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2026-04-09T11:31:22Z
User contributions
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https://wiki.code4lib.org/index.php?title=NECode4lib_2012_Home&diff=24481
NECode4lib 2012 Home
2012-09-21T20:26:31Z
<p>Randy stern: /* Schedule */</p>
<hr />
<div><b>When:</b> October 26 & 27<br><br />
<b>Where:</b> Yale University Library<br><br />
<b>What:</b> Presentations, opportunities to hang out, and a Saturday unconference for sharing ideas<br><br />
<br />
<br />
[https://docs.google.com/spreadsheet/viewform?fromEmail=true&formkey=dFZGS2NpTkp2cDhSeUMyZnAzZVBnR0E6MQ Registration Form]<br />
<br />
<br />
== Schedule ==<br />
<br />
<u>Friday, October 26th</u><br />
<br />
8:30-10 registration open <br><br />
<br />
9:15-10 Welcome and Keynote: "Academic libraries in the time of DPLA," Michael Dula, Chief Technology Officer, Yale Library IT<br><br />
<br />
10 - breakout rooms open <br><br />
<br />
10:00 Rich Wenger - Enhancing SFX KB update reports<br><br />
<br />
10:20 Deborah Kaplan- Accessibility in Libraries<br><br />
<br />
10:40 Edward Iglesias ad Debbie Herman - Distributing the Future: Makerspaces in Academic Libraries<br><br />
<br />
11-11:15 - break<br><br />
<br />
11:15-noon<br><br />
<br />
11:15 Junior Tidal - Transitions: Moving from a PHP Flat-File Electronic Resources Manager to Drupal 6 Views<br><br />
<br />
11:35 Lisa Sawin - Serendipitous Discovery: Leveraging Drupal Taxonomy to Increase the Visibility of Information Throughout Your Site<br><br />
<br />
Noon-1:30 - lunch on your own<br><br />
<br />
1:30 Joe Montibello - The last mile – If you can’t buy it, build it<br><br />
<br />
1:50 Andrew Predmore - Linked From?<br><br />
<br />
2:10 Ido Peled - Bed, Bath and Beyond: RESTful, SOAP and the World of Ex Libris APIs<br><br />
<br />
2:30 Deborah Kaplan - CIDER: An Open-Source Collection Management System for Archives<br><br />
<br />
2:50 Amy Deschenes - Making the Library Catalog Mobile-Friendly<br><br />
<br />
3:10 Sands Fish - In The Library With A Data Pipe: A look into how the MIT Libraries are evolving a data ecosystem<br><br />
<br />
3:30 breakout rooms close<br><br />
<br />
3:30-3:45 - break, unconference signup/lightning round signup<br><br />
<br />
3:45-4:45 - panel discussion<br><br />
<br />
5ish-7 reception at the Yale [http://csssi.yale.edu/ CSSSI]<br><br />
<br />
<br />
<u>Saturday, October 27th</u><br />
<br />
9-10 registration (for those only coming for Saturday)<br><br />
<br />
10-2:30 unconference<br><br />
<br />
Noon - pizza delivery <br><br />
<br />
<br />
[[Information about meeting rooms and available equipment]]<br />
<br />
== Yale Info & Directions ==<br />
<br />
[http://www.yale.edu/gateways/visitors.html New Haven Visitor Info]<br/><br />
[http://www.library.yale.edu Yale University Library]<br />
<br />
<br />
<b>Interstate 91</b> - <br />
Merge onto Interstate 95 South and follow directions below.<br />
<br />
<b>Interstate 95</b> - <br />
From the north or south: Take exit 47 for the Oak Street Connector and head west. Turn right on York Street. There are two parking options off of York St: <br />
# York St. parking garage - 150 York St, on the left. ([http://goo.gl/maps/YsiVU Walking Directions] to the Library).<br />
# Broadway parking lot - continue up York St, turn left on Elm Street, and merge onto Broadway. Lot entrance is on left. ([https://maps.google.com/maps?saddr=272+elm+st+new+haven,+ct&daddr=Unknown+road&hl=en&ll=41.31055,-72.929515&spn=0.00297,0.005128&sll=41.31055,-72.931055&sspn=0.005939,0.010257&geocode=FRZadgIdCS2n-ykP7pfGs9nniTFqyKZwXbRSEA%3BFYZadgIdIjSn-w&t=h&dirflg=w&mra=dme&mrsp=1&sz=17&z=18 Walking directions] to the Library)<br />
<br />
<br />
== Lodging ==<br />
<br />
<b>1) Courtyard by Marriott at Yale University</b><br/><br />
<b> 30 Whalley Avenue, New Haven, CT 06511</b><br><br />
http://www.marriott.com/hotels/travel/HVNDT-Courtyard-New-Haven-at-Yale<br />
<br />
Special Code4lib Room rate -- $139.00.<br />
<br />
30 rooms reserved under Code4lib. Must book by September 26th or room holds will be relinquished. <br />
<br />
<u>Quick facts about hotel:</u> <br/><br />
Check-in @ 3:00pm<br/><br />
Check-out @ 11:00am<br/><br />
On-site parking, $18.00 per day<br/><br />
Wireless high speed internet<br/><br />
on-site restaurant/lounge<br/><br />
exercise room<br/><br />
*within walking distance of Yale University - see walking map: http://goo.gl/maps/yBhs0<br/><br />
<br />
<br />
<b>2) Quality Inn, East Haven</b><br/><br />
<b> 30 Frontage Road, East Haven, CT 06512</b><br/><br />
http://www.qualityinn.com/hotel-east_haven-connecticut-CT080<br />
<br />
Special NECode4lib room rate -- $70.00.<br />
(note - you'll need to phone in your reservation as the code won't work online.)<br />
<br />
20 rooms reserved under NECode4lib. Must book by September 26th or room holds will be relinquished. However, the manager offered for any attendee of this group to contact him after this release time to see if there are any rooms still available and if so, he’ll honor the special rate of $70.00. <br />
<br />
<u>Quick facts about hotel:</u> <br/><br />
Free deluxe continental breakfast<br/><br />
Free Wi-Fi internet access<br/><br />
Weekday newspaper<br/><br />
Shuttle service for groups to Yale University (the committee will work with Quality Inn to provide shuttle services to/from Yale for conference)<br />
*Driving distance, 5 to 15 minutes depending on traffic - see driving map: http://goo.gl/maps/zDRWd <br />
