Code4Lib - User contributions [en]

2017 Conference Volunteers

2017-02-21T18:17:37Z

HelenmarySheridan: /* Session Timers */

= Code4Lib 2017 Conference Volunteers =

Call for volunteers during the actual conference, as opposed to the conference planning committees.

== Concierge/Local Guides ==
Available after sessions to direct people to evening activities and local points of interest, etc.

If you're local to the Los Angeles area (or know it very well), you can pick up a {insert color} "Local Guide" ribbon at check-in. Conference hosts will direct attendees to seek out Local Guides for directions, restaurant recommendations, etc.

== Conference Logistics ==
Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.

Monday 3/6:
* 8a-12p: [mailto:bobbi_fox@harvard.edu Bobbi Fox]
* 12p-4p: [mailto:lolliffe@getty.edu Lawrence Olliffe]

Tuesday 3/7:
* 8a-12p: ''Your Name Here'', ''Your Name Here''

== Preconference Setup & Sessions==
Help manage preconference sessions, setting up projectors, etc.

Preconference Setup Monday 3/6:
* 8a-9:30a: 6 UCLA
* 12:30p-2p: 6 UCLA

Preconference Sessions Monday 3/6:
* 11:45a-12:15p at Powell: ''Your Name Here''
* 11:45a-12:15p at Young: ''Your Name Here''
* 11:45a-12:15p at Science & Engineering Library: ''Your Name Here''

* 4:15p-4:45p at Powell: ''Your Name Here''
* 4:15p-4:45p at Young: [mailto:kimpham54@gmail.com Kim Pham]
* 4:15p-4:45p at Science & Engineering Library: ''Your Name Here'', ''Your Name Here''

== Social Events ==
Help manage the craft brew and game night, solve any problems that pop-up, have fun, etc.

Wednesday 3/8:
* 6p-9p: ''Your Name Here''
* 8p-11p: ''Your Name Here''

== Social Networking ==
Answering general questions on Twitter, IRC, and Slack and passing questions to the Mic-minders.

Tuesday 3/7:
* 8a-12p: ''Your Name Here''
* 1p-5p: ''Your Name Here''

Wednesday 3/8:
* 8a-12p: ''Your Name Here''
* 1p-5p: ''Your Name Here''

Thursday 3/9:
* 8a-12p: ''Your Name Here''

== Mic-minders ==
Ask questions on mic on behalf of community (because of distance, mic aversion, etc)

Tuesday 3/7:
* 9a-12p: ''Your Name Here''
* 1p-5p: [mailto:mheller1@luc.edu Margaret Heller]

Wednesday 3/8:
* 9a-12p: ''Your Name Here''
* 1p-5p: ''Your Name Here''

Thursday 3/9:
* 9a-12p: ''Your Name Here''

== Livestream Assistants (Onsite) ==
Livestream assitants will help the livestream technicians in the presentation room, troubleshooting video and audio connections at the podium, and monitoring the encoding computer. Two people are needed for each shift. You are welcome to sign up for multiple shifts!

Tuesday 3/7:
* 8a-12p: [mailto:mlevy@ushmm.org Michael Levy]
* 8a-12p: [[User:Khaley|Kathleen Haley]]

* 12:30p-5p: ''Your Name Here''
* 12:30p-5p: ''Your Name Here''

Wednesday 3/8:
* 8a-12p: [[User:Khaley|Kathleen Haley]]
* 8a-12p: ''Your Name Here''

* 12:30p-5p: ''Your Name Here''
* 12:30p-5p: ''Your Name Here''

Thursday 3/9:
* 8a-12p: ''Your Name Here''
* 8a-12p: ''Your Name Here''

== Livestream QA (Remote) ==
Volunteers for livestream QA will be remotely watching the conference and can notify us if there are any issues with the feed. We'd prefer two or three volunteers per shift, located in different parts of the US/world.

