Code4Lib - User contributions [en]

2016 Conference Volunteers

2016-01-29T18:24:59Z

LaurenGala:

Code4Lib 2016 Volunteers sign-up page. As roles are identified, the page will be periodically updated with new opportunities to volunteer. When you sign up please either include some way to contact you or send your contact information to Kathleen Haley (Documentarian/Acting Chair for Volunteers) at KHaley AT mwa DOT org.

For general questions, or if you identify a volunteer need not covered in the list below, feel free to contact Kathleen or David Uspal (LPC Committee Contact for Volunteers) at david DOT uspal AT villanova DOT edu.

== Welcome Wagon/Concierge Committee ==

Helps with greeting newcomers, directing people to evening activities and local points of interest, etc. and being generally awesome to the community.
*
*

== Conference Logistics ==

Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.

Sunday:
* Katherine Lynch
* Lauren Gala

Monday:
* Lauren Gala
*

== Preconference Setup Help ==

Help manage preconference sessions, setting up projectors, etc.

Sheraton Society Hill (Conference Hotel):
* Lauren Gala

Chemical Heritage Foundation:
*

Franklin Hall:
*

== Social Networking ==

Answering general questions on Twitter and IRC:
*
*

Ask questions on mic on behalf of community (because of distance, mic aversion, etc)

Tuesday:
*

Wednesday:
*

Thursday:
*

== IRC (Technical) ==

Access:
Look into technology/procedures to make connecting to, and maintaining a connection to, IRC less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people.
* Mx Matienzo (anarchivist)

Helper:
Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.
*

==Registration Desk Volunteers==
Assists with handing out registration materials to attendees.

Monday AM (8:00-9:30):
* Shaun Ellis
* Katherine Lynch

Monday PM (12:00-1:30):
*
*

Tuesday AM (7:00-9:30):
* Lauren Gala
*

==MCs==

Tuesday AM:
* David Lacy

Tuesday PM:
* Shaun Ellis

Wednesday AM:
* Anna Headley

Wednesday PM:
* Katherine Lynch

Thursday AM:
*

== Session Timer Volunteers ==

People who volunteer to sit up front, keep time (and bring timer equipment - i.e. a laptop or tablet with a stopwatch program). It's good to have two people in each slot to back each other up in case of machinery failure.

Tuesday AM:
*
*

Tuesday PM:
* Lauren Gala
* Katherine Lynch

Wednesday AM:
* Lauren Gala
*

Wednesday PM:
* Lauren Gala
*

Thursday AM:
* Lauren Gala
*

== The Whatever Crew ==
*
* Katherine Lynch
*
*

[[Category: Code4Lib2016]]

2016 Conference Volunteers

2016-01-29T18:23:28Z

LaurenGala:

Code4Lib 2016 Volunteers sign-up page. As roles are identified, the page will be periodically updated with new opportunities to volunteer. When you sign up please either include some way to contact you or send your contact information to Kathleen Haley (Documentarian/Acting Chair for Volunteers) at KHaley AT mwa DOT org.

For general questions, or if you identify a volunteer need not covered in the list below, feel free to contact Kathleen or David Uspal (LPC Committee Contact for Volunteers) at david DOT uspal AT villanova DOT edu.

== Welcome Wagon/Concierge Committee ==

Helps with greeting newcomers, directing people to evening activities and local points of interest, etc. and being generally awesome to the community.
*
*

== Conference Logistics ==

Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.

Sunday:
* Katherine Lynch
* Lauren Gala

Monday:
*
*

== Preconference Setup Help ==

Help manage preconference sessions, setting up projectors, etc.

Sheraton Society Hill (Conference Hotel):
* Lauren Gala

Chemical Heritage Foundation:
*

Franklin Hall:
*

== Social Networking ==

Answering general questions on Twitter and IRC:
*
*

Ask questions on mic on behalf of community (because of distance, mic aversion, etc)

Tuesday:
*

Wednesday:
*

Thursday:
*

== IRC (Technical) ==

Access:
Look into technology/procedures to make connecting to, and maintaining a connection to, IRC less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people.
* Mx Matienzo (anarchivist)

Helper:
Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.
*

==Registration Desk Volunteers==
Assists with handing out registration materials to attendees.

Monday AM (8:00-9:30):
* Shaun Ellis
* Katherine Lynch

Monday PM (12:00-1:30):
*
*

Tuesday AM (7:00-9:30):
* Lauren Gala
*

==MCs==

Tuesday AM:
* David Lacy

Tuesday PM:
* Shaun Ellis

Wednesday AM:
* Anna Headley

Wednesday PM:
* Katherine Lynch

Thursday AM:
*

== Session Timer Volunteers ==

People who volunteer to sit up front, keep time (and bring timer equipment - i.e. a laptop or tablet with a stopwatch program). It's good to have two people in each slot to back each other up in case of machinery failure.