<br />
<br />
<b>3) New Haven Hotel</b><br/><br />
<b> 229 George Street, New Haven, CT 06510</b><br/><br />
http://www.newhavenhotel.com/<br />
<br />
Special NECode4lib rate -- $129.00.<br />
<br />
20 rooms reserved under NECode4lib. Must book by September 26th or room holds will be relinquished. <br />
<br />
<u>Quick facts about hotel:</u><br/> <br />
Free WiFi internet access<br/><br />
on-site restaurant<br/><br />
Guest parking in secure garage across the street, additional fee of $18.00 per night<br/><br />
24 hour fitness center<br/><br />
*within walking distance of Yale University - see walking map: http://goo.gl/maps/qJhKg<br/><br />
<br />
<br />
____________<br/><br />
<br />
Back to [[NEC4L]]</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L&diff=24310
NEC4L
2012-09-20T19:27:39Z
<p>Randy stern: /* Schedule */</p>
<hr />
<div>Welcome to the wiki home of the New England "chapter" of [http://code4lib.org/ Code4Lib].<br />
<br />
Due to spam, this page is now '''protected''' and you need an account to edit it.<br />
<br />
<br />
== Upcoming conference ==<br />
Planning has begun for a New England Code4Lib conference. The goal is to hold the conference at Yale University in September 2012. Watch this space for more information!<br />
<br />
Planning committee members include:<br />
<br />
Matthew Beacom<br><br />
Michael Friscia<br><br />
Cindy Greenspun<br><br />
Michelle Hudson<br><br />
James Luker<br><br />
Mark Matienzo<br><br />
Joe Montibello<br><br />
Tito Sierra<br><br />
Kalee Sprague<br><br />
Randy Stern<br><br />
<br />
[[NECode4lib 2012 Home]]<br />
<br />
== Schedule ==<br />
The 2012 New England Code4Lib conference will take place on Friday, October 26 and Saturday, October 27.<br><br />
Friday<br><br />
8:30-10 registration open<br><br />
9:15-10 - welcome and keynote<br><br />
10 - breakout rooms open<br><br />
10:00 Rich Wenger - Enhancing SFX KB update reports<br><br />
10:20 Deborah Kaplan- Accessibility in Libraries<br><br />
10:40 Edward Iglesias ad Debbie Herman - Distributing the Future: Makerspaces in Academic Libraries<br><br />
11-11:15 - break<br><br />
11:15-noon<br><br />
11:15 Junior Tidal - Transitions: Moving from a PHP Flat-File Electronic Resources Manager to Drupal 6 Views<br><br />
11:35 Lisa Sawin - Serendipitous Discovery: Leveraging Drupal Taxonomy to Increase the Visibility of Information Throughout Your Site<br><br />
Noon-1:30 - lunch on your own<br><br />
1:30 Joe Montibello - The last mile – If you can’t buy it, build it<br><br />
1:50 Andrew Predmore - Linked From?<br><br />
2:10 Ido Peled - Bed, Bath and Beyond: RESTful, SOAP and the World of Ex Libris APIs<br><br />
2:30 Deborah Kaplan - CIDER: An Open-Source Collection Management System for Archives<br><br />
2:50 Amy Deschenes - Making the Library Catalog Mobile-Friendly<br><br />
3:10 Sands Fish - In the Library with a Data Pipe: A look into how the MIT Libraries are evolving a data ecosystem<br><br />
3:30 breakout rooms close<br><br />
3:30-3:45 - break, unconference signup/lightning round signup<br><br />
3:45-4:45 - panel discussion<br><br />
5ish-7 reception at CSSSI<br><br><br />
<br />
<br />
Saturday<br><br />
9-10 registration (for those only coming for Saturday)<br><br />
10-2:30 unconference<br><br />
Noon - pizza delivery <br><br />
<br><br />
[[Information about meeting rooms and available equipment]]<br />
<br />
== Planning Tasks ==<br />
We have begun to develop a planning [[NEC4L:tasklist|task list]]<br />
<br />
== Planning Meetings ==<br />
=== 2012/01/27 ===<br />
<br />
Decisions:<br><br />
- Conference will be 2 days on October 26, 27 (Fri, Sat) at Yale. We will secure the lecture hall and additional rooms.<br><br />
- Registration limit will be 150<br><br />
- Format will be formal first day with keynote address, sessions, lunch, etc. Day 2 will be less formal, unconference, lightning, hackathon style. Birds of a feather (or birds not of a feather which is also fun) will get worked in somehow.<br><br />
- Reception at the end of the first day will be at CSSSI (http://csssi.yale.edu/) with food/beverages.<br><br />
- We all agree that we would like this to become an annual event with Harvard and Dartmouth in the mix as next hosts (order to be figured out later).<br><br />
- We will make all campfire conversations publicly accessible. Emails circulated amongst us (like this) will be considered “Not Public”.<br><br />
- We will post to the Code4Lib listserv throughout the planning process to let everyone know where we are at with it and also to help promote and keep interest in the event.<br><br />
<br />
Actions<br><br />
- Joe will follow up about the NE Code4Lib wiki to see if we can use this as our public facing website where we will place campfire sessions or other public information.<br><br />
- Michelle will (already has) create a survey to test the waters for possible attendance numbers<br><br />
- I will draft 2 emails, one to go with the survey and one as a request for proposals (to come later on).<br><br />
- Cindy will reserve rooms for these two days.<br><br />
<br />
Transcript<br />
<br />
== Past Meetings ==<br />
<br />
[[PreviousIncarnationOfNEC4L]]</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=12044
NEC4L:tasklist
2012-04-27T15:30:25Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
Roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
Open Issues:<br />
# Many...<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||5/1/12||Mike || In process || Good draft from Mike<br />
|-<br />