Tuesday 3/7:
* 9a-12p: [mailto:jswierc1@swarthmore.edu Julie Swierczek] (East); ''Your Name Here'' (Midwest); [mailto:jchutchi@uci.edu Josh Hutchinson] (West)
* 1p-5p: ''Your Name Here'' (East); ''Your Name Here'' (Midwest); ''Your Name Here'' (West)

Wednesday 3/8:
* 9a-12p: ''Your Name Here'' (East); ''Your Name Here'' (Midwest); [mailto:jchutchi@uci.edu Josh Hutchinson] (West)
* 1p-5p: ''Your Name Here'' (East); ''Your Name Here'' (Midwest); ''Your Name Here'' (West)

Thursday 3/9:
* 9a-12p: ''Your Name Here'' (East); ''Your Name Here'' (Midwest); ''Your Name Here'' (West)

== IRC/Slack (Technical) ==
Access: Look into technology/procedures to make connecting to, and maintaining a connection to, IRC/Slack less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people.

* [mailto:mark.matienzo@gmail.com Mark A. Matienzo]

Helper: Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.

* [mailto:mark.matienzo@gmail.com Mark A. Matienzo]
* Your name here

==MCs==

Tuesday 3/7
* AM: [[User:Yoosebj|Becky]], who shall continue her reign as Destroyer of Names.
* PM: ''Your Name Here''

Wednesday 3/8
* AM: Dre, but feel free to boot me if someone desperately wants to MC and slots are full.
* PM1: [[User:highermath|Cary Gordon]]
* PM2: ''Your Name Here''

Thursday 3/9
* AM: ''Your Name Here''

== Session Timers ==
People who volunteer to sit up front, keep time (and bring timer equipment - i.e. a laptop or tablet with a stopwatch program). It's good to have two people in each slot to back each other up in case of machinery failure.

Tuesday AM
* Primary: ''Your Name Here''
* Backup: ''Your Name Here''

Tuesday PM
* Primary: [[User:Phette23|Eric Phetteplace]]
* Backup: ''Your Name Here''

Wednesday AM
* Primary: [mailto:hsherid2@illinois.edu Helenmary Sheridan]
* Backup: ''Your Name Here''

Wednesday PM
* Primary: [[User:Phette23|Eric Phetteplace]]
* Backup: ''Your Name Here''

Thursday AM
* Primary: ''Your Name Here''
* Backup: ''Your Name Here''

== The Whatever Crew ==
Volunteers who are willing to help with various tasks as needed during the conference.

* Lawrence Olliffe
* [mailto:bobbi_fox@harvard.edu Bobbi Fox]
* [mailto:mheller1@luc.edu Margaret Heller]
* [mailto:matt.r.sherman@gmail.com Matt Sherman]
* ''Your Name Here''

[[Category: Code4Lib2017]]

2017 Scholarship Documents

2016-09-19T18:52:05Z

HelenmarySheridan: /* Committee Members */

= 2017 Scholarship Committee =
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

== Committee Members ==
* Your Name Here - Primary Contact aka Chair
* [mailto:jsabol@marymountcalifornia.edu Jeffrey Sabol] - Secondary Contact aka Co-Chair/Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* [mailto:hsherid2@illinois.edu Helenmary Sheridan] Helenmary Sheridan - Documentarian (UIUC)
* [mailto:mlemusro@iupui.edu Mairelys Lemus-Rojas] - Volunteer (IUPUI)

== Meeting Minutes ==

== Additional Documentation ==

[[Category:Code4Lib2017]]

2017 Conference Committees

2016-09-19T18:51:00Z

HelenmarySheridan: /* Scholarship Committee */

= Code4Lib 2017 Conference Committees =

Call for Volunteers coming soon.

