liblna@emory.edu Laura Akerman] - Volunteer
* [mailto:cgordon@chillco.com Cary Gordon] - Volunteer

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

[[2017 Keynote Documents|2017 Keynote Documents]]

* [mailto:norma.palomino@gmail.com Norma Palomino] - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* [mailto:jgomez@getty.edu Joshua Gomez] - Local Planning Contact (Southern California)
* [mailto:brian-rogers@utc.edu Brian Rogers] - Local Planning Contact (Chattanooga)
* [mailto:selenachau@gmail.com Selena Chau] - Documentarian
* [mailto:msandford@colgate.edu Mark Sandford] - Volunteer

== Pre-conference Committee ==
This committee plans the pre-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

[[2017 Pre-conference Documents|2017 Pre-conference Documents]]

* [mailto:kim.pham@utoronto.ca Kim Pham] (University of Toronto) - Primary Contact aka Chair
* [mailto:MCritchlow@ucsd.edu Matt Critchlow] (UC San Diego) - Local Planning Contact (Southern California)
* [mailto:andrea-schurr@utc.edu Andrea Schurr] (UT Chattanooga) - Local Planning Contact (Chattanooga)
* [mailto:akallaher@ncf.edu Amelia Kallaher] (New College of Florida) - Documentarian
* [mailto:cmharlow@gmail.com Christina Harlow] (Cornell) - Volunteer
* [mailto:elandav@mail.lib.msu.edu Elisa Landaverde] (Michigan State University) - Volunteer
* [mailto:makw@mail.lib.msu.edu Lucas Mak] (Michigan State University) - Volunteer
* [mailto:tod@uchicago.edu Tod Olson] (University of Chicago) - Volunteer

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

[[2017 Program Documents|2017 Program Documents]]

* [mailto:whitni.watkins@gmail.com Whitni Watkins] - Primary Contact aka Chair (Analog Devices, Boston-ish) -- Twitter: @_whitni
* [mailto:acollier@calstate.edu Aaron Collier] - Local Planning Contact/Secondary Contact aka Co-Chair (Southern California) -- Twitter: @aaronisbrewing
* [mailto:wendy.hagenmaier@gmail.com Wendy Hagenmaier] - Local Planning Contact (Chattanooga)
* [mailto:katherly@upenn.edu Katherine Lynch] - Volunteer
* [mailto:matt.r.sherman@gmail.com Matt Sherman] - Volunteer
* [mailto:ranti.junus@gmail.com Ranti Junus] - Volunteer (Michigan State University)
* [mailto:akorphan@ncsu.edu Andreas Orphanides] - Volunteer
* [mailto:mbilby@fullerton.edu Mark Bilby] - Volunteer
* [mailto:gpark@siue.edu Sarah Park] - Volunteer
* [mailto:gloria@zepheira.com Gloria Gonzalez] - Volunteer
'''FULL''': Please consider volunteering for one or more of the other committees. Thank you.

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

[[2017 Scholarship Documents|2017 Scholarship Documents]]

* [mailto:linda.ballinger@gmail.com Linda Ballinger] - Primary Contact aka Chair (PSU Libraries)
* [mailto:jsabol@marymountcalifornia.edu Jeffrey Sabol] - Secondary Contact aka Co-Chair/Local Planning Contact (Southern California)
* [mailto:gmcharlt@gmail.com Galen Charlton] - Local Planning Contact (Chattanooga)
* [mailto:hsherid2@illinois.edu Helenmary Sheridan] - Documentarian (UIUC)
* [mailto:mlemusro@iupui.edu Mairelys Lemus-Rojas] - Volunteer (IUPUI)
* [mailto:jronallo@gmail.com Jason Ronallo] - Volunteer (NCSU Libraries)

== T-Shirt Committee ==
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

[[2017 T-Shirt Documents|2017 T-Shirt Documents]]

* Your Name Here - Primary Contact aka Chair
* Shira Peltzman - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Onsite Volunteer Committee ==
This committee wrangles <s>tributes</s> people to volunteer for the following duties:

[[2017 Onsite Volunteer Documents|2017 Onsite Volunteer Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Social Activities Committee ==
This committee works closely with the local programming committee in organizing events outside of conference hours. This committee is in charge of organizing the Newcomer Dinner (traditionally held the night before the first day of the main conference) as well as ensuring that there is a variety of different events to cater to different interests (alcoholic/non-alcoholic, carnivore/vegan, mainstream/niche, and everything in between).

[[2017 Social Activities Documents|2017 Social Activities Documents]]

Conference goers - The page you are looking for is at [[2017 Social Activities]]

* [mailto:b.yoose@gmail.com Becky Yoose] - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Joshua Gomez - Local Planning Contact(Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Streaming Video Committee ==
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and, of course, actually running the camera during the conference.

[[2017 Streaming Video Documents|2017 Streaming Video Documents]]

* [[User:DataGazetteer|Peter Murray]] Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Code4Lib 2018 Host Voting Committee ==
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

[[2018 Host Voting Documents|2018 Host Voting Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Wifi and Electrical ==
Arguably the most important committee. Coordinates with the local programming committee and the conference venue to ensure that wifi will be functioning for 450 people x 3 to 4 wifi enabled devices per person... as well as ensuring that there is ample power for folks to plug said devices in at the conference. Note that this will largely be handled by the conference management company.

[[2017 Wifi and Electrical Documents|2017 Wifi and Electrical Documents]]

* [mailto:cgordon@chillco.com Cary Gordon] - Primary Contact/Local Planning Contact (Southern California)
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Book Giveaway Committee ==
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).

[[2017 Book Giveaway Documents|2017 Book Giveaway Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== IRC and Slack Committee ==
Coordinate with freenode to ensure that the #code4lib IRC & Slack channels can handle the extra traffic during the conference. Also responsible for recruiting and advertising IRC helpers at the conference.

[[2017 IRC and Slack Documents|2017 IRC and Slack Documents]]

* Your Name Here - Primary Contact aka Chair
* [mailto:cgordon@chillco.com Cary Gordon] - Local Planning Contact/Secondary Contact aka Co-Chair (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Accessibility Committee ==
Document and address major points of the conference that are not accessible for conference attendees (physical and virtual).

[[2017 Accessibility Documents|2017 Accessibility Documents]]

* [mailto:katherly@upenn.edu Katherine Lynch] - Primary Contact aka Chair
* Your Name Here - Local Planning Contact (Southern California)
* [mailto:brian-rogers@utc.edu Brian Rogers] - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Kate Deibel - Volunteer
* Brett Bonfield - Volunteer

== Whatever Committee ==
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

[[2017 Whatever Documents|2017 Whatever Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

[[Category:Code4Lib2017]]

2017 Conference Committees

2016-09-30T18:31:37Z

Aaschurr:

= Code4Lib 2017 Conference Committees =

Call for Volunteers coming soon.

Hosting a conference is incredibly complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2017 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: Southern California
* Dates: Coming soon
** Pre-conferences: Coming Soon
** Main meeting: Coming Soon
** Post conference activities: Coming Soon

== Local Planning Committee ==
This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* [mailto:glt@library.ucla.edu Gary Thompson], UCLA - Primary Contact
* [mailto:JGomez@getty.edu Joshua Gomez], The Getty - Secondary Contact
* [mailto:cgordon@chillco.com Cary Gordon], Cherry Hill Company - Tertiary Contact
* [mailto:christina.salazar@csuci.edu Christina Salazar], California State University Channel Islands - Tertiary Contact
* [mailto:brian-rogers@utc.edu Brian Rogers], University of Tennessee at Chattanooga - Documentarian
* [mailto:acollier@calstate.edu Aaron Collier], California State University
* [mailto:jsabol@marymountcalifornia.edu Jeffrey Sabol], Marymount California University
* [mailto:gmcharlt@gmail.com Galen Charlton], Equinox Software
* [mailto:mary.jinglewski@gmail.com Mary Jinglewski], Equinox Software
* [mailto:andrea-schurr@utc.edu Andrea Schurr], University of Tennessee at Chattanooga
* [mailto:robin.m.fay@gmail.com Robin Fay], Independent Metadata Contractor
* [mailto:wendy.hagenmaier Wendy Hagenmaier], Georgia Tech

== Website Working Group ==
This group will focus on content strategy (in collaboration with the Documentation Committee) and feature implementations to improve the overall user experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[2017 Website Working Group Documents|2017 Website Working Group Documents]]

* [mailto:JGomez@getty.edu Joshua Gomez] - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* [mailto:robin.m.fay@gmail.com Robin Fay] - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* [mailto:steven-shelton@utc.edu Steven Shelton] - Volunteer
* [mailto:shaune@princeton.edu Shaun Ellis] - Volunteer or Documentarian (will figure it out after initial call)
* [mailto:phette23@gmail.com Eric Phetteplace] - Volunteer
* [mailto:lukeaeschleman@gmail.com Luke Aeschleman] - Volunteer
* [mailto:sgritz@lmu.edu Stephanie Gritz] - Volunteer

== Budget and Sponsorship Planning Committee ==
This group will focus on making sure we are appropriately planning for budgetary issues. This group will work involves working with the LPC to close budget gaps and talking to potential sponsors to find the level that is right for them.

[[2017 Budget and Sponsorship Documents|2017 Budget and Sponsorship Documents]]

* [mailto:glt@library.ucla.edu Gary Thompson] - Primary Contact aka Chair
* [mailto:mary.jinglewski@gmail.com Mary Jinglewski] Twitter: @mjingle - Secondary Contact aka Co-Chair
* [mailto:jsabol@marymountcalifornia.edu Jeffrey Sabol] - Local Planning Contact (Southern California)
* [mailto:gmcharlt@gmail.com Galen Charlton] - Documentarian
* [mailto:liblna@emory.edu Laura Akerman] - Volunteer

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

[[2017 Keynote Documents|2017 Keynote Documents]]

* [mailto:norma.palomino@gmail.com Norma Palomino] - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* [mailto:jgomez@getty.edu Joshua Gomez] - Local Planning Contact (Southern California)
* [mailto:brian-rogers@utc.edu Brian Rogers] - Local Planning Contact (Chattanooga)
* [mailto:selenachau@gmail.com Selena Chau] - Documentarian
* [mailto:msandford@colgate.edu Mark Sandford] - Volunteer

== Pre-conference Committee ==
This committee plans the pre-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

[[2017 Pre-conference Documents|2017 Pre-conference Documents]]

* [mailto:kim.pham@utoronto.ca Kim Pham] (University of Toronto) - Primary Contact aka Chair
* [mailto:cmharlow@gmail.com Christina Harlow] (Cornell) - Secondary Contact aka Co-Chair (???)
* Your Name Here - Local Planning Contact (Southern California)
* [mailto:andrea-schurr@utc.edu Andrea Schurr] (UT Chattanooga) - Local Planning Contact (Chattanooga)
* [mailto:akallaher@ncf.edu Amelia Kallaher] (New College of Florida) - Documentarian
* [mailto:elandav@mail.lib.msu.edu Elisa Landaverde] (Michigan State University) - Volunteer
* [mailto:makw@mail.lib.msu.edu Lucas Mak] (Michigan State University) - Volunteer

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

[[2017 Program Documents|2017 Program Documents]]

* [mailto:whitni.watkins@gmail.com Whitni Watkins] - Primary Contact aka Chair (Analog Devices, Boston-ish) -- Twitter: @_whitni
* [mailto:acollier@calstate.edu Aaron Collier] - Local Planning Contact/Secondary Contact aka Co-Chair (Southern California) -- Twitter: @aaronisbrewing
* [mailto:wendy.hagenmaier@gmail.com Wendy Hagenmaier] - Local Planning Contact (Chattanooga)
* [mailto:katherly@upenn.edu Katherine Lynch] - Volunteer
* [mailto:matt.r.sherman@gmail.com Matt Sherman] - Volunteer
* [mailto:ranti.junus@gmail.com Ranti Junus] - Volunteer (Michigan State University)
* [mailto:akorphan@ncsu.edu Andreas Orphanides] - Volunteer
* [mailto:mbilby@fullerton.edu Mark Bilby] - Volunteer
* [mailto:gpark@siue.edu Sarah Park] - Volunteer
* [mailto:gloria@zepheira.com Gloria Gonzalez] - Volunteer
'''FULL''': Please consider volunteering for one or more of the other committees. Thank you.

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

[[2017 Scholarship Documents|2017 Scholarship Documents]]

* [mailto:linda.ballinger@gmail.com Linda Ballinger] - Primary Contact aka Chair (PSU Libraries)
* [mailto:jsabol@marymountcalifornia.edu Jeffrey Sabol] - Secondary Contact aka Co-Chair/Local Planning Contact (Southern California)
* [mailto:gmcharlt@gmail.com Galen Charlton] - Local Planning Contact (Chattanooga)
* [mailto:hsherid2@illinois.edu Helenmary Sheridan] - Documentarian (UIUC)
* [mailto:mlemusro@iupui.edu Mairelys Lemus-Rojas] - Volunteer (IUPUI)
* [mailto:jronallo@gmail.com Jason Ronallo] - Volunteer (NCSU Libraries)

== T-Shirt Committee ==
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

[[2017 T-Shirt Documents|2017 T-Shirt Documents]]

* Your Name Here - Primary Contact aka Chair
* Shira Peltzman - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Onsite Volunteer Committee ==
This committee wrangles <s>tributes</s> people to volunteer for the following duties:

[[2017 Onsite Volunteer Documents|2017 Onsite Volunteer Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Social Activities Committee ==
This committee works closely with the local programming committee in organizing events outside of conference hours. This committee is in charge of organizing the Newcomer Dinner (traditionally held the night before the first day of the main conference) as well as ensuring that there is a variety of different events to cater to different interests (alcoholic/non-alcoholic, carnivore/vegan, mainstream/niche, and everything in between).

[[2017 Social Activities Documents|2017 Social Activities Documents]]

Conference goers - The page you are looking for is at [[2017 Social Activities]]

* [mailto:b.yoose@gmail.com Becky Yoose] - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Joshua Gomez - Local Planning Contact(Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Streaming Video Committee ==
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and, of course, actually running the camera during the conference.

[[2017 Streaming Video Documents|2017 Streaming Video Documents]]

* [[User:DataGazetteer|Peter Murray]] Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Code4Lib 2018 Host Voting Committee ==
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

[[2018 Host Voting Documents|2018 Host Voting Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Wifi and Electrical ==
Arguably the most important committee. Coordinates with the local programming committee and the conference venue to ensure that wifi will be functioning for 450 people x 3 to 4 wifi enabled devices per person... as well as ensuring that there is ample power for folks to plug said devices in at the conference. Note that this will largely be handled by the conference management company.

[[2017 Wifi and Electrical Documents|2017 Wifi and Electrical Documents]]

* [mailto:cgordon@chillco.com Cary Gordon] - Primary Contact/Local Planning Contact (Southern California)
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Book Giveaway Committee ==
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).

[[2017 Book Giveaway Documents|2017 Book Giveaway Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== IRC and Slack Committee ==
Coordinate with freenode to ensure that the #code4lib IRC & Slack channels can handle the extra traffic during the conference. Also responsible for recruiting and advertising IRC helpers at the conference.

[[2017 IRC and Slack Documents|2017 IRC and Slack Documents]]

* Your Name Here - Primary Contact aka Chair
* [mailto:cgordon@chillco.com Cary Gordon] - Local Planning Contact/Secondary Contact aka Co-Chair (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Accessibility Committee ==
Document and address major points of the conference that are not accessible for conference attendees (physical and virtual).

[[2017 Accessibility Documents|2017 Accessibility Documents]]

* [mailto:katherly@upenn.edu Katherine Lynch] - Primary Contact aka Chair
* Your Name Here - Local Planning Contact (Southern California)
* [mailto:brian-rogers@utc.edu Brian Rogers] - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Kate Deibel - Volunteer
* Brett Bonfield - Volunteer

== Whatever Committee ==
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

[[2017 Whatever Documents|2017 Whatever Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

[[Category:Code4Lib2017]]

Preconference2016Workspace

2015-12-03T22:13:49Z

Aaschurr: /* Fourth meeting notes */

== Fourth meeting agenda ==

Google hangout, December 3rd, 3:30 PM Eastern time

# Voting Results
## Tabulated results here: https://docs.google.com/spreadsheets/d/1yHvr5gprYQSB0u-gVfARQC2IqZrONzrADknWiSaTyWI/edit#gid=857047949&vpid=A2 (see tabs at bottom)
## Draft schedule/room assignment (including overflow) here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Do we keep the overflow sessions?
## Approve draft schedule/room assignment?
## Where/how do we need to put this data so website guys will be happy?
# Contact session leaders
## (new) Max held spots
## Divide list
## Email session leaders for confirmation of participation by December 7th
## Confirmation part of filling out form?
## As people confirm, mark on shared Google doc here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Email session leaders form asking for profile information + session requirements, giving room assignment (with warning it may change)
## Warn 1. auditorium folks (code4arc) that they are in an auditorium 2. no AV overflow folks they must provide their own AV
## Ask if 2 geospatial morning workshops would join?
## Say we're working on core space for documentation and they will be notified.
# Shared Documentation Space
# Day of duties
# To do going forward

Draft email to session leaders:

Good afternoon:

We're happy to say that your pre-conference workshop, [Title], has been voted in for Code4Lib 2016. Thank you again for proposing it. Your session is currently scheduled to be held in the [AM|PM|Full day] of Monday, March 7th, 2016.

To proceed, we need you to confirm by December 7th, 5 PM Pacific, that you and your co-presenters will be leading this pre-conference workshop. You do not need to attend the Code4Lib Conference to lead your pre-conference session. If you do wish to attend, please register as usual when registration opens. We will make every effort to ensure a registration spot for your first two presenters.

Please confirm by responding to this email as soon as you are able. Once we receive your confirmation, there will be further details shared with you.

If you have any questions, feel free to contact me - I will be your pre-conference contact for any issues between now and the conference.

Thank you again for your participation.

Best,
[name]

Code4Lib 2016 Preconference Committee

== Fourth meeting notes ==
Google hangout, December 3rd, 3:30 PM Eastern time

=== Voting Results ===
* Preconferences with 6 or fewer votes did not get spots
* An open preconference space will be offered after registration is complete for anyone who would like to hold unofficial preconferences / meetings
=== Draft Room Assignments ===
* After minor tweaking, draft room assignments linked from agenda were approved
* Room assignment considerations:
** Hotel wireless will be more reliable than Franklin Hall sites
** There are no preconferences that aren't workshop-y
** Room capacities in assignment list are accurate
=== Contacting session leaders ===
* By the end of the day on 12/4...
** Eric will contact all of the Franklin Hall & Hotel spillover leaders
** Christina will contact all of the Chemical Heritage Foundation leaders and the leaders of non-approved conferences
*** Christina will let the geocoding toolset and map visualizing leaders know that they may want to consider combining forces
* See agenda for final wording of contact email
** Separate forms for AV needs and speaker profiles will be sent out after confirmations are received
** Conference spots for up to 2 presenters per preconference are guaranteed
=== Other agenda items ===
* All other agenda items have been delayed or are no longer relevant
* Next meeting will be at 1:30pm on Monday, December 7th
=== Action Items ===
* Eric will contact all of the Franklin Hall & Hotel spillover leaders
* Christina will contact all of the Chemical Heritage Foundation leaders and the leaders of non-approved conferences
* Eric will finalize AV need and speaker profile forms

== Third meeting agenda ==

Google hangout, November 16th, 1 PM Eastern time

# Voting mechanism
## Move forward with choices
## Assign to someone for working with Chris or other to get that set up
# Review proposals
## Decide if more space available or can accept all
## Get framework in place for moving preconferences to spaces as voting/interest measures come in
# Contact point people
## Assign folks to particular sessions for contact/follow-up purposes
# Other?

== Third meeting Notes ==

Google hangout, November 16th, 1 PM Eastern time

=== Review proposals ===
==== Decide if more space available or can accept all ====
* We would like more rooms to accommodate most / all proposals. This needs to go through LPC, budget-wise. Anna will bring it to that meeting. Will act on assumption that we won't have extra space at the hotels.
* We will also base this decision on voting.
* We can also look at topic area duplication if anything seems egregious.

==== Get framework in place for moving preconferences to spaces as voting/interest measures come in ====
Christina showed us the spreadsheet she was using.

=== Voting mechanism ===

We will not use the dieboldatron. We will use a google form, with the following organization:
* 2 questions, only one answer on each.
* Duplicate "either AM or PM" entries into both questions.
* Duplicate full-day sessions with a note to vote in both time slots.
* Explain the form in pretty significant detail on the form itself.
* specify that we won't be able to take all proposals.
* We will try to open voting noon tomorrow.

==== Move forward with choices ====
Detailed timeline:
(It's tight)
* Voting ends December 2nd (5pm Pacific).
* Notification on the 4th.
* Confirmation by the 7th .
* Final confirmed list ready by end of day on the 7th.

=== Contact point people ===
==== Assign folks to particular sessions for contact/follow-up purposes ====
We will split up the point-presenters among us so that each workshop has a point of contact for info (in both directions)

=== Other? ===
* Future agenda item: Central page on website where we / organizers can post links and instructions.
* What are we responsible for day-of?
** Make sure everyone knows where they're going (between different buildings)
** Once workshops are distributed into rooms, each committee member should be point-person for co-located presenters.

=== Action items ===

* Eric will start putting together our follow-up / confirmation form.
** This can probably be combined with the "speaker profile" form that the website committee desires:
*** discussion: https://github.com/code4lib/2016.code4lib.org/issues/75#issuecomment-141982890
*** example form: https://docs.google.com/forms/d/1x5oYp831qMd-nmtyrH9By-jGCzPzSsJfz4UXnsR-vE4/viewform?c=0&w=1
* Anna will send a link to previously-discussed profile info along with the link to meeting minutes (see links added above).
* Christina will keep working on the form, please help (it's a shared google doc)
* Andrea will send out a group email notifying everyone who sent in proposals letting them know that we have a vote / won't accept all workshops this year. This will go out today.
* Anna will communicate with website committee so they can update the site with the timeline.
* Anna will communicate with LPC about hotel space.

== Second meeting agenda ==

Google hangout, October 7th, 1 PM Eastern time

# Voting mechanism
## Get responses from LPC
# Allyship Preconference Question
## Get responses from LPC

== Second Meeting Notes ==

=== Updates from Christina ===
* Form was sent out - hooray!
* Taking responses until November 11/15
* Request from Luke to share email generation script

=== Voting Mechanism ===
* We can do whatever we want in this regard (Anna)
** Multiple systems available for vote counting
** Decide what is most useful for the committee and go with that
** Can't just do voting based on what is most popular because of concurrent sessions
** Data does not need to be distributed, does not need to be in a structured format
** Have to make sure that people know they are not actually signing up for a pre-conference session, only an expression of interest
* Options: wiki sign up, Google Form, etc.
** Wiki is a backup plan
** Explore Google form option through testing
** Look at other possible voting mechanisms and communicate via email
* Christina will set up a test Google Form

=== Allyship Preconference ===
* Anna communicated that the LPC is responsible for making this decision
* General sense that we'd like it to happen but that logistics are a problem
* Drupal pre-con in Raleigh that required a registration fee?
* Background Info
** Pull request to create specific policies for Code of Conduct
** comment thread had a suggestion for training that would be useful to committees
** LPC began to explore options
* Sponsorship committee will continue to solicit potential sponsors
* LPC will contact presenter
* Wait to see what the main committee decides

=== Other Items ===
* Send pre-conference proposal reminder one week ahead of deadline: 11/9
** Everyone will send to the same email lists as for the inital CFP
* Meet again shortly after deadline: 11/16 1PM Eastern

== First meeting notes ==
# Group documentarian
## Christina for this meeting; someone else in the future (to be determined at start of each meeting)
# Timeframe
## '''Registration Opening Date''': Target date to open registration is Dec 10th. However that may be pushed back to early January depending on how firm the budget numbers are. This should not change our plans to have ready list of pre-conferences by December 10th. See the main trello for more info: trello 'master schedule' and other information workspace: https://trello.com/b/rTeC8Bgx/master-planning-schedule
## '''Proposal Form:''' Proposals to be accepted this year via Google Form. Google form instructions forthcoming from Anna. The Google Form will be structured following the wiki page proposal format seen here http://wiki.code4lib.org/2016_Preconference_Proposals , with an additional space for presentation needs, and that wiki page will be deleted once the form is made. Christina will make a draft and give to the group for review before putting updated link in the Call text. The updated Call text will also be shared with the group at that time for review. Once proposals form and call are reviewed and approved by group, we will each claim a listserv to email the call to. This will be that person's listserv for further emails throughout rest of organizing work.
## '''Voting:''' Mechanism to be determined. The Dieboldatron had some issues with structure of preconference proposals - wanted to have broken into AM/PM/Full day; need yes/no voting (or pick top AM, top PM, or top all-day) instead of 0-3 ranking. We will need at least a business week (5 days) of voting to gauge interest, make decisions if there are space constraints. At present, the default is to take the Proposals from the Google form backend and put in some structured way into the wiki, then have people add their names there.
## '''Accepted timeframe:'''
### '''Week of 9/30:''' Call for proposals sent, immediately post group review of draft Google form for proposals, review of updated Call text.
### '''11/15''': Proposals deadline - Midnight PST.
### '''11/16-11/24''': Current plan: migrate proposals from Google form backend to structure on the wiki, have voting occur there through 'add your name to what you want to attend'.
### '''12/1-12/5''': Confirm selected sessions along with needs, space, etc with session leaders
### '''12/5''': Have pre-conference schedule in place for public view
# '''Preconference spaces'''
## Overview of space will equal how many sessions can we accept: Looking primarily as using a volunteered small conference center (CHF?) a few blocks from the hotel. This conference center offers free A/V. The hotel has some rooms, but we will need to pay for A/V. Finally, there is a (1) lecture hall a few more blocks away at the American Philosophical Society that is available for use too. Anna will get us details on the spaces for helping sort proposals as they start to come in. Depending on space issues and the number of proposals, we will see if we need to actually not accept any proposals.
## Will we need registration limits (and how to determine this in registration page) - see above. Confirmed that there will be spaces held for all preconference leaders to register.
## What will presenters need to bring (projects, computers, etc.) - will be added to the google form (see above) then touched on further in confirmation process.
# '''Allyship session - Ada Initiative Ally Training'''
## '''Participation interest''' - if the organizer of this event wants to send out separate interest, we are okay with that. Uncertainty however about us officially sending out an email asking about interest for this one preconference separate from regular preconference proposal and voting procedure. Noted: agreement amongst ourselves that is it impossible to tell definite interest in this session until there is a full list of pre-conferences available, as people will change their minds/move aboue. Will defer to the main organizing committee.
## '''Extra fee / Sponsorship''' - we are fine with charging an extra fee for this session if the proposal is accepted/LPC decides to hold as code4lib sponsored or special event. Will need to fall to the registration team.
## '''Overall preference:''' if the organizer of this event was to get sponsorship to cover costs, then put in a proposal following the normal route above, that would be easiest. Additionally, putting in a proposal then asking extra money be charged in the registration, that's okay but not preferred (as it runs the possibility that the Code4lib org will be stuck paying the remainder if turnout doesn't hit a certain number). However, the preconf group is ready to defer on this question to the decision of the main organizing committee.

'''Text of call for proposals - to be updated following this meeting and creation of the proposal form.'''

'''Subject line:''' Call for Code4Lib 2016 Pre-Conference Proposals

'''Text:'''
Code4Lib 2015 Pre-Conference Proposals:

We are now accepting pre-conference proposals for the 2016 Code4Lib in Philadelphia, Pennsylvania - read more about the conference here: http://2016.code4lib.org/. These pre-conferences can either be a 1-day or a 1/2-day session and will occur on Monday, March 7, 2016.

To propose a session, please add the proposal to this wiki page directly, following the proposal formatting guidelines: http://wiki.code4lib.org/2016_Preconference_Proposals If you cannot or do not wish to edit the wiki directly, you can email one of us listed below your proposal and we will add it for you.

We are taking proposals until November 15th, and we hope to confirm sessions with the leaders starting November 21st.

If there are any questions, please do not hesitate to email us.

Best,
Names, Emails of pre-conf committee

Action Items:
# Anna:
## send google forms information
## send list of spaces, other space info
## take this group's thought re: allyship preconf, voting issues, back to LPC
# Christina:
## Post notes
## Get proposal form made based off of wiki, share with group
## Get updated call for proposals text, share with group
# All:
## review above info, form, call for proposals this week
## tell group which listservs you'll be contact person for

[[Category:Code4Lib2016]]

Preconference2016Workspace

2015-12-03T22:12:57Z

Aaschurr: /* Fourth meeting notes */

== Fourth meeting agenda ==

Google hangout, December 3rd, 3:30 PM Eastern time

# Voting Results
## Tabulated results here: https://docs.google.com/spreadsheets/d/1yHvr5gprYQSB0u-gVfARQC2IqZrONzrADknWiSaTyWI/edit#gid=857047949&vpid=A2 (see tabs at bottom)
## Draft schedule/room assignment (including overflow) here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Do we keep the overflow sessions?
## Approve draft schedule/room assignment?
## Where/how do we need to put this data so website guys will be happy?
# Contact session leaders
## (new) Max held spots
## Divide list
## Email session leaders for confirmation of participation by December 7th
## Confirmation part of filling out form?
## As people confirm, mark on shared Google doc here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Email session leaders form asking for profile information + session requirements, giving room assignment (with warning it may change)
## Warn 1. auditorium folks (code4arc) that they are in an auditorium 2. no AV overflow folks they must provide their own AV
## Ask if 2 geospatial morning workshops would join?
## Say we're working on core space for documentation and they will be notified.
# Shared Documentation Space
# Day of duties
# To do going forward

Draft email to session leaders:

Good afternoon:

We're happy to say that your pre-conference workshop, [Title], has been voted in for Code4Lib 2016. Thank you again for proposing it. Your session is currently scheduled to be held in the [AM|PM|Full day] of Monday, March 7th, 2016.

To proceed, we need you to confirm by December 7th, 5 PM Pacific, that you and your co-presenters will be leading this pre-conference workshop. You do not need to attend the Code4Lib Conference to lead your pre-conference session. If you do wish to attend, please register as usual when registration opens. We will make every effort to ensure a registration spot for your first two presenters.

Please confirm by responding to this email as soon as you are able. Once we receive your confirmation, there will be further details shared with you.

If you have any questions, feel free to contact me - I will be your pre-conference contact for any issues between now and the conference.

Thank you again for your participation.

Best,
[name]

Code4Lib 2016 Preconference Committee

== Fourth meeting notes ==
Google hangout, December 3rd, 3:30 PM Eastern time

=== Voting Results ===
* Preconferences with 6 or fewer votes did not get spots
* An open preconference space will be offered after registration is complete for anyone who would like to hold unofficial preconferences / meetings
=== Draft Room Assignments ===
* After minor tweaking, draft room assignments linked from agenda were approved
* Room assignment considerations:
** Hotel wireless will be more reliable than Franklin Hall sites
** There are no preconferences that aren't workshop-y
** Room capacities in assignment list are accurate
=== Contacting session leaders ===
* By the end of the day on 12/4...
** Eric will contact all of the Franklin Hall & Hotel spillover leaders
** Christina will contact all of the Chemical Heritage Foundation leaders and the leaders of non-approved conferences
*** Christina will let the geocoding toolset and map visualizing leaders know that they may want to consider combining forces
* See agenda for final wording of contact email
** Separate forms for AV needs and speaker profiles will be sent out after confirmations are received
** Conference spots for up to 2 presenters per preconference are guaranteed
* All other agenda items have been delayed or are no longer relevant
* Next meeting will be at 1:30pm on Monday, December 7th

=== Action Items ===
* Eric will contact all of the Franklin Hall & Hotel spillover leaders
* Christina will contact all of the Chemical Heritage Foundation leaders and the leaders of non-approved conferences
* Eric will finalize AV need and speaker profile forms

== Third meeting agenda ==

Google hangout, November 16th, 1 PM Eastern time

# Voting mechanism
## Move forward with choices
## Assign to someone for working with Chris or other to get that set up
# Review proposals
## Decide if more space available or can accept all
## Get framework in place for moving preconferences to spaces as voting/interest measures come in
# Contact point people
## Assign folks to particular sessions for contact/follow-up purposes
# Other?