|1||solicit keynote speakers, if any||3/1/12||Michelle ||Done || Mark Matienzo or Michael Dula, Yale Library CTO<br />
|-<br />
|1||solicit presentation proposals||5/15/12||Randy || || Will create Google Form<br />
|-<br />
|1||evaluate proposals||6/15/12|| || ||<br />
|-<br />
|1||decide on presenters||7/1/12|| || ||<br />
|-<br />
|1||schedule presentations||7/5/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||5/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||7/5/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||8/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||9/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/25/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||11/15/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks: Cindy And Kalee<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||Done ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12||cindy ||2 hotels with room blocks, working on more, should have update by 4/27/12 mtg/clg ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12||Cindy || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12||Mike || in process || goal of no cost to attendees<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||10/22/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/22/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/1/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12||Randy || ||Propose we just use regular C4L list and keep all in loop<br />
|-<br />
|1||send reminder to take poll||3/1/12||Randy || moot || will not do<br />
|-<br />
|1||send call for presenters||5/15/12||Randy || || will create google form for our review<br />
|-<br />
|1||send reminder to call for presenters||6/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||5/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||5/1/12|| || ||<br />
|-<br />
| ||scholarships?||5/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||7/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||9/1/12|| || ||<br />
|-<br />
| ||handle cancellations||9/15/12|| || ||<br />
|-<br />
| ||Name tags||10/22/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||10/22/12|| || ||<br />
|-<br />
| ||do we need a participant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=12043
NEC4L:tasklist
2012-04-27T15:28:01Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
Roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
Open Issues:<br />
# Many...<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||5/1/12||Mike || In process || Good draft from Mike<br />
|-<br />
|1||solicit keynote speakers, if any||3/1/12||Michelle ||Done || Mark Matienzo or Michael Dula, Yale Library CTO<br />
|-<br />
|1||solicit presentation proposals||5/15/12||Randy || || Will create Google Form<br />
|-<br />
|1||evaluate proposals||6/15/12|| || ||<br />
|-<br />
|1||decide on presenters||7/1/12|| || ||<br />
|-<br />
|1||schedule presentations||7/5/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||5/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||7/5/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||8/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||9/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/25/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||11/15/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks: Cindy And Kalee<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||Done ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12||cindy ||2 hotels with room blocks, working on more, should have update by 4/27/12 mtg/clg ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||10/22/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/22/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/1/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12||Randy || ||Propose we just use regular C4L list and keep all in loop<br />
|-<br />
|1||send reminder to take poll||3/1/12||Randy || moot || will not do<br />
|-<br />
|1||send call for presenters||5/15/12||Randy || || will create google form for our review<br />
|-<br />
|1||send reminder to call for presenters||6/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||5/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||5/1/12|| || ||<br />
|-<br />
| ||scholarships?||5/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||7/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||9/1/12|| || ||<br />
|-<br />
| ||handle cancellations||9/15/12|| || ||<br />
|-<br />
| ||Name tags||10/22/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||10/22/12|| || ||<br />
|-<br />
| ||do we need a participant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=12042
NEC4L:tasklist
2012-04-27T15:24:42Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
Roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
Open Issues:<br />
# Many...<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||5/1/12||Mike || In process || Good draft from Mike<br />
|-<br />
|1||solicit keynote speakers, if any||3/1/12||Michelle ||Done || Mark Matienzo or Yale Library CTO<br />
|-<br />
|1||solicit presentation proposals||5/15/12||Randy || || Will create Google Form<br />
|-<br />
|1||evaluate proposals||6/15/12|| || ||<br />
|-<br />
|1||decide on presenters||7/1/12|| || ||<br />
|-<br />