Tuesday AM:
*
*

Tuesday PM:
* Lauren Gala
* Katherine Lynch

Wednesday AM:
* Lauren Gala
*

Wednesday PM:
* Lauren Gala
*

Thursday AM:
* Lauren Gala
*

== The Whatever Crew ==
*
* Katherine Lynch
*
*

[[Category: Code4Lib2016]]

2016 Conference Volunteers

2016-01-29T18:10:09Z

LaurenGala: /* Session Timer Volunteers */

Code4Lib 2016 Volunteers sign-up page. As roles are identified, the page will be periodically updated with new opportunities to volunteer. When you sign up please either include some way to contact you or send your contact information to Kathleen Haley (Documentarian/Acting Chair for Volunteers) at KHaley AT mwa DOT org.

For general questions, or if you identify a volunteer need not covered in the list below, feel free to contact Kathleen or David Uspal (LPC Committee Contact for Volunteers) at david DOT uspal AT villanova DOT edu.

== Welcome Wagon/Concierge Committee ==

Helps with greeting newcomers, directing people to evening activities and local points of interest, etc. and being generally awesome to the community.
*
*

== Conference Logistics ==

Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.

Sunday:
* Katherine Lynch
* Lauren Gala

Monday:
*
*

== Preconference Setup Help ==

Help manage preconference sessions, setting up projectors, etc.

Sheraton Society Hill (Conference Hotel):
*

Chemical Heritage Foundation:
*

Franklin Hall:
*

== Social Networking ==

Answering general questions on Twitter and IRC:
*
*

Ask questions on mic on behalf of community (because of distance, mic aversion, etc)

Tuesday:
*

Wednesday:
*

Thursday:
*

== IRC (Technical) ==

Access:
Look into technology/procedures to make connecting to, and maintaining a connection to, IRC less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people.
* Mx Matienzo (anarchivist)

Helper:
Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.
*

==Registration Desk Volunteers==
Assists with handing out registration materials to attendees.

Monday AM (8:00-9:30):
* Shaun Ellis
* Katherine Lynch

Monday PM (12:00-1:30):
*
*

Tuesday AM (7:00-9:30):
* Lauren Gala
*

==MCs==

Tuesday AM:
* David Lacy

Tuesday PM:
* Shaun Ellis

Wednesday AM:
* Anna Headley

Wednesday PM:
* Katherine Lynch

Thursday AM:
*

== Session Timer Volunteers ==

People who volunteer to sit up front, keep time (and bring timer equipment - i.e. a laptop or tablet with a stopwatch program). It's good to have two people in each slot to back each other up in case of machinery failure.

Tuesday AM:
*
*

Tuesday PM:
* Lauren Gala
* Katherine Lynch

Wednesday AM:
* Lauren Gala
*

Wednesday PM:
* Lauren Gala
*

Thursday AM:
* Lauren Gala
*

== The Whatever Crew ==
*
* Katherine Lynch
*
*

[[Category: Code4Lib2016]]

2016 Conference Volunteers

2016-01-29T18:04:24Z

LaurenGala:

Code4Lib 2016 Volunteers sign-up page. As roles are identified, the page will be periodically updated with new opportunities to volunteer. When you sign up please either include some way to contact you or send your contact information to Kathleen Haley (Documentarian/Acting Chair for Volunteers) at KHaley AT mwa DOT org.

For general questions, or if you identify a volunteer need not covered in the list below, feel free to contact Kathleen or David Uspal (LPC Committee Contact for Volunteers) at david DOT uspal AT villanova DOT edu.

== Welcome Wagon/Concierge Committee ==

Helps with greeting newcomers, directing people to evening activities and local points of interest, etc. and being generally awesome to the community.
*
*

== Conference Logistics ==

Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.

Sunday:
* Katherine Lynch
* Lauren Gala

Monday:
*
*

== Preconference Setup Help ==

Help manage preconference sessions, setting up projectors, etc.

Sheraton Society Hill (Conference Hotel):
*

Chemical Heritage Foundation:
*

Franklin Hall:
*

== Social Networking ==

Answering general questions on Twitter and IRC:
*
*

Ask questions on mic on behalf of community (because of distance, mic aversion, etc)

Tuesday:
*

Wednesday:
*

Thursday:
*

== IRC (Technical) ==

Access:
Look into technology/procedures to make connecting to, and maintaining a connection to, IRC less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people.
* Mx Matienzo (anarchivist)

Helper:
Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.
*

==Registration Desk Volunteers==
Assists with handing out registration materials to attendees.

Monday AM (8:00-9:30):
* Shaun Ellis
* Katherine Lynch

Monday PM (12:00-1:30):
*
*

Tuesday AM (7:00-9:30):
* Lauren Gala
*

==MCs==

Tuesday AM:
* David Lacy

Tuesday PM:
* Shaun Ellis

Wednesday AM:
* Anna Headley

Wednesday PM:
* Katherine Lynch

Thursday AM:
*

== Session Timer Volunteers ==

People who volunteer to sit up front, keep time (and bring timer equipment - i.e. a laptop or tablet with a stopwatch program). It's good to have two people in each slot to back each other up in case of machinery failure.