== Third meeting Notes ==

Google hangout, November 16th, 1 PM Eastern time

=== Review proposals ===
==== Decide if more space available or can accept all ====
* We would like more rooms to accommodate most / all proposals. This needs to go through LPC, budget-wise. Anna will bring it to that meeting. Will act on assumption that we won't have extra space at the hotels.
* We will also base this decision on voting.
* We can also look at topic area duplication if anything seems egregious.

==== Get framework in place for moving preconferences to spaces as voting/interest measures come in ====
Christina showed us the spreadsheet she was using.

=== Voting mechanism ===

We will not use the dieboldatron. We will use a google form, with the following organization:
* 2 questions, only one answer on each.
* Duplicate "either AM or PM" entries into both questions.
* Duplicate full-day sessions with a note to vote in both time slots.
* Explain the form in pretty significant detail on the form itself.
* specify that we won't be able to take all proposals.
* We will try to open voting noon tomorrow.

==== Move forward with choices ====
Detailed timeline:
(It's tight)
* Voting ends December 2nd (5pm Pacific).
* Notification on the 4th.
* Confirmation by the 7th .
* Final confirmed list ready by end of day on the 7th.

=== Contact point people ===
==== Assign folks to particular sessions for contact/follow-up purposes ====
We will split up the point-presenters among us so that each workshop has a point of contact for info (in both directions)

=== Other? ===
* Future agenda item: Central page on website where we / organizers can post links and instructions.
* What are we responsible for day-of?
** Make sure everyone knows where they're going (between different buildings)
** Once workshops are distributed into rooms, each committee member should be point-person for co-located presenters.

=== Action items ===

* Eric will start putting together our follow-up / confirmation form.
** This can probably be combined with the "speaker profile" form that the website committee desires:
*** discussion: https://github.com/code4lib/2016.code4lib.org/issues/75#issuecomment-141982890
*** example form: https://docs.google.com/forms/d/1x5oYp831qMd-nmtyrH9By-jGCzPzSsJfz4UXnsR-vE4/viewform?c=0&w=1
* Anna will send a link to previously-discussed profile info along with the link to meeting minutes (see links added above).
* Christina will keep working on the form, please help (it's a shared google doc)
* Andrea will send out a group email notifying everyone who sent in proposals letting them know that we have a vote / won't accept all workshops this year. This will go out today.
* Anna will communicate with website committee so they can update the site with the timeline.
* Anna will communicate with LPC about hotel space.

== Second meeting agenda ==

Google hangout, October 7th, 1 PM Eastern time

# Voting mechanism
## Get responses from LPC
# Allyship Preconference Question
## Get responses from LPC

== Second Meeting Notes ==

=== Updates from Christina ===
* Form was sent out - hooray!
* Taking responses until November 11/15
* Request from Luke to share email generation script

=== Voting Mechanism ===
* We can do whatever we want in this regard (Anna)
** Multiple systems available for vote counting
** Decide what is most useful for the committee and go with that
** Can't just do voting based on what is most popular because of concurrent sessions
** Data does not need to be distributed, does not need to be in a structured format
** Have to make sure that people know they are not actually signing up for a pre-conference session, only an expression of interest
* Options: wiki sign up, Google Form, etc.
** Wiki is a backup plan
** Explore Google form option through testing
** Look at other possible voting mechanisms and communicate via email
* Christina will set up a test Google Form

=== Allyship Preconference ===
* Anna communicated that the LPC is responsible for making this decision
* General sense that we'd like it to happen but that logistics are a problem
* Drupal pre-con in Raleigh that required a registration fee?
* Background Info
** Pull request to create specific policies for Code of Conduct
** comment thread had a suggestion for training that would be useful to committees
** LPC began to explore options
* Sponsorship committee will continue to solicit potential sponsors
* LPC will contact presenter
* Wait to see what the main committee decides

=== Other Items ===
* Send pre-conference proposal reminder one week ahead of deadline: 11/9
** Everyone will send to the same email lists as for the inital CFP
* Meet again shortly after deadline: 11/16 1PM Eastern

== First meeting notes ==
# Group documentarian
## Christina for this meeting; someone else in the future (to be determined at start of each meeting)
# Timeframe
## '''Registration Opening Date''': Target date to open registration is Dec 10th. However that may be pushed back to early January depending on how firm the budget numbers are. This should not change our plans to have ready list of pre-conferences by December 10th. See the main trello for more info: trello 'master schedule' and other information workspace: https://trello.com/b/rTeC8Bgx/master-planning-schedule
## '''Proposal Form:''' Proposals to be accepted this year via Google Form. Google form instructions forthcoming from Anna. The Google Form will be structured following the wiki page proposal format seen here http://wiki.code4lib.org/2016_Preconference_Proposals , with an additional space for presentation needs, and that wiki page will be deleted once the form is made. Christina will make a draft and give to the group for review before putting updated link in the Call text. The updated Call text will also be shared with the group at that time for review. Once proposals form and call are reviewed and approved by group, we will each claim a listserv to email the call to. This will be that person's listserv for further emails throughout rest of organizing work.
## '''Voting:''' Mechanism to be determined. The Dieboldatron had some issues with structure of preconference proposals - wanted to have broken into AM/PM/Full day; need yes/no voting (or pick top AM, top PM, or top all-day) instead of 0-3 ranking. We will need at least a business week (5 days) of voting to gauge interest, make decisions if there are space constraints. At present, the default is to take the Proposals from the Google form backend and put in some structured way into the wiki, then have people add their names there.
## '''Accepted timeframe:'''
### '''Week of 9/30:''' Call for proposals sent, immediately post group review of draft Google form for proposals, review of updated Call text.
### '''11/15''': Proposals deadline - Midnight PST.
### '''11/16-11/24''': Current plan: migrate proposals from Google form backend to structure on the wiki, have voting occur there through 'add your name to what you want to attend'.
### '''12/1-12/5''': Confirm selected sessions along with needs, space, etc with session leaders
### '''12/5''': Have pre-conference schedule in place for public view
# '''Preconference spaces'''
## Overview of space will equal how many sessions can we accept: Looking primarily as using a volunteered small conference center (CHF?) a few blocks from the hotel. This conference center offers free A/V. The hotel has some rooms, but we will need to pay for A/V. Finally, there is a (1) lecture hall a few more blocks away at the American Philosophical Society that is available for use too. Anna will get us details on the spaces for helping sort proposals as they start to come in. Depending on space issues and the number of proposals, we will see if we need to actually not accept any proposals.
## Will we need registration limits (and how to determine this in registration page) - see above. Confirmed that there will be spaces held for all preconference leaders to register.
## What will presenters need to bring (projects, computers, etc.) - will be added to the google form (see above) then touched on further in confirmation process.
# '''Allyship session - Ada Initiative Ally Training'''
## '''Participation interest''' - if the organizer of this event wants to send out separate interest, we are okay with that. Uncertainty however about us officially sending out an email asking about interest for this one preconference separate from regular preconference proposal and voting procedure. Noted: agreement amongst ourselves that is it impossible to tell definite interest in this session until there is a full list of pre-conferences available, as people will change their minds/move aboue. Will defer to the main organizing committee.
## '''Extra fee / Sponsorship''' - we are fine with charging an extra fee for this session if the proposal is accepted/LPC decides to hold as code4lib sponsored or special event. Will need to fall to the registration team.
## '''Overall preference:''' if the organizer of this event was to get sponsorship to cover costs, then put in a proposal following the normal route above, that would be easiest. Additionally, putting in a proposal then asking extra money be charged in the registration, that's okay but not preferred (as it runs the possibility that the Code4lib org will be stuck paying the remainder if turnout doesn't hit a certain number). However, the preconf group is ready to defer on this question to the decision of the main organizing committee.

'''Text of call for proposals - to be updated following this meeting and creation of the proposal form.'''

'''Subject line:''' Call for Code4Lib 2016 Pre-Conference Proposals

'''Text:'''
Code4Lib 2015 Pre-Conference Proposals:

We are now accepting pre-conference proposals for the 2016 Code4Lib in Philadelphia, Pennsylvania - read more about the conference here: http://2016.code4lib.org/. These pre-conferences can either be a 1-day or a 1/2-day session and will occur on Monday, March 7, 2016.

To propose a session, please add the proposal to this wiki page directly, following the proposal formatting guidelines: http://wiki.code4lib.org/2016_Preconference_Proposals If you cannot or do not wish to edit the wiki directly, you can email one of us listed below your proposal and we will add it for you.

We are taking proposals until November 15th, and we hope to confirm sessions with the leaders starting November 21st.

If there are any questions, please do not hesitate to email us.

Best,
Names, Emails of pre-conf committee

Action Items:
# Anna:
## send google forms information
## send list of spaces, other space info
## take this group's thought re: allyship preconf, voting issues, back to LPC
# Christina:
## Post notes
## Get proposal form made based off of wiki, share with group
## Get updated call for proposals text, share with group
# All:
## review above info, form, call for proposals this week
## tell group which listservs you'll be contact person for

[[Category:Code4Lib2016]]

Preconference2016Workspace

2015-12-03T22:10:30Z

Aaschurr: /* Fourth meeting notes */

== Fourth meeting agenda ==

Google hangout, December 3rd, 3:30 PM Eastern time

# Voting Results
## Tabulated results here: https://docs.google.com/spreadsheets/d/1yHvr5gprYQSB0u-gVfARQC2IqZrONzrADknWiSaTyWI/edit#gid=857047949&vpid=A2 (see tabs at bottom)
## Draft schedule/room assignment (including overflow) here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Do we keep the overflow sessions?
## Approve draft schedule/room assignment?
## Where/how do we need to put this data so website guys will be happy?
# Contact session leaders
## (new) Max held spots
## Divide list
## Email session leaders for confirmation of participation by December 7th
## Confirmation part of filling out form?
## As people confirm, mark on shared Google doc here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Email session leaders form asking for profile information + session requirements, giving room assignment (with warning it may change)
## Warn 1. auditorium folks (code4arc) that they are in an auditorium 2. no AV overflow folks they must provide their own AV
## Ask if 2 geospatial morning workshops would join?
## Say we're working on core space for documentation and they will be notified.
# Shared Documentation Space
# Day of duties
# To do going forward

Draft email to session leaders:

Good afternoon:

We're happy to say that your pre-conference workshop, [Title], has been voted in for Code4Lib 2016. Thank you again for proposing it. Your session is currently scheduled to be held in the [AM|PM|Full day] of Monday, March 7th, 2016.

To proceed, we need you to confirm by December 7th, 5 PM Pacific, that you and your co-presenters will be leading this pre-conference workshop. You do not need to attend the Code4Lib Conference to lead your pre-conference session. If you do wish to attend, please register as usual when registration opens. We will make every effort to ensure a registration spot for your first two presenters.

Please confirm by responding to this email as soon as you are able. Once we receive your confirmation, there will be further details shared with you.

If you have any questions, feel free to contact me - I will be your pre-conference contact for any issues between now and the conference.

Thank you again for your participation.

Best,
[name]

Code4Lib 2016 Preconference Committee

== Fourth meeting notes ==
Google hangout, December 3rd, 3:30 PM Eastern time

* Voting Results
** Preconferences with 6 or fewer votes did not get spots
** An open preconference space will be offered after registration is complete for anyone who would like to hold unofficial preconferences / meetings
* Draft Room Assignments
** After minor tweaking, draft room assignments linked from agenda were approved
** Room assignment considerations:
*** Hotel wireless will be more reliable than Franklin Hall sites
*** There are no preconferences that aren't workshop-y
*** Room capacities in assignment list are accurate
* Contacting session leaders. By the end of the day on 12/4...
** Eric will contact all of the Franklin Hall & Hotel spillover leaders
** Christina will contact all of the Chemical Heritage Foundation leaders and the leaders of non-approved conferences
*** Christina will let the geocoding toolset and map visualizing leaders know that they may want to consider combining forces
* See agenda for final wording of contact email
** Separate forms for AV needs and speaker profiles will be sent out after confirmations are received
** Conference spots for up to 2 presenters per preconference are guaranteed
* All other agenda items have been delayed or are no longer relevant
* Next meeting will be at 1:30pm on Monday, December 7th

=== Action Items ===
* Eric will contact all of the Franklin Hall & Hotel spillover leaders
* Christina will contact all of the Chemical Heritage Foundation leaders and the leaders of non-approved conferences
* Eric will finalize AV need and speaker profile forms

== Third meeting agenda ==

Google hangout, November 16th, 1 PM Eastern time

# Voting mechanism
## Move forward with choices
## Assign to someone for working with Chris or other to get that set up
# Review proposals
## Decide if more space available or can accept all
## Get framework in place for moving preconferences to spaces as voting/interest measures come in
# Contact point people
## Assign folks to particular sessions for contact/follow-up purposes
# Other?

== Third meeting Notes ==

Google hangout, November 16th, 1 PM Eastern time

=== Review proposals ===
==== Decide if more space available or can accept all ====
* We would like more rooms to accommodate most / all proposals. This needs to go through LPC, budget-wise. Anna will bring it to that meeting. Will act on assumption that we won't have extra space at the hotels.
* We will also base this decision on voting.
* We can also look at topic area duplication if anything seems egregious.

==== Get framework in place for moving preconferences to spaces as voting/interest measures come in ====
Christina showed us the spreadsheet she was using.

=== Voting mechanism ===

We will not use the dieboldatron. We will use a google form, with the following organization:
* 2 questions, only one answer on each.
* Duplicate "either AM or PM" entries into both questions.
* Duplicate full-day sessions with a note to vote in both time slots.
* Explain the form in pretty significant detail on the form itself.
* specify that we won't be able to take all proposals.
* We will try to open voting noon tomorrow.

==== Move forward with choices ====
Detailed timeline:
(It's tight)
* Voting ends December 2nd (5pm Pacific).
* Notification on the 4th.
* Confirmation by the 7th .
* Final confirmed list ready by end of day on the 7th.

=== Contact point people ===
==== Assign folks to particular sessions for contact/follow-up purposes ====
We will split up the point-presenters among us so that each workshop has a point of contact for info (in both directions)

=== Other? ===
* Future agenda item: Central page on website where we / organizers can post links and instructions.
* What are we responsible for day-of?
** Make sure everyone knows where they're going (between different buildings)
** Once workshops are distributed into rooms, each committee member should be point-person for co-located presenters.

=== Action items ===

* Eric will start putting together our follow-up / confirmation form.
** This can probably be combined with the "speaker profile" form that the website committee desires:
*** discussion: https://github.com/code4lib/2016.code4lib.org/issues/75#issuecomment-141982890
*** example form: https://docs.google.com/forms/d/1x5oYp831qMd-nmtyrH9By-jGCzPzSsJfz4UXnsR-vE4/viewform?c=0&w=1
* Anna will send a link to previously-discussed profile info along with the link to meeting minutes (see links added above).
* Christina will keep working on the form, please help (it's a shared google doc)
* Andrea will send out a group email notifying everyone who sent in proposals letting them know that we have a vote / won't accept all workshops this year. This will go out today.
* Anna will communicate with website committee so they can update the site with the timeline.
* Anna will communicate with LPC about hotel space.

== Second meeting agenda ==

Google hangout, October 7th, 1 PM Eastern time

# Voting mechanism
## Get responses from LPC
# Allyship Preconference Question
## Get responses from LPC

== Second Meeting Notes ==

=== Updates from Christina ===
* Form was sent out - hooray!
* Taking responses until November 11/15
* Request from Luke to share email generation script

=== Voting Mechanism ===
* We can do whatever we want in this regard (Anna)
** Multiple systems available for vote counting
** Decide what is most useful for the committee and go with that
** Can't just do voting based on what is most popular because of concurrent sessions
** Data does not need to be distributed, does not need to be in a structured format
** Have to make sure that people know they are not actually signing up for a pre-conference session, only an expression of interest
* Options: wiki sign up, Google Form, etc.
** Wiki is a backup plan
** Explore Google form option through testing
** Look at other possible voting mechanisms and communicate via email
* Christina will set up a test Google Form

=== Allyship Preconference ===
* Anna communicated that the LPC is responsible for making this decision
* General sense that we'd like it to happen but that logistics are a problem
* Drupal pre-con in Raleigh that required a registration fee?
* Background Info
** Pull request to create specific policies for Code of Conduct
** comment thread had a suggestion for training that would be useful to committees
** LPC began to explore options
* Sponsorship committee will continue to solicit potential sponsors
* LPC will contact presenter
* Wait to see what the main committee decides

=== Other Items ===
* Send pre-conference proposal reminder one week ahead of deadline: 11/9
** Everyone will send to the same email lists as for the inital CFP
* Meet again shortly after deadline: 11/16 1PM Eastern

== First meeting notes ==
# Group documentarian
## Christina for this meeting; someone else in the future (to be determined at start of each meeting)
# Timeframe
## '''Registration Opening Date''': Target date to open registration is Dec 10th. However that may be pushed back to early January depending on how firm the budget numbers are. This should not change our plans to have ready list of pre-conferences by December 10th. See the main trello for more info: trello 'master schedule' and other information workspace: https://trello.com/b/rTeC8Bgx/master-planning-schedule
## '''Proposal Form:''' Proposals to be accepted this year via Google Form. Google form instructions forthcoming from Anna. The Google Form will be structured following the wiki page proposal format seen here http://wiki.code4lib.org/2016_Preconference_Proposals , with an additional space for presentation needs, and that wiki page will be deleted once the form is made. Christina will make a draft and give to the group for review before putting updated link in the Call text. The updated Call text will also be shared with the group at that time for review. Once proposals form and call are reviewed and approved by group, we will each claim a listserv to email the call to. This will be that person's listserv for further emails throughout rest of organizing work.
## '''Voting:''' Mechanism to be determined. The Dieboldatron had some issues with structure of preconference proposals - wanted to have broken into AM/PM/Full day; need yes/no voting (or pick top AM, top PM, or top all-day) instead of 0-3 ranking. We will need at least a business week (5 days) of voting to gauge interest, make decisions if there are space constraints. At present, the default is to take the Proposals from the Google form backend and put in some structured way into the wiki, then have people add their names there.
## '''Accepted timeframe:'''
### '''Week of 9/30:''' Call for proposals sent, immediately post group review of draft Google form for proposals, review of updated Call text.
### '''11/15''': Proposals deadline - Midnight PST.
### '''11/16-11/24''': Current plan: migrate proposals from Google form backend to structure on the wiki, have voting occur there through 'add your name to what you want to attend'.
### '''12/1-12/5''': Confirm selected sessions along with needs, space, etc with session leaders
### '''12/5''': Have pre-conference schedule in place for public view
# '''Preconference spaces'''
## Overview of space will equal how many sessions can we accept: Looking primarily as using a volunteered small conference center (CHF?) a few blocks from the hotel. This conference center offers free A/V. The hotel has some rooms, but we will need to pay for A/V. Finally, there is a (1) lecture hall a few more blocks away at the American Philosophical Society that is available for use too. Anna will get us details on the spaces for helping sort proposals as they start to come in. Depending on space issues and the number of proposals, we will see if we need to actually not accept any proposals.
## Will we need registration limits (and how to determine this in registration page) - see above. Confirmed that there will be spaces held for all preconference leaders to register.
## What will presenters need to bring (projects, computers, etc.) - will be added to the google form (see above) then touched on further in confirmation process.
# '''Allyship session - Ada Initiative Ally Training'''
## '''Participation interest''' - if the organizer of this event wants to send out separate interest, we are okay with that. Uncertainty however about us officially sending out an email asking about interest for this one preconference separate from regular preconference proposal and voting procedure. Noted: agreement amongst ourselves that is it impossible to tell definite interest in this session until there is a full list of pre-conferences available, as people will change their minds/move aboue. Will defer to the main organizing committee.
## '''Extra fee / Sponsorship''' - we are fine with charging an extra fee for this session if the proposal is accepted/LPC decides to hold as code4lib sponsored or special event. Will need to fall to the registration team.
## '''Overall preference:''' if the organizer of this event was to get sponsorship to cover costs, then put in a proposal following the normal route above, that would be easiest. Additionally, putting in a proposal then asking extra money be charged in the registration, that's okay but not preferred (as it runs the possibility that the Code4lib org will be stuck paying the remainder if turnout doesn't hit a certain number). However, the preconf group is ready to defer on this question to the decision of the main organizing committee.

'''Text of call for proposals - to be updated following this meeting and creation of the proposal form.'''

'''Subject line:''' Call for Code4Lib 2016 Pre-Conference Proposals

'''Text:'''
Code4Lib 2015 Pre-Conference Proposals:

We are now accepting pre-conference proposals for the 2016 Code4Lib in Philadelphia, Pennsylvania - read more about the conference here: http://2016.code4lib.org/. These pre-conferences can either be a 1-day or a 1/2-day session and will occur on Monday, March 7, 2016.

To propose a session, please add the proposal to this wiki page directly, following the proposal formatting guidelines: http://wiki.code4lib.org/2016_Preconference_Proposals If you cannot or do not wish to edit the wiki directly, you can email one of us listed below your proposal and we will add it for you.

We are taking proposals until November 15th, and we hope to confirm sessions with the leaders starting November 21st.

If there are any questions, please do not hesitate to email us.

Best,
Names, Emails of pre-conf committee

Action Items:
# Anna:
## send google forms information
## send list of spaces, other space info
## take this group's thought re: allyship preconf, voting issues, back to LPC
# Christina:
## Post notes
## Get proposal form made based off of wiki, share with group
## Get updated call for proposals text, share with group
# All:
## review above info, form, call for proposals this week
## tell group which listservs you'll be contact person for

[[Category:Code4Lib2016]]

Preconference2016Workspace

2015-12-03T22:08:43Z

Aaschurr: /* Fourth meeting notes */

== Fourth meeting agenda ==

Google hangout, December 3rd, 3:30 PM Eastern time

# Voting Results
## Tabulated results here: https://docs.google.com/spreadsheets/d/1yHvr5gprYQSB0u-gVfARQC2IqZrONzrADknWiSaTyWI/edit#gid=857047949&vpid=A2 (see tabs at bottom)
## Draft schedule/room assignment (including overflow) here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Do we keep the overflow sessions?
## Approve draft schedule/room assignment?
## Where/how do we need to put this data so website guys will be happy?
# Contact session leaders
## (new) Max held spots
## Divide list
## Email session leaders for confirmation of participation by December 7th
## Confirmation part of filling out form?
## As people confirm, mark on shared Google doc here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Email session leaders form asking for profile information + session requirements, giving room assignment (with warning it may change)
## Warn 1. auditorium folks (code4arc) that they are in an auditorium 2. no AV overflow folks they must provide their own AV
## Ask if 2 geospatial morning workshops would join?
## Say we're working on core space for documentation and they will be notified.
# Shared Documentation Space
# Day of duties
# To do going forward

Draft email to session leaders:

Good afternoon:

We're happy to say that your pre-conference workshop, [Title], has been voted in for Code4Lib 2016. Thank you again for proposing it. Your session is currently scheduled to be held in the [AM|PM|Full day] of Monday, March 7th, 2016.

To proceed, we need you to confirm by December 7th, 5 PM Pacific, that you and your co-presenters will be leading this pre-conference workshop. You do not need to attend the Code4Lib Conference to lead your pre-conference session. If you do wish to attend, please register as usual when registration opens. We will make every effort to ensure a registration spot for your first two presenters.

Please confirm by responding to this email as soon as you are able. Once we receive your confirmation, there will be further details shared with you.

If you have any questions, feel free to contact me - I will be your pre-conference contact for any issues between now and the conference.

Thank you again for your participation.

Best,
[name]

Code4Lib 2016 Preconference Committee

== Fourth meeting notes ==
Google hangout, December 3rd, 3:30 PM Eastern time

* Voting Results
** Preconferences with 6 or fewer votes did not get spots
** An open preconference space will be offered after registration is complete for anyone who would like to hold unofficial preconferences / meetings
* Draft Room Assignments
** After minor tweaking, draft room assignments linked from agenda were approved
** Room assignment considerations:
*** Hotel wireless will be more reliable than Franklin Hall sites
*** There are no preconferences that aren't workshop-y
*** Room capacities in assignment list are accurate
* Contacting session leaders. By the end of the day on 12/4...
** Eric will contact all of the Franklin Hall & Hotel spillover leaders
** Christina will contact all of the Chemical Heritage Foundation leaders and the leaders of non-approved conferences
*** Christina will let the geocoding toolset and map visualizing leaders know that they may want to consider combining forces
* See agenda for final wording of contact email
** Separate forms for AV needs and speaker profiles will be sent out after confirmations are received
** Conference spots for up to 2 presenters per preconference are guaranteed
* All other agenda items have been delayed or are no longer relevant
* Next meeting will be at 1:30pm on Monday, December 7th

== Third meeting agenda ==

Google hangout, November 16th, 1 PM Eastern time

# Voting mechanism
## Move forward with choices
## Assign to someone for working with Chris or other to get that set up
# Review proposals
## Decide if more space available or can accept all
## Get framework in place for moving preconferences to spaces as voting/interest measures come in
# Contact point people
## Assign folks to particular sessions for contact/follow-up purposes
# Other?

== Third meeting Notes ==

Google hangout, November 16th, 1 PM Eastern time

=== Review proposals ===
==== Decide if more space available or can accept all ====
* We would like more rooms to accommodate most / all proposals. This needs to go through LPC, budget-wise. Anna will bring it to that meeting. Will act on assumption that we won't have extra space at the hotels.
* We will also base this decision on voting.
* We can also look at topic area duplication if anything seems egregious.

==== Get framework in place for moving preconferences to spaces as voting/interest measures come in ====
Christina showed us the spreadsheet she was using.

=== Voting mechanism ===

We will not use the dieboldatron. We will use a google form, with the following organization:
* 2 questions, only one answer on each.
* Duplicate "either AM or PM" entries into both questions.
* Duplicate full-day sessions with a note to vote in both time slots.
* Explain the form in pretty significant detail on the form itself.
* specify that we won't be able to take all proposals.
* We will try to open voting noon tomorrow.

==== Move forward with choices ====
Detailed timeline:
(It's tight)
* Voting ends December 2nd (5pm Pacific).
* Notification on the 4th.
* Confirmation by the 7th .
* Final confirmed list ready by end of day on the 7th.

=== Contact point people ===
==== Assign folks to particular sessions for contact/follow-up purposes ====
We will split up the point-presenters among us so that each workshop has a point of contact for info (in both directions)

=== Other? ===
* Future agenda item: Central page on website where we / organizers can post links and instructions.
* What are we responsible for day-of?
** Make sure everyone knows where they're going (between different buildings)
** Once workshops are distributed into rooms, each committee member should be point-person for co-located presenters.

=== Action items ===

* Eric will start putting together our follow-up / confirmation form.
** This can probably be combined with the "speaker profile" form that the website committee desires:
*** discussion: https://github.com/code4lib/2016.code4lib.org/issues/75#issuecomment-141982890
*** example form: https://docs.google.com/forms/d/1x5oYp831qMd-nmtyrH9By-jGCzPzSsJfz4UXnsR-vE4/viewform?c=0&w=1
* Anna will send a link to previously-discussed profile info along with the link to meeting minutes (see links added above).
* Christina will keep working on the form, please help (it's a shared google doc)
* Andrea will send out a group email notifying everyone who sent in proposals letting them know that we have a vote / won't accept all workshops this year. This will go out today.
* Anna will communicate with website committee so they can update the site with the timeline.
* Anna will communicate with LPC about hotel space.

== Second meeting agenda ==

Google hangout, October 7th, 1 PM Eastern time

# Voting mechanism
## Get responses from LPC
# Allyship Preconference Question
## Get responses from LPC

== Second Meeting Notes ==

=== Updates from Christina ===
* Form was sent out - hooray!
* Taking responses until November 11/15
* Request from Luke to share email generation script

=== Voting Mechanism ===
* We can do whatever we want in this regard (Anna)
** Multiple systems available for vote counting
** Decide what is most useful for the committee and go with that
** Can't just do voting based on what is most popular because of concurrent sessions
** Data does not need to be distributed, does not need to be in a structured format
** Have to make sure that people know they are not actually signing up for a pre-conference session, only an expression of interest
* Options: wiki sign up, Google Form, etc.
** Wiki is a backup plan
** Explore Google form option through testing
** Look at other possible voting mechanisms and communicate via email
* Christina will set up a test Google Form

=== Allyship Preconference ===
* Anna communicated that the LPC is responsible for making this decision
* General sense that we'd like it to happen but that logistics are a problem
* Drupal pre-con in Raleigh that required a registration fee?
* Background Info
** Pull request to create specific policies for Code of Conduct
** comment thread had a suggestion for training that would be useful to committees
** LPC began to explore options
* Sponsorship committee will continue to solicit potential sponsors
* LPC will contact presenter
* Wait to see what the main committee decides

=== Other Items ===
* Send pre-conference proposal reminder one week ahead of deadline: 11/9
** Everyone will send to the same email lists as for the inital CFP
* Meet again shortly after deadline: 11/16 1PM Eastern

== First meeting notes ==
# Group documentarian
## Christina for this meeting; someone else in the future (to be determined at start of each meeting)
# Timeframe
## '''Registration Opening Date''': Target date to open registration is Dec 10th. However that may be pushed back to early January depending on how firm the budget numbers are. This should not change our plans to have ready list of pre-conferences by December 10th. See the main trello for more info: trello 'master schedule' and other information workspace: https://trello.com/b/rTeC8Bgx/master-planning-schedule
## '''Proposal Form:''' Proposals to be accepted this year via Google Form. Google form instructions forthcoming from Anna. The Google Form will be structured following the wiki page proposal format seen here http://wiki.code4lib.org/2016_Preconference_Proposals , with an additional space for presentation needs, and that wiki page will be deleted once the form is made. Christina will make a draft and give to the group for review before putting updated link in the Call text. The updated Call text will also be shared with the group at that time for review. Once proposals form and call are reviewed and approved by group, we will each claim a listserv to email the call to. This will be that person's listserv for further emails throughout rest of organizing work.
## '''Voting:''' Mechanism to be determined. The Dieboldatron had some issues with structure of preconference proposals - wanted to have broken into AM/PM/Full day; need yes/no voting (or pick top AM, top PM, or top all-day) instead of 0-3 ranking. We will need at least a business week (5 days) of voting to gauge interest, make decisions if there are space constraints. At present, the default is to take the Proposals from the Google form backend and put in some structured way into the wiki, then have people add their names there.
## '''Accepted timeframe:'''
### '''Week of 9/30:''' Call for proposals sent, immediately post group review of draft Google form for proposals, review of updated Call text.
### '''11/15''': Proposals deadline - Midnight PST.
### '''11/16-11/24''': Current plan: migrate proposals from Google form backend to structure on the wiki, have voting occur there through 'add your name to what you want to attend'.
### '''12/1-12/5''': Confirm selected sessions along with needs, space, etc with session leaders
### '''12/5''': Have pre-conference schedule in place for public view
# '''Preconference spaces'''
## Overview of space will equal how many sessions can we accept: Looking primarily as using a volunteered small conference center (CHF?) a few blocks from the hotel. This conference center offers free A/V. The hotel has some rooms, but we will need to pay for A/V. Finally, there is a (1) lecture hall a few more blocks away at the American Philosophical Society that is available for use too. Anna will get us details on the spaces for helping sort proposals as they start to come in. Depending on space issues and the number of proposals, we will see if we need to actually not accept any proposals.
## Will we need registration limits (and how to determine this in registration page) - see above. Confirmed that there will be spaces held for all preconference leaders to register.
## What will presenters need to bring (projects, computers, etc.) - will be added to the google form (see above) then touched on further in confirmation process.
# '''Allyship session - Ada Initiative Ally Training'''
## '''Participation interest''' - if the organizer of this event wants to send out separate interest, we are okay with that. Uncertainty however about us officially sending out an email asking about interest for this one preconference separate from regular preconference proposal and voting procedure. Noted: agreement amongst ourselves that is it impossible to tell definite interest in this session until there is a full list of pre-conferences available, as people will change their minds/move aboue. Will defer to the main organizing committee.
## '''Extra fee / Sponsorship''' - we are fine with charging an extra fee for this session if the proposal is accepted/LPC decides to hold as code4lib sponsored or special event. Will need to fall to the registration team.
## '''Overall preference:''' if the organizer of this event was to get sponsorship to cover costs, then put in a proposal following the normal route above, that would be easiest. Additionally, putting in a proposal then asking extra money be charged in the registration, that's okay but not preferred (as it runs the possibility that the Code4lib org will be stuck paying the remainder if turnout doesn't hit a certain number). However, the preconf group is ready to defer on this question to the decision of the main organizing committee.