|1||schedule presentations||7/5/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||5/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||7/5/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||8/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||9/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/25/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||11/15/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks: Cindy And Kalee<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||Done ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12||cindy ||2 hotels with room blocks, working on more, should have update by 4/27/12 mtg/clg ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||10/22/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/22/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/1/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12||Randy || ||Propose we just use regular C4L list and keep all in loop<br />
|-<br />
|1||send reminder to take poll||3/1/12||Randy || moot || will not do<br />
|-<br />
|1||send call for presenters||5/15/12||Randy || || will create google form for our review<br />
|-<br />
|1||send reminder to call for presenters||6/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||5/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||5/1/12|| || ||<br />
|-<br />
| ||scholarships?||5/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||7/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||9/1/12|| || ||<br />
|-<br />
| ||handle cancellations||9/15/12|| || ||<br />
|-<br />
| ||Name tags||10/22/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||10/22/12|| || ||<br />
|-<br />
| ||do we need a participant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=12041
NEC4L:tasklist
2012-04-27T15:23:56Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
Roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
Open Issues:<br />
# Many...<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||5/1/12||Mike || In process || Good draft from Mike<br />
|-<br />
|1||solicit keynote speakers, if any||3/1/12|| ||Done || Mark Matienzo or Yale Library CTO<br />
|-<br />
|1||solicit presentation proposals||5/15/12||Randy || || Will create Google Form<br />
|-<br />
|1||evaluate proposals||6/15/12|| || ||<br />
|-<br />
|1||decide on presenters||7/1/12|| || ||<br />
|-<br />
|1||schedule presentations||7/5/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||5/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||7/5/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||8/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||9/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/25/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||11/15/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks: Cindy And Kalee<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||Done ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12||cindy ||2 hotels with room blocks, working on more, should have update by 4/27/12 mtg/clg ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||10/22/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/22/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/1/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12||Randy || ||Propose we just use regular C4L list and keep all in loop<br />
|-<br />
|1||send reminder to take poll||3/1/12||Randy || moot || will not do<br />
|-<br />
|1||send call for presenters||5/15/12||Randy || || will create google form for our review<br />
|-<br />
|1||send reminder to call for presenters||6/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||5/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||5/1/12|| || ||<br />
|-<br />
| ||scholarships?||5/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||7/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||9/1/12|| || ||<br />
|-<br />
| ||handle cancellations||9/15/12|| || ||<br />
|-<br />
| ||Name tags||10/22/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||10/22/12|| || ||<br />
|-<br />
| ||do we need a participant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=12040
NEC4L:tasklist
2012-04-27T15:22:36Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
Roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
Open Issues:<br />
# Many...<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||5/1/12||MF || In process || Good draft from Mike<br />
|-<br />
|1||solicit keynote speakers, if any||3/1/12|| ||Done || Mark Matienzo or Yale Library CTO<br />
|-<br />
|1||solicit presentation proposals||5/15/12||RS || || Will create Google Form<br />
|-<br />
|1||evaluate proposals||6/15/12|| || ||<br />
|-<br />
|1||decide on presenters||7/1/12|| || ||<br />
|-<br />
|1||schedule presentations||7/5/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||5/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||7/5/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||8/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||9/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/25/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||11/15/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks: Cindy And Kalee<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||Done ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12||cindy ||2 hotels with room blocks, working on more, should have update by 4/27/12 mtg/clg ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||10/22/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/22/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/1/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12||RS || ||Propose we just use regular C4L list and keep all in loop<br />
|-<br />
|1||send reminder to take poll||3/1/12||RS || moot ||<br />
|-<br />