Tuesday AM:
*
*

Tuesday PM:
*
* Katherine Lynch

Wednesday AM:
*
*

Wednesday PM:
*
*

Thursday AM:
*
*

== The Whatever Crew ==
*
* Katherine Lynch
*
*

[[Category: Code4Lib2016]]

2016 Conference Volunteers

2016-01-29T18:00:26Z

LaurenGala:

Code4Lib 2016 Volunteers sign-up page. As roles are identified, the page will be periodically updated with new opportunities to volunteer. When you sign up please either include some way to contact you or send your contact information to Kathleen Haley (Documentarian/Acting Chair for Volunteers) at KHaley AT mwa DOT org.

For general questions, or if you identify a volunteer need not covered in the list below, feel free to contact Kathleen or David Uspal (LPC Committee Contact for Volunteers) at david DOT uspal AT villanova DOT edu.

== Welcome Wagon/Concierge Committee ==

Helps with greeting newcomers, directing people to evening activities and local points of interest, etc. and being generally awesome to the community.
*
*

== Conference Logistics ==

Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.

Sunday:
* Katherine Lynch
*

Monday:
*
*

== Preconference Setup Help ==

Help manage preconference sessions, setting up projectors, etc.

Sheraton Society Hill (Conference Hotel):
*

Chemical Heritage Foundation:
*

Franklin Hall:
*

== Social Networking ==

Answering general questions on Twitter and IRC:
*
*

Ask questions on mic on behalf of community (because of distance, mic aversion, etc)

Tuesday:
*

Wednesday:
*

Thursday:
*

== IRC (Technical) ==

Access:
Look into technology/procedures to make connecting to, and maintaining a connection to, IRC less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people.
* Mx Matienzo (anarchivist)

Helper:
Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.
*

==Registration Desk Volunteers==
Assists with handing out registration materials to attendees.

Monday AM (8:00-9:30):
* Shaun Ellis
* Katherine Lynch

Monday PM (12:00-1:30):
*
*

Tuesday AM (7:00-9:30):
* Lauren Gala
*

==MCs==

Tuesday AM:
* David Lacy

Tuesday PM:
* Shaun Ellis

Wednesday AM:
* Anna Headley

Wednesday PM:
* Katherine Lynch

Thursday AM:
*

== Session Timer Volunteers ==

People who volunteer to sit up front, keep time (and bring timer equipment - i.e. a laptop or tablet with a stopwatch program). It's good to have two people in each slot to back each other up in case of machinery failure.

Tuesday AM:
*
*

Tuesday PM:
*
* Katherine Lynch

Wednesday AM:
*
*

Wednesday PM:
*
*

Thursday AM:
*
*

== The Whatever Crew ==
*
* Katherine Lynch
*
*

[[Category: Code4Lib2016]]

2016 Conference Committees

2015-11-23T20:11:05Z

LaurenGala: /* T-Shirt Committee */

= Code4Lib 2016 Committees =

''Many hands make for light work.''

Hosting a conference is incredibly complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2016 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: Old City District of Philadelphia, PA
* Dates: March 7-10, 2016
** Pre-conferences -
** Main meeting -
** Post conference activities?

== Local Planning Committee ==
This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* David Lacy (Villanova) - Primary Contact (v)
* Chad Nelson - Secondary Contact (v)
* Anna Headley (Chemical Heritage Foundation) - Documentarian (v)
* [[User:Sdellis|Shaun Ellis]] (Princeton) (v)
* Katherine Lynch (Temple) (v)
* Stephen Ng (Temple)
* Brett Bonfield (Collingswood Public)
* Lauren Gala (UPenn)
* David Uspal (Villanova) (v)
* Chris Clement (Drexel)

== Website Working Group ==
This group will focus on content strategy (in collaboration with the Documentation Committee) and feature implementations to improve the overall user experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[Website Working Group Documents|Website Working Group Documents]]

* Shaun Ellis (Princeton) - Primary Contact
* [[User:LukeAeschleman| Luke Aeschleman]] (UNC - Chapel Hill | Health Sciences Library) - Secondary Contact
* [[User:jtidal|Junior Tidal]] (New York City College of Technology)
* [[User:BillMcMillin|Bill McMillin]] (Pratt Institute) - Documentarian
* [[User:Sdellis|Shaun Ellis]] (Princeton) - LPC Contact (v)
* [[User:Phette23|Eric Phetteplace]] (Cal College of the Arts)
* [[User:Sarahshealy| Sarah Shealy]] (Greenville (SC) County Public Library)
* [[User:JennC| Jennifer Colt]] (Cornell University Library)
* [[User:LaurenAjamie| Lauren Ajamie]] (University of Notre Dame Library)
* [[User:MichaelSchofield| Michael Schofield]] ( @schoeyfield )
* [[User:Wickr|Ryan Wick]]
* [[User:cbeer|Chris Beer]]
* [[User:Cdmo|Charlie Morris]] (Penn State)

== Sponsorship Committee ==
This group will focus on making sure all who want to support the conference have the opportunity to do so. Sponsorship Committee work involves working with the LPC to close budget gaps and talking to potential sponsors to find the level that is right for them.