'''Text of call for proposals - to be updated following this meeting and creation of the proposal form.'''

'''Subject line:''' Call for Code4Lib 2016 Pre-Conference Proposals

'''Text:'''
Code4Lib 2015 Pre-Conference Proposals:

We are now accepting pre-conference proposals for the 2016 Code4Lib in Philadelphia, Pennsylvania - read more about the conference here: http://2016.code4lib.org/. These pre-conferences can either be a 1-day or a 1/2-day session and will occur on Monday, March 7, 2016.

To propose a session, please add the proposal to this wiki page directly, following the proposal formatting guidelines: http://wiki.code4lib.org/2016_Preconference_Proposals If you cannot or do not wish to edit the wiki directly, you can email one of us listed below your proposal and we will add it for you.

We are taking proposals until November 15th, and we hope to confirm sessions with the leaders starting November 21st.

If there are any questions, please do not hesitate to email us.

Best,
Names, Emails of pre-conf committee

Action Items:
# Anna:
## send google forms information
## send list of spaces, other space info
## take this group's thought re: allyship preconf, voting issues, back to LPC
# Christina:
## Post notes
## Get proposal form made based off of wiki, share with group
## Get updated call for proposals text, share with group
# All:
## review above info, form, call for proposals this week
## tell group which listservs you'll be contact person for

[[Category:Code4Lib2016]]

Preconference2016Workspace

2015-12-03T22:07:11Z

Aaschurr: /* Fourth meeting notes */

== Fourth meeting agenda ==

Google hangout, December 3rd, 3:30 PM Eastern time

# Voting Results
## Tabulated results here: https://docs.google.com/spreadsheets/d/1yHvr5gprYQSB0u-gVfARQC2IqZrONzrADknWiSaTyWI/edit#gid=857047949&vpid=A2 (see tabs at bottom)
## Draft schedule/room assignment (including overflow) here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Do we keep the overflow sessions?
## Approve draft schedule/room assignment?
## Where/how do we need to put this data so website guys will be happy?
# Contact session leaders
## (new) Max held spots
## Divide list
## Email session leaders for confirmation of participation by December 7th
## Confirmation part of filling out form?
## As people confirm, mark on shared Google doc here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Email session leaders form asking for profile information + session requirements, giving room assignment (with warning it may change)
## Warn 1. auditorium folks (code4arc) that they are in an auditorium 2. no AV overflow folks they must provide their own AV
## Ask if 2 geospatial morning workshops would join?
## Say we're working on core space for documentation and they will be notified.
# Shared Documentation Space
# Day of duties
# To do going forward

Draft email to session leaders:

Good afternoon:

We're happy to say that your pre-conference workshop, [Title], has been voted in for Code4Lib 2016. Thank you again for proposing it. Your session is currently scheduled to be held in the [AM|PM|Full day] of Monday, March 7th, 2016.

To proceed, we need you to confirm by December 7th, 5 PM Pacific, that you and your co-presenters will be leading this pre-conference workshop. You do not need to attend the Code4Lib Conference to lead your pre-conference session. If you do wish to attend, please register as usual when registration opens. We will make every effort to ensure a registration spot for your first two presenters.

Please confirm by responding to this email as soon as you are able. Once we receive your confirmation, there will be further details shared with you.

If you have any questions, feel free to contact me - I will be your pre-conference contact for any issues between now and the conference.

Thank you again for your participation.

Best,
[name]

Code4Lib 2016 Preconference Committee

== Fourth meeting notes ==
* Voting Results
** Preconferences with 6 or fewer votes did not get spots
** An open preconference space will be offered after registration is complete for anyone who would like to hold unofficial preconferences / meetings
* Draft Room Assignments
** After minor tweaking, draft room assignments linked from agenda were approved
** Room assignment considerations:
*** Hotel wireless will be more reliable than Franklin Hall sites
*** There are no preconferences that aren't workshop-y
*** Room capacities in assignment list are accurate
* Contacting session leaders. By the end of the day on 12/4...
** Eric will contact all of the Franklin Hall & Hotel spillover leaders
** Christina will contact all of the Chemical Heritage Foundation leaders and the leaders of non-approved conferences
*** Christina will let the geocoding toolset and map visualizing leaders know that they may want to consider combining forces
* See agenda for final wording of contact email
** Separate forms for AV needs and speaker profiles will be sent out after confirmations are received
** Conference spots for up to 2 presenters per preconference are guaranteed
* All other agenda items have been delayed or are no longer relevant

== Third meeting agenda ==

Google hangout, November 16th, 1 PM Eastern time

# Voting mechanism
## Move forward with choices
## Assign to someone for working with Chris or other to get that set up
# Review proposals
## Decide if more space available or can accept all
## Get framework in place for moving preconferences to spaces as voting/interest measures come in
# Contact point people
## Assign folks to particular sessions for contact/follow-up purposes
# Other?

== Third meeting Notes ==

Google hangout, November 16th, 1 PM Eastern time

=== Review proposals ===
==== Decide if more space available or can accept all ====
* We would like more rooms to accommodate most / all proposals. This needs to go through LPC, budget-wise. Anna will bring it to that meeting. Will act on assumption that we won't have extra space at the hotels.
* We will also base this decision on voting.
* We can also look at topic area duplication if anything seems egregious.

==== Get framework in place for moving preconferences to spaces as voting/interest measures come in ====
Christina showed us the spreadsheet she was using.

=== Voting mechanism ===

We will not use the dieboldatron. We will use a google form, with the following organization:
* 2 questions, only one answer on each.
* Duplicate "either AM or PM" entries into both questions.
* Duplicate full-day sessions with a note to vote in both time slots.
* Explain the form in pretty significant detail on the form itself.
* specify that we won't be able to take all proposals.
* We will try to open voting noon tomorrow.

==== Move forward with choices ====
Detailed timeline:
(It's tight)
* Voting ends December 2nd (5pm Pacific).
* Notification on the 4th.
* Confirmation by the 7th .
* Final confirmed list ready by end of day on the 7th.

=== Contact point people ===
==== Assign folks to particular sessions for contact/follow-up purposes ====
We will split up the point-presenters among us so that each workshop has a point of contact for info (in both directions)

=== Other? ===
* Future agenda item: Central page on website where we / organizers can post links and instructions.
* What are we responsible for day-of?
** Make sure everyone knows where they're going (between different buildings)
** Once workshops are distributed into rooms, each committee member should be point-person for co-located presenters.

=== Action items ===

* Eric will start putting together our follow-up / confirmation form.
** This can probably be combined with the "speaker profile" form that the website committee desires:
*** discussion: https://github.com/code4lib/2016.code4lib.org/issues/75#issuecomment-141982890
*** example form: https://docs.google.com/forms/d/1x5oYp831qMd-nmtyrH9By-jGCzPzSsJfz4UXnsR-vE4/viewform?c=0&w=1
* Anna will send a link to previously-discussed profile info along with the link to meeting minutes (see links added above).
* Christina will keep working on the form, please help (it's a shared google doc)
* Andrea will send out a group email notifying everyone who sent in proposals letting them know that we have a vote / won't accept all workshops this year. This will go out today.
* Anna will communicate with website committee so they can update the site with the timeline.
* Anna will communicate with LPC about hotel space.

== Second meeting agenda ==

Google hangout, October 7th, 1 PM Eastern time

# Voting mechanism
## Get responses from LPC
# Allyship Preconference Question
## Get responses from LPC

== Second Meeting Notes ==

=== Updates from Christina ===
* Form was sent out - hooray!
* Taking responses until November 11/15
* Request from Luke to share email generation script

=== Voting Mechanism ===
* We can do whatever we want in this regard (Anna)
** Multiple systems available for vote counting
** Decide what is most useful for the committee and go with that
** Can't just do voting based on what is most popular because of concurrent sessions
** Data does not need to be distributed, does not need to be in a structured format
** Have to make sure that people know they are not actually signing up for a pre-conference session, only an expression of interest
* Options: wiki sign up, Google Form, etc.
** Wiki is a backup plan
** Explore Google form option through testing
** Look at other possible voting mechanisms and communicate via email
* Christina will set up a test Google Form

=== Allyship Preconference ===
* Anna communicated that the LPC is responsible for making this decision
* General sense that we'd like it to happen but that logistics are a problem
* Drupal pre-con in Raleigh that required a registration fee?
* Background Info
** Pull request to create specific policies for Code of Conduct
** comment thread had a suggestion for training that would be useful to committees
** LPC began to explore options
* Sponsorship committee will continue to solicit potential sponsors
* LPC will contact presenter
* Wait to see what the main committee decides

=== Other Items ===
* Send pre-conference proposal reminder one week ahead of deadline: 11/9
** Everyone will send to the same email lists as for the inital CFP
* Meet again shortly after deadline: 11/16 1PM Eastern

== First meeting notes ==
# Group documentarian
## Christina for this meeting; someone else in the future (to be determined at start of each meeting)
# Timeframe
## '''Registration Opening Date''': Target date to open registration is Dec 10th. However that may be pushed back to early January depending on how firm the budget numbers are. This should not change our plans to have ready list of pre-conferences by December 10th. See the main trello for more info: trello 'master schedule' and other information workspace: https://trello.com/b/rTeC8Bgx/master-planning-schedule
## '''Proposal Form:''' Proposals to be accepted this year via Google Form. Google form instructions forthcoming from Anna. The Google Form will be structured following the wiki page proposal format seen here http://wiki.code4lib.org/2016_Preconference_Proposals , with an additional space for presentation needs, and that wiki page will be deleted once the form is made. Christina will make a draft and give to the group for review before putting updated link in the Call text. The updated Call text will also be shared with the group at that time for review. Once proposals form and call are reviewed and approved by group, we will each claim a listserv to email the call to. This will be that person's listserv for further emails throughout rest of organizing work.
## '''Voting:''' Mechanism to be determined. The Dieboldatron had some issues with structure of preconference proposals - wanted to have broken into AM/PM/Full day; need yes/no voting (or pick top AM, top PM, or top all-day) instead of 0-3 ranking. We will need at least a business week (5 days) of voting to gauge interest, make decisions if there are space constraints. At present, the default is to take the Proposals from the Google form backend and put in some structured way into the wiki, then have people add their names there.
## '''Accepted timeframe:'''
### '''Week of 9/30:''' Call for proposals sent, immediately post group review of draft Google form for proposals, review of updated Call text.
### '''11/15''': Proposals deadline - Midnight PST.
### '''11/16-11/24''': Current plan: migrate proposals from Google form backend to structure on the wiki, have voting occur there through 'add your name to what you want to attend'.
### '''12/1-12/5''': Confirm selected sessions along with needs, space, etc with session leaders
### '''12/5''': Have pre-conference schedule in place for public view
# '''Preconference spaces'''
## Overview of space will equal how many sessions can we accept: Looking primarily as using a volunteered small conference center (CHF?) a few blocks from the hotel. This conference center offers free A/V. The hotel has some rooms, but we will need to pay for A/V. Finally, there is a (1) lecture hall a few more blocks away at the American Philosophical Society that is available for use too. Anna will get us details on the spaces for helping sort proposals as they start to come in. Depending on space issues and the number of proposals, we will see if we need to actually not accept any proposals.
## Will we need registration limits (and how to determine this in registration page) - see above. Confirmed that there will be spaces held for all preconference leaders to register.
## What will presenters need to bring (projects, computers, etc.) - will be added to the google form (see above) then touched on further in confirmation process.
# '''Allyship session - Ada Initiative Ally Training'''
## '''Participation interest''' - if the organizer of this event wants to send out separate interest, we are okay with that. Uncertainty however about us officially sending out an email asking about interest for this one preconference separate from regular preconference proposal and voting procedure. Noted: agreement amongst ourselves that is it impossible to tell definite interest in this session until there is a full list of pre-conferences available, as people will change their minds/move aboue. Will defer to the main organizing committee.
## '''Extra fee / Sponsorship''' - we are fine with charging an extra fee for this session if the proposal is accepted/LPC decides to hold as code4lib sponsored or special event. Will need to fall to the registration team.
## '''Overall preference:''' if the organizer of this event was to get sponsorship to cover costs, then put in a proposal following the normal route above, that would be easiest. Additionally, putting in a proposal then asking extra money be charged in the registration, that's okay but not preferred (as it runs the possibility that the Code4lib org will be stuck paying the remainder if turnout doesn't hit a certain number). However, the preconf group is ready to defer on this question to the decision of the main organizing committee.

'''Text of call for proposals - to be updated following this meeting and creation of the proposal form.'''

'''Subject line:''' Call for Code4Lib 2016 Pre-Conference Proposals

'''Text:'''
Code4Lib 2015 Pre-Conference Proposals:

We are now accepting pre-conference proposals for the 2016 Code4Lib in Philadelphia, Pennsylvania - read more about the conference here: http://2016.code4lib.org/. These pre-conferences can either be a 1-day or a 1/2-day session and will occur on Monday, March 7, 2016.

To propose a session, please add the proposal to this wiki page directly, following the proposal formatting guidelines: http://wiki.code4lib.org/2016_Preconference_Proposals If you cannot or do not wish to edit the wiki directly, you can email one of us listed below your proposal and we will add it for you.

We are taking proposals until November 15th, and we hope to confirm sessions with the leaders starting November 21st.

If there are any questions, please do not hesitate to email us.

Best,
Names, Emails of pre-conf committee

Action Items:
# Anna:
## send google forms information
## send list of spaces, other space info
## take this group's thought re: allyship preconf, voting issues, back to LPC
# Christina:
## Post notes
## Get proposal form made based off of wiki, share with group
## Get updated call for proposals text, share with group
# All:
## review above info, form, call for proposals this week
## tell group which listservs you'll be contact person for

[[Category:Code4Lib2016]]

Preconference2016Workspace

2015-12-03T21:57:49Z

Aaschurr: /* Fourth meeting agenda */

== Fourth meeting agenda ==

Google hangout, December 3rd, 3:30 PM Eastern time

# Voting Results
## Tabulated results here: https://docs.google.com/spreadsheets/d/1yHvr5gprYQSB0u-gVfARQC2IqZrONzrADknWiSaTyWI/edit#gid=857047949&vpid=A2 (see tabs at bottom)
## Draft schedule/room assignment (including overflow) here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Do we keep the overflow sessions?
## Approve draft schedule/room assignment?
## Where/how do we need to put this data so website guys will be happy?
# Contact session leaders
## (new) Max held spots
## Divide list
## Email session leaders for confirmation of participation by December 7th
## Confirmation part of filling out form?
## As people confirm, mark on shared Google doc here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Email session leaders form asking for profile information + session requirements, giving room assignment (with warning it may change)
## Warn 1. auditorium folks (code4arc) that they are in an auditorium 2. no AV overflow folks they must provide their own AV
## Ask if 2 geospatial morning workshops would join?
## Say we're working on core space for documentation and they will be notified.
# Shared Documentation Space
# Day of duties
# To do going forward

Draft email to session leaders:

Good afternoon:

We're happy to say that your pre-conference workshop, [Title], has been voted in for Code4Lib 2016. Thank you again for proposing it. Your session is currently scheduled to be held in the [AM|PM|Full day] of Monday, March 7th, 2016.

To proceed, we need you to confirm by December 7th, 5 PM Pacific, that you and your co-presenters will be leading this pre-conference workshop. You do not need to attend the Code4Lib Conference to lead your pre-conference session. If you do wish to attend, please register as usual when registration opens. We will make every effort to ensure a registration spot for your first two presenters.

Please confirm by responding to this email as soon as you are able. Once we receive your confirmation, there will be further details shared with you.

If you have any questions, feel free to contact me - I will be your pre-conference contact for any issues between now and the conference.

Thank you again for your participation.

Best,
[name]

Code4Lib 2016 Preconference Committee

== Fourth meeting notes ==

== Third meeting agenda ==

Google hangout, November 16th, 1 PM Eastern time

# Voting mechanism
## Move forward with choices
## Assign to someone for working with Chris or other to get that set up
# Review proposals
## Decide if more space available or can accept all
## Get framework in place for moving preconferences to spaces as voting/interest measures come in
# Contact point people
## Assign folks to particular sessions for contact/follow-up purposes
# Other?

== Third meeting Notes ==

Google hangout, November 16th, 1 PM Eastern time

=== Review proposals ===
==== Decide if more space available or can accept all ====
* We would like more rooms to accommodate most / all proposals. This needs to go through LPC, budget-wise. Anna will bring it to that meeting. Will act on assumption that we won't have extra space at the hotels.
* We will also base this decision on voting.
* We can also look at topic area duplication if anything seems egregious.

==== Get framework in place for moving preconferences to spaces as voting/interest measures come in ====
Christina showed us the spreadsheet she was using.

=== Voting mechanism ===

We will not use the dieboldatron. We will use a google form, with the following organization:
* 2 questions, only one answer on each.
* Duplicate "either AM or PM" entries into both questions.
* Duplicate full-day sessions with a note to vote in both time slots.
* Explain the form in pretty significant detail on the form itself.
* specify that we won't be able to take all proposals.
* We will try to open voting noon tomorrow.

==== Move forward with choices ====
Detailed timeline:
(It's tight)
* Voting ends December 2nd (5pm Pacific).
* Notification on the 4th.
* Confirmation by the 7th .
* Final confirmed list ready by end of day on the 7th.

=== Contact point people ===
==== Assign folks to particular sessions for contact/follow-up purposes ====
We will split up the point-presenters among us so that each workshop has a point of contact for info (in both directions)

=== Other? ===
* Future agenda item: Central page on website where we / organizers can post links and instructions.
* What are we responsible for day-of?
** Make sure everyone knows where they're going (between different buildings)
** Once workshops are distributed into rooms, each committee member should be point-person for co-located presenters.

=== Action items ===

* Eric will start putting together our follow-up / confirmation form.
** This can probably be combined with the "speaker profile" form that the website committee desires:
*** discussion: https://github.com/code4lib/2016.code4lib.org/issues/75#issuecomment-141982890
*** example form: https://docs.google.com/forms/d/1x5oYp831qMd-nmtyrH9By-jGCzPzSsJfz4UXnsR-vE4/viewform?c=0&w=1
* Anna will send a link to previously-discussed profile info along with the link to meeting minutes (see links added above).
* Christina will keep working on the form, please help (it's a shared google doc)
* Andrea will send out a group email notifying everyone who sent in proposals letting them know that we have a vote / won't accept all workshops this year. This will go out today.
* Anna will communicate with website committee so they can update the site with the timeline.
* Anna will communicate with LPC about hotel space.

== Second meeting agenda ==

Google hangout, October 7th, 1 PM Eastern time

# Voting mechanism
## Get responses from LPC
# Allyship Preconference Question
## Get responses from LPC

== Second Meeting Notes ==

=== Updates from Christina ===
* Form was sent out - hooray!
* Taking responses until November 11/15
* Request from Luke to share email generation script

=== Voting Mechanism ===
* We can do whatever we want in this regard (Anna)
** Multiple systems available for vote counting
** Decide what is most useful for the committee and go with that
** Can't just do voting based on what is most popular because of concurrent sessions
** Data does not need to be distributed, does not need to be in a structured format
** Have to make sure that people know they are not actually signing up for a pre-conference session, only an expression of interest
* Options: wiki sign up, Google Form, etc.
** Wiki is a backup plan
** Explore Google form option through testing
** Look at other possible voting mechanisms and communicate via email
* Christina will set up a test Google Form

=== Allyship Preconference ===
* Anna communicated that the LPC is responsible for making this decision
* General sense that we'd like it to happen but that logistics are a problem
* Drupal pre-con in Raleigh that required a registration fee?
* Background Info
** Pull request to create specific policies for Code of Conduct
** comment thread had a suggestion for training that would be useful to committees
** LPC began to explore options
* Sponsorship committee will continue to solicit potential sponsors
* LPC will contact presenter
* Wait to see what the main committee decides

=== Other Items ===
* Send pre-conference proposal reminder one week ahead of deadline: 11/9
** Everyone will send to the same email lists as for the inital CFP
* Meet again shortly after deadline: 11/16 1PM Eastern

== First meeting notes ==
# Group documentarian
## Christina for this meeting; someone else in the future (to be determined at start of each meeting)
# Timeframe
## '''Registration Opening Date''': Target date to open registration is Dec 10th. However that may be pushed back to early January depending on how firm the budget numbers are. This should not change our plans to have ready list of pre-conferences by December 10th. See the main trello for more info: trello 'master schedule' and other information workspace: https://trello.com/b/rTeC8Bgx/master-planning-schedule
## '''Proposal Form:''' Proposals to be accepted this year via Google Form. Google form instructions forthcoming from Anna. The Google Form will be structured following the wiki page proposal format seen here http://wiki.code4lib.org/2016_Preconference_Proposals , with an additional space for presentation needs, and that wiki page will be deleted once the form is made. Christina will make a draft and give to the group for review before putting updated link in the Call text. The updated Call text will also be shared with the group at that time for review. Once proposals form and call are reviewed and approved by group, we will each claim a listserv to email the call to. This will be that person's listserv for further emails throughout rest of organizing work.
## '''Voting:''' Mechanism to be determined. The Dieboldatron had some issues with structure of preconference proposals - wanted to have broken into AM/PM/Full day; need yes/no voting (or pick top AM, top PM, or top all-day) instead of 0-3 ranking. We will need at least a business week (5 days) of voting to gauge interest, make decisions if there are space constraints. At present, the default is to take the Proposals from the Google form backend and put in some structured way into the wiki, then have people add their names there.
## '''Accepted timeframe:'''
### '''Week of 9/30:''' Call for proposals sent, immediately post group review of draft Google form for proposals, review of updated Call text.
### '''11/15''': Proposals deadline - Midnight PST.
### '''11/16-11/24''': Current plan: migrate proposals from Google form backend to structure on the wiki, have voting occur there through 'add your name to what you want to attend'.
### '''12/1-12/5''': Confirm selected sessions along with needs, space, etc with session leaders
### '''12/5''': Have pre-conference schedule in place for public view
# '''Preconference spaces'''
## Overview of space will equal how many sessions can we accept: Looking primarily as using a volunteered small conference center (CHF?) a few blocks from the hotel. This conference center offers free A/V. The hotel has some rooms, but we will need to pay for A/V. Finally, there is a (1) lecture hall a few more blocks away at the American Philosophical Society that is available for use too. Anna will get us details on the spaces for helping sort proposals as they start to come in. Depending on space issues and the number of proposals, we will see if we need to actually not accept any proposals.
## Will we need registration limits (and how to determine this in registration page) - see above. Confirmed that there will be spaces held for all preconference leaders to register.
## What will presenters need to bring (projects, computers, etc.) - will be added to the google form (see above) then touched on further in confirmation process.
# '''Allyship session - Ada Initiative Ally Training'''
## '''Participation interest''' - if the organizer of this event wants to send out separate interest, we are okay with that. Uncertainty however about us officially sending out an email asking about interest for this one preconference separate from regular preconference proposal and voting procedure. Noted: agreement amongst ourselves that is it impossible to tell definite interest in this session until there is a full list of pre-conferences available, as people will change their minds/move aboue. Will defer to the main organizing committee.
## '''Extra fee / Sponsorship''' - we are fine with charging an extra fee for this session if the proposal is accepted/LPC decides to hold as code4lib sponsored or special event. Will need to fall to the registration team.
## '''Overall preference:''' if the organizer of this event was to get sponsorship to cover costs, then put in a proposal following the normal route above, that would be easiest. Additionally, putting in a proposal then asking extra money be charged in the registration, that's okay but not preferred (as it runs the possibility that the Code4lib org will be stuck paying the remainder if turnout doesn't hit a certain number). However, the preconf group is ready to defer on this question to the decision of the main organizing committee.

'''Text of call for proposals - to be updated following this meeting and creation of the proposal form.'''

'''Subject line:''' Call for Code4Lib 2016 Pre-Conference Proposals

'''Text:'''
Code4Lib 2015 Pre-Conference Proposals:

We are now accepting pre-conference proposals for the 2016 Code4Lib in Philadelphia, Pennsylvania - read more about the conference here: http://2016.code4lib.org/. These pre-conferences can either be a 1-day or a 1/2-day session and will occur on Monday, March 7, 2016.

To propose a session, please add the proposal to this wiki page directly, following the proposal formatting guidelines: http://wiki.code4lib.org/2016_Preconference_Proposals If you cannot or do not wish to edit the wiki directly, you can email one of us listed below your proposal and we will add it for you.

We are taking proposals until November 15th, and we hope to confirm sessions with the leaders starting November 21st.

If there are any questions, please do not hesitate to email us.

Best,
Names, Emails of pre-conf committee

Action Items:
# Anna:
## send google forms information
## send list of spaces, other space info
## take this group's thought re: allyship preconf, voting issues, back to LPC
# Christina:
## Post notes
## Get proposal form made based off of wiki, share with group
## Get updated call for proposals text, share with group
# All:
## review above info, form, call for proposals this week
## tell group which listservs you'll be contact person for

[[Category:Code4Lib2016]]

Preconference2016Workspace

2015-12-03T21:57:14Z

Aaschurr: /* Third meeting Notes */

== Fourth meeting agenda ==

Google hangout, December 3rd, 3:30 PM Eastern time

# Voting Results
## Tabulated results here: https://docs.google.com/spreadsheets/d/1yHvr5gprYQSB0u-gVfARQC2IqZrONzrADknWiSaTyWI/edit#gid=857047949&vpid=A2 (see tabs at bottom)
## Draft schedule/room assignment (including overflow) here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Do we keep the overflow sessions?
## Approve draft schedule/room assignment?
## Where/how do we need to put this data so website guys will be happy?
# Contact session leaders
## (new) Max held spots
## Divide list
## Email session leaders for confirmation of participation by December 7th
## Confirmation part of filling out form?
## As people confirm, mark on shared Google doc here: https://docs.google.com/spreadsheets/d/1KURH5h7dMwnZRPlNKUTJg2Don__veS51prstwOTcf1Q/edit#gid=0&vpid=A2
## Email session leaders form asking for profile information + session requirements, giving room assignment (with warning it may change)
## Warn 1. auditorium folks (code4arc) that they are in an auditorium 2. no AV overflow folks they must provide their own AV
## Ask if 2 geospatial morning workshops would join?
## Say we're working on core space for documentation and they will be notified.
# Shared Documentation Space
# Day of duties
# To do going forward

Draft email to session leaders:

Good afternoon:

We're happy to say that your pre-conference workshop, [Title], has been voted in for Code4Lib 2016. Thank you again for proposing it. Your session is currently scheduled to be held in the [AM|PM|Full day] of Monday, March 7th, 2016.

To proceed, we need you to confirm by December 7th, 5 PM Pacific, that you and your co-presenters will be leading this pre-conference workshop. You do not need to attend the Code4Lib Conference to lead your pre-conference session. If you do wish to attend, please register as usual when registration opens. We will make every effort to ensure a registration spot for your first two presenters.

Please confirm by responding to this email as soon as you are able. Once we receive your confirmation, there will be further details shared with you.

If you have any questions, feel free to contact me - I will be your pre-conference contact for any issues between now and the conference.

Thank you again for your participation.

Best,
[name]

Code4Lib 2016 Preconference Committee

== Third meeting agenda ==

Google hangout, November 16th, 1 PM Eastern time

# Voting mechanism
## Move forward with choices
## Assign to someone for working with Chris or other to get that set up
# Review proposals
## Decide if more space available or can accept all
## Get framework in place for moving preconferences to spaces as voting/interest measures come in
# Contact point people
## Assign folks to particular sessions for contact/follow-up purposes
# Other?

== Third meeting Notes ==

Google hangout, November 16th, 1 PM Eastern time

=== Review proposals ===
==== Decide if more space available or can accept all ====
* We would like more rooms to accommodate most / all proposals. This needs to go through LPC, budget-wise. Anna will bring it to that meeting. Will act on assumption that we won't have extra space at the hotels.
* We will also base this decision on voting.
* We can also look at topic area duplication if anything seems egregious.

==== Get framework in place for moving preconferences to spaces as voting/interest measures come in ====
Christina showed us the spreadsheet she was using.

=== Voting mechanism ===

We will not use the dieboldatron. We will use a google form, with the following organization:
* 2 questions, only one answer on each.
* Duplicate "either AM or PM" entries into both questions.
* Duplicate full-day sessions with a note to vote in both time slots.
* Explain the form in pretty significant detail on the form itself.
* specify that we won't be able to take all proposals.
* We will try to open voting noon tomorrow.

==== Move forward with choices ====
Detailed timeline:
(It's tight)
* Voting ends December 2nd (5pm Pacific).
* Notification on the 4th.
* Confirmation by the 7th .
* Final confirmed list ready by end of day on the 7th.

=== Contact point people ===
==== Assign folks to particular sessions for contact/follow-up purposes ====
We will split up the point-presenters among us so that each workshop has a point of contact for info (in both directions)

=== Other? ===
* Future agenda item: Central page on website where we / organizers can post links and instructions.
* What are we responsible for day-of?
** Make sure everyone knows where they're going (between different buildings)
** Once workshops are distributed into rooms, each committee member should be point-person for co-located presenters.

=== Action items ===

* Eric will start putting together our follow-up / confirmation form.
** This can probably be combined with the "speaker profile" form that the website committee desires:
*** discussion: https://github.com/code4lib/2016.code4lib.org/issues/75#issuecomment-141982890
*** example form: https://docs.google.com/forms/d/1x5oYp831qMd-nmtyrH9By-jGCzPzSsJfz4UXnsR-vE4/viewform?c=0&w=1
* Anna will send a link to previously-discussed profile info along with the link to meeting minutes (see links added above).
* Christina will keep working on the form, please help (it's a shared google doc)
* Andrea will send out a group email notifying everyone who sent in proposals letting them know that we have a vote / won't accept all workshops this year. This will go out today.
* Anna will communicate with website committee so they can update the site with the timeline.
* Anna will communicate with LPC about hotel space.

