Code4Lib - User contributions [en]

Code4Lib 2024 Conference Committees

2023-10-02T13:42:58Z

SoojeongHerring:

= Code4Lib 2024 Conference Committees =

Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2024 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian Chair, Primary Contact

==Planning Committee==
Also known as the Local Planning Committee, although there is no requirement for the members to be local.

[[2024 Planning Committee Documents|2024 Planning Committee Documents]]

* [[User:NatashaAllen|Natasha Allen]] (U-M) - Primary Contact, Chair
* Jesse Johnston (U Michigan) - Secondary Contact, Co-chair, documentarian
* Jennifer Cummings (Concentra) - Tertiary Contact
* Kathy Azevedo (Concentra) - Volunteer
* [[User:varnum|Ken Varnum]] (U-M) - Volunteer
* [[User:HeidiBurkhardt|Heidi Burkhardt]] (U-M) - Volunteer

== Website Working Group ==
This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[2024 Website Working Group Documents|2024 Website Working Group Documents]]

* Esmé Cowles - Primary Contact, Chair
* [[User:Phette23|Eric Phetteplace]] phette23@gmail.com - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Andy Pederson (apederson@unl.edu) - Accessibility Committee Contact
* Trip Kirkpatrick trip.kirkpatrick@yale.edu - Volunteer
* Anthony Lee-Faison (rl3667-at-princeton-dot-edu) - Volunteer
* Christine Salek (cmsalek@wisc.edu) - Volunteer
* [[User:HeidiBurkhardt|Heidi Burkhardt]] (U-M) - LPC liaison

== Budget and Sponsorship Committee ==
This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.

[[2024 Budget and Sponsorship Documents|2024 Budget and Sponsorship Documents]]

* Jesse Johnston (UMich) - Primary Contact, Chair, and liaison to LPC
* Your Name Here - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Bohyun Kim - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

From the chair: This committee will start work in late September. The work will wrap up in January, when we hand off our selected keynoters to Concentra for further logistics. Please DM me (@thatandromeda) in Slack if you have questions about serving on this committee.

* Andromeda Yelton - Primary Contact, Chair
* Mike Taylor (mike.taylor@nau.edu) - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Lillian Hogendoorn (lillian.hogendoorn@utoronto.ca) - Volunteer
* Maccabee Levine (@maccabeelevine on slack) - Volunteer
* [[User:NatashaAllen|Natasha Allen]] - LPC Liaison

== Pre-conference Committee ==
This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

[[2024 Pre-conference Documents|2024 Pre-conference Documents]]

* Your Name Here - Primary Contact, Chair
* Ann Marie Mesco - Secondary Contact, CoChair
* Your Name Here - Documentarian
* [[User:SheriseKimura|Sherise Kimura]] - Volunteer
* Ken Rose - Volunteer
* [[User:MichelleJanowiecki|Michelle Janowiecki]] (JHU) - Volunteer

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

[[2024 Program Documents|2024 Program Documents]]

* Your Name Here - Primary Contact, Chair
* [[User:MegoFranks|Mego Franks]] - Secondary Contact, CoChair - megofranks@gmail.com
* Your Name Here - Documentarian
* Matt Sherman - Volunteer
* Dre - Volunteer
* [[User:varnum|Ken Varnum]] - LPC liaison
* [[User:highermath|Cary Gordon]] - Volunteer
* [[User:MoniqueRio|Monique Rio]] - Volunteer

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

Work will start in early October

* Chad Nelson - chad.nelson at ucop.edu, @bibliotechy on Slack - Primary Contact, Chair
* Michelle Speed - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Community Support Squad (CSS) ==
This group responds to violations and concerns regarding [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md the Code4Lib code of conduct] and ensures that the event is safe and enjoyable for all attendees. More details here: https://2024.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2023_national_conference_annual_report.md.

'''Currently seeking a co-coordinator.''' Because all coordinators and volunteers for the CSS need to pass a community vetting procedure, the process of filling these roles is different from the other committees. Rather than signing up here, please reach out to Soojeong Herring on Slack or via email (soojeong_herring@brown.edu).

== T-Shirt Committee ==
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

[[2024 T-Shirt Documents|2024 T-Shirt Documents]]

* Your Name Here - Primary Contact, Chair
* Your Name Here - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Elaine Kong (elainekong@pitt.edu) - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Online Volunteer Committee ==

This committee wrangles people to volunteer for the following duties:

'''Looking for opportunities to help out at the conference? See [[2024 Conference Volunteers]]'''

[[2024 Online Volunteer Documents|2024 Online Volunteer Documents]]

* Your Name Here - Primary Contact, Chair
* Your Name Here - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Social Activities Committee ==

This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.

2024 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder

* Brandon Patterson - Primary Contact, Chair
* [[User:MichelleJanowiecki|Michelle Janowiecki]] (JHU) - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Streaming Video Committee ==
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks.

* [[User:DataGazetteer|Peter Murray]] - Primary Contact, Chair
* Your Name Here - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - LPC Volunteer
* [[User:highermath|Cary Gordon]] - Volunteer

== Code4Lib 2025 Host Voting Committee ==
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

[[2025 Host Voting Documents|2025 Host Voting Documents]]

*[[User:NatashaAllen|Natasha Allen]] (University of Michigan) - Primary Contact, Chair
* Your Name Here - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Book Giveaway Committee ==
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies,

* Your Name Here - Primary Contact, Chair
* Your Name Here - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Elaine Kong (elainekong@pitt.edu) - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== IRC and Slack Committee ==
This committee will assist attendees with IRC and Slack.

[[2024 IRC and Slack Documents|2024 IRC and Slack Documents]]

* Your Name Here - Primary Contact, Chair
* Your Name Here - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Accessibility Committee ==
Document and address major points of the conference that are not accessible for conference attendees.

[[2024 Accessibility Documents|2024 Accessibility Documents]]

* Your Name Here - Primary Contact, Chair
* Your Name Here - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Christine Salek (cmsalek@wisc.edu) - Volunteer
* Zhaneille Green (zbg@duke.edu) - Volunteer
* Andy Pederson (apederson@unl.edu) - Volunteer

== Whatever Committee ==
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

[[2024 Whatever Documents|2024 Whatever Documents]]

* Your Name Here - Primary Contact, Chair
* Your Name Here - Secondary Contact, CoChair
* Your Name Here - Documentarian
* Elaine Kong (elainekong@pitt.edu) - Volunteer
* [[User:SamHansen|Sam Hansen]] - Volunteer
* Your Name Here - Volunteer

[[Category: Code4Lib2024]]

2023 Scholarship Documents/Lessons learned

2023-01-19T22:28:31Z

SoojeongHerring:

In the application form, ask applicants to adhere Code of Conduct during the conference (yes or no) (or another question about 100 words?).
Do we need to clarify the scholarship is reimbursement rather than awarding the full $1500.00 before the conference?

2023 Scholarship Documents/Lessons learned

2023-01-12T22:12:09Z

SoojeongHerring: Created page with " In the application form, ask applicants to adhere Code of Conduct during the conference (yes or no) (or another question about 100 words?)."

In the application form, ask applicants to adhere Code of Conduct during the conference (yes or no) (or another question about 100 words?).

2023 Scholarship Documents/Application form

2023-01-12T22:08:36Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Code4Lib 2023 Diversity Scholarships ==
As part of Code4Lib's ongoing commitment to reducing economic barriers that prevent participation for underrepresented groups, and to achieving a balanced representation of the human experience, we are pleased to announce that we are now seeking applicants for our 2023 Diversity Scholarship program! The Diversity Scholarship Committee hopes to award multiple scholarships, based on merit and need. Each scholarship will cover up to $1500 for travel costs, lodging, and conference fees for selected applicants from North America '''- with the potential for one or two international scholarships of up to $3000 -''' to attend the 2023 Code4Lib Conference in Princeton, NJ https://2023.code4lib.org/.

We do not expect scholarship recipients to be responsible for being an ambassador for their group or an educator of others during the conference. While learning and exchange may happen as a result of interactions between participants, scholarship recipients are encouraged to focus on getting the most out of their experience and have no special duties or obligations apart from conference attendance, engaged participation to their comfort, and giving us feedback on their experience.

'''*** The deadline for applications is January 13th, 2023 at 11:59 PM ET. ***'''

Check the Code4Lib Conference Scholarships site for full details https://2023.code4lib.org/general-info/scholarships.

The scholarship will cover conference registration and hotel accommodations up front to scholarship awardees. Other incidentals like travel and meals may be reimbursed based on the amount awarded. Reimbursement will be managed independently at the conference. Pairing up housing with other scholarship awardees or conference attendees may also be accommodated. Please contact code4libaward@gmail.com with any questions about this arrangement. We want to ensure that financial issues do not discourage anyone from applying to this award. The scholarship committee will notify all applicants by '''January 23, 2023''' regardless of award results.

Sincerely,

2023 Code4Lib Scholarship Committee 
Yongmin Wang, Chair 
Soojeong Herring 
Junior Tidal 

=== Diversity Scholarship Eligibility, Criteria, and Requirements ===
* An applicant must be a member of a group not well-represented within the code4lib community, including but not limited to: women, people of color, LGBTQ+, ability/disability, non-binary gender identities, etc. We also invite applications from members of underrepresented and/or marginalized groups that don't fit into the categories listed above.
* An applicant must be interested in actively contributing to the mission and goals of the Code4Lib Conference.
* The scholarship recipients will be selected based upon their merit and financial needs.