The Sponsorship committee meets every other Tuesday at 2pm EST (11am PST) via [https://plus.google.com/hangouts/_/gwibrfqhzxe23uto4me3tktbnia Google hangout].

* [[User:Sdellis|Shaun Ellis]] (Princeton) (v)
* David Uspal (Villanova) - LPC Contact (v)
* Chad Nelson
* Morgan McKeehan
* Ray Schwartz
* Sharon Whitfield (Rowan University)
* Brett Bonfield (Collingswood Public) (v)
* Katherine Lynch (Temple University)
* Rachel Trent (George Washington University)

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

* Brett Bonfield (Collingswood Public)
* John Mignault (ESDN/METRO)
* Emily Morton-Owens
* [[User:Phette23|Eric Phetteplace]]
* Whitni Watkins (St. Lawrence University)
* Beatrice Pulliam (Providence Public)

== Pre-conference Committee ==
This committee plans the pre-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.
* Anna Headley - Chemical Heritage Foundation (Local Contact)
* [[User:ChristinaHarlow|Christina Harlow]] - convener
* Eric Lease Morgan - Librarian-At-Large
* Andrea Schurr - Univ. of TN at Chattanooga
* [[User:AndyWeidner|Andy Weidner]] - Univ. of Houston

[[Preconference2016Workspace]]

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC.
* David Lacy - Villanova (Local Contact)
* Kevin Beswick - NCSU
* Peter Murray - Cherry HIll Company
* Chris Beer - Stanford University Libraries
* Matt Sherman - University of Bridgeport
* Whitni Watkins - St. Lawrence University
* Ben Armintor - Columbia University
* Ranti Junus - Michigan State University
* Katherine Lynch - Temple University
* Tod Olson - University of Chicago

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.
* Chad Nelson (Local Contact)
* [[User:jtidal|Junior Tidal]] (New York City College of Technology)
* Linda Ballinger (Penn State)
* Mairelys Lemus-Rojas (University of Miami Libraries)
* Spencer Lamm (Drexel University)
* Lauren Gala (U Penn)
* Bohyun Kim (U Maryland, Baltimore)
* Dan Kerchner (George Washington University)

== Childcare Committee ==
This group assess the need for childcare at the conference, organizes childcare options, determines cost, and liaises with parents and chilcare providers
* Chad Nelson (Local Contact)

== T-Shirt Committee ==
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.
* Lauren Gala (Local Contact)

== Additional Committees... Coming Soon! ==
* Book Give-Away
* Onsite Volunteer
* Social Activities
* Streaming Video
* Voting
* Whatever
* Wifi/Electrical
* IRC
* Reception?
* Accessibility

[[Category:Code4Lib2016]]

2016 Conference Committees

2015-11-17T18:59:39Z

LaurenGala: added name to t-shirt comm

= Code4Lib 2016 Committees =

''Many hands make for light work.''

Hosting a conference is incredibly complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2016 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: Old City District of Philadelphia, PA
* Dates: March 7-10, 2016
** Pre-conferences -
** Main meeting -
** Post conference activities?

== Local Planning Committee ==
This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* David Lacy (Villanova) - Primary Contact (v)
* Chad Nelson - Secondary Contact (v)
* Anna Headley (Chemical Heritage Foundation) - Documentarian (v)
* [[User:Sdellis|Shaun Ellis]] (Princeton) (v)
* Katherine Lynch (Temple) (v)
* Stephen Ng (Temple)
* Brett Bonfield (Collingswood Public)
* Lauren Gala (UPenn)
* David Uspal (Villanova) (v)
* Chris Clement (Drexel)

== Website Working Group ==
This group will focus on content strategy (in collaboration with the Documentation Committee) and feature implementations to improve the overall user experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[Website Working Group Documents|Website Working Group Documents]]

* Shaun Ellis (Princeton) - Primary Contact
* [[User:LukeAeschleman| Luke Aeschleman]] (UNC - Chapel Hill | Health Sciences Library) - Secondary Contact
* [[User:jtidal|Junior Tidal]] (New York City College of Technology)
* [[User:BillMcMillin|Bill McMillin]] (Pratt Institute) - Documentarian
* [[User:Sdellis|Shaun Ellis]] (Princeton) - LPC Contact (v)
* [[User:Phette23|Eric Phetteplace]] (Cal College of the Arts)
* [[User:Sarahshealy| Sarah Shealy]] (Greenville (SC) County Public Library)
* [[User:JennC| Jennifer Colt]] (Cornell University Library)
* [[User:LaurenAjamie| Lauren Ajamie]] (University of Notre Dame Library)
* [[User:MichaelSchofield| Michael Schofield]] ( @schoeyfield )
* [[User:Wickr|Ryan Wick]]
* [[User:cbeer|Chris Beer]]
* [[User:Cdmo|Charlie Morris]] (Penn State)

== Sponsorship Committee ==
This group will focus on making sure all who want to support the conference have the opportunity to do so. Sponsorship Committee work involves working with the LPC to close budget gaps and talking to potential sponsors to find the level that is right for them.