|1||send call for presenters||5/15/12||RS || || will create google form for our review<br />
|-<br />
|1||send reminder to call for presenters||6/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||5/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||5/1/12|| || ||<br />
|-<br />
| ||scholarships?||5/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||7/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||9/1/12|| || ||<br />
|-<br />
| ||handle cancellations||9/15/12|| || ||<br />
|-<br />
| ||Name tags||10/22/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||10/22/12|| || ||<br />
|-<br />
| ||do we need a participant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=12039
NEC4L:tasklist
2012-04-27T15:21:03Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
Roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
Open Issues:<br />
# Many...<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||5/1/12||MF || In process || Good draft from Mike<br />
|-<br />
|1||solicit keynote speakers, if any||3/1/12|| ||Done || Mark Matienzo or Yale Library CTO<br />
|-<br />
|1||solicit presentation proposals||5/15/12||RS || || Will create Google Form<br />
|-<br />
|1||evaluate proposals||6/15/12|| || ||<br />
|-<br />
|1||decide on presenters||7/1/12|| || ||<br />
|-<br />
|1||schedule presentations||7/5/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||5/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||7/5/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||8/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||9/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/25/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||11/15/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks: Cindy And Kalee<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||Done ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12||cindy ||2 hotels with room blocks, working on more, should have update by 4/27/12 mtg/clg ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||10/22/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/22/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/1/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12|| || ||Propose we just use regular C4L list and keep all in loop<br />
|-<br />
|1||send reminder to take poll||3/1/12|| || moot ||<br />
|-<br />
|1||send call for presenters||5/15/12|| || || will create google form<br />
|-<br />
|1||send reminder to call for presenters||8/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||5/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||5/1/12|| || ||<br />
|-<br />
| ||scholarships?||5/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||7/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||9/1/12|| || ||<br />
|-<br />
| ||handle cancellations||9/15/12|| || ||<br />
|-<br />
| ||Name tags||10/22/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||10/22/12|| || ||<br />
|-<br />
| ||do we need a participant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=12038
NEC4L:tasklist
2012-04-27T15:19:16Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
Roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
Open Issues:<br />
# Many...<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||5/1/12||MF || In process || Good draft from Mike<br />
|-<br />
|1||solicit keynote speakers, if any||3/1/12|| ||Done || Mark Matienzo or Yale Library CTO<br />
|-<br />
|1||solicit presentation proposals||5/15/12||RS || || Will create Google Form<br />
|-<br />
|1||evaluate proposals||6/15/12|| || ||<br />
|-<br />
|1||decide on presenters||7/1/12|| || ||<br />
|-<br />
|1||schedule presentations||7/5/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||5/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||7/5/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||8/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||9/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/25/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||11/15/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks: Cindy And Kalee<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||Done ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12||cindy ||2 hotels with room blocks, working on more, should have update by 4/27/12 mtg/clg ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||10/22/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/22/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/1/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12|| || ||<br />
|-<br />
|1||send reminder to take poll||3/1/12|| || ||<br />
|-<br />
|1||send call for presenters||5/1/12|| || ||<br />
|-<br />
|1||send reminder to call for presenters||8/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||5/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||5/1/12|| || ||<br />
|-<br />
| ||scholarships?||5/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||7/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||9/1/12|| || ||<br />
|-<br />
| ||handle cancellations||9/15/12|| || ||<br />
|-<br />
| ||Name tags||10/22/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||10/22/12|| || ||<br />
|-<br />
| ||do we need a participant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=11464
NEC4L:tasklist
2012-02-25T21:22:36Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
Roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
Open Issues:<br />
# Many...<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||4/1/12|| || ||<br />
|-<br />
|1||solicit keynote speakers, if any||3/1/12|| || ||<br />