=== Application Form ===
''Required fields marked with *''

Name (First Name)*

Name (Last Name)*

Preferred Pronouns

Preferred Email Address*

'''Eligibility (100 words)''' Please discuss your eligibility for a diversity scholarship. Eligibility Criteria: An applicant must be a member of a group not well-represented within the code4lib community, including but not limited to: women, people of color, LGBTQ+, ability/disability, non-binary gender identities, etc. We also invite applications from members of underrepresented and/or marginalized groups that don't fit into the categories listed above. * 

'''Financial need (100 words)''' Please explain your current personal circumstances that support a need for this scholarship. For example, lack of travel funding from your workplace, limited salary, currently unemployed/unaffiliated, etc. * 

'''Conference and Community Participation (200-300 words)'''
Please describe how you would benefit attending this year’s conference. This may include, for example, what you are looking forward to in the conference, how it may meet your professional goals, or how you may participate in the conference and/or the Code4Lib community.* 

Upload current CV/resume*

=== About Code4Lib Scholarship Notifications ===
The application deadline is '''January 13th, 2023''' at 11:59PM ET.

The scholarship committee will notify all applicants during the week of '''January 16, 2023''' regardless of award results.

2023 Scholarship Documents/Application evaluation rubric

2023-01-12T22:05:10Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Application components ==
[[2023_Scholarship_Documents/Application_form#Diversity_Scholarship_Eligibility.2C_Criteria.2C_and_Requirements|Eligibility criteria]]

[[2023_Scholarship_Documents/Application_form#How_to_Apply|Application components]]

== Evaluation process ==
'''3''' of '''3''' members of the scholarship committee reviewed and rated applications according to the rubric below (20 possible points). A group of 3 met to review and discuss scores. We identified '''(number)''' top candidates based on highest average score, as well as a '''(number)'''-person waitlist ranked by averaged application score.

== Evaluation rubric ==
{| class="wikitable"
|-
! Category
! 0
! 1
! 2
! 3
! 4
|-
| '''Eligibility''' '''no points. answered as yes or no'''
| Under 18 and/or does not self-identify as a member of a group not well represented in the code4lib community.
| 18 and older AND self-identifies as member of a group not well represented in the code4lib community.
|-
| '''Financial need''' 4 pts possible
| Does not cite a financial need for this scholarship.
|
| Cites a financial need for this scholarship.
|
| Explains current personal circumstances that support a need for this scholarship, including but not limited to (and in no particular order): family responsibilities; full- or part-time student status; lack of employment; part-time work or other contingent employment; lack of employer-funded professional development; expenses or other circumstances that create a financial need.
|-
| '''Rationale - what you are looking forward to in Code4Lib 2023''' 4 pts possible
| Does not express interest in participating in Code4Lib 2023
| Expresses interest in participating in Code4Lib 2023.
| Expresses interest in participating in Code4Lib 2023 and provides reasons for this interest. Discusses plans for participation in Code4Lib 2023.
| Expresses interest in participating in Code4Lib 2023 and discusses plans for participation. Links interest in Code4Lib 2023 to personal and/or professional goals, interests and/or activities. Links interest and plans to specific elements of Code4Lib 2023 (e.g. Pre-conference, lightning talks, range of session topics, childcare).
| Clearly, persuasively, and critically expresses interest in participating in Code4Lib 2023; describes plans for participation; links interest in Code4Lib 2023 to personal and/or professional goals, interests and/or activities; and links interest and plans to specific elements of Code4Lib 2023 (e.g. Pre-conference, lightning talks, range of session topics, childcare).
|-
| '''Rationale - how it may meet your professional goals''' 4 pts possible
| Does not discuss professional goals.
| Discusses professional goals.
| Discusses professional goals and links personal interests and/or activities.
| Discusses professional goals, interests, and/or activities. Links benefits of participating to specific elements of Code4Lib 2023 (e.g. Pre-conference, lightning talks, range of session topics, childcare).
| Clearly persuasively, and critically discusses professional goals, interests, and/or activities; and links benefits of participating to specific elements of Code4Lib 2023 (e.g. Pre-conference, lightning talks, range of session topics, childcare).
|-
| '''Rationale - how you may participate in the conference and/or the Code4Lib community''' 4 pts possible
| Does not express interest in participating in the general Code4Lib community OR discuss reservations about participating.
| Expresses interest in participating in the general Code4Lib community and/or discusses reservations about participating.
| Expresses interest in participating in the general Code4Lib community. Discusses plans for participating in the general Code4Lib community.
| Expresses interest in participating in the general Code4Lib community. Discusses plans for participating. Links interest in the general Code4Lib community to personal and/or professional goals, interests and/or activities. Links interest and plans to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
| Clearly, persuasively, and critically expresses interest in participating in the general Code4Lib community; describes plans for participation; links interest in the general Code4Lib community to personal and/or professional goals, interests and/or activities; and links interest and plans to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
|-
|}

== References & Sources ==
Annotated list of evaluation examples (helpful and unhelpful) that we consulted while designing the rubric above:

[https://www.northeastern.edu/universityscholars/wp-content/uploads/2015/01/Evaluation-rubric.pdf Northeastern University Scholars Independent Research Fellowship]
* [https://undergraduate.northeastern.edu/research/awards/summer-scholars-independent-research-fellowship/ Application guidelines]
* project- and output-focused
* emphasis on clarity & feasibility

[https://www.gips.org/assets/site/Foundation/images/Scholarships/CPI%20Scholarship%20Scoring%20Rubric.pdf Grand Island Public Schools Career  Pathways  Institute]
* evaluates applications for demonstration of financial need
* multiple opportunities for applications to build a case through personal experience

[https://studentlife.mst.edu/media/studentsupport/studentlife/documents/Scoring%20Rubric.pdf Donald D. Myers Scholarship Scoring Rubric (Missouri University of Science & Technology)]
* expresses values like quantitative over qualitative data, the importance of "passion"

[https://www.kdp.org/resources/pdf/scholarshipsandgrants/Scoringrubric.pdf Kappa Delta Pi 2016 Scholarship Review Rubric]
* asks evaluators to rate 1-5 without explaining criteria for each rating

[http://www.keegoharboroptimist.org/wp-content/uploads/2013/01/SCORING-RUBRIC-2013-2014.pdf Keego Harbor Optimist Scholarship Rubric]
* Gives overall definitions of 1-5 first, then lists areas for evaluation

[https://www.elks.org/SharedElksOrg/enf/images/EvaluatingBrochures.pdf Elks National Foundation Scholarship Judges Manual - Evaluating Applications] 🦌🦌🦌

[https://learningforward.org/docs/default-source/pdf/rubric-final.pdf Learning Forward Foundation Scholarships and Grants Scoring Rubric]
* separate section for application completeness
* each scoring categories addresses multiple criteria

[https://www.lrs.org/ripl-2016-scholarship-application-rubric/ Research Institute for Public Libraries Scholarship Application Rubric]
* in addition to rating answers to application questions, includes 3 overall categories for evaluating applications: written communication skills, commitment to learning about data, commitment to incorporating research and evaluation into workflow, "passion for making data sing"

[https://aauw-sd.aauw.net/files/2014/01/NCCWSL-Scholarship-Application-Scoring-Rubric.pdf Scoring Rubric – Student Application for State AAUW Funds to Attend National Conference for College Women Student Leaders (NCCWSL)]
* rewards specificity
* writing skills weighted equivalent to experience

[https://www.aauw.org/what-we-do/educational-funding-and-awards/selected-professions-fellowships/spf-application/ AAUW Selected Professions Fellowships Criteria for Selection and Application Review]
* gives percentages rather than point values for weighting criteria

[https://www.aauw.org/resource/cap-grant-application-instructions/ AAUW Campus Action Project Grant Instructions]
* public-facing list of selection criteria rather than a table/rubric structure

[http://www.ala.org/acrl/liaison-grant-funding-evaluation-rubric ACRL Liaison Grant Funding Evaluation Rubric]
* evaluation seems to address both grant application and project outcomes
* note at the bottom: ''If a proposal is scored “0” in any category or earns a total score of “0-5” the applicant will receive feedback from the Chair or Vice-Chair.''