== Second meeting agenda ==

Google hangout, October 7th, 1 PM Eastern time

# Voting mechanism
## Get responses from LPC
# Allyship Preconference Question
## Get responses from LPC

== Second Meeting Notes ==

=== Updates from Christina ===
* Form was sent out - hooray!
* Taking responses until November 11/15
* Request from Luke to share email generation script

=== Voting Mechanism ===
* We can do whatever we want in this regard (Anna)
** Multiple systems available for vote counting
** Decide what is most useful for the committee and go with that
** Can't just do voting based on what is most popular because of concurrent sessions
** Data does not need to be distributed, does not need to be in a structured format
** Have to make sure that people know they are not actually signing up for a pre-conference session, only an expression of interest
* Options: wiki sign up, Google Form, etc.
** Wiki is a backup plan
** Explore Google form option through testing
** Look at other possible voting mechanisms and communicate via email
* Christina will set up a test Google Form

=== Allyship Preconference ===
* Anna communicated that the LPC is responsible for making this decision
* General sense that we'd like it to happen but that logistics are a problem
* Drupal pre-con in Raleigh that required a registration fee?
* Background Info
** Pull request to create specific policies for Code of Conduct
** comment thread had a suggestion for training that would be useful to committees
** LPC began to explore options
* Sponsorship committee will continue to solicit potential sponsors
* LPC will contact presenter
* Wait to see what the main committee decides

=== Other Items ===
* Send pre-conference proposal reminder one week ahead of deadline: 11/9
** Everyone will send to the same email lists as for the inital CFP
* Meet again shortly after deadline: 11/16 1PM Eastern

== First meeting notes ==
# Group documentarian
## Christina for this meeting; someone else in the future (to be determined at start of each meeting)
# Timeframe
## '''Registration Opening Date''': Target date to open registration is Dec 10th. However that may be pushed back to early January depending on how firm the budget numbers are. This should not change our plans to have ready list of pre-conferences by December 10th. See the main trello for more info: trello 'master schedule' and other information workspace: https://trello.com/b/rTeC8Bgx/master-planning-schedule
## '''Proposal Form:''' Proposals to be accepted this year via Google Form. Google form instructions forthcoming from Anna. The Google Form will be structured following the wiki page proposal format seen here http://wiki.code4lib.org/2016_Preconference_Proposals , with an additional space for presentation needs, and that wiki page will be deleted once the form is made. Christina will make a draft and give to the group for review before putting updated link in the Call text. The updated Call text will also be shared with the group at that time for review. Once proposals form and call are reviewed and approved by group, we will each claim a listserv to email the call to. This will be that person's listserv for further emails throughout rest of organizing work.
## '''Voting:''' Mechanism to be determined. The Dieboldatron had some issues with structure of preconference proposals - wanted to have broken into AM/PM/Full day; need yes/no voting (or pick top AM, top PM, or top all-day) instead of 0-3 ranking. We will need at least a business week (5 days) of voting to gauge interest, make decisions if there are space constraints. At present, the default is to take the Proposals from the Google form backend and put in some structured way into the wiki, then have people add their names there.
## '''Accepted timeframe:'''
### '''Week of 9/30:''' Call for proposals sent, immediately post group review of draft Google form for proposals, review of updated Call text.
### '''11/15''': Proposals deadline - Midnight PST.
### '''11/16-11/24''': Current plan: migrate proposals from Google form backend to structure on the wiki, have voting occur there through 'add your name to what you want to attend'.
### '''12/1-12/5''': Confirm selected sessions along with needs, space, etc with session leaders
### '''12/5''': Have pre-conference schedule in place for public view
# '''Preconference spaces'''
## Overview of space will equal how many sessions can we accept: Looking primarily as using a volunteered small conference center (CHF?) a few blocks from the hotel. This conference center offers free A/V. The hotel has some rooms, but we will need to pay for A/V. Finally, there is a (1) lecture hall a few more blocks away at the American Philosophical Society that is available for use too. Anna will get us details on the spaces for helping sort proposals as they start to come in. Depending on space issues and the number of proposals, we will see if we need to actually not accept any proposals.
## Will we need registration limits (and how to determine this in registration page) - see above. Confirmed that there will be spaces held for all preconference leaders to register.
## What will presenters need to bring (projects, computers, etc.) - will be added to the google form (see above) then touched on further in confirmation process.
# '''Allyship session - Ada Initiative Ally Training'''
## '''Participation interest''' - if the organizer of this event wants to send out separate interest, we are okay with that. Uncertainty however about us officially sending out an email asking about interest for this one preconference separate from regular preconference proposal and voting procedure. Noted: agreement amongst ourselves that is it impossible to tell definite interest in this session until there is a full list of pre-conferences available, as people will change their minds/move aboue. Will defer to the main organizing committee.
## '''Extra fee / Sponsorship''' - we are fine with charging an extra fee for this session if the proposal is accepted/LPC decides to hold as code4lib sponsored or special event. Will need to fall to the registration team.
## '''Overall preference:''' if the organizer of this event was to get sponsorship to cover costs, then put in a proposal following the normal route above, that would be easiest. Additionally, putting in a proposal then asking extra money be charged in the registration, that's okay but not preferred (as it runs the possibility that the Code4lib org will be stuck paying the remainder if turnout doesn't hit a certain number). However, the preconf group is ready to defer on this question to the decision of the main organizing committee.

'''Text of call for proposals - to be updated following this meeting and creation of the proposal form.'''

'''Subject line:''' Call for Code4Lib 2016 Pre-Conference Proposals

'''Text:'''
Code4Lib 2015 Pre-Conference Proposals:

We are now accepting pre-conference proposals for the 2016 Code4Lib in Philadelphia, Pennsylvania - read more about the conference here: http://2016.code4lib.org/. These pre-conferences can either be a 1-day or a 1/2-day session and will occur on Monday, March 7, 2016.

To propose a session, please add the proposal to this wiki page directly, following the proposal formatting guidelines: http://wiki.code4lib.org/2016_Preconference_Proposals If you cannot or do not wish to edit the wiki directly, you can email one of us listed below your proposal and we will add it for you.

We are taking proposals until November 15th, and we hope to confirm sessions with the leaders starting November 21st.

If there are any questions, please do not hesitate to email us.

Best,
Names, Emails of pre-conf committee

Action Items:
# Anna:
## send google forms information
## send list of spaces, other space info
## take this group's thought re: allyship preconf, voting issues, back to LPC
# Christina:
## Post notes
## Get proposal form made based off of wiki, share with group
## Get updated call for proposals text, share with group
# All:
## review above info, form, call for proposals this week
## tell group which listservs you'll be contact person for

[[Category:Code4Lib2016]]

2016 Conference Committees

2015-09-11T20:01:25Z

Aaschurr: /* Pre-conference Committee */

= Code4Lib 2016 Committees =

''Many hands make for light work.''

Hosting a conference is incredibly complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2016 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: Old City District of Philadelphia, PA
* Dates: March 7-10, 2016
** Pre-conferences -
** Main meeting -
** Post conference activities?

== Local Planning Committee ==
This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* David Lacy (Villanova) - Primary Contact (v)
* Chad Nelson - Secondary Contact (v)
* Anna Headley (Chemical Heritage Foundation) - Documentarian (v)
* [[User:Sdellis|Shaun Ellis]] (Princeton) (v)
* Katherine Lynch (Temple) (v)
* Stephen Ng (Temple)
* Brett Bonfield (Collingswood Public)
* Lauren Gala (UPenn)
* David Uspal (Villanova) (v)
* Chris Clement (Drexel)

== Website Working Group ==
This group will focus on content strategy (in collaboration with the Documentation Committee) and feature implementations to improve the overall user experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[Website Working Group Documents|Website Working Group Documents]]

* [[User:Cdmo|Charlie Morris]] (Penn State) - Primary Contact
* [[User:jtidal|Junior Tidal]] (New York City College of Technology) - Secondary Contact
* [[User:BillMcMillin|Bill McMillin]] (Pratt Institute) - Documentarian
* [[User:Sdellis|Shaun Ellis]] (Princeton) - LPC Contact (v)
* [[User:Phette23|Eric Phetteplace]] (Cal College of the Arts)
* [[User:Sarahshealy| Sarah Shealy]] (Greenville (SC) County Public Library)
* [[User:JennC| Jennifer Colt]] (Cornell University Library)
* [[User:LaurenAjamie| Lauren Ajamie]] (University of Notre Dame Library)
* [[User:MichaelSchofield| Michael Schofield]] ( @schoeyfield )
* [[User:LukeAeschleman| Luke Aeschleman]] (UNC - Chapel Hill | Health Sciences Library)
* [[User:Wickr|Ryan Wick]]
* [[User:cbeer|Chris Beer]]

== Sponsorship Committee ==
This group will focus on making sure all who want to support the conference have the opportunity to do so. Sponsorship Committee work involves working with the LPC to close budget gaps and talking to potential sponsors to find the level that is right for them.

The Sponsorship committee meets every Monday at 3pm EST (12pm PST) via [https://plus.google.com/hangouts/_/gwibrfqhzxe23uto4me3tktbnia Google hangout].

* [[User:Sdellis|Shaun Ellis]] (Princeton) (v)
* David Uspal (Villanova) - LPC Contact (v)
* Chad Nelson
* Morgan McKeehan
* Ray Schwartz
* Sharon Whitfield (Rowan University)
* Brett Bonfield (Collingswood Public) (v)
* Katherine Lynch (Temple University)

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

* Brett Bonfield (Collingswood Public)
* John Mignault (ESDN/METRO)
* Emily Morton-Owens
* [[User:Phette23|Eric Phetteplace]]
* Whitni Watkins (St. Lawrence University)
* Beatrice Pulliam (Providence Public)

== Pre-conference Committee ==
This committee plans the pre-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.
* Anna Headley - Chemical Heritage Foundation (Local Contact)
* [[User:ChristinaHarlow|Christina Harlow]]
* Eric Lease Morgan - Librarian-At-Large
* Andrea Schurr - Univ. of TN at Chattanooga

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC.
* David Lacy - Villanova (Local Contact)
* Kevin Beswick - NCSU
* Peter Murray - Cherry HIll Company
* Chris Beer - Stanford University Libraries
* Matt Sherman - University of Bridgeport
* Whitni Watkins - St. Lawrence University
* Ben Armintor - Columbia University

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.
* Chad Nelson (Local Contact)
* [[User:jtidal|Junior Tidal]] (New York City College of Technology)
* Linda Ballinger (Penn State)
* Mairelys Lemus-Rojas (University of Miami Libraries)
* Spencer Lamm (Drexel University)

== Childcare Committee ==
This group assess the need for childcare at the conference, organizes childcare options, determines cost, and liaises with parents and chilcare providers
* Chad Nelson (Local Contact)

== Additional Committees... Coming Soon! ==
* Book Give-Away
* Onsite Volunteer
* Social Activities
* Streaming Video
* T-Shirt
* Voting
* Whatever
* Wifi/Electrical
* IRC
* Reception?
* Accessibility

[[Category:Code4Lib2016]]

2013 social activities

2013-02-12T16:34:26Z

Aaschurr:

== Ideas ==

* Aviary: super-crazy cocktails. http://www.molecularrecipes.com/molecular-mixology/aviary-cocktails/ . List your name if you're interested, whether Sunday, Monday, and/or Tuesday (after newcomer dinners) work, and whether you're just interested in stopping by, or doing a 7 cocktail tasting flight.*
** statsfool: sunday/monday/tuesday, either drinks or flight.
** Amyhannah: monday/tuesday, drinks, probably not the flight.
** anarchivist: sunday/monday, prefer drinks over flight but could be convinced
** [[User:highermath|highermath]]: monday (could use 10 cocktails after Drupal subCon, I am sure). Uber now works in Chicago, so I would do the flight.
** [[User:pberry|pberry]]: any night but Wednesday (that's Goose Island night) and I'd be up for drinks or flight, although leaning away from flight.
** [[User:thatandromeda|thatandromeda]] oh my gosh yes, any time, probably not the flight.
** [[User:Gdave|gdave]] beautiful site, I would be interested, Sun,Mon,Tues. either drink or flight.
** [[User:shawnc12|shawnc12]]: sunday/monday, either drink or flight
** wdenton: any night, either drink or flight
** beatricep: sunday/monday drink, highly susceptible to flight by peer pressure..
** ryan hess: sunday/monday drink or flight
** infosoph: sunday/monday yes/yes!!
** [[User:Pfeeley|Pfeeley]]: sunday/monday/tuesday, either drink or flight
** [[User:Ksprague|Ksprague]]: tuesday, drink or flight
** [[User:schwartzray|schwartzray]]: anything on any day
* Brewery tour - some possible candidates would be Goose Island, Brew Bus http://www.chicagobrewbus.com/, Piece, Revolution, Half Acre.
* Library field trips - because we're library geeks. Possible places include Newberry and Read/Write.--Read/Write Library confirmed for February 11.--Newberry Library confirmed for February 14.
* Art Institute of Chicago - Only open until 5pm, but possible for people coming in early enough on Sunday. There seems to be enough interest here to actually have a group, when and where should we meet? I added my email so that we could discuss details off the wiki.
** escowles: I'm getting in around noon on Sunday, and interested in this.
** pgrayove at gmail dot com: I'm getting in around noon on Sunday too. I'm interested.
** ranti: And I am.
** tshearerlib: Coming in at around the same time and hope to get to the museum by 1:00. Lunch first?
* Local Option http://localoptionbier.com/ - So you've heard of Hopleaf, you've heard of Maproom. Come to Chicago's *ahem* best kept secret for good food and an evening session on Monday. We will need a tally to make requisite arrangements. Target for arrival at bar: 7ish. Probably a group gathering to head north around 6:30 in hotel lobby (if you want to take the #8 Halsted bus that is).
** kayiwa
** Linda Ballinger
** Courtney Greene
** John Pillans
** +6 from NCSU incl one Bret Davidson
** Megan Kudzia
** Andrew Darby
** erinrwhite
** Will Clarke
** Cody Hanson
** Jesse Brown
** Matt Cordial +1 (my friend and I were already planning a Monday trip here)
** Ray Schwartz
** Eric Larson
** David Cliff
** Ken Irwin
** Dileshni Jayasinghe

== Planned Events ==

===Read/Write Library Field Trip, Monday 2/11===
Field trip to the [http://readwritelibrary.org/ Read/Write Library] 6:30PM-9PM

Drop in whenever during this time.

Come help catalog the Read/Write Library catalog and hack on the library catalog. We will get food or go to a nearby restaurant depending on interest. We will also invite friends from Code for America to hang out and talk civic data. Bring your laptop along if you have one.

Let us know if you are coming so we can figure out food:
* Margaret Heller
* Ranti Junus
* Wayne Schneider
* jrochkind will try to make it
* emily shaw (may be a little late)
* <strike>kenirwin - bailed on acct of pre-conf brain death</strike>
* Andromeda - yes, unless someone gets Aviary reservations
* Chris Clement - may attend
(hey, there are great bars in that neighborhood!)
* wdenton

'''Directions to the library from UIC:'''

''Bus''

Take the #8 Halsted Bus north to Chicago (Bus will say "#8 Halsted/79th North to Broadway/Waveland")
Take the #66 Chicago Bus west to California (Bus will say either "#66 Chicago west to Austin" or "#66 Chicago West to Pulaski." You can take either one because both Austin and Pulaski are further west than we are so both stop at California)
The Chicago bus stops on the west side of California, which is the side of the street we're on. On California, walk a block north to Walton.

''Train + Bus (slightly faster/more reliable, but only by about 5-10 minutes)''

Walk to the UIC/Halsted Blue Line
Take the O'Hare train (toward the Loop) and go all the way through the Loop and back west. Get off at Chicago and use the exit that says "North side of Chicago Ave" (or something similar — I don't remember exactly).
Take the #66 Chicago Bus west to California (Bus will say either "#66 Chicago west to Austin" or "#66 Chicago West to Pulaski." You can take either one because both Austin and Pulaski are further west than we are so both stop at California)
The Chicago bus stops on the west side of California, which is the side of the street we're on. On California, walk a block north to Walton.

=== Newcomer Dinner, Tuesday 2/12 ===

First time at code4lib? Join fellow c4l newbies and veterans for an evening of food, socializing, and stimulating <strike>discussions about</strike> demonstrations of the many uses of <strike>bacon</strike> <strike>dongles</strike> XML.

Code4Lib veterans, you're invited too. Join us in welcoming the newcomers!

'''Plans'''
* When: Tuesday evening (2/12)
* Time: 6 PM (ish) or whenever you can get your group together
* Mastermind (if you have any questions): [mailto:yoosebec@grinnell.edu Becky Yoose]

''Guidelines:''
*Max of '''6''' per group
**Please, no waitlisting
*ID yourselves so we can get a good mix of new people and veterans in each group
**New folks - n
**c4l vets - v
*One leader needed for each location (declare yourself! - '''Vets are highly encouraged to lead the group''')
**Leader duties
***Make reservations if required; otherwise make sure that the restaurant can handle a group of 6 rowdy library tech type folks
***Herd folks from hotel to restaurant (know where you're going!)

'''Restaurants'''

'''Restaurants within .25 miles of the hotel'''

[http://www.athenarestaurantchicago.com/index.php Athena] (Greek)

* Al Cornish - v (leader)
* Carolyn Cole - n
* Dileshni Jayasinghe - v
* Will Clark - n
* Adam Constabaris - v
* Patrick Hogan - n
* '''Capped at 6'''

[http://www.dinerestaurant.com/ Dine] (Contemporary)

<del>[http://www.girlandthegoat.com/ Girl and the Goat] (American) Top Chef fans take note! This is Stephanie Izard's award-winning resto.</del> Totally booked.

[http://littlegoatchicago.com/ Little Goat] - Izard just opened a diner across the street from G&G that is walk-in only. (very good, probably a wait but they also have a bar in the back --wickr)

[http://www.haymarketbrewing.com/ Haymarket Pub & Brewery] (Pub food) - Reservations at 6:30pm. Meet in conference hotel lobby at 6:10pm

* Ryan Wick (leader) - v
* Sean Purcell - v
* Dan Fehrenbach - n
* Pierre Nault - n
* Minh-Quang Nguyen - n
* Matt Bernhardt - n
* '''Capped at 7'''

[http://www.karynsongreen.com/ Karyn’s on Green] (Vegan)
Completely vegan and close to the conference hotel. We'll meet in the conference hotel at around 6:45 (reservation at 7:00 for 6). Google maps says it is a 5 minute walk.

*Jason Ronallo (leader)- v
*Alicia Cozine - n
*Mark Mounts - v
*Barbara Hui - n
*Amy Deschenes - n
*Adam Strohm - n
* '''Capped at 6'''

[http://niarestaurant.com/nia-restaurant-mediterranean-cuisine/ Nia] (Mediterranean tapas)

[http://www.pegasuschicago.com/index.php Pegasus] (Greek)

[http://www.roditys.com/index.html Roditys] (Greek) -- Reservations made for 6:30pm. Let's meet in the hotel lobby at 6pm and walk over from there. Its ok if you're a bit late to the lobby, we'll wait. If you have any questions email Rosalyn (Rosy) rosalynmetz at gmail dot com

* Rosalyn Metz (leader) - v
* [[User:highermath|Cary Gordon]] - v
* [[User:Jacobandresen|Jacob Andresen]] - n
* Karen Miller - n
* Dre - v
* Mahria Lebow - n
* '''Capped at 6'''

'''Restaurants between .25 miles and .5 miles of the hotel'''

Code4lib Chicago Celery Salt Society - [http://www.alsbeef.com/ Al's Beef]

* Jason Casden (leader) - v - No reservations. We can walk from the hotel at 7.
* Charlie Morris - n
* Cory Lown - v
* Carolina Garcia - n
* Cody Hanson - n
* Ken Varnum - v
* '''Capped at 6'''

[http://avecrestaurant.com/# Avec] (Small plate)
Family-style small plate and tapas. Great Yelp reviews. We'll meet in the conference hotel at 6:00 <strike>6:45</strike> (they don't take reservations, but have stuff to sip on if there's a wait). Less than 10 minute walk from hotel.

* Shaun Ellis (leader) - v
* Jon Stroop - v
* Paula Gray-Overtoom - n
* Emily Zervas - n
* Cynthia Ng - neither
* Sarah Dooley - n
* '''Capped at 6'''

[http://www.babavillage.com/ Baba’s Village] (Indian/Pakistani)

[http://blackbirdrestaurant.com/ Blackbird] (Contemporary)

(Since the reservation is late, does anyone want to meet for drink in the hotel bar beforehand? There's really no place to wait at the restaurant, and there's no nice bar nearby that I can recall. cm)
* Justin Coyne (reserver) - v - Reservation for Blackbird for 6 at 8:30pm (justin at curationexperts.com)
* Matt Cordial - v
* [http://wiki.code4lib.org/index.php/User:Camcclure Christine McClure - n]
* Devin Higgins - n (devinhiggins at gmail)
* Ken Irwin
* Tad Merchant - n (tadoneus @ gmail)
* '''Capped at 6'''

[http://www.carnivalechicago.com/menu Carnivale] (Nuevo Latino)
* Nettie Lagace (oh hell, I'll host - I'll call over this afternoon(Tues)) - n/v
* Rebecca Jones - n/v
* Ben Burbridge - n
* Andrea Schurr - n/v

[http://decero.hellotacos.com/ De Cero] (Mexican)

[http://www.dragonflymandarin.com/ Dragonfly] (Chinese, sushi)

[http://giordanos.com/ Giordano's] (Chicago Style Pizza) This place should be able to handle multiple groups...

* Andrew Nagy (leader) - v
* Virginia Schilling - n
* Jane Sandberg - n
* Richard Aroksaar - n
* Jesse Brown - n (jfbrown78 at gmail dot com)
* John Macgillivray
* Alicia Morris
* Ayla Stein - n
* Sharona Ginsberg - n
* Andrew Myers - n
* Jim LeFager - n
[http://www.grangehallburgerbar.com/ Grange Hall Burger Bar] (Local food)

[http://www.idreamoffalafel.com/ I Dream of Falafel] (Mediterranean) -- No reservations -- this is a casual place. Supposed to be an 8 minute walk from the hotel. Let's meet at 6:20pm in the Crowne Plaza lobby. I have chin-length brown hair and probably will be holding a paper scribbled with 'falafel.'

* Emily Lynema (leader) - v
* Christie Peterson - n
* James Stuart - v
* Emily Shaw - n (emilyfshaw at gmail dot com)
* Ian Chan - n (ichan@csusm.edu)
* Zeno Tajoli - n
* '''Capped at 6'''

[http://www.jaipurchicago.com/ Jaipur] (Indian; Reservation made for 6 at 6:30)
-- Let's meet in the crowne plaza lobby @ 6:15; it's supposed to be a 6 minute walk

* Andrew Darby (leader) - v
* Josh Wilson (joshwilsonnc at gmail) - n
* Tim Thompson - n
* Mariela Hristova - n
* ryan hess - n
* Patrick Feeley - n
* '''Capped at 6'''

[http://lasardine.com/ La Sardine] (French)

[http://www.mythaitakumi.com/index.html MyThai Takumi] (Japanese Thai) Reservation at 6:15. Meet in the hotel lobby at 6 pm. Look for the women in a trench coat and hat.

*Becky Yoose (leader) b dot yoose at gmail - v
*May Chan - n
*David Anderson - newby
*Terry Brady - new
* Dave Menninger - n
*Shawn Carraway -n
* '''Capped at 6'''

[http://www.nellcoterestaurant.com/ Nellcôte] (French)

[http://chicago.provincerestaurant.com/ Province] (American with Central/South American/Spanish influence)

[http://thepublicanrestaurant.com/ The Publican] (Seafood)

* Jay Luker (eater) - v - Rezzie is for 8pm
* Mark Matienzo (tweeter) - v
* Devon Smith (pickle eater) - repeat offender
* Chris Sharp (dead horse beater) - v
* Michael B. Klein (greeter) - v
* Bill McMillin (meeter) - n
* '''Capped at 6'''

[http://saigonsisters.tumblr.com/ Saigon Sisters] (Vietnamese) Reservation for 6:15, meet in hotel lobby
* Margaret Heller - v and leader
* Sharon Clapp - n
* Sean Crowe - n
* Meghan Finch - n
* Maccabee Levine - v
* James Griffin - n
* '''Capped at 6'''

[http://www.thaiurbankitchen.com/ Thai Urban Kitchen] (Thai, sushi)

[http://www.trattoriaisabellachicago.com/rest.html Trattoria Isabella] (Italian)

[http://www.vivo-chicago.com/homepage-2 Vivo] (Italian)

[http://www.wishbonechicago.com/dining/westloop/ Wishbone] (Southern Reconstruction)

* Rachel Shaevel (herder, self-proclaimed dictator, and reservation maker) - n (we're on for 6:15!)
* Myrna E Morales (follower) - n
* Sarah Thorngate - n
* Steven Marsden - n
* David Lacy - v
* Luke Gaudreau - n
* '''Capped at 6'''

'''Restaurants between .5 miles and .75 miles of the hotel'''

[http://currentsontheriver.com/ Currents on the River] (Eclectic)

[http://n9ne.com/ N9NE Steakhouse] (Steak)

[http://www.verachicago.com/menu Vera Chicago] (Spanish)

'''Restaurants between .75 miles and 1 mile of the hotel'''

[http://www.theberghoff.com/default.aspx The Berghoff] (German)
* Declan Fleming - v (leader) I checked reservations, and for 6 people, the first time open after the conf is 7:30, so I grabbed that.
** Let's meet in the lobby at 7p and cab over (or would people rather walk?)
* Dave Green - n
* Steven Villereal - n
* Peter Murray - v
* Trey Terrell - n
* Mike Giarlo - v
* '''Capped at 6'''

[http://www.yelp.com/biz/frontera-grill-chicago Frontera] (a Rick Bayliss Mex-American restaurant) Reservations are for 7:30, so perhaps the group could get a drink in the lobby beforehand. Either way, we'll depart at 7pm.
: (''note: the drinks at the bar at frontera are very tasty.'')
*Dan Suchy (leader and over-eater) - v
*Matt Critchlow - v
*Carmen Mitchell - v
*Maureen Callahan - n
*David Cliff - n
* Patrick Berry - 3rd year red-shirt freshman
* '''Capped at 6'''

[http://www.nativefoods.com/ Native Foods] (Vegan) lots of vegan, vegetarian, gluten free options. No reservations needed. We could meet near the convention center or Daley library around 6 and take the train together. Lots of places to get drinks afterwards.

I will wait at 5:30 at outside the UIC forum for anyone who wants to meet here. We'll pick up everyone else at Daley library at 6, then walk to the train station together.

*Annie Pho(potential leader) - n
*Lauren Magnuson - n
*Bennett Magnino - n (meeting outside the Daley library sounds good)
*Kelly Thompson - n
*Audrey Altman - n
*Mackenzie Brooks - n
*Steven Bassett - n (Can't wait! Native Foods is awesome!).
'''Restaurants more than 1 mile from the hotel'''

[http://www.greenzebrachicago.com/index.html Green Zebra] (Vegan)

[http://honkytonkbbqchicago.com/ Honky Tonk Barbeque] (BBQ) ---- I'm interested in Game Night this evening, so I'll make reservations for early dinner at lunch time (when there's some hope of the HT answering the phone). Please let me know if 6:30 is not OK. Lets leave from the UIC Library (front door) at 6:10. It's a moderate walk (a bit less than a mile) from campus; I also have a car, and can drive a couple people if you want.
*Allan Berry (leader) - n
*Jason Raitz - n
*Brian Wu - n (pwu14 at illinois dot edu)(EDIT: Plans sound good. I am also interested in game night. If somehow we don't make it, I have a 4 player game in my hotel room.)
*Gary Maixner - n
*Keith Nickum -v
*
* '''Capped at 6'''

[http://www.karynraw.com/cooked Karyn’s Cooked] (Vegan)

[http://www.latabernatapas.com/ La Taberna Tapas] (Mediterranean)

[http://www.morganschicago.com/ Morgan's on Maxwell] (Pub food)

[http://www.chezjoelbistro.com/ Chez Joël] (French/Tangiers food) I am leaning towards an early dinner of 6:15 as I have to take-off to make sure the Game Night takes off without a hitch. So leave the conference hotel by 5:45 if it is walk weather or 6PM if it is taxi weather.

* Francis Kayiwa (knackered leader) - v
* Megan O'Neill Kudzia - n
* Esther Verreau - n
* Michael Neidhardt - n
* Rikke Willer - n
* Esme Cowles - v
* '''Capped at 6'''

=== Veg*n Dinner ===

Let's have dinner at a veg*n-friendly place one night of the conference. Folks of all eating styles welcome.

Max *6* people per party this year.

'''Party #1: Chicago Diner''', Wednesday Night http://www.veggiediner.com/ "meat free since '83"
Will they easily be able to accommodate 6 folks walking in?
We'll plan on meeting in the conference hotel at 6pm and taking the 8 bus up there (3411 N. Halsted St Chicago, IL 60657).
# Jason Ronallo (jronallo@gmail.com)
# Linda Ballinger (linda dot ballinger at gmail)
# May Chan (msuicat at gmail dot com)
# Demian Katz (demian DOT katz AT villanova DOT edu)
# David Uspal (david dot uspal at villanova dot edu) In for the Country Fried StAEk and/or the Soul Bowl. Ex-Vegetarian (which may make it a crime for me to go), so if the list is full and you still want in, feel free to email me and I'll gladly turn over my spot to an actual Veg*n.
# Cynthia Ng (cynthia dot s dot ng at gmail)
Capped at 6

=== Code4lib/Goose Island Brewing Pull Request ===
'''When:''' Wednesday, 2/13, 8:00 PM to 11:00 PM

More information and sign up at [https://code4lib2013-estw.eventbrite.com/|https://code4lib2013-estw.eventbrite.com/]

=== Bourbon and barbecue ===
'''When:''' Wednesday, 2/13, 7:00 PM

Friend of mine tells me his cousin manages a Chicago restaurant, Chicago q, and I should go there and tell him my friend sent me. [http://www.chicagoqrestaurant.com/menus/dinner.php Menu] keeps talking about artisanal barbecue and extensive bourbon options. DONE.

Reservation is at 7 for a party of 8. Add yourselves.

We can take the number 20 bus to the Red Line. We should plan to meet in the lobby at 6:10; that way we can work with the bus tracker and make a leisurely trip over.

* Andromeda Yelton
* Chris Day [cday2 at saic.edu]
* Abigail Goben
* Rosalyn Metz [rosalynmetz at gmail dot com]
* Dileshni Jayasinghe [d dot jayasinghe at utoronto dot ca]
* Ray Mathew
* Dre (Barbecue, yes. Bourbon... well, we'll see.) akorphan at ncsu.edu
* Sean Chen schen at law.duke.edu

=== Non-beery get together ===
'''When:''' Wednesday, 2/13, Meet at hotel lobby at around 6:30 (and take public transport over to the park) OR meet us at the rink at 6:45, skating rink closes at 8 PM

'''Where:''' [https://www.cityofchicago.org/city/en/depts/dca/supp_info/ice_skating_at_themccormicktribuneicerink.html McCormick Tribune Ice Rink]

'''Contact:''' @dchud, @ranti, @yo_bj (b dot yoose at gmail), @wendyrlibrarian

'''Cost:''' $10 skate rental, people watching free

Come and (attempt to) skate with us! This is also a good people watching opportunity, so if you don't want to skate, there will be places to hang out around the rink and the park. There is a [http://www.parkgrillchicago.com/cafe/food-menu cafe] near the rink as well, with hot drinks and food.

FYI - For those of you who want something else to munch on while hanging out, there's a [http://www.garrettpopcorn.com/chicago-locations/4-east-madison-street/ Garrett Popcorn Shop] a couple blocks away.

# Chris Sharp (indicating interest)
# Becky Yoose (ready to fall on her butt repeatedly for the entertainment of others)
# Peter Murray
# Shawn Carraway
# Karen Coombs
# Michael Levy
# Christie Peterson
# Andrew Pasterfield
# Virginia Schilling
# Al Cornish
# Sibyl Schaefer
# Kalee Sprague
# Luis Baquera (ready to distract everyone with his own fantastic wipeouts while Becky composes herself)
# Maccabee Levine
# Sarah Shealy (I'm pretty sure I'll fall spectacularly as well :) )
# Emily Lynema (interested!)

=== Flying Trapeze ===
'''When:''' Monday, 2/11, TBD

'''Contact:''' rosalynmetz at gmail dot com

'''Class is full.'''