The Sponsorship committee meets every other Tuesday at 2pm EST (11am PST) via [https://plus.google.com/hangouts/_/gwibrfqhzxe23uto4me3tktbnia Google hangout].

* [[User:Sdellis|Shaun Ellis]] (Princeton) (v)
* David Uspal (Villanova) - LPC Contact (v)
* Chad Nelson
* Morgan McKeehan
* Ray Schwartz
* Sharon Whitfield (Rowan University)
* Brett Bonfield (Collingswood Public) (v)
* Katherine Lynch (Temple University)
* Rachel Trent (George Washington University)

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

* Brett Bonfield (Collingswood Public)
* John Mignault (ESDN/METRO)
* Emily Morton-Owens
* [[User:Phette23|Eric Phetteplace]]
* Whitni Watkins (St. Lawrence University)
* Beatrice Pulliam (Providence Public)

== Pre-conference Committee ==
This committee plans the pre-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.
* Anna Headley - Chemical Heritage Foundation (Local Contact)
* [[User:ChristinaHarlow|Christina Harlow]] - convener
* Eric Lease Morgan - Librarian-At-Large
* Andrea Schurr - Univ. of TN at Chattanooga
* [[User:AndyWeidner|Andy Weidner]] - Univ. of Houston

[[Preconference2016Workspace]]

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC.
* David Lacy - Villanova (Local Contact)
* Kevin Beswick - NCSU
* Peter Murray - Cherry HIll Company
* Chris Beer - Stanford University Libraries
* Matt Sherman - University of Bridgeport
* Whitni Watkins - St. Lawrence University
* Ben Armintor - Columbia University
* Ranti Junus - Michigan State University
* Katherine Lynch - Temple University
* Tod Olson - University of Chicago

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.
* Chad Nelson (Local Contact)
* [[User:jtidal|Junior Tidal]] (New York City College of Technology)
* Linda Ballinger (Penn State)
* Mairelys Lemus-Rojas (University of Miami Libraries)
* Spencer Lamm (Drexel University)
* Lauren Gala (U Penn)
* Bohyun Kim (U Maryland, Baltimore)
* Dan Kerchner (George Washington University)

== Childcare Committee ==
This group assess the need for childcare at the conference, organizes childcare options, determines cost, and liaises with parents and chilcare providers
* Chad Nelson (Local Contact)

== T-Shirt Committee ==
* Lauren Gala (Local Contact)

== Additional Committees... Coming Soon! ==
* Book Give-Away
* Onsite Volunteer
* Social Activities
* Streaming Video
* Voting
* Whatever
* Wifi/Electrical
* IRC
* Reception?
* Accessibility

[[Category:Code4Lib2016]]

Voting

2015-09-22T17:49:28Z

LaurenGala: Added "voting data" bullet points to record how Chris would like to receive voting info

Voting website: http://vote.code4lib.org

Approved user accounts on http://code4lib.org (not the wiki) are required in order to login to the voting system and vote.

'Elections' are a voting event, and 'Events' group those together, usually around the national conferences.

'''Past practice'''
* One week is needed to set up voting between end of call for proposal and opening of voting
* Voting is usually open during two-week windows
* Chris Beer is point of contact to add questions/options to Diebold-o-Tron and open/close voting
* Listserv is used for voting announcements and reminders
* Reminders are sent weekly and a few days before close of vote
* Code for voting: https://github.com/code4lib/diebold-o-tron
* Voting data
** Must contain an entry name for the entry in one “field” (probably the person’s name) and a markdown-formatted description in another “field”
** JSON, YAML, or CSV preferred

'''Elections'''
* [[ProgramCommittee|Programming]]
** [[Keynote_Committee_Duties|Keynote]]
** [[ProgramCommittee#Program_Voting|Pre-conference]] (if necessary)
* [[T-ShirtCommittee|T-shirt design]]

[[Category:Code4LibCon Planning]]

2016 Conference Committees

2015-09-15T17:12:50Z

LaurenGala: /* Scholarship Committee */

= Code4Lib 2016 Committees =

''Many hands make for light work.''

Hosting a conference is incredibly complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2016 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: Old City District of Philadelphia, PA
* Dates: March 7-10, 2016
** Pre-conferences -
** Main meeting -
** Post conference activities?