[http://www.ala.org/acrl/immersion/characteristics ACRL Immersion Program Characteristics of Successful Applicants]
* rubrics for specific tracks (Teacher, Program, Intentional Teaching, Assessment, Teaching with Technology) no longer online
* [http://www.ala.org/acrl/conferences/immersion/scholarships current scholarships page] lists criteria rather than a rubric

[http://www.ala.org/aasl/awards/innovative American Association of School Librarians Innovative Reading Grant]
* [http://www.ala.org/aasl/sites/ala.org.aasl/files/content/aaslawards/docs/InnovativeReadingGrantRatingSheet.pdf Grant Rating Sheet]
* [http://www.ala.org/aasl/sites/ala.org.aasl/files/content/aaslawards/docs/InnovativeReadingGrantRubric.pdf Rating Rubric]
* space for comments in rating sheet

[http://www.nationalhumanservices.org/index.php?option=com_content&view=article&catid=19:site-content&id=98:rubrics National Organization for Human Services Rubrics for Awards, Scholarships, and Grants]
* [http://www.nationalhumanservices.org/assets/Rubrics/rubrics%20-%20howard%20harris%20professional%20developmen%20award.pdf Howard Harris Professional Development Award Rubric]
* [http://www.nationalhumanservices.org/assets/Rubrics/rubrics%20-%20research%20grant.pdf Research Grant]
* little explanation for what each rating means

2023 Scholarship Documents/Timeline and tasks

2023-01-12T21:10:21Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
| 10/2022
|
| ALL
|-
| Initial committee meetings
| 12/05/22
|
| ALL as available
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| Chair
|-
| Finalize call for applications & application format
|12/05/22
|
|
|-
| Put out call for applications
| 12/12/22
| Includes identifying channels, communities, organizations to target
|
|-
|-
| Review evaluation rubric
| 01/12/23
|
|
|-
| Application deadline
| 01/13/23
|
|
|-
| Confirm application receipt
|
| Applicants will receive a confirmation when submitting the form.
|
|
|-
| Review & rate applications individually
| 01/20/23
| "Individually" as in each committee member
| ALL
|-
| Committee meeting to discuss applications, choose recipients
|N/A
|Committee will communicate via email during the review but will set up a meeting if needed
| ALL - multiple meetings if needed or send written feedback
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
| 01/20/23
|
|
|-
| Recipients confirm participation
| 01/27/23
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
| 02/01/23
|
|
|-
| Recruit conference buddies
| 02/01/23
| Send an email awardees and the listserv to recruit
|
|-
| Send a reminder for the buddy program
| 02/08/23
|
|
|-
| Match awardees with conference buddies
| 02/15/23
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email like logistics
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|03/14/23-03/17/23
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

2023 Scholarship Documents/Post-conference feedback

2022-12-06T16:41:37Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Request for Feedback ==

Dear Code4Lib 2023 Scholarships Recipients,

Thank you very much for participating in Code4Lib 2023! It was an honor to have you there, and great to meet quite a few of you in person. I hope you've had safe travels home and that this finds you well.

As part of wrapping up and reflecting on our work, the Scholarship Committee would very much appreciate any feedback you'd like to share about your experience with this program. Your feedback will help us plan the next conferences better for the next scholarship recipients. Please find the link for the survey: '''(link)'''

'''(If anyone would prefer a 1-1 conversation, we are happy to listen and/or recruit another member of the committee for such a conversation.)'''

Thank you again, and best wishes, 
The Code4Lib 2023 Scholarship Committee

==Questions to add in the form (*: required)==
* Application process*
* Conference logistics and travel planning*
* Communication*
* Buddy program
* Additional feedback (your feedback might be used on the next scholarship webpage)

2023 Scholarship Documents/Post-conference feedback

2022-12-06T16:34:58Z

SoojeongHerring:

2023 Scholarship Documents/Buddy system

2022-12-06T16:33:55Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

==Email to scholarship recipients==
Dear scholarship recipients,

We would like to ask each scholarship recipient if s/he needs a conference buddy. Your potential buddy who attended the Code4Lib conference(s) in the past could guide you to your questions about the conference and share their experiences at the conference(s). Especially, this would be a great opportunity for those who are first-time attendees of the conference. If you wish to have a buddy, please reply to this email so that the scholarship committee members connect you with a veteran conference attendee.

Sincerely,
2023 Scholarship Committee

==Email to conference attendees==

Dear Conference attendees,

The scholarship committee is currently seeking conference buddies for our scholarship recipients. To volunteer, please reply to code4libaward@gmail.com with “Conference Buddy 2023” in the subject line.

The goal of the conference buddy is to help the scholarship recipients to get the most experience out of the conference. The following are some suggestions:

* Contact and introduce yourself to the scholarship recipient before the conference
* Arrange to meet at the beginning of the conference (e.g. the first day of the conference)
* Introduce your buddy around at the reception

You don't have to be a multi-year attendee of the conference to become a buddy! Please consider volunteering if you attended the conference once (or know the community) in the past.

Sincerely,
2023 Scholarship Committee

==Email to the bduddies==
Hello '''(name)''' and '''(name)''',

The Scholarship Committee members are pleased to inform you that '''(name of the veteran)''' will be '''(name of the scholarship recipient)''' 's buddy at the 2023 Code4Lib Conference! Please feel free to contact your buddy to connect and share experiences or questions about the conference.

If you have any questions, please feel free to contact the committee. We are looking forward to seeing you in Princeton!

Sincerely,
2023 Scholarship Committee

2023 Scholarship Documents/Timeline and tasks

2022-12-06T16:32:08Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
| Oct. 2022
|
| ALL
|-
| Initial committee meetings
| 12/05/22
|
| ALL as available
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| ALL - email discussion
|-
| Finalize call for applications & application format
| 01/04/23
|
|
|-
| Put out call for applications
|
| Includes identifying channels, communities, organizations to target
|
|-
| Reminder call
|
|
|
|-
| Create evaluation rubric
|
|
|
|-
| Application deadline
| 01/13/23
|
|
|-
| Confirm application receipt
|
| Applicants will receive a confirmation when submitting the form.
|
|-
| Follow up about missing information
|
|
|
|-
| Review & rate applications individually
|
| "Individually" as in each committee member
|
|-
| Committee meeting to discuss applications, choose recipients
|
|
| ALL - multiple meetings if needed or send written feedback
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
| 01/17/23
|
|
|-
| Recipients confirm participation, meeting interest, buddy system interest
|
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
| 02/01/23
|
|
|-
| Recruit conference buddies
|
| Can put in the same email as awardee announcement
|
|-
| Match awardees with conference buddies
|
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email like logistics
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|
|
|
|-
| Conference on-site contacts
|
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

2023 Scholarship Documents/Logistics emails

2022-12-06T16:31:16Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Logistics Email 1 ==
Dear Code4Lib 2023 Scholarship Awardees,

We’re excited to have you attend the Code4Lib 2018 Conference as a scholarship awardee. This email covers two things: website bios/social media handles and travel logistics.

'''Website Bios/Social Media Handles'''

We will be putting the list of awardees on the Code4Lib 2023 website. If you would like, please feel free to submit a short, 2-sentence bio (your background, why you are interested in Code4Lib…) and/or your Twitter Handle to be included on the website. Both are optional! Also, if you are a member of Slack and would like to interact with the Code4Lib community there, please feel free to send us your Slack handle to be added to the group.

'''Registration'''

Please take a moment to register for Code4Lib 2023 by clicking here: '''https://code4lib.regfox.com/code4lib-2023'''. You will enter '''(code)''' in the Discount Code field, on the Payment Page, to receive a 100% discount. The cost of your registration fee '''($ rate)''' will be deducted from your total scholarship amount of $1500. Scholarship winners are able to register for pre-con workshops at no charge, so please feel free to add up to one AM and one PM session to your registration. You will be charged for any Optional Items, if you choose to add to your registration.

Please try to register ASAP.

'''Hotel'''
'''(Need more information. Below is the email from last year.)'''

Due to the nature of hosting this conference on campus, there will not be a centralized hotel location. The Local Planning Committee is looking into small blocks of rooms at nearby hotels where we hope to secure rooms at modestly discounted rates. Check the Buffalo Code4Lib website for more information, which will be added as it becomes available. If making your own reservation causes a hardship, please reach out to Kathy or Jenn for assistance.

'''Reimbursement'''

Original receipts are required for reimbursement, which will be handled on site during the conference. Please bring (or email code4lib@concentra-cms.com) a copy of the Expense Voucher (linked below), completed, as well as original receipts for things such as transportation, lodging and meals not provided by the conference, to the event. You will be given a reimbursement check on-site.

Code4Lib Expense Voucher - https://docs.google.com/spreadsheets/d/1LtOtED89E5aw_pj7qhEg9reYG95NXzdcc8J_TZKFD9Y/edit?usp=sharing
(please download or make a copy)

If you have any other needs or questions, please feel free to reach out to us or to any of your contacts on the Scholarship Committee (code4libaward@gmail.com). We look forward to meeting you in Buffalo and to a great Code4lib 2022!

== Logistics Email 2 ==
Dear Code4Lib 2018 Scholarship Awardees,

The conference is just two weeks away! We're following up with some information about reimbursement, as well as attending and navigating the conference.

'''Reimbursements'''

'''(name)''' and '''(name)''' are your primary contacts for logistics and reimbursements. You can reach them by email at ''(email)'', and find them at the conference at the registration table. As a reminder, here's some information about reimbursements from their initial email:

''Original receipts are required for reimbursement, which will be handled on site during the conference. Please bring (or email this address) a copy of the attached form, completed, as well as those original receipts for things such a transportation, lodging and meals not provided by the conference to the event and you will be given a reimbursement check on-site.'' 

'''Scholarship Committee contact information'''

If you have any questions for the Scholarship Committee while getting to or at the conference, you're welcome to contact Todd Stoffer ''(phone, email)'' and Amy Wickner ''(phone, email)''. We'll be at the conference most days and are happy to help with anything that comes up.