No this is not a joke. If you haven't heard Rosy is an aspiring trapeze artists and wants to bring the fun to her friends in Code4Lib. There is a trapeze rig in Chicago and she plans on visiting it and hopes that some of you can come along as well. If its your first time taking a trapeze class, they'll start you off learning [http://www.youtube.com/watch?v=_oqPi_zuX7A a knee hang] and depending on how that goes you might be able to catch it at the end of class. If you have any questions about whether or not this is for you, [http://chicago.trapezeschool.com/classes/trapeze.php TSNY Chicago's website] should have the answer, if not feel free to contact Rosy.

Trapeze classes are $57, last 2 hours, and are limited to 10 people. Currently TSNY Chicago hasn't release their class schedule for February -- they should be doing that around Jan. 1. If we can get enough people interested before then, we can buy out a whole class. If not it'll be first come, first serve (along with the general public).

If you're interested in signing up, feel free to add your name and contact info to the list below.

'''''Sign Up List'''''
# Jay Luker (first!)
# Bill McMillin
# Bess Sadler
# Karen Coyle
# Sibyl Schaefer
# Rosalyn Metz (because I'm organizing)
# Alicia Cozine
# Gabriel Farrell

=== Game Night! ===

See the http://wiki.code4lib.org/index.php/2013_game_night page for the latest details and to sign up for individual games or add games you're willing to lead/teach!

Moved this from idea to an actual event. Still getting some details, but here's what we know:

Game Night! Type of games might vary due to interest and what people bring. Looks like interest right now is mostly on light to mediumish games with a dash of abstracts ;).

Rough Schedule:
* 7:30 setup
* 7:45 start playing games!
* 10:00 start winding down (don't start new games)
* 10:30 all done, turn off the lights

* I highly recommend that people walk in groups to get back to their respective lodgings. I'll ask folks still around at the end to help me clean up so we can walk back to the conference hotel*

Please bring your badge with. (You don't need to wear it on the way, but that'll help us make sure everyone in the room is supposed to be there.)

We have a conference room at the UIC library (Richard J. Daley Library MC 234, 801 S. Morgan, Chicago) reserved for 7:30 on Tuesday the 11th. I'll try to show up at the lobby and hang out there for at about 7:15. I'll be the guy with a code4lib nametag and a box of games ;). Not sure how late we'll play, it looks like the library is open till 1:00am, but I suspect I will for now put a rough ending time of 11pm.

(Note, there's also some discussion on Cards Against Humanity. I will try to make sure there's an alternative game, but I don't know if I want to prohibit any games. I would say though to remember to be respectful and courteous to those around you. I will probably be pondering this issue for a while)

The original list of people who signed up is below.

I (Jon Gorman) will bring some board games and pick up some cards. Add your name to the list below if you're interested in attending. Also not if you can bring games. Bringing games is NOT REQUIRED. If you can bring a game you can teach, that's great and will make sure we're not just stuck playing the games I bring.

(I've added some comments to the game lists below)
* jtgorman, aka Jon Gorman: I'll bring Time's Up: Total Recall, Tsuro, Hey, That's My Fish, Hive, and some more I haven't decided on yet. (My profile over at http://www.boardgamegeek.com/ is jtgorman as well if you want to browse my games and make requests)
* yo_bj: I have some games I can bring as well (Kill Doctor Lucky, Fluxx, Godzilla: Stomp, Munchkin Zombies, etc.). Monday doesn't have anything major planned...
*danwho: I 'll bring the Cards Against Humanity set.
*escowles (Mon/Tue preferred): I've got lots of games I could bring like Settlers of Catan, Carcassonne, Ticket to Ride, Age of Renaissance, Elfenland, Agricola, Le Havre, Smallworld, RoboRally, etc. etc.
** Take your pick! All good games. I'll try to finalize my list of games before Friday - JonG
*jen_young: I'm local and I have quite a few games. Just about every version of Fluxx, Bananagrams, Gloom, Munchkin Cthulu,Cards Against Humanity, Apples to Apples, Risk, Last Night on Earth, etc.)
**All good games! If you don't mind bringing a box that would be awesome. I particularly like Apples to Apples, Last Night on Earth and Gloom - JonG
* decasm: Interested in Go (aka igo, weiqi, baduk) anytime, not just game night. I can do Catan as well. (And as much as I love it, Cards Against Humanity is probably a violation of the new Code of Conduct.)
** I look forward to losing my first game of Go to you ;) - JonG
** I'd love to learn Go. <del>Perhaps after the newcomer dinner?</del> Oof... won't make for Tues. But would still be interested to learn. --ranti.
* csharp: I'm interested in playing games - whatever people bring. I almost always travel with a pack or two of playing cards ;-). Monday or Tuesday nights are fine.
* moneill: I would love to join in! I have a version of Catchphrase floating around somewhere, and I think I have Battleship...I need to go weed around in that drawer and see what else presents itself. Tuesday would be my preferred night, but I will make it work!
** Don't worry too much about bringing a game if transportation is a problem. One thing I've done w/ stuff like catchphrase is not take the box but to put pieces and cards in a bag - JOn G
* demiankatz: I'm always up for a game. I'm hoping to travel light so probably shouldn't bring anything, but if there's a local game shop, I might be persuaded to pick up something new as a souvenir.
** Don't worry, I think there will be plenty of games - JonG
* sekjal: I've got [http://boardgamegeek.com/boardgame/36218/dominion Dominion], [http://boardgamegeek.com/boardgame/68448/7-wonders 7 Wonders], [http://boardgamegeek.com/boardgame/30933/bang-the-bullet Bang!], [http://boardgamegeek.com/boardgame/18333/ecofluxx EcoFluxx] and [http://boardgamegeek.com/boardgame/116/guillotine Guillotine] that I can bring. ++ on Cards against Humanity! Prefer non-conflict with beer night.
** Also all good games. I have 7 Wonders, but can bring some other games if you bring that. - Jon G
* arty: so totally interested. Unfortunately, I have no games to contribute.
** No prob.
* sanderson: I would be interested. I can bring [http://boardgamegeek.com/boardgame/478/citadels Citadels] (2-7 players)
** Citadels would be awesome and means I don't have to bring it ;) - JonG
* dvdndrsn: Definitely in! Can bring Innovation, Tichu, Dominion, but Cards Against Humanity sounds good.
** I'll put in a vote for Tichu, heard good things about it - Jon G
* smkiewel: I'm likely to join. Can bring Arkham Horror and Munchkin.
** Arkham Horror seems rather bulky to travel with, but if you want to play bring it ;) - Jon G
** mbutler: If someone actually brings Arkham Horror I'd throw down. Otherwise, whateve.
* jkwilson: I'd like to attend Monday or Tuesday. I have a bunch of games but I'd prefer not to travel with them, and anyway it sounds like they're covered above. I'll bring the 5-6 player Catan extension.
* ejlynema: Interested, but will probably attend Newcomer dinner on Tuesday. Like Dominion and 7 Wonders, but probably don't have room to bring in suitcase. Anyone bringing Tsuro?
** I can bring Tsuro - Jon G
* Christie Peterson (save4use): Also interested, but also probably attending newcomer dinner on Tuesday. Can bring [http://boardgamegeek.com/boardgame/11/bohnanza Bohnanza] and one deck of [http://en.wikipedia.org/wiki/Set_%28game%29 Set].
**Bohnanza and Set would be awesome - JonG
**Done! I will bring them both -- C
* dgcliff: I'd be interested. Can bring Ticket to Ride.
* mbklein: definitely interested. Will check on my (currently unpacked) games. I am dying to play Cards Against Humanity. If we can't find a way to reconcile it with the Code of Conduct, we need a different Code of Conduct.
** Considering that this is a public event, and that no one knows everyone's sensitivity levels in the room, it might not be a good idea to break out a crass, adult version of apples to apples in the middle of the gaming room. :cP (yo_bj)
* duspal: In. My board game collection is small but mighty (Arkham Horror, Catan, Vampire: Prince of the City, Deadlands: Battle for Slaughter Gulch, Arabian Nights, Diplomacy, Shogun, and Cosmic Encounter off the top of my head, amongst a few others). Let me know ahead of time if anyone is interested, since they're all relatively big...
** If you really want to play Cosmic Encounter, I can bring my copy (Fantasy Flight edition, 3 expansions), just let me know - JonG
*librarywebchic: I'm willing to bring a set and teach folks how to play Majhong. Need at least three to play though.
**beatricep: Uno gets no respect. ;-) @librarywebchic: I have always wanted to learn to play Majhong. If you're still bringing it, I'm in!
** Agreed, I don't know Majhong and I love learning new games. - JonG
** I actually know a few different rule sets. It's too bad I don't have a travel set or I'd bring a 2nd one -Arty
** I'm local and can bring a mahjong set. I've had no one to play with for years, so have probably forgotten how. -Linda B
* jcraitz: I'm in after the newcomer dinner. I'll bring Citadels and Bang!
**I think someone higher in the list offered to bring citadels, but won't hurt to have two copies just in case one of you don't show ;) - JonG
**Aww no. left my games at the office. Looks like I'll have to jump in someone else's game.
* julia: I'll be the freeloader who showed up and didn't bring any games.
* kenirwin: interested in attending
* sdellis: attending
* ianc: interested in attending, a little rusty but definitely up for a couple rounds of Mahjong, also want to try something new too!
* haschart: Interested in attending, if I can make it work with the newcomer dinner. Big fan of Dominion lately, but probably cannot bring it `cause the "Big Box" with the base game and two expansion sets is bigger than my suitcase. I could bring "Race for the Galaxy" if there's any interest.
* jessebrown: Interested in attending. I can bring Set and Zombie Fluxx.
* terrywbrady: I would like to attend
* dan fehrenbach (dnfehren): I would like to attend, can bring Pandemic if anyone is interested.
* dileshni: interested in attending.
* Corey Harper: definitely interested in attending if space allows.
* saverkamp: interested in attending.
* Emily Shaw: I like games.
* Alan Dyck: I play Carcassonne and Munchkin among others. I see those listed so I'm bringing a game some friends and I have been creating: Wandering Monster.
* Heidi Frank (hf36@nyu.edu) - I love card games like gin/rummy, but am open to anything.
* Sibyl Schaefer - attending, and will bring anything that fits in my carry-on
* Gary Maixner - Joining. Have a copy of Savage Worlds for roleplaying if anyone's interested.
* cpsarason - I'm up for whatever!

-- *Please, please, please, if you're signing up on this list, also sign up for a paritcular game slot to start out the evening or put your game in: http://wiki.code4lib.org/index.php/2013_game_night
we're having so many people sign up after Jan. 14th we're in risk of overflowing the room. (I should have put in a cap limit, but given how late I realized this, I haven't *

I have to confess, I started trying to organize what games certain people were bringing, but it got confusing fast and I don't want anyone to feel compelled to bring anything or feel bad if they can't make it. So if there is something you're dying to play, let me know and I'll try to bring it if I have it.

== Social Map - Places of Interest==

https://maps.google.com/maps/ms?msid=213549257652679418473.0004ce6c25e6cdeb0319d&msa=0

== Layar: augmented reality Code4Lib view of Chicago ==

There's a "Code4Lib 2013" layer in [http://www.layar.com/ Layar], an augmented reality app that runs on both Android and iOS. You can use it to scan around the city to see two kinds of things: 1) tweets using the #c4l13 or #code4lib hashtag (if the tweets are geolocated so they can be
nailed to a point) and 2) points of interest from the [https://maps.google.com/maps/ms?msid=213549257652679418473.0004ce6c25e6cdeb0319d&msa=0 shared Google Map].

To use it:

* install Layar on your phone
* run it and click to go into Geo Layers mode
* search for "code4lib 2013"
* launch the layer and look around

See Code4Lib people and events overlaid on top of Chicago, in real time! See an alternate view of the city that's all about libraries and coders!

To make your own tweets appear, use the #c4l13 hashtag and make sure the tweet is geolocated. In Twitter's client you need to do this by enabling geolocation in settings and then enabling it for each tweet.

Source code running this: [https://github.com/wdenton/laertes Laertes]. Bill Denton set it up and is very curious to find out if it's useful, so let him know if you try it out.

== Local Events ==
Events Listings
* Chicago Reader http://www.chicagoreader.com/
* The City of Chicago’s Events Guide: http://www.choosechicago.com/
* Metromix Chicago: http://chicago.metromix.com/events
* Timeout Chicago: http://timeoutchicago.com/
* Chicago Studio Club's [http://www.google.com/calendar/embed?title=LIVE%20MUSIC%20in%20Chicagoland%20via%20Chicago%20Studio%20Club!%20&height=1000&wkst=1&hl=en&bgcolor=%2399ff99&src=info%40chicagostudioclub.net&color=%237A367A&ctz=America%2FChicago Live Music Google Calendar]

== Local Food ==
== Local Drinks ==
==Chicago Events Feb 10-14==

=== Sunday February 10===
Theater - [http://www.neofuturists.org/ Too Much Light Makes the Baby Go Blind] "...with its ever-changing "menu," is an attempt to perform 30 plays in 60 minutes. " 7pm.

Theater - [http://www.chicagoreader.com/chicago/chunks/Event?oid=8557720 Chunks] : Funny, Heartbreaking, Gross. 7pm & BYOB!

===Monday February 11===

Music - [http://www.hideoutchicago.com/event/208497-robbie-fulks-michael-miles-chicago/ Robbie Fulks at the Hideout]

[http://fedora4lib.org/ fedora4lib] - 7 pm to whenever

===Tuesday, February 12===

Concert - [http://www.thefatbabies.com/ The Fat Babies] playing at an awesome venue, [http://greenmilljazz.com/ The Green Mill].

[http://fedora4lib.org/ fedora4lib] - 7 pm to whenever

===Wednesday, February 13===
===Thursday, February 14===
Tour of the [http://www.newberry.org/ Newberry Library] -- 3:30 p.m.
This will be a special tour for Code4Lib attendees, so please sign up below if you are interested, as I'll need to give the tour guide an estimate of how many people will come. Details on how to get to the Newberry will follow. Questions? Contact ballingerl at newberry dot org

'''''Directions: '''''
The Newberry is at 60 W Walton St. It could take half an hour to get there from the conference hotel via CTA, so those of you who wish to take public transit as a group can meet me in the hotel lobby by 3:00. We will then go to the UIC-Halsted El stop (5 blocks from hotel), change trains in the Loop, then walk 3-4 blocks to the Newberry. Otherwise, plan on making your preferred way there and meet in the Newberry lobby by 3:30.

'''''Sign Up List'''''
# Michael Doran - doran@uta.edu
# William Denton - wtd@pobox.com
# Wayne Schneider - wschneider@hclib.org
# Matt Cordial - rev3lator [at] gmail.com
# ryan hess - mhess8 [at] depaul.edu
# [[User:ianc|Ian Chan]] ichan@csusm.edu
# Richard Aroksaar - richard_aroksaar@nps.gov
# [name] - [email address]
# Laurie Lee Moses - lmoses [at] colum.edu
# Ray Schwartz - schwartzr2@wpunj.edu

== Music ==

There's a [http://www.rdio.com/people/wdenton/playlists/2229053/Code4Lib_2013_in_Chicago/ Code4Lib 2013 in Chicago] collaborative playlist on Rdio. If you're a subscriber, have a look, and add something you think everyone would like to hear or use as their personal soundtrack while they're hacking and exploring Chicago.

[[Category:Code4Lib2013]]

2012 c4l2012 social activities

2012-02-08T20:56:13Z

Aaschurr: /* Wednesday afternoon tour */

==Ideas==
* Woodinville distillery tour
** +1
* Seattle distillery tour
* Favorite local breweries
* Favorite local tea houses
* Favorite local used bookstores
* Visit hackerspace
** +1

==Planned events==

===Pre-Newcomer + Veterans dinner /drink-up Monday===
Early in town for pre-conference?
First time at code4lib?
Don't know anyone at code4lib?
Join fellow c4l newbies + 2nd + 3rd timers + veterans.
You will gain a bunch of new/veteran code4libbers in one night!
Sign up below (NO CAP). You can show up only for dinner or drinks or both!

But put your name so that we have a rough idea about the number of ppl who will show up =)

'''Plans'''
* When: Monday evening (2/6)
* For Dinner: Meet at 6PM (ish)at the hotel lobby
* For Drinks: show up at Hideout between 8 -10 PM for local art, fancy cocktails, or Belgian beer
* For Hospitality suite intro chat/hangout: show up at 10 PM - midnight? at hospitality suite

Dinner: [http://www.yelp.com/biz/kastoori-grill-seattle Kastoori Grill -Indian & Himalayan/Nepalese/Tibetan (vegetarian-friendly)]
0.8 miles 15 min. walk
* Bohyun Kim - n/v (2nd-timer) (leader)
* Jason Clark - n/v leader
* Margaret Heller
* Sarah Johnston - n
* Andrea Schurr - n/v (2nd-timer)
* Jason Ronallo
* Karen Coombs - v
* Eric James
* Misty De Meo - n
* Keri Thompson - n
* Andreas Orphanides - v
* Tom Burton-West -v
* Keith Folsom - n
* Sam Meister - n
* Jen Weintraub - n
* Reservation made for 15. Bring cash if you can! =)

Drinks: [http://www.yelp.com/biz/the-hideout-seattle Hideout Lounge] for local art, fancy cocktails, and Belgian beer
0.3 miles 8 min. walk
* Bohyun Kim - n/v (2nd-timer) (leader)
* Jason Clark - n/v leader
* Lisa Kurt - n
* Margaret Heller
* Andrea Schurr - n/v (2nd-timer)
* Anoop Atre (Would love to if back from MS visit)
* Heather Pitts (maybe) - n
* Evviva Weinraub - Hope to join up if back from MS visit)
* Megan Banasek -n
* Misty De Meo (maybe) - n
* Keri Thompson (definitely)
* David Drexler (likely) - n
* Andreas Orphanides - v
* Rebecca Jones - n
* Chick Markley - v
* Ray Henry - n
* Jonathan Green (likely) - n
* Aaron Collier - n
* Tim Lepczyk - n

Hospitality suite intro chat/ hangout: just show up at the hospitality suite - no sign up required.

===Morning Run Tuesday===
I (Ray Schwartz) am organizing a morning run for anyone that would like to join me. It will be around 5 to 6 miles. I usually run a 10 minute per mile pace. And I would like to start around 7am. Select which days Tuesday or Wednesday or both mornings. Choose the date you wish via this Doodle link http://www.doodle.com/3tbigutqvkda5ib8

Link to the course map is at http://www.runningmap.com/?id=351428.

So far 4 have signed up for both Tuesday and Wednesday. Let's meet in the Lobby at 7am on Tuesday, and we will decide how to do Wednesday.

===Newcomer dinner Tuesday===
First time at code4lib? Join fellow c4l newbies and veterans for an evening of food, socializing, and stimulating <strike>discussions about</strike> demonstrations of the many uses of <strike>bacon</strike> <strike>dongles</strike> XML.

Code4Lib veterans, you're invited too. Join us in welcoming the newcomers!

'''Plans'''
* When: Tuesday evening (2/7) '''Note that this year's dinner is on Tuesday'''
* Time: 6 PM (ish) or whenever you can get your group together
* Mastermind (if you have any questions): [mailto:yoosebec@grinnell.edu Becky Yoose]

''Guidelines:''
*Max of '''6''' per group
**Please, no waitlisting :(
*ID yourselves so we can get a good mix of new people and veterans in each group
**New folks - n
**c4l vets - v
*One leader needed for each location (declare yourself! - '''Vets are highly encouraged to lead the group :)''')
**Leader duties
***Make reservations if required; otherwise make sure that the restaurant can handle a group of 6 rowdy library coders
***Herd folks from hotel to restaurant (know where you're going!)

'''Restaurants'''

'''Restaurants within .25 miles of the hotel'''

[http://www.sazeracrestaurant.com/index.php Sazerac] (AWESOME happy hour menu that runs until 8)
* Martin Haye - n (2nd timer but it's been a ''long'' time)
<strike>* William Gunn - n</strike> - Sorry I must beg out, someone may want to take my spot.
* Rebecca Jones - n
* Chick Markley - v - leader
* Keri Thompson - n
* Andy Jackson - n
* Tom Burton-West -v
*'''capped at 6''' ''Reservation is at 6:30, I will be in lobby before walking over''

[http://oasiankitchen.com/ O'Asian Kitchen and Lounge] (Asian)

'''Restaurants between .25 miles and .5 miles of the hotel'''

[http://www.pikebrewing.com/index_html.shtml Pike Brewing] (local brewery, pub food)
We are meeting in the lobby of the hotel at 6pm.
* Ken Varnum - n
* Chad Nelson - n
* Ed Summers - v
* Tommy Ingulfsen - n
* Adam Wead - v or .5n
* Dan Coughlin - n
*'''capped at 6''' ''(So, who's the fearless leader of this group? ~yo_bj)''

[http://www.rockbottom.com/ The Rock Bottom Restaurant & Brewery] (American)
It seemed like all the others were full so I thought it start this in case anyone else is as crazy unprepared as I am. Since we have no reservations feel free to join.
* Jonathan Green (jonathan at discoverygarden dot ca) - n
* <strike> Ed Fugikawa ( ed AT coalliance DOT org ) </strike> - n ( sorry, work is getting in the way )
* Zinthia Briceno - n (@zbriceno)
* David Talley - n ( dwtalley AT uw DOT edu ) -- Where to meet? Hotel main entrance, 6pm?
* Patrick Berry - v (@pberry) -- Lobby at 6pm sounds perfect. I'm the short blonde guy. I guess I will "lead" our merry band of famished folk.
* Al Cornish - v
* Tom Keays - v
* Andrew Pasterfield - n ( deesnutz AT gmail punto com )
* '''Not Taking Reservations -- Come with us at your own risk'''

[http://www.wildginger.net/ Wild Ginger] (Asian, a bit overpriced) "Reservations made under Jason Clark at 6pm for 6 people. Meeting in hotel lobby around 5:45pm."
* Jason Clark - n/v leader
* Tamar Sadeh - n
* Kevin Clarke - v
* Gary Thompson - n
* Keith Folsom - n
* Sarah Park - n (my Seattle friend recommended this place!)

[http://www.thepurplecafe.com/index.html Purple Cafe] (American, Wine Bar) ''reservation made under Calvin Mah for 6:30pm for the 6 of us. I'll be meeting in the hotel lobby at 6pm with some sort of sign. See you then!''
* Calvin Mah - (leader) - v
* David Isaak - n
* Aaron Collier - n
* Sean Hannan - v
* Joshua Gomez - v
* Charlie Morris - n
* '''capped at 6'''

[http://www.cafepaloma.com/ Cafe Paloma] (Mediterranean) Reservation for 6:15 -- Meet in hotel lobby at 6 -- I have short white hair and will be wearing a purple jacket.
* Jean Rainwater (leader) - v
* Kelley McGrath - n
* Lori Robare - n
* Emily Lynema - v
* Sarah Johnston - n
* Sam Meister - n
* '''capped at 6'''

[http://www.thecollinspub.com/ Collins Pub] (Pub Food, great beer selection) ''Meet in the lobby at 6:15pm''
* Francis Kayiwa - (leader) "(get hold of me at first dot last name at goog as the date gets closer with your mobile)" v
* Michael Lindsey - v
* Dan Suchy - v
* David Drexler - n
* Laura Smart - n
* Heather Pitts - n
*'''capped at 6'''

[http://www.mcmenamins.com/311-six-arms-home Six Arms - McMenamins] (Pub Food & they brew their own beer) ''Meet in the Lobby at 6pm. I've also emailed you. --Joel''
* Joel Richard (richardjm AT si.edu) (leader) - v
* Margaret Heller - v
* Sibyl Schaefer (sschaefer AT rockarch . org) - v
* Tim Lepczyk (timlepczyk AT gmail.com) - n
* Ray Schwartz (schwartzr2@wpunj.edu) - v
* Andrea Schurr (andrea-schurr AT utc DOT edu) - v(2nd-timer)
* '''capped at 6'''

[http://www.611supreme.com/ 611 Supreme] (Crepes and Full Bar) ''Reservation for 6 at 6:30. Meet in the conference hotel lobby at 6pm. Look for the short woman in a trench coat and wide brim hat ~Becky''

*Becky Yoose (leader) - v
*Cynthia Ng - n
*Zoe Chao - v
*Stephanie Collett - n (2nd-timer)
*Bethany Nowviskie - n
* Ben Shum - n
*'''capped at 6'''

[http://www.panafricamarket.com/wp/ Pan Africa Restaurant & Bar] (Pan African)
CLOSED TUESDAYS!!!!!!!!!!!!!!!!!!
Sorry for the confusion. I have moved everyone to Long Provincial, so that you'll have a place held in case you want it. If Long Provincial doesn't suit you, please remove your name in case someone else wants the spot. Again, I'm sorry. --Jason

[http://longprovincial.com/ Long Provincial] Vietnamese (.7 miles from hotel; 15 minute walk)

Reservation for 6 for 6:30 (and I have a confirmation number!). Meet in the hotel lobby at 6 to allow for a strolling pace to walk over there.

Has a jellyfish tank.

*Jason Ronallo (leader?) - v?
*Nettie Lagace - n
*Bohyun Kim - n/v (2nd-timer)
*Wendy Robertson - n
*Jennifer Bowen - n/v (3rd timer)
*James Stuart - n
*'''capped at six'''

'''Restaurants between .5 and 1 mile from hotel'''

[http://momijiseattle.com/ Momiji] New Japanese restaurant in Seattle - [http://www.concierge.com/tools/blogs/unpacked/2011/10/momiji-seattle.html Reviewed in Concierge.com]

* Andrew Nagy (leader) - v
* Cory Lown - v
* Tod Robbins - n
* Dennis Schafroth - n
*<strike> Tammy Allgood Wolf - n</strike> Sorry, I'm not feeling well and am going to cancel, if anyone wants my spot.
* Tim Shearer - v
* Tim Clarke - n
*'''capped at six'''

[http://tomdouglas.com/index.php?page=palace-kitchen-dinner Palace Kitchen] (another Tom Douglas restaurant, w/ a focus on meat). ''I have made a reservation for 6 at 8pm. Let's meet in the conference lobby at 6:30pm and make our way slowly over; we will find things to do in the interim. Look for Mike Giarlo, a man who may be holding a sign that says "HI I'M MIKE GIARLO" or otherwise shouting his name or looking confused.''

* Mike Giarlo (leader) - v
* Carmen Mitchell - n
* Daniel Lovins - v
* Cary Gordon - v
* Declan Fleming - v
* Space available!!
* (CAPPED AT SIX!)

[http://sitkaandspruce.com/ Sitka and Spruce] (Eclectic, super-local and super-seasonal.) ''We have a reservation for 6 at 8:15pm. We'll meet in the conference lobby at 6:30 pm and head over - the owners also run [http://www.ferdinandthebar.com/home/ Bar Ferd'nand], a wine shop/bar in the same building, and we can kill time there before we eat. Look for Mark Matienzo or Hillel Arnold.''

* Mark Matienzo (leader) - v
* Hillel Arnold - sophomore
* Devon Smith - v
* Derek Merleaux - sophmore
* Jennifer Weintraub - n
* Peter Green - n (2nd)

[http://www.yelp.com/biz/japonessa-seattle Japonessa Restaurant] (Japanese + full bar)

''Reservations for 6 at 7:00pm - Meet in lobby at 6:15''

* Ryan Wick (leader) - v
* Kate Zwaard - n
* Joe Atzberger - v
* Scott Fisher - n (2nd-timer)
* Anoop Atre - n
* Lisa Kurt - n
* '''capped at 6'''

[http://tomdouglas.com/index.php?page=serious-pie Serious Pie] (Tom Douglas restaurant, inventive pizzas, good local beer list).

''No reservations for parties at Serious Pie...So, let's meet in the lobby at 6:30. Look for a guy wearing an 'Alma' sticker (me). Others out there...come and crash the 'capped at six' crowd heading to Serious Pie.''

* Christopher Spalding (leader) - v
* Robin Schaaf - n
* Jason Stirnaman - v
* Christina Morris - n
* Ray Henry - n
* Sean Purcell - n
* '''capped at 6'''

[http://www.allmenus.com/wa/seattle/204592-ballet-restaurant/menu/ Ballet] (Vietnamese)

[http://www.kokebrestaurant.com/ Kokeb Ethiopian Restaurant] (Ethiopian) ''Let's say meet at the lobby at 6pm like everyone else. Woohoo!''

''We have reservations for 6 at 6:45.''

* Andreas Orphanides (leader) - v
* Mark Mounts - v
* Joe Montibello - n
* Justin Littman - n
* Ron Peterson
* Bobbi Fox - sophmore
* (CAPPED AT SIX!)
Crashing the [http://www.seattlerb.org/ Seattle Ruby] meetup, which meets on Capital Hill at 7:00 on Tuesdays. Eat at [http://www.yelp.com/biz/poppy-seattle Poppy] before. Reservations for 6:15. Leaving from the hotel lobby at 5:45. ''If you dig Ruby, come to this. Seattle ruby produced Nokogiri, Vlad, Rubygems.org ....''
* Matt Zumwalt (leader) - v
* *Justin Coyne - n
* Misty De Meo - n
* Fumihiro Kato - n (2nd timer)
* Dan Brubaker Horst - n (3nd timer)
* Willy Mene - sophomore
* (CAPPED AT SIX)

[http://tomdouglas.com/index.php?page=dahlia-lounge Dahlia Lounge] (Pacific Northwest cuisine, $$$)

[http://www.mattsinthemarket.com/ Matt's in the Market] (Northwest Cuisine, $$$)

[http://www.placepigalle-seattle.com/ Place Pigalle] (French)

[http://www.chezshea.com/ Chez Shea] (French)

[http://www.elysianbrewing.com/elysian.html Elysian Breweries and Pubs] (Pub Food)

[http://www.mezaseattle.com/index.html Meza] (Latin Fare)
Have reservations for 6.45. It's about a mile from hotel. 10min bus, 30 min walk. Meet in lobby @ 6 and we'll work out bus/walk/cab. -corey
* Tara Robertson - n
* Shawn Averkamp - sophomore
* Corey Harper - v (leader)
* Shaun Ellis - sophomore
* Jon Stroop - fifth year senior
* Birkin James Diana - v (hi Jon!; hey newcomers, I'm taking the 6th slot, but, if you're stuck for a signup, plz do feel free to bump/overwrite me - seriously!)
* '''capped at 6'''

[http://inthebowlbistro.com/index.php In the Bowl] (Veg*n, Asian)

[http://www.plumbistro.com/ Plumb Bistro] (Veg*n)

[http://highlineseattle.com/ Highline] (Veg*n, bar)
* Jacob Reed - n
* Brian McBride - n

'''Restaurants more than 1 miles from the hotel'''

[http://bravehorsetavern.com/ Brave Horse Tavern] (another Tom Douglas, good regional beer list, yummy food. Near South Lake Union. Would require a ride on the South Lake Union Trolley (SLUT), but it's easy to get to/use from downtown.

[http://www.temperodobrasil.net/ Tempero do Brasil] I was excited to see Ipanema Grill 6 blocks from the hotel, unfortunately it seems to be closed for good. So this restaurant which is a 10 minute ($15) cab ride away and which also serves Brazilian cuisine (including the ever-tasty feijoada) will have to do. Reservation at 6:45, meet in lobby at 6:15 with a plan of getting in the taxis at about 6:30. I'll be wearing a red and white Hawaiian shirt.

* Robert Haschart - leader - v third year
* Molly Pickral - n
* Erik Hetzner - 2nd c4l
* Paul Deschner -n (where should we meet?)