|-<br />
|1||solicit presentation proposals||5/1/12|| || ||<br />
|-<br />
|1||evaluate proposals||6/15/12|| || ||<br />
|-<br />
|1||decide on presenters||7/1/12|| || ||<br />
|-<br />
|1||schedule presentations||7/5/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||5/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||7/5/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||8/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||9/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/25/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||11/15/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||**done** ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||10/22/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/22/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/1/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12|| || ||<br />
|-<br />
|1||send reminder to take poll||3/1/12|| || ||<br />
|-<br />
|1||send call for presenters||5/1/12|| || ||<br />
|-<br />
|1||send reminder to call for presenters||8/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||5/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||5/1/12|| || ||<br />
|-<br />
| ||scholarships?||5/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||7/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||9/1/12|| || ||<br />
|-<br />
| ||handle cancellations||9/15/12|| || ||<br />
|-<br />
| ||Name tags||10/22/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||10/22/12|| || ||<br />
|-<br />
| ||do we need a participant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=11463
NEC4L:tasklist
2012-02-25T21:22:22Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
Roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
Open Issues:<br />
# Many...<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||4/1/12|| || ||<br />
|-<br />
|1||solicit keynote speakers, if any||3/1/12|| || ||<br />
|-<br />
|1||solicit presentation proposals||5/1/12|| || ||<br />
|-<br />
|1||evaluate proposals||6/15/12|| || ||<br />
|-<br />
|1||decide on presenters||7/1/12|| || ||<br />
|-<br />
|1||schedule presentations||7/5/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||5/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||7/5/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||8/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||9/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/25/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||11/15/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||**done** ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||10/22/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/22/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/1/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12|| || ||<br />
|-<br />
|1||send reminder to take poll||3/1/12|| || ||<br />
|-<br />
|1||send call for presenters||5/1/12|| || ||<br />
|-<br />
|1||send reminder to call for presenters||8/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||5/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||5/1/12|| || ||<br />
|-<br />
| ||scholarships?||5/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||7/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||9/1/12|| || ||<br />
|-<br />
| ||handle cancellations||9/15/12|| || ||<br />
|-<br />
| ||Name tags||10/22/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||10/22/12|| || ||<br />
|-<br />
| ||do we need a participant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=11462
NEC4L:tasklist
2012-02-25T21:22:09Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
Open Issues:<br />
# Many...<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||4/1/12|| || ||<br />
|-<br />
|1||solicit keynote speakers, if any||3/1/12|| || ||<br />
|-<br />
|1||solicit presentation proposals||5/1/12|| || ||<br />
|-<br />
|1||evaluate proposals||6/15/12|| || ||<br />
|-<br />
|1||decide on presenters||7/1/12|| || ||<br />
|-<br />
|1||schedule presentations||7/5/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||5/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||7/5/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||8/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||9/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/25/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||11/15/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||**done** ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||10/22/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/22/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/1/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12|| || ||<br />
|-<br />
|1||send reminder to take poll||3/1/12|| || ||<br />
|-<br />
|1||send call for presenters||5/1/12|| || ||<br />
|-<br />
|1||send reminder to call for presenters||8/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||5/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||5/1/12|| || ||<br />
|-<br />
| ||scholarships?||5/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||7/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||9/1/12|| || ||<br />
|-<br />
| ||handle cancellations||9/15/12|| || ||<br />
|-<br />
| ||Name tags||10/22/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||10/22/12|| || ||<br />
|-<br />
| ||do we need a participant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=11461
NEC4L:tasklist
2012-02-25T21:20:50Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||4/1/12|| || ||<br />
|-<br />