'''Code4Lib First-Timer's Guide'''

Lastly, we've pooled our collective experience to put together a '''([[2023_Scholarship_Documents/First-Timers_Guide_for_Scholarship_Awardees|conference guide for first-time attendees]].)''' We hope it'll make your Code4Lib 2023 experience a welcoming and interesting one.

As always, please get in touch with any questions or concerns. Thanks for reading, and we look forward to meeting you next month!

2023 Scholarship Documents/Application notifications

2022-12-06T16:26:37Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Application Receipt Confirmation ==
Hello,

Thank you for your interest in the 2023 Code4Lib Diversity Scholarship. This email is to inform you that we have received your application, and will begin reviewing applications shortly. Applicants will be notified of the status of their application in '''(date)'''.

Thank you, 
2023 Code4lib Diversity Scholarship Committee

== Award Notification ==
Dear '''(name)''',

Congratulations! We’re pleased to let you know that the Code4Lib Scholarship Committee has selected you to receive a scholarship of up to $1500 (minus the '''$( )''' registration fee) to support your attendance at Code4Lib 2023 in Princeton, NJ, March 14-17, 2023. These scholarships were made possible by donations from '''(institutions)''', and generous individuals in the Code4Lib community from the Angel Fund fundraising. See below for details about COVID 19 policies and procedures.*

Please let us know as soon as possible whether you will be able to accept this award and attend the conference. To ensure receipt of the scholarship please reply by '''(date)'''. Once you have confirmed, you will receive an email from CONCENTRA Conference Management Services inviting you to register for the conference and pre-conference sessions at no cost.

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient) 
Yongmin Wang, Chair 
Soojeong Herring* 
Junior Tidal*

*Code4lib 2023 COVID-19 Requirements

Masking: '''(note)'''

Vaccinations: '''(note)'''

NOTE: As we are all aware, the situation with COVID-19 is constantly changing and, although we all hope to see a significant and permanent decrease in the future, that remains to be seen. The Code4Lib planners and our hosts at Princeton University will continue to monitor state, local and University requirements and will adjust conference requirements as necessary.

== No Award Notification ==
Dear [applicant's name],

Thank you very much for submitting your Code4Lib 2023 Diversity Scholarship application. The Scholarship Committee received '''(number)''' impressive applications for a limited number of scholarships. Unfortunately, your application was not one of those selected for a scholarship for Code4Lib 2023. Thank you again for your time, energy, and interest in Code4Lib. We encourage you to apply again next year.

We would also like to highlight opportunities to follow and participate in Code4Lib 2023 remotely. These include a [https://www.youtube.com/user/code4lib/ livestream of all sessions on YouTube]; via [https://twitter.com/search?q=%23c4l18 #c4l18] on Twitter; and on Slack at [https://code4lib.slack.com https://code4lib.slack.com]. Again, we encourage you to both apply for a scholarship next year and participate in Code4Lib online. Please let us know if you have any questions or comments.

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient) 
Yongmin Wang, Chair 
Soojeong Herring* 
Junior Tidal*

== Waitlist Notification ==
Dear [applicant's name],

Thank you very much for submitting your Code4Lib 2023 Diversity Scholarship application. The Scholarship Committee received '''(number)''' impressive applications for a limited number of scholarships, and your application has been waitlisted for Code4Lib 2023. We will notify you by '''(date)''', if a spot opens or additional funding becomes available. If you are no longer interested in receiving a diversity scholarship, please let us know as soon as possible.

Thank you again for your time, energy, and interest in Code4Lib, and for your patience during the application process. In the meantime, please let us know if you have any questions or comments,

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient) 
Yongmin Wang, Chair 
Soojeong Herring* 
Junior Tidal*

== Waitlist No Award Notification ==

Dear [applicant name],

Thank you again for your continuing interest in Code4Lib and patience with the application review process. Despite a final push for sponsorship and community support, we are unfortunately unable to offer additional scholarship funding to attend Code4Lib 2023. We strongly encourage you to apply again next year.

We would also like to highlight opportunities to follow and participate in Code4Lib 2023 remotely. These include a [https://www.youtube.com/user/code4lib/ livestream of all sessions on YouTube]; via [https://twitter.com/search?q=%23c4l18 #c4l18] and [https://twitter.com/search?q=%23code4lib #code4lib] on Twitter; and on Slack at [https://code4lib.slack.com https://code4lib.slack.com]. Please consider participating in Code4Lib 2018 and the Code4Lib community online!

Thank you very much again for your time. Please let us know if you have any questions or comments.

Sincerely,
2023 Code4Lib Scholarship Committee (*previous recipient) 
Yongmin Wang, Chair 
Soojeong Herring* 
Junior Tidal*

2023 Scholarship Documents/Application notifications

2022-12-06T16:26:22Z

SoojeongHerring:

2023 Scholarship Documents/Application notifications

2022-12-06T16:26:07Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Application Receipt Confirmation ==
Hello,

Thank you for your interest in the 2023 Code4Lib Diversity Scholarship. This email is to inform you that we have received your application, and will begin reviewing applications shortly. Applicants will be notified of the status of their application in '''(date)'''.

Thank you, 
2023 Code4lib Diversity Scholarship Committee

== Award Notification ==
Dear '''(name)''',

Congratulations! We’re pleased to let you know that the Code4Lib Scholarship Committee has selected you to receive a scholarship of up to $1500 (minus the '''$( )''' registration fee) to support your attendance at Code4Lib 2023 in Princeton, NJ, March 14-17, 2023. These scholarships were made possible by donations from '''(institutions)''', and generous individuals in the Code4Lib community from the Angel Fund fundraising. See below for details about COVID 19 policies and procedures.*

Please let us know as soon as possible whether you will be able to accept this award and attend the conference. To ensure receipt of the scholarship please reply by '''(date)'''. Once you have confirmed, you will receive an email from CONCENTRA Conference Management Services inviting you to register for the conference and pre-conference sessions at no cost.

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient) 
Yongmin Wang, Chair 
Soojeong Herring* 
Junior Tidal*

*Code4lib 2023 COVID-19 Requirements

Masking: '''(note)'''

Vaccinations: '''(note)'''

NOTE: As we are all aware, the situation with COVID-19 is constantly changing and, although we all hope to see a significant and permanent decrease in the future, that remains to be seen. The Code4Lib planners and our hosts at Princeton University will continue to monitor state, local and University requirements and will adjust conference requirements as necessary.

== No Award Notification ==
Dear [applicant's name],

Thank you very much for submitting your Code4Lib 2023 Diversity Scholarship application. The Scholarship Committee received '''(number)''' impressive applications for a limited number of scholarships. Unfortunately, your application was not one of those selected for a scholarship for Code4Lib 2023. Thank you again for your time, energy, and interest in Code4Lib. We encourage you to apply again next year.

We would also like to highlight opportunities to follow and participate in Code4Lib 2023 remotely. These include a [https://www.youtube.com/user/code4lib/ livestream of all sessions on YouTube]; via [https://twitter.com/search?q=%23c4l18 #c4l18] on Twitter; and on Slack at [https://code4lib.slack.com https://code4lib.slack.com]. Again, we encourage you to both apply for a scholarship next year and participate in Code4Lib online. Please let us know if you have any questions or comments.

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient) 
Yongmin Wang, Chair 
Soojeong Herring* 
Junior Tidal*

== Waitlist Notification ==
Dear [applicant's name],

Thank you very much for submitting your Code4Lib 2023 Diversity Scholarship application. The Scholarship Committee received '''(number)''' impressive applications for a limited number of scholarships, and your application has been waitlisted for Code4Lib 2023. We will notify you by '''(date)''', if a spot opens or additional funding becomes available. If you are no longer interested in receiving a diversity scholarship, please let us know as soon as possible.

Thank you again for your time, energy, and interest in Code4Lib, and for your patience during the application process. In the meantime, please let us know if you have any questions or comments,

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient)
'''(names)'''

== Waitlist No Award Notification ==

Dear [applicant name],

Thank you again for your continuing interest in Code4Lib and patience with the application review process. Despite a final push for sponsorship and community support, we are unfortunately unable to offer additional scholarship funding to attend Code4Lib 2023. We strongly encourage you to apply again next year.

We would also like to highlight opportunities to follow and participate in Code4Lib 2023 remotely. These include a [https://www.youtube.com/user/code4lib/ livestream of all sessions on YouTube]; via [https://twitter.com/search?q=%23c4l18 #c4l18] and [https://twitter.com/search?q=%23code4lib #code4lib] on Twitter; and on Slack at [https://code4lib.slack.com https://code4lib.slack.com]. Please consider participating in Code4Lib 2018 and the Code4Lib community online!

Thank you very much again for your time. Please let us know if you have any questions or comments.

Sincerely,
2023 Code4Lib Scholarship Committee (*previous recipient)
'''(names)'''

2023 Scholarship Documents/Application notifications

2022-12-06T16:25:36Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Application Receipt Confirmation ==
Hello,

Thank you for your interest in the 2023 Code4Lib Diversity Scholarship. This email is to inform you that we have received your application, and will begin reviewing applications shortly. Applicants will be notified of the status of their application in '''(date)'''.