[http://flyingfishrestaurant.com/ Flying Fish] (Seafood)

[http://www.allmenus.com/wa/seattle/3437-cafe-flora/menu/dinner/ Cafe Flora] (FANTASTIC Veg*n restaurant. Use Metro bus #11 to get there)

[http://www.teapotvegetarianhouse.com/index.htm Teapot Vegetarian House] (Veg*n, Asian)

[http://spaceneedle.com/restaurant/ Space Needle] (American, Pricy; but what the heck, listed it anyway for those who want the experience)

==="Get Lamp" viewing Tuesday (9 PM) ===

"Tuesday, February 7, 9 PM or shortly after -Courtyard Ballroom"

Adam Wead and Michael Klein are organizing a viewing of [http://www.getlamp.com/ Get Lamp: The Text Adventure Documentary]

It's not about Linux, Apache, MySQL or PHP, but if you don't have a one, you might get eaten by a grue.

If there is additional interest, there may be another viewing this week.

===Morning Run Wednesday===
I (Ray Schwartz) will not be running on Wednesday. Though several others have said that they will meet at 7am in the Hotel Lobby. I would recommend to walk straight down west to the water front and turn right-heading north, following the pedestrian path. It goes on or some miles, so it is a good choice.

===Veg*n Dinner Wednesday===

We'll pick a place with lots of veg*n options to go eat Wednesday for dinner. Vegetarians and non-vegetarians welcome.

*[http://lovinghut.us/seattle/index.html Loving Hut] Modest price. 1 mile from hotel. Will do bill splitting if we let them know up front.

Talked with Loving Hut and made a reservation for 15 for 6:30. Meet in the hotel lobby at 6.

*Jason Ronallo (jronallo AT gmail.com)
*Sean Hannan
*Ed Summers
*James Stuart
*Bohyun Kim
*Bethany Nowviskie
*Margaret Heller
*Laura Smart
*Sibyl Schaefer
*Cynthia Ng
*Andrea Shurr
*Eric James
*Birkin James Diana
*Sheree F
*Misty De Meo
*Reservation is for 15.

===Meat-Up Dinner Wednesday===

RIP Meat-Up. Going to Amazon for hurricanes.

(if you do not find a suitable burger joint, there are also some top-notch steakhouses in Seattle. Both the Metropolitan Grill and El Gaucho are delightful if folks are OK with $50 steaks. Just FYI, not trying to hijack your meat-up, Cary!. -mjgiarlo)

===Evergreen/Koha and friends dinner Wednesday===
Put your name and any food limitations, we're meeting in the hotel lobby at 6pm.

Going to [http://www.pikebrewing.com/ The Pike Brewing Company]. They can't take a reservation for the dining room, but we can ofder food off the same menu in the bar area. Apparently there are tables that can be pushed together so we can all sit together. Let's do this. (Or, if you don't like this plan make another one :) I'll be offline this afternoon. --tara)

* Tara Robertson
* Chris Sharp
* Tod Robbins - n
* Ben Shum
* Anoop Atre - n
* Matt Carlson - n
* Luis Baquera - n
* Larry Baerveldt (someplace with beer, natch)
* David Drexler -n (if there's space)
* Wayne Schneider
* Joe Atzberger

===[[2012 Craft Brew Drinkup|Craft Brew Drinkup]], Wednesday (9 PM)===

'''Wednesday, February 8, 9 PM-ish - Room 1001''' (room sponsored by [http://yourmediashelf.com/ MediaShelf]

Like good beer? Bring some in your luggage! Some of us are planning to bring some of our favorite local, special, or homebrewed beers to share. Interested? Sign up on the [[2012 Craft Brew Drinkup]] page!

===UNC-Duke Basketball game, Wednesday (6 PM)===

'''Wednesday, February 8, 6:00 - [http://maps.google.com/maps?q=fox+bar+seattle&ll=47.614148,-122.334952&spn=0.006394,0.01929&oe=utf-8&client=firefox-a&fb=1&gl=us&hq=fox+bar&hnear=0x5490102c93e83355:0x102565466944d59a,Seattle,+WA&cid=0,0,17121402292050307829&t=m&z=16 FOX Sports Grill]'''

Looks like this may be the best local venue for watching the game. Meet in the lobby at 5:45, or just find us there. Out the lobby door, hang a left on 6th, five blocks, on the right.

===Dim Sum Lunch Thursday===

For those of you staying in town after the last session on Thursday, [http://oasiankitchen.com/ O'Asian Kitchen] has dim sum service during the weekdays. Meet up around 12:35, meeting location tba. Bring cash for easier bill splitting.

*Becky Yoose
* Declan Fleming - love me some Dim Sum!
* Adam Wead
* Heather Pitts
* Sibyl Schaefer
* Anoop Atre
* Dan Suchy
* Carmen Mitchell
* Tara Robertson
* Ray Schwartz
* Corey Harper
* Joshua Gomez
* Cary Gordon
* Mike Giarlo
* Joe Atzberger
* Dileshni Jayasinghe
* Ryan Wick
* Dennis Schafroth
* Mike Durbin
* Ben Shum
* Dan Chudnov
* Luis Baquera

==Social Map - places of interest==
[http://g.co/maps/4m5pk Code4lib 2012 - Seattle - social events, hangouts, and places to see]

==Seattle Events Feb 5-9==
===Saturday, February 4, 2012===
In case you are showing up really early.
* Belgianfest: http://www.washingtonbeer.com/belgianfest/
===Sunday, February 5, 2012===
* Clinton Fearon & The Boogie Brown Band/Live Wyya/Adrian Xavier/Selecta Raiford/DJ Courtland, Neumos: http://neumos.com/neumos.php
* Michael The Blind/The Els, Skylark: http://www.skylarkcafe.com/
* Addaura/Alda/Hallow, Comet
* "I Am My Own Wife" 7:30pm at Seattle Repertory Theatre (Seattle Center) http://www.seattlerep.org/Plays/1112/IM/
* Science Fiction + Fantasy short film festival, Encore screening. http://www.empmuseum.org/programs/index.asp?categoryID=216

===Monday, February 6, 2012===
* Silent Movie Mondays: Last Command 1928, http://stgpresents.org/artists/?artist=1829#, Show at 7:00pm, The Paramount Theatre $10
This all-classic film series, First Oscars, is accompanied by live music from the historic Mighty Wurlitzer organ, one of the last three remaining organs of its kind to reside in its original environment, played by critically acclaimed organist Jim Riggs.

===Tuesday, February 7, 2012===
* Lionize/Maylene & The Sons Of Disaster, El Corazon: http://elcorazonseattle.com/
* The Pulltab Playboys/Rachel Lyn Harrington & The Knock Outs/The James Low Western Front, Sunset: http://sunsettavern.com/
* Twin Sister, Vera: http://theveraproject.org/shows/
* The Features, Chop Suey: http://www.chopsuey.com/
* Wilco/White Denim, Paramount Theatre: http://stgpresents.org/
* "I Am My Own Wife" 7:30pm at Seattle Repertory Theatre (Seattle Center) http://www.seattlerep.org/Plays/1112/IM/
* Intro to Arduino Workshop, 7pm at Metrix Create Space http://metrixcreatespace.com/

===Wednesday, February 8, 2012===
* The Golden Blondes/The Jet Age/Mr. Drinx & The Pot Heads, Sunset: http://sunsettavern.com/
* Pipsisewah/The Chasers/The Magic Mirrors, Tractor: http://www.tractortavern.com/
* Dengue Fever vs Secret Chiefs 3, Moe Bar http://bit.ly/yJtfXv (how could you pass the opportunity to see someone play this thing :http://bit.ly/wB5AgZ
* Amazon Tech in Seattle is having an open house next Wednesday at 5:30 PM with Werner Vogels and David Friedberg of the Climate Corporation. https://aws.amazon.com/amazon-open-house-february-2012/ ([http://g.co/maps/adpnt map])
* YACHT/Secret Shopppers/Bobby Birdman, The Crocodile: http://thecrocodile.com/index.html

===Thursday, February 9, 2012===
* SAM Opening - Gauguin and Polynesia: An Elusive Paradise: http://www.seattleartmuseum.org/gauguin
* The Jayhawks, Neptune Theater: http://stgpresents.org/
* Digital Leather, Comet
* Savani World Quintet/Super Sones, Columbia City Theater: http://www.columbiacitytheater.com/
* Blvd Park {album release}/Nettle Honey/Creeping Time, Tractor: http://www.tractortavern.com/
* Eleanor Friedberger, Crocodile: http://thecrocodile.com/index.html

===Ongoing Events===
* Seattle Art Museum: Tours are every Saturday & Sunday at noon, and the First Thursday of every month at 10:30, 11:30 am, 12:30 & 1:30 pm.
* EMP: Exhibits on display include: Battlestar Galactica, Nirvana, Avatar, and Can’t Look Away: The Lure of Horror Film
* Teatro ZinZanni: ¡Caliente! http://dreams.zinzanni.org/
* Pacific NW Ballet: performing Don Quixote at McCaw Hall http://www.pnb.org/
* Oklahoma!, Sunday matinee and nightly: 5th Avenue Theatre, 1308 Fifth Avenue http://www.5thavenue.org/show/oklahoma

==Local events/places==
* Metrix Create Space
* Ada's Technical Books
* Northwest Outdoor Center
* Center for Wooden Boats
* Empty Sea Studios acoustic music

==Local Beer Places==
* Map of [http://beermapping.com/maps/citymaps.php?m=seattle#lat=47.66723703450515&lng=-122.28263854980469&z=5 beer venues] maintained at Beermapping.com.
* List of [http://www.washingtonbeer.com/breweries/seattle-king-co/ local breweries] ([http://maps.google.com/maps/ms?hl=en&ie=UTF8&msa=0&msid=201783184139227541123.0004813e64758434cb054&source=embed&ll=47.558921,-122.106171&spn=0.442982,1.234589&z=10&source=embed map]) maintained by the Washington Beer Commission
* Map of [http://www.ratebeer.com/Places/RegionMap.asp?rid=7600 beer venues] maintained by Ratebeer.com.

==See also==
[http://orbiscascade.org/index/c4l-things-to-do-in-seattle Things to do in Seattle, from the hosts]

==Tour of the Seattle Public Library==

===Tuesday breakout session 3-4pm - max 20 ppl===

Meet by the coffee urns, leaving at 2:55pm (10% off at the gift shop if you mention that you are attending code4lib)

* Tara Robertson
* Bohyun Kim
* Shirley Lew
* Margaret Heller
* Ben Shum
* Chris Sharp
* Cynthia Ng
* Megan Banasek
* Chris Beer
* Peter Murray
* Bobbi Fox
* Joe Montibello
* Tim Lepczyk
* Mark Mounts
* Robin Dean
* Robert Haschart
* Zoe Chao
* Shawn Averkamp

More tour may come later. Stay tuned!

Jeff Christensen 206-387-4659

centaltours@spl.org

===Wednesday afternoon tour===
Tour on Tuesday was nice, but less of a "behind the scenes" experience than I'd hoped. The tour guide talked a bit about the building, architecture and some of the design aspects that worked (and didn't). Unfortunately the Wed tour will not include the automatic materials sorting room. Again, max 20 people.

Also, Wednesday needs a group wrangler.

Meet the Anne Repass, your tour guide by the gift shop, just inside the 5th Ave entrance.

* Anoop Atre
* Sean Chen
* Andrew Pasterfield
* Ed Fugikawa
* Jacob Reed
* Brian McBride
* Calvin Mah
* Duncan Barth
* Molly Pickral
* Jean Rainwater
* Matt Critchlow
* Heather Pitts
* Dennis Schafroth
* Corey Harper
* Greg Schrank
* Luis Baquera
* Tamar Sadeh
* ernesto valencia
* Graham Triggs
* Andrea Schurr
[[Category:Code4Lib2012]]

2012 preconference proposals

2012-02-06T16:44:17Z

Aaschurr: /* Interest in Attending */

=Proposals for 2012 Code4LibCon Preconferences=
Proposals closed Sunday, November 20, 2011, so we can finalize the list and add them to registration! (The deadline for preconference proposals has passed.)

Spaces available: main meeting room (max 275) + 5 breakout rooms (max 30-50).

'''Please include a "Contact/Responsible Individual" name and email address so we know who is willing to put on the proposed precon.
'''
==Full Day==

=== Developing applications using REST web services ===

Been hearing about web services but don’t know where to start to build something? Have you built applications that use read services but are stumped by OAuth, Content Negotiation and HTTP Headers? Come dig in and learn how to build applications that interact with both read and write REST services. We’ll cover the basic principles and practices of REST services and discuss the Atom Publishing Protocol as a REST service and its extensibility. The group will examine and test the CouchDB HTTP API by building a simple list creation tool. You’ll learn how OCLC’s platform web services leverage Atom to expose the data and business processes from OCLC’s library systems. By the end of the session, you’ll know the basic principles of REST services, be able to perform Create, Read, Update and Delete operations via REST and be able to authenticate to REST services via API keys and OAuth.

Come ready to learn and code!

Presenter: Karen Coombs - coombsk at oclc dot org

==== Interest in Attending ====

*Sam Kome
*Ray Schwartz (schwartzr2@wpunj.edu)
*Jim Robinson
*David Bucknum
*Jean Rainwater
*Joshua Gomez
*Andy Kohler
*Michael North
* Tom Keays (keaysht at lemoyne dot edu)
*Charlie Morris
*Michael Lindsey
* Kåre Fiedler Christiansen (morning only)
* Jørn Thøgersen
* Michael Poltorak Nielsen
* Dre
* Timothy Clarke (tclarke@muhlenberg.edu)
* Keith Folsom
* Rebecca Jones
* Michael Doran (doran@uta.edu)
* Ray Henry (ray dot henry at pcc dot edu)
* Bohyun Kim
* Matt Connolly
* Cynthia Ng
* Justin Littman
* Sibyl Schaefer
* Ron Peterson (ronp@udel.edu)
* Tim Lepczyk
* Joe Montibello
* Mao Tsunekawa (tsunekaw at slis.tsukuba.ac.jp)
* Ryuuji Yoshimoto (ryuuji at notaland.com)
* Masae Fujita (mfujita at code4lib.jp)

==Half Day Morning==

=== Linkfest ===

We've had talks and sessions galore about Linked Data at code4lib in past years. Let's focus on linking. Bring data you want to publish and link to or link from and your ideas about new ways we can push data linking into being part of our regular approach to how we put our libraries' content and services on the web. At the start of the session we'll run a quick poll to see who wants to link to what and how, and we'll pair or group up and get to work from there. May a kajillion links bloom!

If you need an "intro to linked data" we can prep a good list of readings/talks to review before you come. But please come ready to link!

Organizer type person: Dan Chudnov, GWU Libraries, @dchud or dchud at gwu edu

==== Interest in Attending ====
* Becky Yoose
* Tom Johnson
* Ed Summers
* bernardo gomez ( bgomez at emory dot edu )
* William Gunn
* Jason Ronallo
* Keri Thompson
* David Lacy
* Corey A Harper
* Matt Phillips (mphillips@law.harvard.edu)
* Declan Fleming
* Shaun Ellis (shaune@princeton.edu)
* Wendy Robertson
* Joel Richard (richardjm AT si DOT edu)
* Devon Smith
* Scott Hanrath (shanrath AT ku DOT edu)
* Jason Stirnaman (jstirnaman AT kumc DOT edu)
* Sean Chen
* Laura Smart
* Tommy Ingulfsen
* Mark Mounts (mark.mounts@dartmouth.edu)
* Kate Zwaard
* Cindy Harper
* Jon Stroop
* Tim Shearer

=== What's New in Solr ===

UPDATE: Erik won't be making it to Seattle, but will tune in and call in as desired to that time slot. Discuss Solr!!! I'll be lurking and helping out however I can.

This session will bring folks up to speed on the latest developments in Lucene and Solr. There's always a lot of new capabilities as well as tips and tricks on using Solr in clever and powerful ways.

Presenter: Erik Hatcher - erik . hatcher @ lucidimagination dot com (remotely calling in and/or via IRC)

==== Interest in Attending ====
* "Gabriel Farrell" <gsf24@drexel.edu>
* "Erik Hetzner" <erik.hetzner AT ucop BORK edu>
* "Michael B. Klein" <mbklein@gmail>
* Demian Katz (demian DOT katz AT villanova DOT edu)
* Anoop Atre ~ anoop.atre AT mnsu . edu
* David Isaak <david.isaak@kpchr.org>
* John Pillans <jpillan@indiana.edu>
* John Wynstra (john.wynstra@uni.edu)
* mark a. matienzo (mark at matienzo dot oh are gee)
* Sepehr Mavedati (sepehr DOT mavedati AT utoronto DOT ca)
* Mads Villadsen
* Jonathan Rochkind
* Shahin Sahebi (shahin.ezzatsahebi at utoronto dot ca)
* Naomi Dushay (ndushay at stanford dot edu)
* Jeremy Nelson
* Kirk Hess <kirkhess@illinois.edu>
* Gary Thompson
* Larry Baerveldt <lrbaerveldt@gmail.com>
* Dennis Schafroth <dennis @ indexdata.com>
* Bobbi Fox <bobbi_fox at harvard dot edu>
* Ed Fugikawa <ed at coalliance dot org>
* Eric James <eric dot james at yale dot edu>
* Robert Haschart <rh9ec at virginia dot edu>
* Ted Lawless

=== Knocking Down Silos: Tools and Approaches for Simplifying Discovery ===

What strategies have you used to merge silos to give users a more streamlined search experience? How are libraries using tools like Drupal, Islandora, Dublin Core, Solr and Blacklight to make article, catalog and/or repository content discoverable via a single interface? If you’re interested in these issues, challenges and conundrums join us for a morning of thinking, dreaming and scheming.

Speakers/Facilitators will be:
- Thom Cox - Manager of Library Information Technology Services - Tufts University
- Ken Varnum – Web Systems Manager - University of Michigan Libraries
- Stephen Westman – Analyst Programmer, Emerging Technologies and Services - Oregon State University Libraries

Contact: Margaret Mellinger - margaret dot mellinger at oregonstate dot edu

==== Interest in Attending ====

* David Uspal (david DOT uspal AT villanova DOT edu)
* Tammy Allgood Wolf
* Wayne Schneider
* Laney McGlohon
* "Kevin S. Clarke" <ksclarke@gmail>
*Kevin Reiss (kr2 AT princeton DOT edu)
* Dan Brubaker Horst (dan.brubaker.horst AT nd.edu)

==Half Day Afternoon==

=== Git -r done ===

A session to cover all things Git, everyone's favorite distributed version control system. This session should cover a little bit of the history of Git, how it works, and how it's different than other version controls systems like SVN. Practical application should also be covered, including how to clone existing repos and contribute code back to them, how to host your own repository, and best practices for setting up a distributed network.

Looking for attendees with real-life Git experience to share it, so we can all broaden our understanding of possible use-cases and nifty advanced features.

Coordinator: <del>Ian Walls, ByWater Solutions, @sekjal or ian.walls at bywatersolutions com</del>

Coordinator Stand-In: Michael B. Klein, Stanford University Libraries, @mbklein or mbklein at stanford.edu

Helper: Cary Gordon, Cherry Hill Company, @highermath / cgordon@chillco.com

==== Interest in Attending ====

* Patrick Berry (pberry@csuchico.edu)
* Chris Sharp (csharp@georgialibraries.org)
* Matt Critchlow (mcritchlow@ucsd.edu)
* Peter Murray (Peter.Murray@lyrasis.org)
* Margaret Heller (mheller@dom.edu)
* Kevin S. Clarke (ksclarke@gmail)
* Michael B. Klein (mbklein@gmail)
* Demian Katz (demian DOT katz AT villanova DOT edu)
* Benjamin Shum (bshum@biblio.org)
* Sibyl Schaefer (sschaefer at rockarch dot org)
* Tammy Allgood Wolf (tammy.allgood@asu.edu)
* Chad Nelson (cnelson17 AT gsu DOT edu)
* Lisa Kurt (lkurt@unr.edu)
* Matt Phillips (mphillips@law.harvard.edu)
* Dileshni Jayasinghe (d.jayasinghe@utoronto.ca)
* John Wynstra (john.wynstra@uni.edu)
* Declan Fleming
* Shaun Ellis (shaune@princeton.edu)
* Mads Villadsen
* Kåre Fiedler Christiansen
* Shahin Sahebi (shahin.ezzatsahebi@utoronto.ca)
* Devon Smith
* Jeremy Nelson
* Stephanie Collett
* Gary Thompson
* Brian McBride (brian.mcbride at utah.edu)
* Jacob Reed (jacob.reed at utah.edu)
* Bohyun Kim (bohyun.kim at fiu.edu)
* Larry Baerveldt <lrbaerveldt@gmail.com>
* Wayne Schneider
* Matt Connolly
* ernesto valencia
* Ed Fugikawa <ed at coalliance dot org>
* Andrea Schurr (Andrea-Schurr at utc dot edu)
* David Uspal (david DOT uspal AT villanova DOT edu)
* Kate Zwaard
* Kevin Reiss (kr2 AT princeton DOT edu)
* Jon Stroop

=== Blacklight ===

This session will be walk-through of the architecture of Blacklight and what we have been improving since the rails 3 upgrade. In addition to the architecture of the software, we will also briefly discuss the architecture of the Blacklight community and what has made it successful so far.

For part of the session we will install Blacklight live and get it up and running. This install demo will include a How-To on basic customizations in Blacklight using a test-driven approach (one of the cornerstones of the Blacklight community).

For more information about Blacklight see our wiki ( http://projectblacklight.org/ ) and our GitHub repo ( https://github.com/projectblacklight/blacklight ). We will also send out some brief instructions beforehand for those that would like to setup their environments to follow along and get Blacklight up and running on their local machines.

Installation screencast: https://www.youtube.com/watch?v=VLuHuoB8Z6w

Presenters: Jessie Keck, Stanford University - jkeck at stanford dot edu | Molly Pickral, University of Virginia - mpc3c at virginia dot edu

==== Interest in Attending ====
* bernardo gomez ( bgomez at emory dot edu )
* Mark Mounts <mark.mounts@dartmouth.edu>
* Sibyl Schaefer (sschaefer@rockarch.org)
* John Pillans (jpillan@indiana.edu)
* Mang Sun (mang.dot sun at rice dot edu)
* Emily Lynema (emily_lynema at ncsu dot edu)
* mark a. matienzo (mark at matienzo dot oh are gee)
* Daniel Lovins (daniel dot lovins at nyu dot edu)
* Jonathan Rochkind
* Keith Folsom
* Kirk Hess <kirkhess@illinois.edu>
* Jason Stirnaman (jstirnaman AT kumc DOT edu)
* David Drexler <ddrexler@eou.edu>
* Mike Giarlo (michael at psu.edu)
* Scott Fisher
* Ryuuji Yoshimoto (ryuuji at notaland.com)
* Joe Montibello (joseph.montibello@dartmouth.edu)
* Mao Tsunekawa (tsunekaw at slis.tsukuba.ac.jp)

=== DACS and EAD Overview ===

This session will look at what DACS (Describing Archives: a Content Standard) is and describe the ten required elements. Then there will be an overview of what EAD is, how it works, and the required elements. The final part will be a practice session on taking a paper finding aid and coding it using DACS and EAD.

Presenter: Doris Munson, Eastern Washington University, dmunson at ewu dot edu
(please feel free to contact me if you are interested in being a co-presenter)

==== Interest in Attending ====
* Francis Kayiwa ( kayiwa@ YouEyeSee dot edu )
* Carmen Mitchell (carmenmitchell at gmail dot com)
* Cindy Harper (charper at colgate dot edu)

=== [[Digging into metadata: context, code, and collaboration]] ===

Working with library/archival metadata is difficult. This preconference will tackle pressing questions and will show some of the intricacies of metadata (including AACR2/MARC) with exercises to demonstrate why inconsistencies exist in the data. What steps can the cataloging & metadata community take to help improve the quality of this data? What tools & techniques could help? Rules have evolved over time leaving dirty legacy data. Systems have impacted--and will continue to impact--data structure & design. How can this data be aggregated and refined for use in a new emerging data environments? What assumptions can safely be made and when do you need to inquire about local practice? We will end with a hack-fest where you can ask questions of experienced catalogers and get help with your metadata related problems. Bring your laptops and data.

Person Herder: Becky Yoose, Grinnell College, yoosebec at grinnell dot edu

Collaborators/Facilitators: Corey Harper, New York University - corey dot harper at nyu dot edu | Shana L. McDanold, University of Pennsylvania -
mcdanold at pobox dot upenn dot edu | Laura Smart, Caltech - laura at library dot caltech dot edu

==== Interest in Attending ====
* Peter Green (pmgreen@princeton.edu)
* David Isaak (david.isaak@kpchr.org)
* Alex Rolfe (arolfe@georgefox.edu)
* mark a. matienzo (mark at matienzo dot oh are gee)
* Sarah Johnston (johnsts@stolaf.edu)
* Derek Merleaux (derek@merleaux d0t net)
* Adam Wead (awead {at} rockhall d.t 0 R G)
* Tania Fersenheim (tania dot fersenheim at gmail) (I'm only a maybe because I may have a conflict in this time slot)
* Robin Dean (robin at coalliance dot org)
* Takanori Hayashi (tzhaya at affrc dot go dot jp)
* Paul Deschner (deschner at law dot harvard dot edu)

=== "Geo" ===
This session will explore, we hope collaboratively, the presentation of objects on maps. There will be a section on workflow, a section on discovering objects via "geobrowse," a section discovery of objects via "geosearch," and an exploration of the discovery and presentation of geo-referenced images (e.g. historic maps). There will be open discussion on other approaches to map-based discovery. Emphasis will be placed on simplicity of workflow and implementation. Technologies include: Atom, Django, Solr, and OpenLayers.

Presenters: Mike Graves, UNC Chapel Hill, gravm at email dot unc dot edu; Tim Shearer, UNC Chapel Hill, tshearer at email dot unc dot edu
(please feel free to contact Tim if you are interested in being a co-presenter)

==== Interest in Attending ====
* "Gabriel Farrell" <gsf24@drexel.edu>
* Anoop Atre ~ anoop.atre AT mnsu . edu
* Chad Nelson (cnelson17 AT gsu DOT edu)
* Jason Casden (jmcasden AT ncsu DOT edu
* Dileshni Jayasinghe (d.jayasinghe@utoronto.ca)
* Sepehr Mavedati (sepehr DOT mavedati AT utoronto DOT ca)
* Michael Poltorak Nielsen
* Wendy Robertson
* Joel Richard (richardjm AT si DOT edu)
* Jonathan Rochkind
* Naomi Dushay (ndushay at stanford dot edu)
* Scott Hanrath (shanrath AT ku DOT edu)
* Aaron Collier (acollier AT csufresno DOT edu)
* David Lacy (david DOT lacy AT villanova DOT edu)
* Jen Weintraub (jweintraub AT library dot ucla dot edu)
* Sean Chen
* Bobbi Fox (bobbi_fox AT harvard dot edu)
* Eric James (eric dot james at yale dot edu)
* Ted Lawless
* Dan Brubaker Horst (dan.brubaker.horst AT nd.edu)
* Masae Fujita (mfujita at code4lib.jp)

== Half-day Evening ==

=== Microsoft Campus Visit ===
Join us for a trip across Lake Washington to Microsoft Headquarters. Bus will depart from the conference hotel at 4:15pm on Monday. We will visit the Microsoft Home, the Envisioning Lab, and/or the MS Library. The we'll head over to Microsoft Research for drinks and appetizers, and you'll see some great demos of some cool new (and free!) technologies coming out of MSR. Bus will get back to hotel by 9:00pm, plenty of time to hit a pub. You'll learn about:

1. Layerscape -[http://communities.worldwidetelescope.org/]

2. ChronoZoom - [http://research.microsoft.com/chronozoom/]

3. F# - [http://www.tryfsharp.org]

4. Microsoft Academic Search - [http://academic.research.microsoft.com]

5. Microsoft Audio Visual Indexing System - [http://research.microsoft.com/mavis]

Space is limited, so reserve your seat today Email Alex at the address below.

Coordinator: Alex Wade, Microsoft Research, awade at microsoft dot com

Presenters: Behrooz Chitsaz; Rob Fatland; Christophe Poulain; Michael Zyskowski

==== Interest in Attending (Registration closed! We are now at capacity.) ====
* Declan Fleming
* Matt Critchlow
* Tom Keays (keaysht at lemoyne dot edu)
* mark a. matienzo (mark at matienzo dot oh are gee)
* Mark Mounts <mark.mounts@dartmouth.edu>
* Kyle Banerjee <banerjek@uoregon.edu>
* Evviva Weinraub
* Emily Lynema <emily_lynema at ncsu dot edu>
* Jason Casden <jmcasden AT ncsu DOT edu>
* Daniel Lovins <daniel.lovins@nyu.edu>
* Cynthia Ng
* "Gabriel Farrell" <gsf24@drexel.edu>
* Shaun Ellis (shaune AT princeton DOT edu)
* Derek Merleaux (derek@merleaux d0t net)
* Mads Villadsen
* Kåre Fiedler Christiansen
* Jørn Thøgersen
* Michael Poltorak Nielsen
* Dileshni Jayasinghe
* Matt Phillips (mphillips@law.harvard.edu)
* Wendy Robertson
* Shahin Sahebi
* Matt Connolly <mjc12 AT cornell dot edu>
* Jeremy Nelson
* Naomi Dushay (ndushay at stanford dot edu)
* Dre
* Ken Varnum (varnum umich edu)
* David Uspal (david DOT uspal AT villanova DOT edu)
* REGISTRATION IS NOW CLOSED

[[Category: Code4Lib2012]]

2012 c4l2012 social activities

2012-02-01T15:25:33Z

Aaschurr: /* Pre-Newcomer + Veterans dinner /drink-up Monday */

==Ideas==
* Woodinville distillery tour
* Seattle distillery tour
* Favorite local breweries
* Favorite local tea houses
* Favorite local used bookstores
* Visit hackerspace
** +1
* Evergreen/Koha - Open Source ILS brewery/tea house meetup

==Planned events==

===[[2012 Craft Brew Drinkup|Craft Brew Drinkup]]===

'''Date/Time TBA; to be held in the Hospitality Suite.'''

Like good beer? Bring some in your luggage! Some of us are planning to bring some of our favorite local, special, or homebrewed beers to share. Interested? Sign up on the [[2012 Craft Brew Drinkup]] page!

==="Get Lamp" showing===

Some attendees are organizing a showing of [http://www.getlamp.com/ Get Lamp: The Text Adventure Documentary] in the hospitality suite.

To indicate your preference of time and date for the showing, please fill out [http://www.doodle.com/p4c32i3b2ybsrkbh this Doodle poll].

===Pre-Newcomer + Veterans dinner /drink-up Monday===
Early in town for pre-conference?
First time at code4lib?
Don't know anyone at code4lib?
Join fellow c4l newbies + 2nd + 3rd timers + veterans.
You will gain a bunch of new/veteran code4libbers in one night!
Sign up below. You can show up only for dinner or drinks or both! But put your name so that we have a rough idea about the number of ppl who will show up =)

'''Plans'''
* When: Monday evening (2/6)
* For Dinner: Meet at 6PM (ish)at the hotel lobby
* For Drinks: show up at Hideout between 8 -10 PM for local art, fancy cocktails, or Belgian beer
* For Hangout: show up at 10 PM - midnight? at hospitality suite

Dinner: [http://www.yelp.com/biz/kastoori-grill-seattle Kastoori Grill -Indian & Himalayan/Nepalese/Tibetan (vegetarian-friendly)]
0.4 miles 9 min. walk
* Bohyun Kim - n/v (2nd-timer) (leader)
* Jason Clark - leader
* Margaret Heller
* Sarah Johnston - n
* Andrea Schurr - n/v (2nd-timer)

Drinks: [http://www.yelp.com/biz/the-hideout-seattle Hideout Lounge] for local art, fancy cocktails, and Belgian beer
* Bohyun Kim - n/v (2nd-timer) (leader)
* Jason Clark - leader
* Lisa Kurt
* Margaret Heller
* Andrea Schurr - n/v (2nd-timer)

Hangout: just show up at the hospitality suite - no sign up required.