|1||solicit keynote speakers, if any||3/1/12|| || ||<br />
|-<br />
|1||solicit presentation proposals||5/1/12|| || ||<br />
|-<br />
|1||evaluate proposals||6/15/12|| || ||<br />
|-<br />
|1||decide on presenters||7/1/12|| || ||<br />
|-<br />
|1||schedule presentations||7/5/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||5/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||7/5/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||8/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||9/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/25/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||11/15/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||**done** ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||10/22/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/22/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/1/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12|| || ||<br />
|-<br />
|1||send reminder to take poll||3/1/12|| || ||<br />
|-<br />
|1||send call for presenters||5/1/12|| || ||<br />
|-<br />
|1||send reminder to call for presenters||8/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||5/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||5/1/12|| || ||<br />
|-<br />
| ||scholarships?||5/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||7/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||9/1/12|| || ||<br />
|-<br />
| ||handle cancellations||9/15/12|| || ||<br />
|-<br />
| ||Name tags||10/22/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||10/22/12|| || ||<br />
|-<br />
| ||do we need a participant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=11460
NEC4L:tasklist
2012-02-25T21:11:48Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||4/1/12|| || ||<br />
|-<br />
|1||solicit keynote speakers, if any||4/1/12|| || ||<br />
|-<br />
|1||solicit presentation proposals||4/1/12|| || ||<br />
|-<br />
|1||evaluate proposals||4/1/12|| || ||<br />
|-<br />
|1||decide on presenters||4/1/12|| || ||<br />
|-<br />
|1||schedule presentations||4/1/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||4/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||4/1/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||4/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||4/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/1/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||**done** ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || ||<br />
|-<br />
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || ||<br />
|-<br />
|1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||will there be vendor/partner tables||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||8/1/12|| || ||<br />
|-<br />
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/21/12|| || ||<br />
|-<br />
|1||designate contact person phone/text/email during conference||10/21/12|| || ||<br />
|-<br />
|1||solicit and designate volunteer help and roles during conference||10/21/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12|| || ||<br />
|-<br />
|1||send reminder to take poll||8/1/12|| || ||<br />
|-<br />
|1||send call for presenters||8/1/12|| || ||<br />
|-<br />
|1||send reminder to call for presenters||8/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||send reminder to take poll||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|-<br />
|1||twitter hashtag?||8/1/12|| || ||<br />
|-<br />
|1||post-event communication||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||8/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||8/1/12|| || ||<br />
|-<br />
| ||scholarships?||8/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||8/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors?||8/1/12|| || ||<br />
|-<br />
| ||make sure people get confirmations||8/1/12|| || ||<br />
|-<br />
| ||handle cancellations||8/1/12|| || ||<br />
|-<br />
| ||Name tags||8/1/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||8/1/12|| || ||<br />
|-<br />
| ||do we need a psrticipant email list for use during conference and after?||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=11459
NEC4L:tasklist
2012-02-25T20:59:36Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||4/1/12|| || ||<br />
|-<br />
|1||solicit keynote speakers, if any||4/1/12|| || ||<br />
|-<br />
|1||solicit presentation proposals||4/1/12|| || ||<br />
|-<br />
|1||evaluate proposals||4/1/12|| || ||<br />
|-<br />
|1||decide on presenters||4/1/12|| || ||<br />
|-<br />
|1||decide if presenters are free (complicates everything)||4/1/12|| || ||<br />
|-<br />
|1||contact presenters and get confirmations||4/1/12|| || ||<br />
|-<br />
|1||create agenda for meeting (print? on-line?)||4/1/12|| || ||<br />
|-<br />
|1||decide 1 presentation laptop, or each bring their own||4/1/12|| || ||<br />
|-<br />
|1||setup laptop with all presentations||10/1/12|| || ||<br />
|-<br />
|1||get copy of all presentations to post to wiki||10/1/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||**done** ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || ||<br />
|-<br />
|1||create restaurant list||8/1/12|| || ||<br />
|-<br />
|1||arrange catering for event||8/1/12|| || ||<br />
|-<br />
|1||decide on cost for event, and fee required||8/1/12|| || ||<br />
|-<br />
|1||create signs to post, labeling rooms||8/1/12|| || ||<br />
|-<br />
|1||any swag or T-shirts?||8/1/12|| || ||<br />
|-<br />
|1||arrange A/V - will we video capture?||8/1/12|| || ||<br />
|-<br />