Thank you, 
2023 Code4lib Diversity Scholarship Committee

== Award Notification ==
Dear '''(name)''',

Congratulations! We’re pleased to let you know that the Code4Lib Scholarship Committee has selected you to receive a scholarship of up to $1500 (minus the '''$( )''' registration fee) to support your attendance at Code4Lib 2023 in Princeton, NJ, March 14-17, 2023. These scholarships were made possible by donations from '''(institutions)''', and generous individuals in the Code4Lib community from the Angel Fund fundraising. See below for details about COVID 19 policies and procedures.*

Please let us know as soon as possible whether you will be able to accept this award and attend the conference. To ensure receipt of the scholarship please reply by '''(date)'''. Once you have confirmed, you will receive an email from CONCENTRA Conference Management Services inviting you to register for the conference and pre-conference sessions at no cost.

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient) 
Yongmin Wang, Chair 
Soojeong Herring* 
Junior Tidal*

*Code4lib 2023 COVID-19 Requirements

Masking: '''(note)'''

Vaccinations: '''(note)'''

NOTE: As we are all aware, the situation with COVID-19 is constantly changing and, although we all hope to see a significant and permanent decrease in the future, that remains to be seen. The Code4Lib planners and our hosts at Princeton University will continue to monitor state, local and University requirements and will adjust conference requirements as necessary.

== No Award Notification ==
Dear [applicant's name],

Thank you very much for submitting your Code4Lib 2023 Diversity Scholarship application. The Scholarship Committee received '''(number)''' impressive applications for a limited number of scholarships. Unfortunately, your application was not one of those selected for a scholarship for Code4Lib 2023. Thank you again for your time, energy, and interest in Code4Lib. We encourage you to apply again next year.

We would also like to highlight opportunities to follow and participate in Code4Lib 2023 remotely. These include a [https://www.youtube.com/user/code4lib/ livestream of all sessions on YouTube]; via [https://twitter.com/search?q=%23c4l18 #c4l18] on Twitter; and on Slack at [https://code4lib.slack.com https://code4lib.slack.com]. Again, we encourage you to both apply for a scholarship next year and participate in Code4Lib online. Please let us know if you have any questions or comments.

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient)
'''(names)'''

== Waitlist Notification ==
Dear [applicant's name],

Thank you very much for submitting your Code4Lib 2023 Diversity Scholarship application. The Scholarship Committee received '''(number)''' impressive applications for a limited number of scholarships, and your application has been waitlisted for Code4Lib 2023. We will notify you by '''(date)''', if a spot opens or additional funding becomes available. If you are no longer interested in receiving a diversity scholarship, please let us know as soon as possible.

Thank you again for your time, energy, and interest in Code4Lib, and for your patience during the application process. In the meantime, please let us know if you have any questions or comments,

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient)
'''(names)'''

== Waitlist No Award Notification ==

Dear [applicant name],

Thank you again for your continuing interest in Code4Lib and patience with the application review process. Despite a final push for sponsorship and community support, we are unfortunately unable to offer additional scholarship funding to attend Code4Lib 2023. We strongly encourage you to apply again next year.

We would also like to highlight opportunities to follow and participate in Code4Lib 2023 remotely. These include a [https://www.youtube.com/user/code4lib/ livestream of all sessions on YouTube]; via [https://twitter.com/search?q=%23c4l18 #c4l18] and [https://twitter.com/search?q=%23code4lib #code4lib] on Twitter; and on Slack at [https://code4lib.slack.com https://code4lib.slack.com]. Please consider participating in Code4Lib 2018 and the Code4Lib community online!

Thank you very much again for your time. Please let us know if you have any questions or comments.

Sincerely,
2023 Code4Lib Scholarship Committee (*previous recipient)
'''(names)'''

2023 Scholarship Documents/Application evaluation rubric

2022-12-06T16:23:51Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Application components ==
[[2023_Scholarship_Documents/Application_form#Diversity_Scholarship_Eligibility.2C_Criteria.2C_and_Requirements|Eligibility criteria]]

[[2023_Scholarship_Documents/Application_form#How_to_Apply|Application components]]

== Evaluation process ==
'''3''' of '''3''' members of the scholarship committee reviewed and rated applications according to the rubric below (20 possible points). A group of 3 met to review and discuss scores. We identified '''(number)''' top candidates based on highest average score, as well as a '''(number)'''-person waitlist ranked by averaged application score.

== Evaluation rubric ==
{| class="wikitable"
|-
! Category
! 0
! 1
! 2
! 3
! 4
|-
| '''Eligibility''' 1 pt possible
| Under 18 and/or does not self-identify as a member of a group not well represented in the code4lib community.
| 18 and older AND self-identifies as member of a group not well represented in the code4lib community.
|-
| '''Financial need''' 2 pts possible
| Does not cite a financial need for this scholarship.
| Cites a financial need for this scholarship.
| Explains current personal circumstances that support a need for this scholarship, including but not limited to (and in no particular order): family responsibilities; full- or part-time student status; lack of employment; part-time work or other contingent employment; lack of employer-funded professional development; expenses or other circumstances that create a financial need.
|-
| '''Describe interest in and plans for participating in Code4Lib 2023''' 4 pts possible
| Does not express interest in participating in Code4Lib 2023
| Expresses interest in participating in Code4Lib 2023.
| Expresses interest in participating in Code4Lib 2023 and provides reasons for this interest. Discusses plans for participation in Code4Lib 2023.
| Expresses interest in participating in Code4Lib 2023 and discusses plans for participation. Links interest in Code4Lib 2023 to personal and/or professional goals, interests and/or activities. Links interest and plans to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).
| Clearly, persuasively, and critically expresses interest in participating in Code4Lib 2023; describes plans for participation; links interest in Code4Lib 2023 to personal and/or professional goals, interests and/or activities; and links interest and plans to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).
|-
| '''Describe anticipated benefits of participation in Code4Lib 2023''' 4 pts possible
| Does not discuss benefits of participating in Code4Lib 2023
| Discusses benefits of participating in Code4Lib 2023.
| Discusses benefits of participating in Code4Lib 2023 and links benefits to personal and/or professional goals, interests, and/or activities.
| Discusses benefits of participating in Code4Lib 2023 and links benefits to specific personal and/or professional goals, interests, and/or activities. Links benefits of participating to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).
| Clearly persuasively, and critically discusses benefits of participating in Code4Lib 2023; links benefits to specific personal and/or professional goals, interests, and/or activities; and links benefits of participating to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).
|-
| '''Describe interest in / plans for engaging with Code4Lib community''' 4 pts possible
| Does not express interest in participating in the general Code4Lib community OR discuss reservations about participating.
| Expresses interest in participating in the general Code4Lib community and/or discusses reservations about participating.
| Expresses interest in participating in the general Code4Lib community. Discusses plans for participating in the general Code4Lib community.
| Expresses interest in participating in the general Code4Lib community. Discusses plans for participating. Links interest in the general Code4Lib community to personal and/or professional goals, interests and/or activities. Links interest and plans to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
| Clearly, persuasively, and critically expresses interest in participating in the general Code4Lib community; describes plans for participation; links interest in the general Code4Lib community to personal and/or professional goals, interests and/or activities; and links interest and plans to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
|-
| '''Describe anticipated benefits of engaging with Code4Lib community''' 4 pts possible
| Does not discuss benefits of participating in the general Code4Lib community.
| Mentions anticipated benefits of participating in the general Code4Lib community.
| Discusses anticipated benefits of participating in the general Code4Lib community and links benefits to personal and/or professional goals, interests, and/or activities.
| Discusses anticipated benefits of participating in the general Code4Lib community and links benefits to specific personal and/or professional goals, interests, and/or activities. Links benefits of participating to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
| Clearly, persuasively, and critically discusses anticipated benefits of participating in the general Code4Lib community; links benefits to specific personal and/or professional goals, interests, and/or activities; and links benefits of participating to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
|-
| '''CodeOfConduct4Lib''' 1 pt possible
| Application material does not adhere to the CodeOfConduct4Lib
| Application material adheres to the CodeOfConduct4Lib
|}

== References & Sources ==
Annotated list of evaluation examples (helpful and unhelpful) that we consulted while designing the rubric above:

[https://www.northeastern.edu/universityscholars/wp-content/uploads/2015/01/Evaluation-rubric.pdf Northeastern University Scholars Independent Research Fellowship]
* [https://undergraduate.northeastern.edu/research/awards/summer-scholars-independent-research-fellowship/ Application guidelines]
* project- and output-focused
* emphasis on clarity & feasibility

[https://www.gips.org/assets/site/Foundation/images/Scholarships/CPI%20Scholarship%20Scoring%20Rubric.pdf Grand Island Public Schools Career  Pathways  Institute]
* evaluates applications for demonstration of financial need
* multiple opportunities for applications to build a case through personal experience

[https://studentlife.mst.edu/media/studentsupport/studentlife/documents/Scoring%20Rubric.pdf Donald D. Myers Scholarship Scoring Rubric (Missouri University of Science & Technology)]
* expresses values like quantitative over qualitative data, the importance of "passion"