===Newcomer dinner Tuesday===
First time at code4lib? Join fellow c4l newbies and veterans for an evening of food, socializing, and stimulating <strike>discussions about</strike> demonstrations of the many uses of <strike>bacon</strike> <strike>dongles</strike> XML.

Code4Lib veterans, you're invited too. Join us in welcoming the newcomers!

'''Plans'''
* When: Tuesday evening (2/7) '''Note that this year's dinner is on Tuesday'''
* Time: 6 PM (ish) or whenever you can get your group together
* Mastermind (if you have any questions): [mailto:yoosebec@grinnell.edu Becky Yoose]

''Guidelines:''
*Max of '''6''' per group
**Please, no waitlisting :(
*ID yourselves so we can get a good mix of new people and veterans in each group
**New folks - n
**c4l vets - v
*One leader needed for each location (declare yourself! - '''Vets are highly encouraged to lead the group :)''')
**Leader duties
***Make reservations if required; otherwise make sure that the restaurant can handle a group of 6 rowdy library coders
***Herd folks from hotel to restaurant (know where you're going!)

'''Happenings'''

Crashing the [http://www.seattlerb.org/ Seattle Ruby] meetup, which meets on Capital Hill at 7:00 on Tuesdays. Eat at [http://www.yelp.com/biz/poppy-seattle Poppy] before. Leaving from the hotel lobby at 6:00.
* Matt Zumwalt (leader) - v
''If you dig Ruby, come to this. Seattle ruby produced Nokogiri, Vlad, Rubygems.org ....''

'''Restaurants'''

'''Restaurants within .25 miles of the hotel'''

[http://www.sazeracrestaurant.com/index.php Sazerac] (AWESOME happy hour menu that runs until 8)
* Martin Haye - n
* William Gunn - n
* Rebecca Jones - n
* Chick Markley - v
* Al Cornish - v
* Keri Thompson - n
*'''capped at 6''' ''(So, who's the fearless leader of this group? ~yo_bj)''

[http://oasiankitchen.com/ O'Asian Kitchen and Lounge] (Asian)

'''Restaurants between .25 miles and .5 miles of the hotel'''

[http://www.pikebrewing.com/index_html.shtml Pike Brewing] (local brewery, pub food)
* Ken Varnum - n
* Chad Nelson - n
* Ed Summers - v
* Tommy Ingulfsen - n
* Adam Wead - v or .5n
* Dan Coughlin - n
*'''capped at 6''' ''(So, who's the fearless leader of this group? ~yo_bj)''

[http://www.rockbottom.com/ The Rock Bottom Restaurant & Brewery] (American)

[http://www.wildginger.net/ Wild Ginger] (Asian, a bit overpriced)

[http://www.thepurplecafe.com/index.html Purple Cafe] (American, Wine Bar)
* Calvin Mah - (leader) - v
* David Isaak - n
* Aaron Collier - n
* Sean Hannan - v
* Joshua Gomez - v
* Charlie Morris - n
* '''capped at 6'''

[http://www.cafepaloma.com/ Cafe Paloma] (Mediterranean)
* Jean Rainwater (leader) - v
* Kelley McGrath - n
* Lori Robare - n
* Emily Lynema - v
* Sarah Johnston - n

[http://www.thecollinspub.com/ Collins Pub] (Pub Food, great beer selection)
* Francis Kayiwa - (leader) "(get hold of me at first dot last name at goog as the date gets closer with your mobile)" v
* Michael Lindsey - v
* Dan Suchy - v
* David Drexler - n
* Laura Smart - n
* Heather Pitts - n
*'''capped at 6'''

[http://www.mcmenamins.com/311-six-arms-home Six Arms - McMenamins] (Pub Food & they brew their own beer) ''Meeting place TBA. Leave email and I'll coordinate late next week. --Joel''
* Joel Richard (richardjm AT si.edu) (leader) - v
* Margaret Heller - v
* Sibyl Schaefer (sschaefer AT rockarch . org) - v
* Tim Lepczyk (timlepczyk AT gmail.com) - n
* Ray Schwartz (schwartzr2@wpunj.edu) - v
* Andrea Schurr (andrea-schurr AT utc DOT edu) - v(2nd-timer)
* '''capped at 6'''

[http://www.611supreme.com/ 611 Supreme] (Crepes and Full Bar) ''Meet in the conference hotel lobby at 6pm. Look for the short woman in a trench coat and wide brim hat ~Becky''

*Becky Yoose (leader) - v
*Cynthia Ng - n
*Zoe Chao - v
*Justin Coyne - n
*Stephanie Collett - n
*Bethany Nowviskie - n
*'''capped at 6'''

[http://www.panafricamarket.com/wp/ Pan Africa Restaurant & Bar] (Pan African)
CLOSED TUESDAYS!!!!!!!!!!!!!!!!!!
Sorry for the confusion. I have moved everyone to Long Provincial, so that you'll have a place held in case you want it. If Long Provincial doesn't suit you, please remove your name in case someone else wants the spot. Again, I'm sorry. --Jason

[http://longprovincial.com/ Long Provincial] Vietnamese (.7 miles from hotel; 15 minute walk)

Reservation for 6 for 6:30 (and I have a confirmation number!)

Has a jellyfish tank.

*Jason Ronallo (leader?) - v?
*Nettie Lagace - n
*Bohyun Kim - n/v (2nd-timer)
*Wendy Robertson - n
*Jennifer Bowen - n/v (3rd timer)
*James Stuart - n
*'''capped at six'''

'''Restaurants between .5 and 1 mile from hotel'''

[http://tomdouglas.com/index.php?page=palace-kitchen-dinner Palace Kitchen] (another Tom Douglas restaurant, w/ a focus on meat). ''I have made a reservation for 6 at 8pm. Let's meet in the conference lobby at 6:30pm and make our way slowly over; we will find things to do in the interim. Look for Mike Giarlo, a man who may be holding a sign that says "HI I'M MIKE GIARLO" or otherwise shouting his name or looking confused.''

* Mike Giarlo (leader) - v
* Carmen Mitchell - n
* Daniel Lovins - v
* Cary Gordon - v
* Declan Fleming - v
* Amy Unger - n
* (CAPPED AT SIX!)

[http://sitkaandspruce.com/ Sitka and Spruce] (Eclectic, super-local and super-seasonal.) ''We have a reservation for 6 at 8:15pm. We'll meet in the conference lobby at 6:30 pm and head over - the owners also run [http://www.ferdinandthebar.com/home/ Bar Ferd'nand], a wine shop/bar in the same building, and we can kill time there before we eat. Look for Mark Matienzo or Hillel Arnold.''

* Mark Matienzo (leader) - v
* Hillel Arnold - sophomore
* Devon Smith - v
* bernardo gomez - n
* Derek Merleaux - sophmore
* Jennifer Weintraub - n
* (CAPPED AT SIX!)

[http://www.yelp.com/biz/japonessa-seattle Japonessa Restaurant] (Japanese + full bar)

[http://tomdouglas.com/index.php?page=serious-pie Serious Pie] (Tom Douglas restaurant, inventive pizzas, good local beer list).

* Christopher Spalding (leader) - v
* Dan Paskett - n
* Ray Jankoski - n
* Robin Schaaf - n

[http://www.allmenus.com/wa/seattle/204592-ballet-restaurant/menu/ Ballet] (Vietnamese)

[http://www.kokebrestaurant.com/ Kokeb Ethiopian Restaurant] (Ethiopian) ''Let's say meet at the lobby at 6pm like everyone else. Woohoo!''

''We have reservations for 6 at 6:45.''

* Andreas Orphanides (leader) - v
* Mark Mounts - v
* Joe Montibello - n
* Andrew Darby - v
* Justin Littman - n
* ...
* (CAPPED AT SIX!)

[http://tomdouglas.com/index.php?page=dahlia-lounge Dahlia Lounge] (Pacific Northwest cuisine, $$$)

[http://www.mattsinthemarket.com/ Matt's in the Market] (Northwest Cuisine, $$$)

[http://www.placepigalle-seattle.com/ Place Pigalle] (French)

[http://www.chezshea.com/ Chez Shea] (French)

[http://www.elysianbrewing.com/elysian.html Elysian Breweries and Pubs] (Pub Food)

[http://www.mezaseattle.com/index.html Meza] (Latin Fare)
* Tara Robertson - n
* Shawn Averkamp - sophomore
* Corey Harper - v
* Shaun Ellis - sophomore

[http://inthebowlbistro.com/index.php In the Bowl] (Veg*n, Asian)

[http://www.plumbistro.com/ Plumb Bistro] (Veg*n)

[http://highlineseattle.com/ Highline] (Veg*n, bar)

'''Restaurants more than 1 miles from the hotel'''

[http://bravehorsetavern.com/ Brave Horse Tavern] (another Tom Douglas, good regional beer list, yummy food. Near South Lake Union. Would require a ride on the South Lake Union Trolley (SLUT), but it's easy to get to/use from downtown.

[http://flyingfishrestaurant.com/ Flying Fish] (Seafood)

[http://www.allmenus.com/wa/seattle/3437-cafe-flora/menu/dinner/ Cafe Flora] (FANTASTIC Veg*n restaurant. Use Metro bus #11 to get there)

[http://www.teapotvegetarianhouse.com/index.htm Teapot Vegetarian House] (Veg*n, Asian)

[http://spaceneedle.com/restaurant/ Space Needle] (American, Pricy; but what the heck, listed it anyway for those who want the experience)

===Veg*n Dinner Wednesday===

We'll pick a place with lots of veg*n options to go eat Wednesday for dinner. Vegetarians and non-vegetarians welcome.

(I probably won't make it but DO YOURSELVES A FAVOR AND '''GO TO CAFÉ FLORA''', SRSLY. -mjgiarlo)

options:
*[http://www.cafeflora.com/index.php Cafe Flora] A bit pricey and a #12 bus away. Could see about a large reservation with a prix fixe menu?
*[http://lovinghut.us/seattle/index.html Loving Hut] Modest price. 1 mile from hotel.

Other options?

*Jason Ronallo (jronallo AT gmail.com)
*Sean Hannan
*Ed Summers
*Becky Yoose (carnivore ambassador)
*James Stuart
*Bohyun Kim
*Bethany Nowviskie
*Margaret Heller
*Laura Smart
*Sibyl Schaefer
*WOAH! Didn't expect such a big response! Let's cap this one until we decide on a place that can accomodate us.
*Cynthia Ng - if you can accommodate another veggie

===Meat-Up Dinner Wednesday===

I am thinking burgers. More info soon... (if you do not find a suitable burger joint, there are also some top-notch steakhouses in Seattle. Both the Metropolitan Grill and El Gaucho are delightful if folks are OK with $50 steaks. Just FYI, not trying to hijack your meat-up, Cary!. -mjgiarlo)

* Cary Gordon

===Dim Sum Lunch Thursday===

For those of you staying in town after the last session on Thursday, [http://oasiankitchen.com/ O'Asian Kitchen] has dim sum service during the weekdays. Meet up around 12:35, meeting location tba. Bring cash for easier bill splitting.

*Becky Yoose
* Declan Fleming - love me some Dim Sum!
* Adam Wead
* Heather Pitts
* Sibyl Schaefer
* Anoop Atre
* Dan Suchy
* Carmen Mitchell
* Tara Robertson
* Ray Schwartz
* Cynthia Ng
* Corey Harper
* Joshua Gomez
* Cary Gordon
* Mike Giarlo

==Social Map - places of interest==
[http://g.co/maps/4m5pk Code4lib 2012 - Seattle - social events, hangouts, and places to see]

==Seattle Events Feb 5-9==
===Saturday, February 4, 2012===
In case you are showing up really early.
* Belgianfest: http://www.washingtonbeer.com/belgianfest/
===Sunday, February 5, 2012===
* Clinton Fearon & The Boogie Brown Band/Live Wyya/Adrian Xavier/Selecta Raiford/DJ Courtland, Neumos: http://neumos.com/neumos.php
* Michael The Blind/The Els, Skylark: http://www.skylarkcafe.com/
* Addaura/Alda/Hallow, Comet
* "I Am My Own Wife" 7:30pm at Seattle Repertory Theatre (Seattle Center) http://www.seattlerep.org/Plays/1112/IM/

===Monday, February 6, 2012===
* Silent Movie Mondays: Last Command 1928, http://stgpresents.org/artists/?artist=1829#, Show at 7:00pm, The Paramount Theatre $10
This all-classic film series, First Oscars, is accompanied by live music from the historic Mighty Wurlitzer organ, one of the last three remaining organs of its kind to reside in its original environment, played by critically acclaimed organist Jim Riggs.

===Tuesday, February 7, 2012===
* Lionize/Maylene & The Sons Of Disaster, El Corazon: http://elcorazonseattle.com/
* The Pulltab Playboys/Rachel Lyn Harrington & The Knock Outs/The James Low Western Front, Sunset: http://sunsettavern.com/
* Twin Sister, Vera: http://theveraproject.org/shows/
* The Features, Chop Suey: http://www.chopsuey.com/
* Wilco/White Denim, Paramount Theatre: http://stgpresents.org/
* "I Am My Own Wife" 7:30pm at Seattle Repertory Theatre (Seattle Center) http://www.seattlerep.org/Plays/1112/IM/
* Intro to Arduino Workshop, 7pm at Metrix Create Space http://metrixcreatespace.com/

===Wednesday, February 8, 2012===
* The Golden Blondes/The Jet Age/Mr. Drinx & The Pot Heads, Sunset: http://sunsettavern.com/
* Pipsisewah/The Chasers/The Magic Mirrors, Tractor: http://www.tractortavern.com/
* Dengue Fever vs Secret Chiefs 3, Moe Bar :http://bit.ly/yJtfXv (how could you pass the opportunity to see someone play this thing :http://bit.ly/wB5AgZ

===Thursday, February 9, 2012===
* SAM Opening - Gauguin and Polynesia: An Elusive Paradise: http://www.seattleartmuseum.org/gauguin
* The Jayhawks, Neptune Theater: http://stgpresents.org/
* Digital Leather, Comet
* Savani World Quintet/Super Sones, Columbia City Theater: http://www.columbiacitytheater.com/
* Blvd Park {album release}/Nettle Honey/Creeping Time, Tractor: http://www.tractortavern.com/
* Eleanor Friedberger, Crocodile: http://thecrocodile.com/index.html

===Ongoing Events===
* Seattle Art Museum: Tours are every Saturday & Sunday at noon, and the First Thursday of every month at 10:30, 11:30 am, 12:30 & 1:30 pm.
* EMP: Exhibits on display include: Battlestar Galactica, Nirvana, Avatar, and Can’t Look Away: The Lure of Horror Film
* Teatro ZinZanni: ¡Caliente! http://dreams.zinzanni.org/
* Pacific NW Ballet: performing Don Quixote at McCaw Hall http://www.pnb.org/
* Oklahoma!, Sunday matinee and nightly: 5th Avenue Theatre, 1308 Fifth Avenue http://www.5thavenue.org/show/oklahoma

==Local events/places==
* Metrix Create Space
* Ada's Technical Books
* Northwest Outdoor Center
* Center for Wooden Boats
* Empty Sea Studios acoustic music

==Local Beer Places==
* Map of [http://beermapping.com/maps/citymaps.php?m=seattle#lat=47.66723703450515&lng=-122.28263854980469&z=5 beer venues] maintained at Beermapping.com.
* List of [http://www.washingtonbeer.com/breweries/seattle-king-co/ local breweries] ([http://maps.google.com/maps/ms?hl=en&ie=UTF8&msa=0&msid=201783184139227541123.0004813e64758434cb054&source=embed&ll=47.558921,-122.106171&spn=0.442982,1.234589&z=10&source=embed map]) maintained by the Washington Beer Commission
* Map of [http://www.ratebeer.com/Places/RegionMap.asp?rid=7600 beer venues] maintained by Ratebeer.com.

==See also==
[http://orbiscascade.org/index/c4l-things-to-do-in-seattle Things to do in Seattle, from the hosts]

2012 c4l2012 social activities

2012-01-31T21:43:24Z

Aaschurr: /* Newcomer dinner Tuesday */

==Ideas==
* Woodinville distillery tour
* Seattle distillery tour
* Favorite local breweries
* Favorite local tea houses
* Favorite local used bookstores
* Visit hackerspace
** +1
* Evergreen/Koha - Open Source ILS brewery/tea house meetup

==Planned events==

===[[2012 Craft Brew Drinkup|Craft Brew Drinkup]]===

'''Date/Time TBA; to be held in the Hospitality Suite.'''

Like good beer? Bring some in your luggage! Some of us are planning to bring some of our favorite local, special, or homebrewed beers to share. Interested? Sign up on the [[2012 Craft Brew Drinkup]] page!

==="Get Lamp" showing===

Some attendees are organizing a showing of [http://www.getlamp.com/ Get Lamp: The Text Adventure Documentary] in the hospitality suite.

To indicate your preference of time and date for the showing, please fill out [http://www.doodle.com/p4c32i3b2ybsrkbh this Doodle poll].

===Newcomer dinner Tuesday===
First time at code4lib? Join fellow c4l newbies and veterans for an evening of food, socializing, and stimulating <strike>discussions about</strike> demonstrations of the many uses of <strike>bacon</strike> <strike>dongles</strike> XML.

Code4Lib veterans, you're invited too. Join us in welcoming the newcomers!

'''Plans'''
* When: Tuesday evening (2/7) '''Note that this year's dinner is on Tuesday'''
* Time: 6 PM (ish) or whenever you can get your group together
* Mastermind (if you have any questions): [mailto:yoosebec@grinnell.edu Becky Yoose]

''Guidelines:''
*Max of '''6''' per group
**Please, no waitlisting :(
*ID yourselves so we can get a good mix of new people and veterans in each group
**New folks - n
**c4l vets - v
*One leader needed for each location (declare yourself! - '''Vets are highly encouraged to lead the group :)''')
**Leader duties
***Make reservations if required; otherwise make sure that the restaurant can handle a group of 6 rowdy library coders
***Herd folks from hotel to restaurant (know where you're going!)

'''Happenings'''

Crashing the [http://www.seattlerb.org/ Seattle Ruby] meetup, which meets on Capital Hill at 7:00 on Tuesdays. Eat at [http://www.yelp.com/biz/poppy-seattle Poppy] before. Leaving from the hotel lobby at 6:00.
* Matt Zumwalt (leader) - v
''If you dig Ruby, come to this. Seattle ruby produced Nokogiri, Vlad, Rubygems.org ....''

'''Restaurants'''

'''Restaurants within .25 miles of the hotel'''

[http://www.sazeracrestaurant.com/index.php Sazerac] (AWESOME happy hour menu that runs until 8)
* Martin Haye - n
* William Gunn - n
* Rebecca Jones - n
* Chick Markley - v
* Al Cornish - v
* Keri Thompson - n
*'''capped at 6''' ''(So, who's the fearless leader of this group? ~yo_bj)''

[http://oasiankitchen.com/ O'Asian Kitchen and Lounge] (Asian)

'''Restaurants between .25 miles and .5 miles of the hotel'''

[http://www.pikebrewing.com/index_html.shtml Pike Brewing] (local brewery, pub food)
* Ken Varnum - n
* Chad Nelson - n
* Ed Summers - v
* Tommy Ingulfsen - n
* Adam Wead - v or .5n
* Aaron Collier - n
*'''capped at 6''' ''(So, who's the fearless leader of this group? ~yo_bj)''

[http://www.rockbottom.com/ The Rock Bottom Restaurant & Brewery] (American)

[http://www.wildginger.net/ Wild Ginger] (Asian, a bit overpriced)

[http://www.thepurplecafe.com/index.html Purple Cafe] (American, Wine Bar)
* Calvin Mah - (leader) - v
* David Isaak - n

[http://www.cafepaloma.com/ Cafe Paloma] (Mediterranean)
* Jean Rainwater (leader) - v
* Kelley McGrath - n
* Lori Robare - n

[http://www.thecollinspub.com/ Collins Pub] (Pub Food, great beer selection)
* Francis Kayiwa - (leader) "(get hold of me at first dot last name at goog as the date gets closer with your mobile)" v
* Michael Lindsey - v
* Dan Suchy - v
* David Drexler - n
* Laura Smart - n
* Heather Pitts - n
*'''capped at 6'''

[http://www.mcmenamins.com/311-six-arms-home Six Arms - McMenamins] (Pub Food & they brew their own beer) ''Meeting place TBA. Leave email and I'll coordinate late next week. --Joel''
* Joel Richard (richardjm AT si.edu) (leader) - v
* Margaret Heller - v
* Sibyl Schaefer (sschaefer AT rockarch . org) - v
* Tim Lepczyk (timlepczyk AT gmail.com) - n
* Ray Schwartz (schwartzr2@wpunj.edu) - v
* Andrea Schurr (andrea-schurr AT utc DOT edu) - v(2nd-timer)
* '''capped at 6'''

[http://www.611supreme.com/ 611 Supreme] (Crepes and Full Bar) ''Meet in the conference hotel lobby at 6pm. Look for the short woman in a trench coat and wide brim hat ~Becky''

*Becky Yoose (leader) - v
*Cynthia Ng - n
*Zoe Chao - v
*Justin Coyne - n
*Stephanie Collett - n
*Bethany Nowviskie - n
*'''capped at 6'''

[http://www.panafricamarket.com/wp/ Pan Africa Restaurant & Bar] (Pan African) CLOSED MONDAYS ''Veg and non-veg options available. Located in the Pike Place Market, so we can explore a bit too, though the fish flinging will be over by then. Meet in the conference hotel lobby at 6PM.''

*Jason Ronallo (leader; happy to lead to any other veg-friendly place as an alternative) - v
*Nettie Lagace - n
*Bohyun Kim - n/v (2nd-timer)
*Wendy Robertson - n
*Jennifer Bowen - n/v (3rd timer)

'''Restaurants between .5 and 1 mile from hotel'''

[http://tomdouglas.com/index.php?page=palace-kitchen-dinner Palace Kitchen] (another Tom Douglas restaurant, w/ a focus on meat). ''I have made a reservation for 6 at 8pm. Let's meet in the conference lobby at 6:30pm and make our way slowly over; we will find things to do in the interim. Look for Mike Giarlo, a man who may be holding a sign that says "HI I'M MIKE GIARLO" or otherwise shouting his name or looking confused.''

* Mike Giarlo (leader) - v
* Carmen Mitchell - n
* Daniel Lovins - v
* Cary Gordon - v
* Declan Fleming - v
* Amy Unger - n
* (CAPPED AT SIX!)

[http://sitkaandspruce.com/ Sitka and Spruce] (Eclectic, super-local and super-seasonal.) ''We have a reservation for 6 at 8:15pm. We'll meet in the conference lobby at 6:30 pm and head over - the owners also run [http://www.ferdinandthebar.com/home/ Bar Ferd'nand], a wine shop/bar in the same building, and we can kill time there before we eat. Look for Mark Matienzo or Hillel Arnold.''

* Mark Matienzo (leader) - v
* Hillel Arnold - sophomore
* Devon Smith - v
* bernardo gomez - n
* Derek Merleaux - sophmore
* Jennifer Weintraub - n
* (CAPPED AT SIX!)

[http://www.yelp.com/biz/japonessa-seattle Japonessa Restaurant] (Japanese + full bar)

[http://tomdouglas.com/index.php?page=serious-pie Serious Pie] (Tom Douglas restaurant, inventive pizzas, good local beer list).

[http://www.allmenus.com/wa/seattle/204592-ballet-restaurant/menu/ Ballet] (Vietnamese)

[http://www.kokebrestaurant.com/ Kokeb Ethiopian Restaurant] (Ethiopian) ''Let's say meet at the lobby at 6pm like everyone else. Woohoo!''

* Andreas Orphanides (leader) - v
* Mark Mounts - v
* Joe Montibello - n
* Andrew Darby - v

[http://tomdouglas.com/index.php?page=dahlia-lounge Dahlia Lounge] (Pacific Northwest cuisine, $$$)

[http://www.mattsinthemarket.com/ Matt's in the Market] (Northwest Cuisine, $$$)

[http://www.placepigalle-seattle.com/ Place Pigalle] (French)

[http://www.chezshea.com/ Chez Shea] (French)

[http://www.elysianbrewing.com/elysian.html Elysian Breweries and Pubs] (Pub Food)

[http://www.mezaseattle.com/index.html Meza] (Latin Fare)
* Tara Robertson - n

[http://lovinghut.us/seattle/index.html Loving Hut] (Vietnamese/Veg*n)

[http://inthebowlbistro.com/index.php In the Bowl] (Veg*n, Asian)

[http://www.plumbistro.com/ Plumb Bistro] (Veg*n)

[http://highlineseattle.com/ Highline] (Veg*n, bar)

'''Restaurants more than 1 miles from the hotel'''

[http://bravehorsetavern.com/ Brave Horse Tavern] (another Tom Douglas, good regional beer list, yummy food. Near South Lake Union. Would require a ride on the South Lake Union Trolley (SLUT), but it's easy to get to/use from downtown.

[http://flyingfishrestaurant.com/ Flying Fish] (Seafood)

[http://www.allmenus.com/wa/seattle/3437-cafe-flora/menu/dinner/ Cafe Flora] (FANTASTIC Veg*n restaurant. Use Metro bus #11 to get there)

[http://www.teapotvegetarianhouse.com/index.htm Teapot Vegetarian House] (Veg*n, Asian)

[http://spaceneedle.com/restaurant/ Space Needle] (American, Pricy; but what the heck, listed it anyway for those who want the experience)

===Veg*n Dinner Wednesday===

We'll pick a place with lots of veg*n options to go eat Wednesday for dinner. Vegetarians and non-vegetarians welcome.

(I probably won't make it but DO YOURSELVES A FAVOR AND '''GO TO CAFÉ FLORA''', SRSLY. -mjgiarlo)

*Jason Ronallo
*Sean Hannan
*Ed Summers
*Becky Yoose (carnivore ambassador)
*Bohyun Kim
*Bethany Nowviskie
*Margaret Heller
*Laura Smart
*Sibyl Schaefer
*WOAH! Didn't expect such a big response! Let's cap this one until we decide on a place that can accomodate us.

===Dim Sum Lunch Thursday===

For those of you staying in town after the last session on Thursday, [http://oasiankitchen.com/ O'Asian Kitchen] has dim sum service during the weekdays. Meet up around 12:35, meeting location tba. Bring cash for easier bill splitting.

*Becky Yoose
* Declan Fleming - love me some Dim Sum!
* Adam Wead
* Heather Pitts
* Sibyl Schaefer
* Anoop Atre
* Dan Suchy
* Carmen Mitchell
* Tara Robertson
* Ray Schwartz

==Social Map - places of interest==
[http://g.co/maps/4m5pk Code4lib 2012 - Seattle - social events, hangouts, and places to see]

==Seattle Events Feb 5-9==
===Sunday, February 5, 2012===
* Clinton Fearon & The Boogie Brown Band/Live Wyya/Adrian Xavier/Selecta Raiford/DJ Courtland, Neumos: http://neumos.com/neumos.php
* Michael The Blind/The Els, Skylark: http://www.skylarkcafe.com/
* Addaura/Alda/Hallow, Comet
* "I Am My Own Wife" 7:30pm at Seattle Repertory Theatre (Seattle Center) http://www.seattlerep.org/Plays/1112/IM/

===Monday, February 6, 2012===
* Silent Movie Mondays: Last Command 1928, http://stgpresents.org/artists/?artist=1829#, Show at 7:00pm, The Paramount Theatre $10
This all-classic film series, First Oscars, is accompanied by live music from the historic Mighty Wurlitzer organ, one of the last three remaining organs of its kind to reside in its original environment, played by critically acclaimed organist Jim Riggs.

===Tuesday, February 7, 2012===
* Lionize/Maylene & The Sons Of Disaster, El Corazon: http://elcorazonseattle.com/
* The Pulltab Playboys/Rachel Lyn Harrington & The Knock Outs/The James Low Western Front, Sunset: http://sunsettavern.com/
* Twin Sister, Vera: http://theveraproject.org/shows/
* The Features, Chop Suey: http://www.chopsuey.com/
* Wilco/White Denim, Paramount Theatre: http://stgpresents.org/
* "I Am My Own Wife" 7:30pm at Seattle Repertory Theatre (Seattle Center) http://www.seattlerep.org/Plays/1112/IM/

===Wednesday, February 8, 2012===
* The Golden Blondes/The Jet Age/Mr. Drinx & The Pot Heads, Sunset: http://sunsettavern.com/
* Pipsisewah/The Chasers/The Magic Mirrors, Tractor: http://www.tractortavern.com/
* Dengue Fever vs Secret Chiefs 3, Moe Bar :http://bit.ly/yJtfXv (how could you pass the opportunity to see someone play this thing :http://bit.ly/wB5AgZ

===Thursday, February 9, 2012===
* SAM Opening - Gauguin and Polynesia: An Elusive Paradise: http://www.seattleartmuseum.org/gauguin
* The Jayhawks, Neptune Theater: http://stgpresents.org/
* Digital Leather, Comet
* Savani World Quintet/Super Sones, Columbia City Theater: http://www.columbiacitytheater.com/
* Blvd Park {album release}/Nettle Honey/Creeping Time, Tractor: http://www.tractortavern.com/
* Eleanor Friedberger, Crocodile: http://thecrocodile.com/index.html

===Ongoing Events===
* Seattle Art Museum: Tours are every Saturday & Sunday at noon, and the First Thursday of every month at 10:30, 11:30 am, 12:30 & 1:30 pm.
* EMP: Exhibits on display include: Battlestar Galactica, Nirvana, Avatar, and Can’t Look Away: The Lure of Horror Film
* Teatro ZinZanni: ¡Caliente! http://dreams.zinzanni.org/
* Pacific NW Ballet: performing Don Quixote at McCaw Hall http://www.pnb.org/
* Oklahoma!, Sunday matinee and nightly: 5th Avenue Theatre, 1308 Fifth Avenue http://www.5thavenue.org/show/oklahoma

==Local events/places==
* Metrix Create Space
* Ada's Technical Books
* Northwest Outdoor Center
* Center for Wooden Boats
* Empty Sea Studios acoustic music

==Local Beer Places==
* Map of [http://beermapping.com/maps/citymaps.php?m=seattle#lat=47.66723703450515&lng=-122.28263854980469&z=5 beer venues] maintained at Beermapping.com.
* List of [http://www.washingtonbeer.com/breweries/seattle-king-co/ local breweries] ([http://maps.google.com/maps/ms?hl=en&ie=UTF8&msa=0&msid=201783184139227541123.0004813e64758434cb054&source=embed&ll=47.558921,-122.106171&spn=0.442982,1.234589&z=10&source=embed map]) maintained by the Washington Beer Commission
* Map of [http://www.ratebeer.com/Places/RegionMap.asp?rid=7600 beer venues] maintained by Ratebeer.com.

==See also==
[http://orbiscascade.org/index/c4l-things-to-do-in-seattle Things to do in Seattle, from the hosts]

2012 preconference proposals

2012-01-31T19:38:09Z

Aaschurr: /* Interest in Attending */

=Proposals for 2012 Code4LibCon Preconferences=
Proposals closed Sunday, November 20, 2011, so we can finalize the list and add them to registration! (The deadline for preconference proposals has passed.)

Spaces available: main meeting room (max 275) + 5 breakout rooms (max 30-50).

