C4L2010planning: wishlist

2011-05-14T17:33:32Z

Allensmith: /* Attendees */

Planning for Code4Lib 2010 in Asheville, NC

=== Critical things that must work ===

* Internet access (i.e. wifi) with good bandwidth
* Internet access (i.e. wifi) with good bandwidth
* Internet access (i.e. wifi) with good bandwidth
* Food must accommodate special dietary needs

Everything else, including quality of hotel rooms, is secondary.

=== Internet ===

* Host local mirror of #code4lib IRC - http://www.tummy.com/Community/Articles/pycon2007-network/
* Rent G3 line for dedicated access for speakers (?)
* Have a contingency aircard so at least speakers can go online (?)
* Hook up to UNCA's Internet connection from the hotel (?)
* bridge server (between outside and local wireless)?
* forwarding server?
* VPN needs to work
* higher ports need to work
* some wired access in room?

=== Technology (non-internet) ===
* Multi-platform computer for presenters--mbklein has Mac/Windows, Ubuntu, Ctrl-key to swich beteween them
* One person suggests a google docs acct to pull presentations together (still need them offline and downloadable)
* Encourage those doing demos to do screencast backups
* Post all info in several places. Emailed info needs to be posted to website

=== Social Activities ===

* Signup sheet for nightly dinner activities
** pick out, say, 5 restaurants, encourage new attendees to connect
** make reservations!
* code4lib revue?
* Big enough hospitality suite/spare room for evening/break activities
* Provide paper maps for participants, info on places to go
* Game night (esp. board games and games like Werewolf)
* Bess' brother-in-law works at a microbrewery. Possible tour?

=== Food & Drink ===
* solicit info about dietary needs
** vegan
** vegetarian
** other needs specified on registration forms

* Requests
** sweet tea
** more beer (code4lib brew for the hospitality suite?)
** more happy hours (possibly a HH before LT?)
** hot breakfast
** candy
** hot soft pretzels & mustard
** BBQ

=== Sponsorship ===

* Potential sponsor and contact list
* Conference scholarships
** Consider scholarship for LIS graduate students, CS undergrads
* Andrew Nagy says: vendors want value, something tangible; can hit them up for more $

=== Choosing speakers ===
* Ask people to write why they nominated keynote speakers
* Do we need more gender diversity of keynote & 20 minute talks? (Is this important to us?)
* Do we want to limit the number of speakers from any one organization?
* Do we want topic-based categories when voting?
** e.g. 5 high-geekiness talks
** e.g. 5 theory talks
** e.g. 5 UI/usability/design-centered talks
* Voting needs 2 criteria: geekiness and vote preference. (In 2008 the sum of these was the total IIRC)
* Reserve 1-2 spots in 20-minute talks for cutting edge speakers
* How do we ensure we get fresh topics?
* Do we combine pre-voting to avoid duplication?

=== Attendees ===
* Who gets to come and how do we decide?
** Some suggestions included: require involvement if not previous attendance
** Some suggestions included: open to previous attendees a day before the main conference
** Some suggestions included: keep it as is
* How do we encourage international participation when we're not in the same town as an <span class="plainlinks">[http://www.outdoorfountains.com/ <span style="color:black;font-weight:normal; text-decoration:none!important; background:none!important; text-decoration:none;">outdoor fountains</span>] international airport?
* Can it be bigger? Do we want it to be? Or do we value the smaller crowd and the more personal, professional connections it affords?
* Who is the conference for?
** library systems
** software engineers
** programmers
** librarians
** designers
** ???
* "This is the only conference for coders"; "Saw no code, so I'm here to give a LT"
* Do-it-yourself crowd

=== Choosing 2011 venue ===
* Announce the process early in the conference so that people can get set up with logins
* Reminder during the last day of voting
* Evaluate internet from 2010: do we need to be at a university for internet conference support?

=== Integration with IRC, twitter stream, and other backstreams ===
* Is IRC the 'backchannel'? OR is the conference the once-yearly 'frontchannel'?
* Consider suggestions from http://pistachioconsulting.com/twitter-presentations/ regarding integration with backchannel.
** e.g. offer speakers help monitoring the channel ('an ombudsman for the audience')
* Advice from dev8 via BenO:
** @davetaz setup projection/feed of the twittered #dev8d tags + @andymcg set up a netvibe channel to follow the tags elsewhere @jschneider Twitter feed screen in bkgd of these photos: http://is.gd/jOwW http://is.gd/jOxd & see @jvvw review of event: http://is.gd/jOxy
* Make it easier for people to find IRC
** "code4lib station" with signup info and help?
* Not everybody multistreams. Would multiple rooms help (reduce volume)? Or...?
* Publish backchannel, e.g. http://reallywow.com/c4l09/logslice/20090225/14:00-14:20

=== Openness & transparency, getting to know people ===
* a code4lib program/conference committee providing support and accumulated wisdom to the organizing committee
* Wordle nametags (popular at dev8. what happens if people don't have blogs/twitterstreams/friendfeed/etc?)

=== Video ===
* Sync the timecode in the video with the IRC logs
* 3rd camera for IRC?
* Highlights reel from previous year at end of 2010 conference?

=== Lightning Talks Do's and Don'ts ===

* Have an MC/cat herder lined up in advance
* Don't have one entity do two LTs back to back
* Ask those who've already spoken to "go last"
** e.g. only present if there's time)-- "share the air"
** Do we need a policy or clarity on expectations? (e.g. no repeats)
* Create a LT do's and dont's page in the conference webspace
** link to existing LT advice
* 2 projectors, minimum. 3 if possible (3rd to display backchannels)
* make transitions to LT during coffeebreak or other downtime

=== Advice for speakers ===
* Font up
* Speak up
* Introduce yourself

=== Breakouts ===
* Consider setting 2-3 breakouts in advance
* Have 1-2 'unbreakout' sessions
* 11 is too many, IMO
* Trouble when different people are at different levels with a software discussed
** how to know in advance?
** Fedora access controls

=== List of Interesting things in Asheville, for future reference ===
''see also [http://maps.google.com/maps/ms?ie=UTF&msa=0&msid=107701218656997471821.00046117cc493635eebc1 Google Map], [http://digital.library.appstate.edu/code4lib2010.html proposal]''
* The Chocolate Fetish
* Woolworth Gallery (collaborative arts and crafts sale space in an old Woolworth's, with intact, functional lunch bar and a Swedish furniture shop in the basement)

[[Category: Code4Lib2010]]

Code4Lib - User contributions [en]

C4L2010planning: wishlist