[https://www.kdp.org/resources/pdf/scholarshipsandgrants/Scoringrubric.pdf Kappa Delta Pi 2016 Scholarship Review Rubric]
* asks evaluators to rate 1-5 without explaining criteria for each rating

[http://www.keegoharboroptimist.org/wp-content/uploads/2013/01/SCORING-RUBRIC-2013-2014.pdf Keego Harbor Optimist Scholarship Rubric]
* Gives overall definitions of 1-5 first, then lists areas for evaluation

[https://www.elks.org/SharedElksOrg/enf/images/EvaluatingBrochures.pdf Elks National Foundation Scholarship Judges Manual - Evaluating Applications] 🦌🦌🦌

[https://learningforward.org/docs/default-source/pdf/rubric-final.pdf Learning Forward Foundation Scholarships and Grants Scoring Rubric]
* separate section for application completeness
* each scoring categories addresses multiple criteria

[https://www.lrs.org/ripl-2016-scholarship-application-rubric/ Research Institute for Public Libraries Scholarship Application Rubric]
* in addition to rating answers to application questions, includes 3 overall categories for evaluating applications: written communication skills, commitment to learning about data, commitment to incorporating research and evaluation into workflow, "passion for making data sing"

[https://aauw-sd.aauw.net/files/2014/01/NCCWSL-Scholarship-Application-Scoring-Rubric.pdf Scoring Rubric – Student Application for State AAUW Funds to Attend National Conference for College Women Student Leaders (NCCWSL)]
* rewards specificity
* writing skills weighted equivalent to experience

[https://www.aauw.org/what-we-do/educational-funding-and-awards/selected-professions-fellowships/spf-application/ AAUW Selected Professions Fellowships Criteria for Selection and Application Review]
* gives percentages rather than point values for weighting criteria

[https://www.aauw.org/resource/cap-grant-application-instructions/ AAUW Campus Action Project Grant Instructions]
* public-facing list of selection criteria rather than a table/rubric structure

[http://www.ala.org/acrl/liaison-grant-funding-evaluation-rubric ACRL Liaison Grant Funding Evaluation Rubric]
* evaluation seems to address both grant application and project outcomes
* note at the bottom: ''If a proposal is scored “0” in any category or earns a total score of “0-5” the applicant will receive feedback from the Chair or Vice-Chair.''

[http://www.ala.org/acrl/immersion/characteristics ACRL Immersion Program Characteristics of Successful Applicants]
* rubrics for specific tracks (Teacher, Program, Intentional Teaching, Assessment, Teaching with Technology) no longer online
* [http://www.ala.org/acrl/conferences/immersion/scholarships current scholarships page] lists criteria rather than a rubric

[http://www.ala.org/aasl/awards/innovative American Association of School Librarians Innovative Reading Grant]
* [http://www.ala.org/aasl/sites/ala.org.aasl/files/content/aaslawards/docs/InnovativeReadingGrantRatingSheet.pdf Grant Rating Sheet]
* [http://www.ala.org/aasl/sites/ala.org.aasl/files/content/aaslawards/docs/InnovativeReadingGrantRubric.pdf Rating Rubric]
* space for comments in rating sheet

[http://www.nationalhumanservices.org/index.php?option=com_content&view=article&catid=19:site-content&id=98:rubrics National Organization for Human Services Rubrics for Awards, Scholarships, and Grants]
* [http://www.nationalhumanservices.org/assets/Rubrics/rubrics%20-%20howard%20harris%20professional%20developmen%20award.pdf Howard Harris Professional Development Award Rubric]
* [http://www.nationalhumanservices.org/assets/Rubrics/rubrics%20-%20research%20grant.pdf Research Grant]
* little explanation for what each rating means

2023 Scholarship Documents/Application form

2022-12-06T16:12:10Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Code4Lib 2023 Diversity Scholarships ==
As part of Code4Lib's ongoing commitment to reducing economic barriers that prevent participation for underrepresented groups, and to achieving a balanced representation of the human experience, we are pleased to announce that we are now seeking applicants for our 2023 Diversity Scholarship program! The Diversity Scholarship Committee hopes to award multiple scholarships, based on merit and need. Each scholarship will cover up to $1500 for travel costs, lodging, and conference fees for selected applicants from North America '''- with the potential for one or two international scholarships of up to $3000 -''' to attend the 2023 Code4Lib Conference in Princeton, NJ https://2023.code4lib.org/.

We do not expect scholarship recipients to be responsible for being an ambassador for their group or an educator of others during the conference. While learning and exchange may happen as a result of interactions between participants, scholarship recipients are encouraged to focus on getting the most out of their experience and have no special duties or obligations apart from conference attendance, engaged participation to their comfort, and giving us feedback on their experience.

'''*** The deadline for applications is January 13th, 2023 at 11:59 PM ET. ***'''

Check the Code4Lib Conference Scholarships site for full details https://2023.code4lib.org/general-info/scholarships.

The scholarship will cover conference registration and hotel accommodations up front to scholarship awardees. Other incidentals like travel and meals may be reimbursed based on the amount awarded. Reimbursement will be managed independently at the conference. Pairing up housing with other scholarship awardees or conference attendees may also be accommodated. Please contact code4libaward@gmail.com with any questions about this arrangement. We want to ensure that financial issues do not discourage anyone from applying to this award. The scholarship committee will notify all applicants by '''January 17, 2023''' regardless of award results.

Sincerely,

2023 Code4Lib Scholarship Committee 
Yongmin Wang, Chair 
Soojeong Herring 
Junior Tidal 

=== Diversity Scholarship Eligibility, Criteria, and Requirements ===
* An applicant must be a member of a group not well-represented within the code4lib community, including but not limited to: women, people of color, LGBTQ+, ability/disability, non-binary gender identities, etc. We also invite applications from members of underrepresented and/or marginalized groups that don't fit into the categories listed above.
* An applicant must be interested in actively contributing to the mission and goals of the Code4Lib Conference.
* The scholarship recipients will be selected based upon their merit and financial needs.

=== Application Form ===
''Required fields marked with *''

Name (First Name)*

Name (Last Name)*

Preferred Pronouns

Preferred Email Address*

Eligibility (100 words)*

Financial need (100 words)*

Conference and Community Participation (200 words)*

Upload current CV/resume*

=== About Code4Lib Scholarship Notifications ===
The application deadline is '''January 13th, 2023''' at 11:59PM ET.

The scholarship committee will notify all applicants during the week of '''January 16, 2023''' regardless of award results.

2023 Scholarship Documents/Meetings

2022-12-06T16:07:44Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

'''2023 Scholarship Committee Members'''
*Yongmin Wang - Chair
*Soojeong Herring
*Junior Tidal

2023 Scholarship Documents

2022-12-06T16:02:39Z

SoojeongHerring:

The Code4Lib Scholarship Committee solicits submissions and selects winners of the scholarship(s), in close communication with the Sponsorship Committee re: funding available for awards. The committee connects scholarship winners with conference coordinators to plan travel and arrangements, and provides additional informational support leading up to and at the conference.

[[2023_Scholarship_Documents/Meetings|Meetings]]

[[2023_Scholarship_Documents/Timeline and tasks|Timeline and tasks]]

[[2023_Scholarship_Documents/Call for appliations|Call for applications]]

[[2023_Scholarship_Documents/Disseminating the call|Disseminating the call]]

[[2023_Scholarship_Documents/Application form|Application form]]

[[2023_Scholarship_Documents/Application evaluation rubric|Application evaluation rubric]]

[[2023_Scholarship_Documents/Application notifications|Application notifications]]

[[2023_Scholarship_Documents/Scholarship announcement|Scholarship announcement]]

[[2023_Scholarship_Documents/Logistics emails|Logistics emails]]

[[2023_Scholarship_Documents/Buddy system|Buddy system]]

[[2023_Scholarship_Documents/Lunch with Scholarship Awardees|Lunch with Scarholship Awarddes]]

[[2023_Scholarship_Documents/First-Timers' Guide for Scholarship Awardees|First-Timers' Guide for Scholarship Awardees]]

[[2023_Scholarship_Documents/Post-conference feedback|Post-conference feedback]]

[[2023_Scholarship_Documents/Lessons learned|Lessons learned]]

2023 Scholarship Documents/Call for appliations

2022-12-06T16:00:53Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Code4Lib 2023 Diversity Scholarships ==
We would like to thank our sponsors for supporting the Code4Lib 2023 Diversity Scholarships. Currently, 10 scholarships are fully funded.

* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)

As part of Code4Lib's ongoing commitment to reducing economic barriers that prevent participation for underrepresented groups, and to achieving a balanced representation of the human experience, we are pleased to announce that we are now seeking applicants for our [https://2023.code4lib.org/general-info/scholarships 2023 Diversity Scholarship program!] The Code4Lib Scholarship Committee hopes to award (number) Diversity Scholarships, based on merit and need. Each scholarship will cover up to $1,500 for travel costs, lodging, and conference fees for selected applicants to attend the 2023 Code4Lib Conference in Princeton, NJ. The deadline for applications is '''Friday, January 13, 2023''' at 11:59 PM ET.

The scholarship will cover conference registration and hotel accommodations up front to scholarship awardees. Other incidentals like travel and meals may be reimbursed based on the amount awarded. Reimbursement will be managed independently at the conference. Pairing up housing with other scholarship awardees or conference attendees may also be accommodated. Please contact code4libaward@gmail.com with any questions about this arrangement. We want to ensure that financial issues do not discourage anyone from applying to this award.