== Local Planning Committee ==
This committee is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* David Lacy (Villanova) - Primary Contact (v)
* Chad Nelson - Secondary Contact (v)
* Anna Headley (Chemical Heritage Foundation) - Documentarian (v)
* [[User:Sdellis|Shaun Ellis]] (Princeton) (v)
* Katherine Lynch (Temple) (v)
* Stephen Ng (Temple)
* Brett Bonfield (Collingswood Public)
* Lauren Gala (UPenn)
* David Uspal (Villanova) (v)
* Chris Clement (Drexel)

== Website Working Group ==
This group will focus on content strategy (in collaboration with the Documentation Committee) and feature implementations to improve the overall user experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[Website Working Group Documents|Website Working Group Documents]]

* [[User:Cdmo|Charlie Morris]] (Penn State) - Primary Contact
* [[User:jtidal|Junior Tidal]] (New York City College of Technology) - Secondary Contact
* [[User:BillMcMillin|Bill McMillin]] (Pratt Institute) - Documentarian
* [[User:Sdellis|Shaun Ellis]] (Princeton) - LPC Contact (v)
* [[User:Phette23|Eric Phetteplace]] (Cal College of the Arts)
* [[User:Sarahshealy| Sarah Shealy]] (Greenville (SC) County Public Library)
* [[User:JennC| Jennifer Colt]] (Cornell University Library)
* [[User:LaurenAjamie| Lauren Ajamie]] (University of Notre Dame Library)
* [[User:MichaelSchofield| Michael Schofield]] ( @schoeyfield )
* [[User:LukeAeschleman| Luke Aeschleman]] (UNC - Chapel Hill | Health Sciences Library)
* [[User:Wickr|Ryan Wick]]
* [[User:cbeer|Chris Beer]]

== Sponsorship Committee ==
This group will focus on making sure all who want to support the conference have the opportunity to do so. Sponsorship Committee work involves working with the LPC to close budget gaps and talking to potential sponsors to find the level that is right for them.

The Sponsorship committee meets every Monday at 3pm EST (12pm PST) via [https://plus.google.com/hangouts/_/gwibrfqhzxe23uto4me3tktbnia Google hangout].

* [[User:Sdellis|Shaun Ellis]] (Princeton) (v)
* David Uspal (Villanova) - LPC Contact (v)
* Chad Nelson
* Morgan McKeehan
* Ray Schwartz
* Sharon Whitfield (Rowan University)
* Brett Bonfield (Collingswood Public) (v)
* Katherine Lynch (Temple University)

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

* Brett Bonfield (Collingswood Public)
* John Mignault (ESDN/METRO)
* Emily Morton-Owens
* [[User:Phette23|Eric Phetteplace]]
* Whitni Watkins (St. Lawrence University)
* Beatrice Pulliam (Providence Public)

== Pre-conference Committee ==
This committee plans the pre-conference day. It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.
* Anna Headley - Chemical Heritage Foundation (Local Contact)
* [[User:ChristinaHarlow|Christina Harlow]]
* Eric Lease Morgan - Librarian-At-Large
* Andrea Schurr - Univ. of TN at Chattanooga
* [[User:AndyWeidner|Andy Weidner]] - Univ. of Houston

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC.
* David Lacy - Villanova (Local Contact)
* Kevin Beswick - NCSU
* Peter Murray - Cherry HIll Company
* Chris Beer - Stanford University Libraries
* Matt Sherman - University of Bridgeport
* Whitni Watkins - St. Lawrence University
* Ben Armintor - Columbia University
* Ranti Junus - Michigan State University
* Katherine Lynch - Temple University

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.
* Chad Nelson (Local Contact)
* [[User:jtidal|Junior Tidal]] (New York City College of Technology)
* Linda Ballinger (Penn State)
* Mairelys Lemus-Rojas (University of Miami Libraries)
* Spencer Lamm (Drexel University)
* Lauren Gala (U Penn)

== Childcare Committee ==
This group assess the need for childcare at the conference, organizes childcare options, determines cost, and liaises with parents and chilcare providers
* Chad Nelson (Local Contact)

== Additional Committees... Coming Soon! ==
* Book Give-Away
* Onsite Volunteer
* Social Activities
* Streaming Video
* T-Shirt
* Voting
* Whatever
* Wifi/Electrical
* IRC
* Reception?
* Accessibility

[[Category:Code4Lib2016]]

Voting

2015-09-01T19:30:42Z

LaurenGala: added category

'''Past practice'''
* One week is needed to set up voting between end of call for proposal and opening of voting
* Voting is usually open during two-week windows
* Code for voting: https://github.com/code4lib/diebold-o-tron
* Chris Beer is point of contact to add questions/options to Diebold-o-Tron and open/close voting
* Listserv is used for voting announcements and reminders
* Reminders are sent weekly and a few days before close of vote

'''Votes'''
* [[ProgramCommittee|Programming]]
** [[Keynote_Committee_Duties|Keynote]]
** [[ProgramCommittee#Program_Voting|Pre-conference]] (if necessary)
* [[T-ShirtCommittee|T-shirt design]]

[[Category:Code4LibCon Planning]]

Voting

2015-09-01T15:48:49Z

LaurenGala: Added links to pages with voting info

Voting

2015-08-26T16:29:56Z

LaurenGala: Created page with "'''Past practice''' * One week is needed to set up voting between end of call for proposal and opening of voting * Voting is usually open during two-week windows * Code for vo..."