'''Please include a "Contact/Responsible Individual" name and email address so we know who is willing to put on the proposed precon.
'''
==Full Day==

=== Developing applications using REST web services ===

Been hearing about web services but don’t know where to start to build something? Have you built applications that use read services but are stumped by OAuth, Content Negotiation and HTTP Headers? Come dig in and learn how to build applications that interact with both read and write REST services. We’ll cover the basic principles and practices of REST services and discuss the Atom Publishing Protocol as a REST service and its extensibility. The group will examine and test the CouchDB HTTP API by building a simple list creation tool. You’ll learn how OCLC’s platform web services leverage Atom to expose the data and business processes from OCLC’s library systems. By the end of the session, you’ll know the basic principles of REST services, be able to perform Create, Read, Update and Delete operations via REST and be able to authenticate to REST services via API keys and OAuth.

Come ready to learn and code!

Presenter: Karen Coombs - coombsk at oclc dot org

==== Interest in Attending ====

*Sam Kome
*Ray Schwartz
*Jim Robinson
*David Bucknum
*Jean Rainwater
*Joshua Gomez
*Andy Kohler
*Michael North
* Tom Keays (keaysht at lemoyne dot edu)
*Charlie Morris
*Michael Lindsey
* Kåre Fiedler Christiansen (morning only)
* Jørn Thøgersen
* Michael Poltorak Nielsen
* Dre
* Andrew Darby
* Timothy Clarke (tclarke@muhlenberg.edu)
* Keith Folsom
* Rebecca Jones
* Michael Doran (doran@uta.edu)
* Ray Henry (ray dot henry at pcc dot edu)
* Stephanie Collett
* Bohyun Kim
* Matt Connolly
* Cynthia Ng

==Half Day Morning==

=== Linkfest ===

We've had talks and sessions galore about Linked Data at code4lib in past years. Let's focus on linking. Bring data you want to publish and link to or link from and your ideas about new ways we can push data linking into being part of our regular approach to how we put our libraries' content and services on the web. At the start of the session we'll run a quick poll to see who wants to link to what and how, and we'll pair or group up and get to work from there. May a kajillion links bloom!

If you need an "intro to linked data" we can prep a good list of readings/talks to review before you come. But please come ready to link!

Organizer type person: Dan Chudnov, GWU Libraries, @dchud or dchud at gwu edu

==== Interest in Attending ====
* Becky Yoose
* Tom Johnson
* Ed Summers
* bernardo gomez ( bgomez at emory dot edu )
* William Gunn
* Jason Ronallo
* Keri Thompson
* David Lacy
* Corey A Harper
* Matt Phillips (mphillips@law.harvard.edu)
* Declan Fleming
* Shaun Ellis (shaune@princeton.edu)
* Wendy Robertson
* Joel Richard (richardjm AT si DOT edu)
* Devon Smith
* Ron Peterson (ronp@udel.edu0
* Scott Hanrath (shanrath AT ku DOT edu)
* Jason Stirnaman (jstirnaman AT kumc DOT edu)
* Sean Chen
* Laura Smart

=== What's New in Solr ===

This session will bring folks up to speed on the latest developments in Lucene and Solr. There's always a lot of new capabilities as well as tips and tricks on using Solr in clever and powerful ways.

Presenter: Erik Hatcher - erik . hatcher @ lucidimagination dot com

==== Interest in Attending ====
* "Gabriel Farrell" <gsf24@drexel.edu>
* "Erik Hetzner" <erik.hetzner AT ucop BORK edu>
* "Kevin S. Clarke" <ksclarke@gmail>
* "Michael B. Klein" <mbklein@gmail>
* Demian Katz (demian DOT katz AT villanova DOT edu)
* "Mark Mounts" <mark.mounts@dartmouth.edu>
* Anoop Atre ~ anoop.atre AT mnsu . edu
* David Isaak <david.isaak@kpchr.org>
* John Pillans <jpillan@indiana.edu>
* John Wynstra (john.wynstra@uni.edu)
* mark a. matienzo (mark at matienzo dot oh are gee)
* Sepehr Mavedati (sepehr DOT mavedati AT utoronto DOT ca)
* Mads Villadsen
* Jonathan Rochkind
* Shahin Sahebi (shahin.ezzatsahebi at utoronto dot ca)
* Naomi Dushay (ndushay at stanford dot edu)
* Jeremy Nelson
* Kirk Hess <kirkhess@illinois.edu>
* Gary Thompson
* Larry Baerveldt <lrbaerveldt@gmail.com>
* Dennis Schafroth <dennis @ indexdata.com>
* Bobbi Fox <bobbi_fox at harvard dot edu>
* Ed Fugikawa <ed at coalliance dot org>

=== Knocking Down Silos: Tools and Approaches for Simplifying Discovery ===

What strategies have you used to merge silos to give users a more streamlined search experience? How are libraries using tools like Drupal, Islandora, Dublin Core, Solr and Blacklight to make article, catalog and/or repository content discoverable via a single interface? If you’re interested in these issues, challenges and conundrums join us for a morning of thinking, dreaming and scheming.

Speakers/Facilitators will be:
- Thom Cox - Manager of Library Information Technology Services - Tufts University
- Ken Varnum – Web Systems Manager - University of Michigan Libraries
- Stephen Westman – Analyst Programmer, Emerging Technologies and Services - Oregon State University Libraries

Contact: Margaret Mellinger - margaret dot mellinger at oregonstate dot edu

==== Interest in Attending ====

*David Uspal (david DOT uspal AT villanova DOT edu)
*Tammy Allgood Wolf
*Wayne Schneider
*Laney McGlohon
*Andrea Schurr (Andrea-Schurr AT utc DOT edu)

==Half Day Afternoon==

=== Git -r done ===

A session to cover all things Git, everyone's favorite distributed version control system. This session should cover a little bit of the history of Git, how it works, and how it's different than other version controls systems like SVN. Practical application should also be covered, including how to clone existing repos and contribute code back to them, how to host your own repository, and best practices for setting up a distributed network.

Looking for attendees with real-life Git experience to share it, so we can all broaden our understanding of possible use-cases and nifty advanced features.

Coordinator: <del>Ian Walls, ByWater Solutions, @sekjal or ian.walls at bywatersolutions com</del>

Coordinator Stand-In: Michael B. Klein, Stanford University Libraries, @mbklein or mbklein at stanford.edu

Helper: Cary Gordon, Cherry Hill Company, @highermath / cgordon@chillco.com

==== Interest in Attending ====

* Patrick Berry (pberry@csuchico.edu)
* Chris Sharp (csharp@georgialibraries.org)
* Matt Critchlow (mcritchlow@ucsd.edu)
* Peter Murray (Peter.Murray@lyrasis.org)
* Margaret Heller (mheller@dom.edu)
* Kevin S. Clarke (ksclarke@gmail)
* Michael B. Klein (mbklein@gmail)
* Demian Katz (demian DOT katz AT villanova DOT edu)
* Benjamin Shum (bshum@biblio.org)
* Sibyl Schaefer (sschaefer@rockarch.org)
* Tammy Allgood Wolf (tammy.allgood@asu.edu)
* Chad Nelson (cnelson17 AT gsu DOT edu)
* Lisa Kurt (lkurt@unr.edu)
* Matt Phillips (mphillips@law.harvard.edu)
* Dileshni Jayasinghe (d.jayasinghe@utoronto.ca)
* John Wynstra (john.wynstra@uni.edu)
* Declan Fleming
* Shaun Ellis (shaune@princeton.edu)
* Mads Villadsen
* Kåre Fiedler Christiansen
* Shahin Sahebi (shahin.ezzatsahebi@utoronto.ca)
* Devon Smith
* Jeremy Nelson
* Stephanie Collett
* Ron Peterson (ronp@udel.edu)
* Gary Thompson
* Brian McBride (brian.mcbride at utah.edu)
* Jacob Reed (jacob.reed at utah.edu)
* Bohyun Kim (bohyun.kim at fiu.edu)
* Larry Baerveldt <lrbaerveldt@gmail.com>
* Wayne Schneider
* Matt Connolly
* ernesto valencia
* Ed Fugikawa <ed at coalliance dot org>
* Andrea Schurr (Andrea-Schurr at utc dot edu)

=== Blacklight ===

This session will be walk-through of the architecture of Blacklight and what we have been improving since the rails 3 upgrade. In addition to the architecture of the software, we will also briefly discuss the architecture of the Blacklight community and what has made it successful so far.

For part of the session we will install Blacklight live and get it up and running. This install demo will include a How-To on basic customizations in Blacklight using a test-driven approach (one of the cornerstones of the Blacklight community).

For more information about Blacklight see our wiki ( http://projectblacklight.org/ ) and our GitHub repo ( https://github.com/projectblacklight/blacklight ). We will also send out some brief instructions beforehand for those that would like to setup their environments to follow along and get Blacklight up and running on their local machines.

Presenters: Jessie Keck, Stanford University - jkeck at stanford dot edu | Molly Pickral, University of Virginia - mpc3c at virginia dot edu

==== Interest in Attending ====
* bernardo gomez ( bgomez at emory dot edu )
* Mark Mounts <mark.mounts@dartmouth.edu>
* Sibyl Schaefer (sschaefer@rockarch.org)
* John Pillans (jpillan@indiana.edu)
* Mang Sun (mang.dot sun at rice dot edu)
* Emily Lynema (emily_lynema at ncsu dot edu)
* mark a. matienzo (mark at matienzo dot oh are gee)
* Daniel Lovins (daniel dot lovins at nyu dot edu)
* Jonathan Rochkind
* Keith Folsom
* Kirk Hess <kirkhess@illinois.edu>
* Jason Stirnaman (jstirnaman AT kumc DOT edu)
* David Drexler <ddrexler@eou.edu>

=== DACS and EAD Overview ===

This session will look at what DACS (Describing Archives: a Content Standard) is and describe the ten required elements. Then there will be an overview of what EAD is, how it works, and the required elements. The final part will be a practice session on taking a paper finding aid and coding it using DACS and EAD.

Presenter: Doris Munson, Eastern Washington University, dmunson at ewu dot edu
(please feel free to contact me if you are interested in being a co-presenter)

==== Interest in Attending ====
* Francis Kayiwa ( kayiwa@ YouEyeSee dot edu )
* Carmen Mitchell (carmenmitchell at gmail dot com)

=== [[Digging into metadata: context, code, and collaboration]] ===

Working with library/archival metadata is difficult. This preconference will tackle pressing questions and will show some of the intricacies of metadata (including AACR2/MARC) with exercises to demonstrate why inconsistencies exist in the data. What steps can the cataloging & metadata community take to help improve the quality of this data? What tools & techniques could help? Rules have evolved over time leaving dirty legacy data. Systems have impacted--and will continue to impact--data structure & design. How can this data be aggregated and refined for use in a new emerging data environments? What assumptions can safely be made and when do you need to inquire about local practice? We will end with a hack-fest where you can ask questions of experienced catalogers and get help with your metadata related problems. Bring your laptops and data.

Person Herder: Becky Yoose, Grinnell College, yoosebec at grinnell dot edu

Collaborators/Facilitators: Corey Harper, New York University - corey dot harper at nyu dot edu | Shana L. McDanold, University of Pennsylvania -
mcdanold at pobox dot upenn dot edu | Laura Smart, Caltech - laura at library dot caltech dot edu

==== Interest in Attending ====
* Peter Green (pmgreen@princeton.edu)
* David Isaak (david.isaak@kpchr.org)
* Alex Rolfe (arolfe@georgefox.edu)
* mark a. matienzo (mark at matienzo dot oh are gee)
* Sarah Johnston (johnsts@stolaf.edu)
* Derek Merleaux (derek@merleaux d0t net)
* Adam Wead (awead {at} rockhall d.t 0 R G)
* Tania Fersenheim (tania dot fersenheim at gmail) (I'm only a maybe because I may have a conflict in this time slot)

=== "Geo" ===
This session will explore, we hope collaboratively, the presentation of objects on maps. There will be a section on workflow, a section on discovering objects via "geobrowse," a section discovery of objects via "geosearch," and an exploration of the discovery and presentation of geo-referenced images (e.g. historic maps). There will be open discussion on other approaches to map-based discovery. Emphasis will be placed on simplicity of workflow and implementation. Technologies include: Atom, Django, Solr, and OpenLayers.

Presenters: Mike Graves, UNC Chapel Hill, gravm at email dot unc dot edu; Tim Shearer, UNC Chapel Hill, tshearer at email dot unc dot edu
(please feel free to contact Tim if you are interested in being a co-presenter)

==== Interest in Attending ====
* "Gabriel Farrell" <gsf24@drexel.edu>
* Anoop Atre ~ anoop.atre AT mnsu . edu
* Chad Nelson (cnelson17 AT gsu DOT edu)
* Jason Casden (jmcasden AT ncsu DOT edu
* Dileshni Jayasinghe (d.jayasinghe@utoronto.ca)
* Sepehr Mavedati (sepehr DOT mavedati AT utoronto DOT ca)
* Michael Poltorak Nielsen
* Wendy Robertson
* Joel Richard (richardjm AT si DOT edu)
* Jonathan Rochkind
* Naomi Dushay (ndushay at stanford dot edu)
* Scott Hanrath (shanrath AT ku DOT edu)
* Aaron Collier (acollier AT csufresno DOT edu)
* David Lacy (david DOT lacy AT villanova DOT edu)
* Jen Weintraub (jweintraub AT library dot ucla dot edu)
* Sean Chen
* Bobbi Fox (bobbi_fox AT harvard dot edu)

== Half-day Evening ==

=== Microsoft Campus Visit ===
Join us for a trip across Lake Washington to Microsoft Headquarters. Bus will depart from the conference hotel at 4:15pm on Monday. We will visit the Microsoft Home, the Envisioning Lab, and/or the MS Library. The we'll head over to Microsoft Research for drinks and appetizers, and you'll see some great demos of some cool new (and free!) technologies coming out of MSR. Bus will get back to hotel by 9:00pm, plenty of time to hit a pub. You'll learn about:

1. Layerscape -[http://communities.worldwidetelescope.org/]

2. ChronoZoom - [http://research.microsoft.com/chronozoom/]

3. F# - [http://www.tryfsharp.org]

4. Microsoft Academic Search - [http://academic.research.microsoft.com]

5. Microsoft Audio Visual Indexing System - [http://research.microsoft.com/mavis]

Space is limited, so reserve your seat today Email Alex at the address below.

Coordinator: Alex Wade, Microsoft Research, awade at microsoft dot com

Presenters: Behrooz Chitsaz; Rob Fatland; Christophe Poulain; Michael Zyskowski

==== Interest in Attending (Registration closed! We are now at capacity.) ====
* Declan Fleming
* Matt Critchlow
* Tom Keays (keaysht at lemoyne dot edu)
* Jason Ronallo
* mark a. matienzo (mark at matienzo dot oh are gee)
* Mark Mounts <mark.mounts@dartmouth.edu>
* Kyle Banerjee <banerjek@uoregon.edu>
* Evviva Weinraub
* Emily Lynema <emily_lynema at ncsu dot edu>
* Jason Casden <jmcasden AT ncsu DOT edu>
* Daniel Lovins <daniel.lovins@nyu.edu>
* Cynthia Ng
* "Gabriel Farrell" <gsf24@drexel.edu>
* Shaun Ellis (shaune AT princeton DOT edu)
* Derek Merleaux (derek@merleaux d0t net)
* Mads Villadsen
* Kåre Fiedler Christiansen
* Jørn Thøgersen
* Michael Poltorak Nielsen
* Dileshni Jayasinghe
* Matt Phillips (mphillips@law.harvard.edu)
* Wendy Robertson
* Shahin Sahebi
* Matt Connolly <mjc12 AT cornell dot edu>
* Jeremy Nelson
* Naomi Dushay (ndushay at stanford dot edu)
* Dre
* Ken Varnum (varnum umich edu)
* Andrew Darby (agdarby at miami dot edu)
* David Uspal (david DOT uspal AT villanova DOT edu)
* REGISTRATION IS NOW CLOSED

[[Category: Code4Lib2012]]

2012 preconference proposals

2012-01-31T19:28:47Z

Aaschurr: /* Interest in Attending */

=Proposals for 2012 Code4LibCon Preconferences=
Proposals closed Sunday, November 20, 2011, so we can finalize the list and add them to registration! (The deadline for preconference proposals has passed.)

Spaces available: main meeting room (max 275) + 5 breakout rooms (max 30-50).

'''Please include a "Contact/Responsible Individual" name and email address so we know who is willing to put on the proposed precon.
'''
==Full Day==

=== Developing applications using REST web services ===

Been hearing about web services but don’t know where to start to build something? Have you built applications that use read services but are stumped by OAuth, Content Negotiation and HTTP Headers? Come dig in and learn how to build applications that interact with both read and write REST services. We’ll cover the basic principles and practices of REST services and discuss the Atom Publishing Protocol as a REST service and its extensibility. The group will examine and test the CouchDB HTTP API by building a simple list creation tool. You’ll learn how OCLC’s platform web services leverage Atom to expose the data and business processes from OCLC’s library systems. By the end of the session, you’ll know the basic principles of REST services, be able to perform Create, Read, Update and Delete operations via REST and be able to authenticate to REST services via API keys and OAuth.

Come ready to learn and code!

Presenter: Karen Coombs - coombsk at oclc dot org

==== Interest in Attending ====

*Sam Kome
*Ray Schwartz
*Jim Robinson
*David Bucknum
*Jean Rainwater
*Joshua Gomez
*Andy Kohler
*Michael North
* Tom Keays (keaysht at lemoyne dot edu)
*Charlie Morris
*Michael Lindsey
* Kåre Fiedler Christiansen (morning only)
* Jørn Thøgersen
* Michael Poltorak Nielsen
* Dre
* Andrew Darby
* Timothy Clarke (tclarke@muhlenberg.edu)
* Keith Folsom
* Rebecca Jones
* Michael Doran (doran@uta.edu)
* Ray Henry (ray dot henry at pcc dot edu)
* Stephanie Collett
* Bohyun Kim
* Matt Connolly
* Cynthia Ng

==Half Day Morning==

=== Linkfest ===

We've had talks and sessions galore about Linked Data at code4lib in past years. Let's focus on linking. Bring data you want to publish and link to or link from and your ideas about new ways we can push data linking into being part of our regular approach to how we put our libraries' content and services on the web. At the start of the session we'll run a quick poll to see who wants to link to what and how, and we'll pair or group up and get to work from there. May a kajillion links bloom!

If you need an "intro to linked data" we can prep a good list of readings/talks to review before you come. But please come ready to link!

Organizer type person: Dan Chudnov, GWU Libraries, @dchud or dchud at gwu edu

==== Interest in Attending ====
* Becky Yoose
* Tom Johnson
* Ed Summers
* bernardo gomez ( bgomez at emory dot edu )
* William Gunn
* Jason Ronallo
* Keri Thompson
* David Lacy
* Corey A Harper
* Matt Phillips (mphillips@law.harvard.edu)
* Declan Fleming
* Shaun Ellis (shaune@princeton.edu)
* Wendy Robertson
* Joel Richard (richardjm AT si DOT edu)
* Devon Smith
* Ron Peterson (ronp@udel.edu0
* Scott Hanrath (shanrath AT ku DOT edu)
* Jason Stirnaman (jstirnaman AT kumc DOT edu)
* Sean Chen
* Laura Smart

=== What's New in Solr ===

This session will bring folks up to speed on the latest developments in Lucene and Solr. There's always a lot of new capabilities as well as tips and tricks on using Solr in clever and powerful ways.

Presenter: Erik Hatcher - erik . hatcher @ lucidimagination dot com

==== Interest in Attending ====
* "Gabriel Farrell" <gsf24@drexel.edu>
* "Erik Hetzner" <erik.hetzner AT ucop BORK edu>
* "Kevin S. Clarke" <ksclarke@gmail>
* "Michael B. Klein" <mbklein@gmail>
* Demian Katz (demian DOT katz AT villanova DOT edu)
* "Mark Mounts" <mark.mounts@dartmouth.edu>
* Anoop Atre ~ anoop.atre AT mnsu . edu
* David Isaak <david.isaak@kpchr.org>
* John Pillans <jpillan@indiana.edu>
* John Wynstra (john.wynstra@uni.edu)
* mark a. matienzo (mark at matienzo dot oh are gee)
* Sepehr Mavedati (sepehr DOT mavedati AT utoronto DOT ca)
* Mads Villadsen
* Jonathan Rochkind
* Shahin Sahebi (shahin.ezzatsahebi at utoronto dot ca)
* Naomi Dushay (ndushay at stanford dot edu)
* Jeremy Nelson
* Kirk Hess <kirkhess@illinois.edu>
* Gary Thompson
* Larry Baerveldt <lrbaerveldt@gmail.com>
* Dennis Schafroth <dennis @ indexdata.com>
* Bobbi Fox <bobbi_fox at harvard dot edu>
* Ed Fugikawa <ed at coalliance dot org>

=== Knocking Down Silos: Tools and Approaches for Simplifying Discovery ===

What strategies have you used to merge silos to give users a more streamlined search experience? How are libraries using tools like Drupal, Islandora, Dublin Core, Solr and Blacklight to make article, catalog and/or repository content discoverable via a single interface? If you’re interested in these issues, challenges and conundrums join us for a morning of thinking, dreaming and scheming.

Speakers/Facilitators will be:
- Thom Cox - Manager of Library Information Technology Services - Tufts University
- Ken Varnum – Web Systems Manager - University of Michigan Libraries
- Stephen Westman – Analyst Programmer, Emerging Technologies and Services - Oregon State University Libraries

Contact: Margaret Mellinger - margaret dot mellinger at oregonstate dot edu

==== Interest in Attending ====

*David Uspal (david DOT uspal AT villanova DOT edu)
*Tammy Allgood Wolf
*Wayne Schneider
*Laney McGlohon

==Half Day Afternoon==

=== Git -r done ===

A session to cover all things Git, everyone's favorite distributed version control system. This session should cover a little bit of the history of Git, how it works, and how it's different than other version controls systems like SVN. Practical application should also be covered, including how to clone existing repos and contribute code back to them, how to host your own repository, and best practices for setting up a distributed network.

Looking for attendees with real-life Git experience to share it, so we can all broaden our understanding of possible use-cases and nifty advanced features.

Coordinator: <del>Ian Walls, ByWater Solutions, @sekjal or ian.walls at bywatersolutions com</del>

Coordinator Stand-In: Michael B. Klein, Stanford University Libraries, @mbklein or mbklein at stanford.edu

Helper: Cary Gordon, Cherry Hill Company, @highermath / cgordon@chillco.com

==== Interest in Attending ====

* Patrick Berry (pberry@csuchico.edu)
* Chris Sharp (csharp@georgialibraries.org)
* Matt Critchlow (mcritchlow@ucsd.edu)
* Peter Murray (Peter.Murray@lyrasis.org)
* Margaret Heller (mheller@dom.edu)
* Kevin S. Clarke (ksclarke@gmail)
* Michael B. Klein (mbklein@gmail)
* Demian Katz (demian DOT katz AT villanova DOT edu)
* Benjamin Shum (bshum@biblio.org)
* Sibyl Schaefer (sschaefer@rockarch.org)
* Tammy Allgood Wolf (tammy.allgood@asu.edu)
* Chad Nelson (cnelson17 AT gsu DOT edu)
* Lisa Kurt (lkurt@unr.edu)
* Matt Phillips (mphillips@law.harvard.edu)
* Dileshni Jayasinghe (d.jayasinghe@utoronto.ca)
* John Wynstra (john.wynstra@uni.edu)
* Declan Fleming
* Shaun Ellis (shaune@princeton.edu)
* Mads Villadsen
* Kåre Fiedler Christiansen
* Shahin Sahebi (shahin.ezzatsahebi@utoronto.ca)
* Devon Smith
* Jeremy Nelson
* Stephanie Collett
* Ron Peterson (ronp@udel.edu)
* Gary Thompson
* Brian McBride (brian.mcbride at utah.edu)
* Jacob Reed (jacob.reed at utah.edu)
* Bohyun Kim (bohyun.kim at fiu.edu)
* Larry Baerveldt <lrbaerveldt@gmail.com>
* Wayne Schneider
* Matt Connolly
* ernesto valencia
* Ed Fugikawa <ed at coalliance dot org>
* Andrea Schurr (Andrea-Schurr at utc dot edu)

=== Blacklight ===

This session will be walk-through of the architecture of Blacklight and what we have been improving since the rails 3 upgrade. In addition to the architecture of the software, we will also briefly discuss the architecture of the Blacklight community and what has made it successful so far.

For part of the session we will install Blacklight live and get it up and running. This install demo will include a How-To on basic customizations in Blacklight using a test-driven approach (one of the cornerstones of the Blacklight community).

For more information about Blacklight see our wiki ( http://projectblacklight.org/ ) and our GitHub repo ( https://github.com/projectblacklight/blacklight ). We will also send out some brief instructions beforehand for those that would like to setup their environments to follow along and get Blacklight up and running on their local machines.

Presenters: Jessie Keck, Stanford University - jkeck at stanford dot edu | Molly Pickral, University of Virginia - mpc3c at virginia dot edu

==== Interest in Attending ====
* bernardo gomez ( bgomez at emory dot edu )
* Mark Mounts <mark.mounts@dartmouth.edu>
* Sibyl Schaefer (sschaefer@rockarch.org)
* John Pillans (jpillan@indiana.edu)
* Mang Sun (mang.dot sun at rice dot edu)
* Emily Lynema (emily_lynema at ncsu dot edu)
* mark a. matienzo (mark at matienzo dot oh are gee)
* Daniel Lovins (daniel dot lovins at nyu dot edu)
* Jonathan Rochkind
* Keith Folsom
* Kirk Hess <kirkhess@illinois.edu>
* Jason Stirnaman (jstirnaman AT kumc DOT edu)
* David Drexler <ddrexler@eou.edu>

=== DACS and EAD Overview ===

This session will look at what DACS (Describing Archives: a Content Standard) is and describe the ten required elements. Then there will be an overview of what EAD is, how it works, and the required elements. The final part will be a practice session on taking a paper finding aid and coding it using DACS and EAD.

Presenter: Doris Munson, Eastern Washington University, dmunson at ewu dot edu
(please feel free to contact me if you are interested in being a co-presenter)

==== Interest in Attending ====
* Francis Kayiwa ( kayiwa@ YouEyeSee dot edu )
* Carmen Mitchell (carmenmitchell at gmail dot com)

=== [[Digging into metadata: context, code, and collaboration]] ===

Working with library/archival metadata is difficult. This preconference will tackle pressing questions and will show some of the intricacies of metadata (including AACR2/MARC) with exercises to demonstrate why inconsistencies exist in the data. What steps can the cataloging & metadata community take to help improve the quality of this data? What tools & techniques could help? Rules have evolved over time leaving dirty legacy data. Systems have impacted--and will continue to impact--data structure & design. How can this data be aggregated and refined for use in a new emerging data environments? What assumptions can safely be made and when do you need to inquire about local practice? We will end with a hack-fest where you can ask questions of experienced catalogers and get help with your metadata related problems. Bring your laptops and data.

Person Herder: Becky Yoose, Grinnell College, yoosebec at grinnell dot edu

Collaborators/Facilitators: Corey Harper, New York University - corey dot harper at nyu dot edu | Shana L. McDanold, University of Pennsylvania -
mcdanold at pobox dot upenn dot edu | Laura Smart, Caltech - laura at library dot caltech dot edu

==== Interest in Attending ====
* Peter Green (pmgreen@princeton.edu)
* David Isaak (david.isaak@kpchr.org)
* Alex Rolfe (arolfe@georgefox.edu)
* mark a. matienzo (mark at matienzo dot oh are gee)
* Sarah Johnston (johnsts@stolaf.edu)
* Derek Merleaux (derek@merleaux d0t net)
* Adam Wead (awead {at} rockhall d.t 0 R G)
* Tania Fersenheim (tania dot fersenheim at gmail) (I'm only a maybe because I may have a conflict in this time slot)

=== "Geo" ===
This session will explore, we hope collaboratively, the presentation of objects on maps. There will be a section on workflow, a section on discovering objects via "geobrowse," a section discovery of objects via "geosearch," and an exploration of the discovery and presentation of geo-referenced images (e.g. historic maps). There will be open discussion on other approaches to map-based discovery. Emphasis will be placed on simplicity of workflow and implementation. Technologies include: Atom, Django, Solr, and OpenLayers.

Presenters: Mike Graves, UNC Chapel Hill, gravm at email dot unc dot edu; Tim Shearer, UNC Chapel Hill, tshearer at email dot unc dot edu
(please feel free to contact Tim if you are interested in being a co-presenter)

==== Interest in Attending ====
* "Gabriel Farrell" <gsf24@drexel.edu>
* Anoop Atre ~ anoop.atre AT mnsu . edu
* Chad Nelson (cnelson17 AT gsu DOT edu)
* Jason Casden (jmcasden AT ncsu DOT edu
* Dileshni Jayasinghe (d.jayasinghe@utoronto.ca)
* Sepehr Mavedati (sepehr DOT mavedati AT utoronto DOT ca)
* Michael Poltorak Nielsen
* Wendy Robertson
* Joel Richard (richardjm AT si DOT edu)
* Jonathan Rochkind
* Naomi Dushay (ndushay at stanford dot edu)
* Scott Hanrath (shanrath AT ku DOT edu)
* Aaron Collier (acollier AT csufresno DOT edu)
* David Lacy (david DOT lacy AT villanova DOT edu)
* Jen Weintraub (jweintraub AT library dot ucla dot edu)
* Sean Chen
* Bobbi Fox (bobbi_fox AT harvard dot edu)

== Half-day Evening ==

=== Microsoft Campus Visit ===
Join us for a trip across Lake Washington to Microsoft Headquarters. Bus will depart from the conference hotel at 4:15pm on Monday. We will visit the Microsoft Home, the Envisioning Lab, and/or the MS Library. The we'll head over to Microsoft Research for drinks and appetizers, and you'll see some great demos of some cool new (and free!) technologies coming out of MSR. Bus will get back to hotel by 9:00pm, plenty of time to hit a pub. You'll learn about:

1. Layerscape -[http://communities.worldwidetelescope.org/]

2. ChronoZoom - [http://research.microsoft.com/chronozoom/]

3. F# - [http://www.tryfsharp.org]

4. Microsoft Academic Search - [http://academic.research.microsoft.com]

5. Microsoft Audio Visual Indexing System - [http://research.microsoft.com/mavis]

Space is limited, so reserve your seat today Email Alex at the address below.

Coordinator: Alex Wade, Microsoft Research, awade at microsoft dot com

Presenters: Behrooz Chitsaz; Rob Fatland; Christophe Poulain; Michael Zyskowski

==== Interest in Attending (Registration closed! We are now at capacity.) ====
* Declan Fleming
* Matt Critchlow
* Tom Keays (keaysht at lemoyne dot edu)
* Jason Ronallo
* mark a. matienzo (mark at matienzo dot oh are gee)
* Mark Mounts <mark.mounts@dartmouth.edu>
* Kyle Banerjee <banerjek@uoregon.edu>
* Evviva Weinraub
* Emily Lynema <emily_lynema at ncsu dot edu>
* Jason Casden <jmcasden AT ncsu DOT edu>
* Daniel Lovins <daniel.lovins@nyu.edu>
* Cynthia Ng
* "Gabriel Farrell" <gsf24@drexel.edu>
* Shaun Ellis (shaune AT princeton DOT edu)
* Derek Merleaux (derek@merleaux d0t net)
* Mads Villadsen
* Kåre Fiedler Christiansen
* Jørn Thøgersen
* Michael Poltorak Nielsen
* Dileshni Jayasinghe
* Matt Phillips (mphillips@law.harvard.edu)
* Wendy Robertson
* Shahin Sahebi
* Matt Connolly <mjc12 AT cornell dot edu>
* Jeremy Nelson
* Naomi Dushay (ndushay at stanford dot edu)
* Dre
* Ken Varnum (varnum umich edu)
* Andrew Darby (agdarby at miami dot edu)
* David Uspal (david DOT uspal AT villanova DOT edu)
* REGISTRATION IS NOW CLOSED

[[Category: Code4Lib2012]]