We do not expect scholarship recipients to be responsible for being an ambassador for their group or an educator of others during the conference. While learning and exchange may happen as a result of interactions between participants, scholarship recipients are encouraged to focus on getting the most out of their experience and have no special duties or obligations apart from conference attendance, engaged participation to their comfort level, and giving us feedback on their experience.

Code4Lib conference 2023: [https://2023.code4lib.org https://2023.code4lib.org]

=== About Code4Lib ===
Code4Lib ([https://code4lib.org https://code4lib.org]) seeks to maintain a vibrant and diverse community of technology minded folks. We are developers and technologists for libraries, museums, and archives who have a strong commitment to open technologies. Code4Lib began as a simple mailing list in 2003 and held its first face-to-face meeting in 2005 in Chicago. The first official annual conference was held in 2006 in Corvallis, Oregon. Code4Lib is dedicated to providing a harassment-free community experience for everyone regardless of gender, sexual orientation, disability, physical appearance, body size, race, or religion. For more information, please see our emerging '''[https://github.com/code4lib/code-of-conduct/blob/master/code_of_conduct.md CodeofConduct4Lib]'''. Code4Lib is dedicated to being a diverse and inclusive community of technologists seeking to share ideas and build collaboration.

=== Diversity Scholarship Eligibility, Criteria, And Requirements ===
* An applicant must be a member of a group not well-represented within the code4lib community, including but not limited to: women, people of color, LGBTQ+, ability/disability, non-binary gender identities, etc. We also invite applications from members of underrepresented and/or marginalized groups that don't fit into the categories listed above.
* An applicant must be interested in actively engaging with the Code4Lib community. For more information about Code4Lib, see the [https://2023.code4lib.org/general-info/about-c4l About Code4Lib Page].
* Applications will be evaluated based upon merit and financial needs.

=== Registration Details ===
Registration spots and hotel rooms are being held for scholarship recipients. If you can attend only if you receive a scholarship, there is no need to register for the conference or book a hotel room when registration opens. Code4Lib will assist you with both registration and hotel arrangements. If you register for the conference or book a hotel room, you will be reimbursed along with other expenses. Reimbursement for expenses will be provided to recipients during the conference.

=== How to Apply ===
Submit your application materials via the Code4Lib online form: https://docs.google.com/forms/d/e/1FAIpQLSeJnCxmj3_P-N3c9pqYdBA5WIvMpnjik7wB-tlFCwS9Wn8BXg/viewform

You will need to prepare:
# Your brief letter of interest, which:
## Identifies your eligibility for a diversity scholarship (200 max)
## Describes your financial needs to attend the conference (200 - 300 words)
## Describes how you see yourself benefiting from and participating in the Code4Lib 2018 conference and the general Code4Lib community (200 - 300 words)
# Your current resume or CV

'''Questions can be directed to code4libaward@gmail.com.'''

The application deadline is '''Friday, January 13th, 2023 at 11:59 PM ET'''.

The scholarship committee will notify all applicants by '''Monday, January 17th''', regardless of award results.

2023 Scholarship Documents/Timeline and tasks

2022-12-06T15:59:31Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
| Oct. 2022
|
| ALL
|-
| Initial committee meetings
| 12/05/22
|
| ALL as available
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| ALL - email discussion
|-
| Finalize call for applications & application format
| 01/04/23
|
|
|-
| Put out call for applications
|
| Includes identifying channels, communities, organizations to target
|
|-
| Reminder call
|
|
|
|-
| Create evaluation rubric
|
|
|
|-
| Application deadline
| 01/13/23
|
|
|-
| Confirm application receipt
|
| Applicants will receive a confirmation when submitting the form.
|
|-
| Follow up about missing information
|
|
|
|-
| Review & rate applications individually
|
| "Individually" as in each committee member
|
|-
| Committee meeting to discuss applications, choose recipients
|
|
| ALL - multiple meetings if needed or send written feedback
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
| 01/17/23
|
|
|-
| Recipients confirm participation, meeting interest, buddy system interest
|
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
| 02/01/23
|
|
|-
| Recruit conference buddies
|
| Can put in the same email as awardee announcement
|
|-
| Match awardees with conference buddies
|
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|
|
|
|-
| Conference on-site contacts
|
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

2023 Scholarship Documents/Meetings

2022-12-06T15:45:26Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

2023 Scholarship Documents/Meetings

2022-12-06T15:44:21Z

SoojeongHerring: Replaced content with "2023 call for applications"

[[2023_Scholarship_call for applications|2023 call for applications]]

2023 Scholarship Documents/Call for appliations

2022-12-05T19:31:35Z

SoojeongHerring:

2023 Scholarship Documents/Call for appliations

2022-12-05T19:30:56Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Code4Lib 2023 Diversity Scholarships ==
We would like to thank our sponsors for supporting the Code4Lib 2023 Diversity Scholarships. Currently, 10 scholarships are fully funded.

* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)

As part of Code4Lib's ongoing commitment to reducing economic barriers that prevent participation for underrepresented groups, and to achieving a balanced representation of the human experience, we are pleased to announce that we are now seeking applicants for our [https://2023.code4lib.org/general-info/scholarships 2023 Diversity Scholarship program!] The Code4Lib Scholarship Committee hopes to award (number) Diversity Scholarships, based on merit and need. Each scholarship will cover up to $1,500 for travel costs, lodging, and conference fees for selected applicants to attend the 2023 Code4Lib Conference in Princeton, NJ. The deadline for applications is '''Friday, January 13, 2023''' at 11:59 PM ET.

The scholarship will cover conference registration and hotel accommodations up front to scholarship awardees. Other incidentals like travel and meals may be reimbursed based on the amount awarded. Reimbursement will be managed independently at the conference. Pairing up housing with other scholarship awardees or conference attendees may also be accommodated. Please contact code4libaward@gmail.com with any questions about this arrangement. We want to ensure that financial issues do not discourage anyone from applying to this award.

We do not expect scholarship recipients to be responsible for being an ambassador for their group or an educator of others during the conference. While learning and exchange may happen as a result of interactions between participants, scholarship recipients are encouraged to focus on getting the most out of their experience and have no special duties or obligations apart from conference attendance, engaged participation to their comfort level, and giving us feedback on their experience.

Code4Lib conference 2023: [https://2023.code4lib.org https://2023.code4lib.org]

=== About Code4Lib ===
Code4Lib ([https://code4lib.org https://code4lib.org]) seeks to maintain a vibrant and diverse community of technology minded folks. We are developers and technologists for libraries, museums, and archives who have a strong commitment to open technologies. Code4Lib began as a simple mailing list in 2003 and held its first face-to-face meeting in 2005 in Chicago. The first official annual conference was held in 2006 in Corvallis, Oregon. Code4Lib is dedicated to providing a harassment-free community experience for everyone regardless of gender, sexual orientation, disability, physical appearance, body size, race, or religion. For more information, please see our emerging '''[https://github.com/code4lib/code-of-conduct/blob/master/code_of_conduct.md CodeofConduct4Lib]'''. Code4Lib is dedicated to being a diverse and inclusive community of technologists seeking to share ideas and build collaboration.

=== Diversity Scholarship Eligibility, Criteria, And Requirements ===
* An applicant must be a member of a group not well-represented within the code4lib community, including but not limited to: women, people of color, LGBTQ+, ability/disability, non-binary gender identities, etc. We also invite applications from members of underrepresented and/or marginalized groups that don't fit into the categories listed above.
* An applicant must be interested in actively engaging with the Code4Lib community. For more information about Code4Lib, see the [https://2023.code4lib.org/general-info/about-c4l About Code4Lib Page].
* Applications will be evaluated based upon merit and financial needs.

=== Registration Details ===
Registration spots and hotel rooms are being held for scholarship recipients. If you can attend only if you receive a scholarship, there is no need to register for the conference or book a hotel room when registration opens. Code4Lib will assist you with both registration and hotel arrangements. If you register for the conference or book a hotel room, you will be reimbursed along with other expenses. Reimbursement for expenses will be provided to recipients during the conference.

=== How to Apply ===
Submit your application materials via the Code4Lib online form: https://goo.gl/forms/(url)

You will need to prepare:
# Your brief letter of interest, which:
## Identifies your eligibility for a diversity scholarship (200 max)
## Describes your financial needs to attend the conference (200 - 300 words)
## Describes how you see yourself benefiting from and participating in the Code4Lib 2018 conference and the general Code4Lib community (200 - 300 words)
# Your current resume or CV

'''Questions can be directed to code4libaward@gmail.com.'''

The application deadline is '''Friday, January 13th, 2023 at 11:59 PM ET'''.

The scholarship committee will notify all applicants by '''Monday, January 22nd''', regardless of award results.