Hosting a conference is incredibly complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2017 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: Southern California
* Dates: Coming soon
** Pre-conferences: Coming Soon
** Main meeting: Coming Soon
** Post conference activities: Coming Soon

== Local Planning Committee ==
This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* [mailto:glt@library.ucla.edu Gary Thompson], UCLA - Primary Contact
* [mailto:JGomez@getty.edu Joshua Gomez], The Getty - Secondary Contact
* [mailto:cgordon@chillco.com Cary Gordon], Cherry Hill Company - Tertiary Contact
* [mailto:christina.salazar@csuci.edu Christina Salazar], California State University Channel Islands - Tertiary Contact
* [mailto:brian-rogers@utc.edu Brian Rogers], University of Tennessee at Chattanooga - Documentarian
* [mailto:acollier@calstate.edu Aaron Collier], California State University
* [mailto:jsabol@marymountcalifornia.edu Jeffrey Sabol], Marymount California University
* [mailto:gmcharlt@gmail.com Galen Charlton], Equinox Software
* [mailto:mary.jinglewski@gmail.com Mary Jinglewski], Equinox Software
* [mailto:andrea-schurr@utc.edu Andrea Schurr], University of Tennessee at Chattanooga
* [mailto:robin.m.fay@gmail.com Robin Fay], Independent Metadata Contractor
* [mailto:wendy.hagenmaier Wendy Hagenmaier], Georgia Tech

== Website Working Group ==
This group will focus on content strategy (in collaboration with the Documentation Committee) and feature implementations to improve the overall user experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[2017 Website Working Group Documents|2017 Website Working Group Documents]]

* [mailto:JGomez@getty.edu Joshua Gomez] - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* [mailto:robin.m.fay@gmail.com Robin Fay] - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* [mailto:steven-shelton@utc.edu Steven Shelton] - Volunteer
* [mailto:shaune@princeton.edu Shaun Ellis] - Volunteer or Documentarian (will figure it out after initial call)
* [mailto:phette23@gmail.com Eric Phetteplace] - Volunteer
* [mailto:lukeaeschleman@gmail.com Luke Aeschleman] - Volunteer
* [mailto:sgritz@lmu.edu Stephanie Gritz] - Volunteer

== Budget and Sponsorship Planning Committee ==
This group will focus on making sure we are appropriately planning for budgetary issues. This group will work involves working with the LPC to close budget gaps and talking to potential sponsors to find the level that is right for them.

[[2017 Budget and Sponsorship Documents|2017 Budget and Sponsorship Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* [mailto:jsabol@marymountcalifornia.edu Jeffrey Sabol] - Local Planning Contact (Southern California)
* [mailto:mary.jinglewski@gmail.com Mary Jinglewski] - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* [mailto:liblna@emory.edu Laura Akerman] - Volunteer

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

[[2017 Keynote Documents|2017 Keynote Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* [mailto:jgomez@getty.edu Joshua Gomez] - Local Planning Contact (Southern California)
* [mailto:brian-rogers@utc.edu Brian Rogers] - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* [mailto:msandford@colgate.edu Mark Sandford] - Volunteer

== Pre-conference Committee ==
This committee plans the pre-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

[[2017 Pre-conference Documents|2017 Pre-conference Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* [mailto:andrea-schurr@utc.edu Andrea Schurr] - Local Planning Contact (Chattanooga)
* [mailto:elandav@mail.lib.msu.edu Elisa Landaverde] (Michigan State University) - Documentarian
* [mailto:makw@mail.lib.msu.edu Lucas Mak] (Michigan State University) - Volunteer

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

[[2017 Program Documents|2017 Program Documents]]

* [mailto:whitni.watkins@gmail.com Whitni Watkins] - Primary Contact aka Chair (Analog Devices, Boston-ish) -- Twitter: @_whitni
* [mailto:acollier@calstate.edu Aaron Collier] - Local Planning Contact/Secondary Contact aka Co-Chair (Southern California) -- Twitter: @aaronisbrewing
* [mailto:wendy.hagenmaier@gmail.com Wendy Hagenmaier] - Local Planning Contact (Chattanooga)
* [mailto:katherly@upenn.edu Katherine Lynch] - Volunteer
* [mailto:matt.r.sherman@gmail.com Matt Sherman] - Volunteer
* [mailto:ranti.junus@gmail.com Ranti Junus] - Volunteer (Michigan State University)
* [mailto:akorphan@ncsu.edu Andreas Orphanides] - Volunteer
* [mailto:mbilby@fullerton.edu Mark Bilby] - Volunteer
* [mailto:gpark@siue.edu Sarah Park] - Volunteer
* [mailto:gloria@zepheira.com Gloria Gonzalez] - Volunteer
'''FULL''': Please consider volunteering for one or more of the other committees. Thank you.