'''Past practice'''
* One week is needed to set up voting between end of call for proposal and opening of voting
* Voting is usually open during two-week windows
* Code for voting: https://github.com/code4lib/diebold-o-tron
* Chris Beer is point of contact to add questions/options to Diebold-o-Tron and open/close voting
* Listserv is used for voting announcements and reminders
* Reminders are sent weekly and a few days before close of vote

'''Votes'''
* Programming
** Keynote
** Pre-conference (if necessary)
* T-shirt design

How To Plan A Code4LibCon

2015-08-25T19:17:42Z

LaurenGala: Added Voting Committee page link

== General Process ==
* Apply to be a host; see also the page on [http://code4lib.org/conference/hosting Conference Hosting] at [http://code4lib.org code4lib.org]
** '''Identify venues''' for both the conference and the hotel (if different). Get some cost estimates from each. Make sure the hotel will give you a room block.
*** 2006/Corvallis: the campus provided the conference space at a low cost, and this made running the conference much more affordable.
*** 2016/Portland: we held everything in a single hotel and we had to acquire 2x the amount of sponsorship than what appears to be normal.
** '''Prepare a sample / generalized budget'''
*** Remember, your institution is taking the risk of covering any costs not covered by registrations and sponsorships. To this point, I believe the conference has always ended up in the black, but there is always a chance it won't in a given year. Drafting a rough budget before submitting a proposal is critical.
*** Get data from previous years to estimate minimums and maximums, and fill in as much as you can ahead of time.
*** Speaking of sponsorship, I believe we average around 20k per year in sponsorships to help run the conference and keep the registration low. Factor this into your budget.
*** Also, when you get cost estimates, don't forget to include food costs.
*** Wireless: If you are proposing to host the conference on a campus, check with your IT folks about any additional costs. If you are looking at a hotel or other venue, make sure you talk to them about bandwidth and costs.
** '''Consider using a conference planner'''
*** See if your institution has a conference planning services group or something similar - if it does, then I highly recommend using them. They'll handle registration, budgeting, contracts, etc, and really make life easy.
*** Also consider using conference planning services from other entities. In 2013, Chicago used DLF services to handle registration. In 2014, NC used CONCENTRA services for all contract negotiation, fiscal activities, registration, and other conference planning and management services.
* Get approved by the community
* Find a hotel, negotiate and sign a contract with them. [[Sample RFI]]
* Invite the community to join committees
* Have a timeline
*[[Useful information from 2012]]

== Important Public Resources ==
* Past calls for host sites: [http://code4lib.org/node/275 2010] -
* [http://dewey.library.nd.edu/mailing-lists/code4lib/ Code4Lib listserv]
* [http://groups.google.com/group/code4libcon Code4LibCon listserv]
* Sponsorship info (public)
* [http://code4lib.org/logo/ Logos]
* [http://code4lib.org/content/template-code4lib-20xx Template for the conference page on the main Code4Lib website] - This page is only visible to those who have a code4lib.org account. Once a host has been selected, please copy the template to a new page for that conference year.

== Important Private Resources ==
* Code4LibCon-hostsite listserv
* Budgets from previous years
* Sponsorship info (private)

== Committee List ==
* [[BookGiveawayCommittee|Book Giveaway Committee]]
* Childcare
* Documentation
* Keynote
* Onsite Volunteer
* Preconference
* [[ProgramCommittee|Program Committee]]
* [[ScholarshipCommittee|Gender Diversity & Minority Scholarship Committee]]
* Social Activities
* [[SponsorshipCommittee|Sponsorship Committee]]
* Streaming Video
* [[T-ShirtCommittee|T-Shirt Committee]]
* [[Voting|Voting]]
* Whatever
* Wifi/Electrical/IRC
* Duty Officers

== Planning ==

=== Budgeting ===
* [[Conference_Financial_History_At_A_Glance]]
* private conlist has budget info

=== Hotels ===
* You will likely have to convince the conference hotel of the conference size and past room uptake as part of negotiating your contract. They may want to contact past conference hotels to get more info about actual uptake.
* 2014 -- Raleigh Downtown Sheraton
* IMHO, the two things that really need to be addressed each year are connectivity and food - everything else generally manages itself in terms of facilities.
* Regarding conference hotel, you'll want to make sure that there are blocks of rooms available - not usually too bad an issue in larger towns, but in some college or smaller towns, hotel rooms may be limited.
* prepare the hotel for deluge via web when announcement is made about hotel registration available. We overwhelmed the Seattle hotel in 2012

TODO: get actual room uptake numbers into a chart here. (NB totals are only useful in the context of how many attendees there were.)

=== Wireless ===
* make sure VPN is allowed

TODO: put actual concurrent connections and bandwidth usage data numbers in a chart here. Note when problems were occurring to give context on whether these numbers were sufficient of insufficient.

Aspiration Tech (an org doing unconference facilitation) has developed a [http://facilitation.aspirationtech.org/index.php?title=Logistics:Wireless_Best_Practices great list for assessing and negotiating event wifi].