|1||set up in days before||10/21/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||send reminder to take poll||8/1/12|| || ||<br />
|-<br />
|1||send call for presenters||8/1/12|| || ||<br />
|-<br />
|1||send reminder to call for presenters||8/1/12|| || ||<br />
|-<br />
|1||send agenda an registration details||8/1/12|| || ||<br />
|-<br />
|1||send reminder to take poll||8/1/12|| || ||<br />
|-<br />
|1||respond to emails||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee - make budget||8/1/12|| || ||<br />
|-<br />
| ||determine who funds if over budget||8/1/12|| || ||<br />
|-<br />
| ||scholarships?||8/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism and cutoff date||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors? and administer||8/1/12|| || ||<br />
|-<br />
| ||collect and account for money (bank account?)||8/1/12|| || ||<br />
|-<br />
| ||send acceptance notes||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors?||8/1/12|| || ||<br />
|-<br />
| ||make sure people get confirmations||8/1/12|| || ||<br />
|-<br />
| ||handle cancellations||8/1/12|| || ||<br />
|-<br />
| ||Name tags||8/1/12|| || ||<br />
|-<br />
| ||list of participant names, emails for attendees||8/1/12|| || ||<br />
|-<br />
| ||use crowdvine or similar or just our wiki?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=11458
NEC4L:tasklist
2012-02-25T20:38:05Z
<p>Randy stern: </p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12|| ||**done** ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||create conference format||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee||8/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L:tasklist&diff=11455
NEC4L:tasklist
2012-02-24T22:55:31Z
<p>Randy stern: New page: =Task List for Fall 2012 NE Code4Lib Meeting= roles: program chair, local arrangements chair, communications chair, registration and finance chair Program tasks {| class="wikitable" bord...</p>
<hr />
<div>=Task List for Fall 2012 NE Code4Lib Meeting=<br />
roles: program chair, local arrangements chair, communications chair, registration and finance chair<br />
<br />
<br />
Program tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||define conference format/time breakdown||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Local arrangements tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||reserve conference rooms||4/1/12||**done** || ||<br />
|-<br />
|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Communications tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
|1||create conference format||8/1/12|| || ||<br />
|}<br />
<br />
<br />
Registration and finance tasks<br />
{| class="wikitable" border=1<br />
|-<br />
!#!!Task!!Needed By!!Who!!Status!!Notes<br />
|-<br />
| ||determine registration fee||8/1/12|| || ||<br />
|-<br />
| ||determine registration mechanism||8/1/12|| || ||<br />
|-<br />
| ||locate sponsors?||8/1/12|| || ||<br />
|}</div>
Randy stern
https://wiki.code4lib.org/index.php?title=NEC4L&diff=11454
NEC4L
2012-02-24T22:15:25Z
<p>Randy stern: </p>
<hr />
<div>Welcome to the wiki home of the New England "chapter" of [http://code4lib.org/ Code4Lib].<br />
<br />
Due to spam, this page is now '''protected''' and you need an account to edit it.<br />
<br />
<br />
== Upcoming conference ==<br />
Planning has begun for a New England Code4Lib conference. The goal is to hold the conference at Yale University in September 2012. Watch this space for more information!<br />
<br />
Planning committee members include:<br />
<br />
Matthew Beacom<br><br />
Michael Friscia<br><br />
Cindy Greenspun<br><br />
Michelle Hudson<br><br />
James Luker<br><br />
Mark Matienzo<br><br />
Joe Montibello<br><br />
Tito Sierra<br><br />
Kalee Sprague<br><br />
Randy Stern<br><br />
<br />
== Planning Tasks ==<br />
We have begun to develop a planning [[NEC4L:tasklist|task list]]<br />
<br />
== Planning Meetings ==<br />
=== 2012/01/27 ===<br />
<br />
Decisions:<br><br />
- Conference will be 2 days on October 26, 27 (Fri, Sat) at Yale. We will secure the lecture hall and additional rooms.<br><br />
- Registration limit will be 150<br><br />
- Format will be formal first day with keynote address, sessions, lunch, etc. Day 2 will be less formal, unconference, lightning, hackathon style. Birds of a feather (or birds not of a feather which is also fun) will get worked in somehow.<br><br />
- Reception at the end of the first day will be at CSSSI (http://csssi.yale.edu/) with food/beverages.<br><br />
- We all agree that we would like this to become an annual event with Harvard and Dartmouth in the mix as next hosts (order to be figured out later).<br><br />
- We will make all campfire conversations publicly accessible. Emails circulated amongst us (like this) will be considered “Not Public”.<br><br />
- We will post to the Code4Lib listserv throughout the planning process to let everyone know where we are at with it and also to help promote and keep interest in the event.<br><br />
<br />
Actions<br><br />
- Joe will follow up about the NE Code4Lib wiki to see if we can use this as our public facing website where we will place campfire sessions or other public information.<br><br />
- Michelle will (already has) create a survey to test the waters for possible attendance numbers<br><br />
- I will draft 2 emails, one to go with the survey and one as a request for proposals (to come later on).<br><br />
- Cindy will reserve rooms for these two days.<br><br />
<br />
Transcript<br />
<br />
== Past Meetings ==<br />
<br />
[[PreviousIncarnationOfNEC4L]]</div>
Randy stern