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

[[2017 Scholarship Documents|2017 Scholarship Documents]]

* Your Name Here - Primary Contact aka Chair
* [mailto:jsabol@marymountcalifornia.edu Jeffrey Sabol] - Secondary Contact aka Co-Chair/Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* [mailto:hsherid2@illinois.edu Helenmary Sheridan] - Documentarian (UIUC)
* [mailto:mlemusro@iupui.edu Mairelys Lemus-Rojas] - Volunteer (IUPUI)
* [mailto:jronallo@gmail.com Jason Ronallo] - Volunteer (NCSU Libraries)

== T-Shirt Committee ==
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

[[2017 T-Shirt Documents|2017 T-Shirt Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Onsite Volunteer Committee ==
This committee wrangles <s>tributes</s> people to volunteer for the following duties:

[[2017 Onsite Volunteer Documents|2017 Onsite Volunteer Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Social Activities Committee ==
This committee works closely with the local programming committee in organizing events outside of conference hours. This committee is in charge of organizing the Newcomer Dinner (traditionally held the night before the first day of the main conference) as well as ensuring that there is a variety of different events to cater to different interests (alcoholic/non-alcoholic, carnivore/vegan, mainstream/niche, and everything in between).

[[2017 Social Activities Documents|2017 Social Activities Documents]]

Conference goers - The page you are looking for is at [[2017 Social Activities]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Joshua Gomez - Local Planning Contact(Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Streaming Video Committee ==
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and, of course, actually running the camera during the conference.

[[2017 Streaming Video Documents|2017 Streaming Video Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Code4Lib 2017 Host Voting Committee ==
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

[[2017 Host Voting Documents|2017 Host Voting Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Wifi and Electrical ==
Arguably the most important committee. Coordinates with the local programming committee and the conference venue to ensure that wifi will be functioning for 450 people x 3 to 4 wifi enabled devices per person... as well as ensuring that there is ample power for folks to plug said devices in at the conference. Note that this will largely be handled by the conference management company.

[[2017 Wifi and Electrical Documents|2017 Wifi and Electrical Documents]]

* [mailto:cgordon@chillco.com Cary Gordon] - Primary Contact/Local Planning Contact (Southern California)
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Book Giveaway Committee ==
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).

[[2017 Book Giveaway Documents|2017 Book Giveaway Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== IRC and Slack Committee ==
Coordinate with freenode to ensure that the #code4lib IRC & Slack channels can handle the extra traffic during the conference. Also responsible for recruiting and advertising IRC helpers at the conference.

[[2017 IRC and Slack Documents|2017 IRC and Slack Documents]]

* Your Name Here - Primary Contact aka Chair
* [mailto:cgordon@chillco.com Cary Gordon] - Local Planning Contact/Secondary Contact aka Co-Chair (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Accessibility Committee ==
Document and address major points of the conference that are not accessible for conference attendees (physical and virtual).

[[2017 Accessibility Documents|2017 Accessibility Documents]]

* [mailto:katherly@upenn.edu Katherine Lynch] - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* [mailto:brian-rogers@utc.edu Brian Rogers] - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

== Whatever Committee ==
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

[[2017 Whatever Documents|2017 Whatever Documents]]

* Your Name Here - Primary Contact aka Chair
* Your Name Here - Secondary Contact aka Co-Chair
* Your Name Here - Local Planning Contact (Southern California)
* Your Name Here - Local Planning Contact (Chattanooga)
* Your Name Here - Documentarian
* Your Name Here - Volunteer

[[Category:Code4Lib2017]]