== Shortly before the Conference ==

=== Keynotes ===
# Contact speakers in advance to get a speaker bio, plus to ask if they need anything, arrange airport pickup, etc

=== Email Boilerplates / templates ===
* [[ConferenceOrientationEmail|Quick orientation email for newer folks]] - Send out at least a week in advance before conference...
* [[FreenodeIrcConnection|Freenode IRC connection]]
** Historically, conference attendees have had trouble maintaining persistent connections to the #code4lib IRC channel. We'd always assumed we were overwhelming the conference facility's Internet connection, but we were actually running into Freenode's IP-based connection limits. Freenode is supportive of the IRC-as-backchannel model, however, and they're happy to work with organizers to raise the connection limit.
** Contact the conference facility in advance and see if you can find out what your ''public IP address range'' will be during the conference. (If it starts with 10.*, 192.168.*, or 172.16.*, ask again -- those are "private" IP ranges used for connection sharing.)
** Once you have the IP address or range, send an email to [mailto:ilines@freenode.net ilines@freenode.net] containing a request to raise the connection limit. Include conference info, IP range(s), and the expected number of connections. For example:
** I received an automated reply with a ticket number almost instantly, but didn't hear back after that. I sent a quick followup early on the morning of the 22nd, and received a response (from a human) letting me know that it had been taken care of. (Follow-up, one year later: Same experience. Immediate automated reply, but with a need to follow up with Freenode staff in the #freenode channel to get the ticket resolved.)
** Additional support is available from the helpful volunteer Freenode staff in the #freenode channel.

== At the Conference ==

===Keynotes===
# Water at the podium
# Speaker gifts
# Dinner plans

=== Timers ===
* Sit in the front of the room
* Have several people
* You may want to use an extra machine
* Here's what some of the software looks like: http://www.flickr.com/photos/schwartzray/4393891356/ (ask Ed Corrado for details)
* Dan Chudnov says the best free timer app for OSX is http://www.apimac.com/timer/

=== Lightning Talks ===
* Everybody lines up ahead of time (image: http://www.flickr.com/photos/schwartzray/4393881044/ )

===PreConf===
# make sure projector avail for each session
# whiteboards or reasonable facsimile thereof
# everyone wants a power outlet

=== Conference ===
# power - everyone would like to plug in their laptop (and possibly their phone)
# IRC Monitor for podium during speaker changes?

===Photography===

* Consider different colored lanyards to articulate personal photography preferences.
** Portland/2015 had color-coded lanyards:
*** Green = it's ok to take my picture
*** Yellow = please ask before taking my picture
*** Red = don't take my picture

=== Video ===
# live stream is awesome
# join.me ??
# YouTube Live, youtube.com/code4lib

=== Live Blogging ===
Consider doing live blogging for 2014. You will have two people so they can switch off during each section of day.

=== Ask Anything===
* Add to volunteer page to have a moderator or do a general call out
* Need mics for people to line up at (image: http://www.flickr.com/photos/schwartzray/4393838640/ )

===Book Raffle===
* (image: http://www.flickr.com/photos/schwartzray/4393619144/ with people for context: http://www.flickr.com/photos/schwartzray/4393623802/ and http://www.flickr.com/photos/schwartzray/4384550127/ ), better if there's a table

=== Flipcharts ===
Flipcharts can be useful, but it's important to decide what to put on the wiki/website and what to put on a flipchart:
images: http://www.flickr.com/photos/schwartzray/4392998501/ http://www.flickr.com/photos/47860563@N05/4388430079/

=== Hospitality Suite ===
# having a few people with room keys, any of whom might need to be available to open up or close down the room at the beginning or end of the evening
# making sure the mess left for cleaning staff is an appropriate mess
# making sure the noise made near other hotel guests is an appropriate noise
# having someone act as a point person to gather a gratuity for the housekeeping staff maintaining the suite

== Suggested Timeline ==
* See [[C4L2010planning]] for an example
* See [https://docs.google.com/a/ncsu.edu/document/d/1Ci_aeXlUOW_1XZ9isvwXfyt-FFyO7zsBxesenbFvCPI/edit Code4Lib 2014 planning schedule] planning schedule] for example, including dates for responsibilities for each volunteer committee. Note that we established schedule at the outset by counting weeks backwards from the desired conference dates.
* Ideal to have program set before registration, including pre-conf
** also allows clarity for how many spots are avail for non-presenters

===Calls for Hosting===
No one has claimed responsibility for putting out the call and setting the deadline, so for 2014 planning, consider having this task as the host committee, the voting committee, or perhaps the whatever committee.

* 2008:
* 2009:
* 2010:
* 2011: March 5, 2010
* 2012:
* 2013: Jan 22, 2012
* 2014: January 27, 2013
* 2015: January 29, 2014
* 2016:

== Some Suggested Readings ==
[https://medium.com/@louisrosenfeld/how-to-organize-a-conference-567fb50ccdbd How To Organize a Conference] - Some excellent thoughts on conferences in general.

[[Category: Code4Lib2010]]
[[Category: Code4Lib2011]]
[[Category: Code4Lib2012]]
[[Category: Code4Lib2013]]
[[Category: Code4LibCon Planning]]