Code4Lib 2023 Conference Committees

2022-11-22T21:49:17Z

SoojeongHerring:

= Code4Lib 2023 Conference Committees =

Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2023 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: Princeton University
* Pre-conferences: March 14, 2023 (Rabinowitz Building)
* Main conference: March 15-17, 2023 (Frist Campus Center)

== Local Planning Committee ==
The LPC is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* Kate Lynch - (katelynch@princeton.edu) - Chair, Primary Contact
* Esmé Cowles - (escowles@princeton.edu) - Documentarian & Secondary Contact
* Greg Murray - (gregory.murray@ptsem.edu) - Tertiary Contact
* Hillel Arnold - (harnold@rockarch.org) - Volunteer
* Chulin Meng - (chm213@lehigh.edu) - Volunteer
* Your Name Here - Volunteer

== Website Working Group ==
This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[2023 Website Working Group Documents|2023 Website Working Group Documents]]

* Yinlin Chen - (ylchen@vt.edu) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Kate Deibel (kndeibel@metageekery.org) - Accessibility Committee Contact
* Craig Rosenbeck (rosenbeck_craig@roberts.edu) - Volunteer
* Robert-Anthony Lee-Faison (rl3667-at-princeton-dot-edu) - Volunteer
* Your Name Here - Volunteer

== Budget and Sponsorship Committee ==
This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.

[[2023 Budget and Sponsorship Documents|2023 Budget and Sponsorship Documents]]

* Jenn Cummings & Kathy Azevedo - (code4lib@concentra-cms.com) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Linda Salvesen - (salvesenl@wpunj.edu) - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

[[2023 Keynote Documents|2023 Keynote Documents]]

[[2023 Keynote Speakers Nominations|2023 Keynote Speakers Nominations]]

* [[User:Khaley|Kathleen Haley]] - Primary Contact, Chair
* Kathryn Michaelis - (kmicha3@emory.edu) - Secondary Contact, CoChair
* [[User:Thatandromeda|Andromeda Yelton]] - Documentarian
* Ranti Junus - Volunteer
* Tyler N Wade-(tw8766@princeton.edu) - Volunteer

== Pre-conference Committee ==
This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

[[2023 Pre-conference Documents|2023 Pre-conference Documents]]

* Ann Marie Mesco - (mesco@andrew.cmu.edu) - Primary Contact, Chair
* Andrea Schurr - (Andrea-Schurr@utc.edu) - Secondary Contact, CoChair
* Hardy Pottinger - (hardy.pottinger@ucop.edu) - Documentarian
* Eric Morgan <emorgan@nd.edu> - Volunteer, grip, and all-around lackey
* Tod Olson <tod@uchicago.edu> - Volunteer
* Your Name Here - Volunteer

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

[[2023 Program Documents|2023 Program Documents]]

* Matt Sherman - (matt.r.sherman-at-gmail-com) - Primary Contact, Chair
* Dre (akorphan) - Secondary Contact, CoChair
* Andrew Battelini - (abattel@emory.edu)- Documentarian
* Ranti Junus (junus-at-msu-edu) - Volunteer
* Emily Boss (eboss-at-unr-edu) - Volunteer
* [[User:highermath|Cary Gordon]] - Volunteer

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

[[2023 Scholarship Documents|2023 Scholarship Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* Bess Sadler - (bess-dot-sadler-at-princeton-dot-edu) - Secondary Contact, CoChair
* Soojeong Herring - (soojeong-dot-herring-at-colostate-dot-edu) - Documentarian
* Yongming Wang - Volunteer
* Junior Tidal - (jtidal-at-citytech-dot-cuny-dot-edu)- Volunteer
* Your Name Here - Volunteer

== Community Support Squad (CSS) ==
This group responds to violations and concerns regarding [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md the Code4Lib code of conduct] and ensures that the event is safe and enjoyable for all attendees. More details here: https://2022.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2022_national_conference_annual_report.md.

'''Currently seeking one or two coordinators.''' Because all coordinators and volunteers for the CSS need to pass a community vetting procedure, the process of filling these roles is different from the other committees. Rather than signing up here, please reach out to Anne Slaughter on Slack or via email (anne dot slaughter at railslibraries dot info).

== T-Shirt Committee ==
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

[[2023 T-Shirt Documents|2023 T-Shirt Documents]]

* Kate Lynch - (katelynch@princeton.edu) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Margaret Heller - (mheller1@luc.edu) - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Online Volunteer Committee ==

This committee wrangles people to volunteer for the following duties:

'''Looking for opportunities to help out at the conference? See [[2023 Conference Volunteers]]'''

[[2023 Online Volunteer Documents|2023 Online Volunteer Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Social Activities Committee ==

This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.

2023 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Streaming Video Committee ==
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and possibly running the camera during the conference.

[[2023 Streaming Video Documents|2023 Streaming Video Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Kate Lynch - (katelynch@princeton.edu) - LPC Volunteer
* [[User:ksclarke|Kevin S. Clarke]] - Volunteer
* [[User:highermath|Cary Gordon]] - Volunteer

== Code4Lib 2023 Host Voting Committee ==
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

[[2023 Host Voting Documents|2023 Host Voting Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Book Giveaway Committee ==
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).

[[2023 Book Giveaway Documents|2023 Book Giveaway Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== IRC and Slack Committee ==
This committee will assist attendees with IRC and Slack.

[[2023 IRC and Slack Documents|2023 IRC and Slack Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Accessibility Committee ==
Document and address major points of the conference that are not accessible for conference attendees.

[[2023 Accessibility Documents|2023 Accessibility Documents]]

* Kate Deibel - (kndeibel@metageekery.org) - Primary Contact, Chair
* Caitlin Bakker - (caitlin.bakker@uregina.ca) - Secondary Contact, CoChair
* Ed Hill - (edhill@duck.com) - Documentarian
* Hilary Shiue (hilaryszuyinshiue@nypl.org) - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Whatever Committee ==
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

[[2023 Whatever Documents|2023 Whatever Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

[[Category:Code4Lib2023]]

2023 Scholarship Documents/Post-conference feedback

2022-11-22T21:42:32Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Request for Feedback ==

Dear Code4Lib 2023 Scholarships Recipients,

Thank you very much for participating in Code4Lib 2023! It was an honor to have you there, and great to meet quite a few of you in person. I hope you've had safe travels home and that this finds you well.

As part of wrapping up and reflecting on our work, the Scholarship Committee would very much appreciate any feedback you'd like to share about your experience with this program. Your feedback will help us plan the next conferences better for the next scholarship recipients. Please find the link for the survey: '''(link)'''

'''(If anyone would prefer a 1-1 conversation, I'm happy to listen and/or recruit another member of the committee for such a conversation.)'''

Thank you again, and best wishes, 
The Code4Lib 2023 Scholarship Committee

==Questions to add in the form (*: required)==
* Application process*
* Conference logistics and travel planning*
* Communication*
* Buddy program
* Additional feedback

2023 Scholarship Documents/Post-conference feedback

2022-11-22T21:41:45Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents == Request for Feedback == Hi everyone, Thank you very much for participating in Code4Lib 2023! It was an..."

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Request for Feedback ==
Hi everyone,

Thank you very much for participating in Code4Lib 2023! It was an honor to have you there, and great to meet quite a few of you in person. I hope you've had safe travels home and that this finds you well.

As part of wrapping up and reflecting on our work, the Scholarship Committee would very much appreciate any feedback you'd like to share about your experience with this program. Your feedback will help us plan the next conferences better for the next scholarship recipients. Please find the link for the survey: '''(link)'''

'''(If anyone would prefer a 1-1 conversation, I'm happy to listen and/or recruit another member of the committee for such a conversation.)'''

Thank you again, and best wishes, 
The Code4Lib 2023 Scholarship Committee

==Questions to add in the form (*: required)==
* Application process*
* Conference logistics and travel planning*
* Communication*
* Buddy program
* Additional feedback

2023 Scholarship Documents/Buddy system

2022-11-22T21:35:09Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

==Email to scholarship recipients==
Dear scholarship recipients,

We would like to ask each scholarship recipient if s/he needs a conference buddy. Your potential buddy who attended the Code4Lib conference(s) in the past could guide you to your questions about the conference and share their experiences at the conference(s). Especially, this would be a great opportunity for those who are first-time attendees of the conference. If you wish to have a buddy, please reply to this email so that the scholarship committee members connect you with a veteran conference attendee.

Sincerely,
2023 Scholarship Committee

==Email to conference attendees==

Dear Conference attendees,

The scholarship committee is currently seeking conference buddies for our scholarship recipients. To volunteer, please reply to code4libaward@gmail.com with “Conference Buddy 2023” in the subject line.

The goal of the conference buddy is to help the scholarship recipients to get the most experience out of the conference. The following are some suggestions:

* Contact and introduce yourself to the scholarship recipient before the conference
* Arrange to meet at the beginning of the conference (e.g. the first day of the conference)
* Introduce your buddy around at the reception

You don't have to be a multi-year attendee of the conference to become a buddy! Please consider volunteering if you attended the conference once (or know the community) in the past.

Sincerely,
2023 Scholarship Committee

==Email to the bduddies==
Hello '''(name)''' and '''(name)''',

The Scholarship Committee members are pleased to inform you that '''(name of the veteran)''' will be '''(name of the scholarship recipient)''' 's buddy at the 2023 Code4Lib Conference! Please feel free to contact your buddy to connect and share experiences or questions about the conference.

If you have any questions, please feel free to contact the committee. We are looking forward to seeing you at Princeton!

Sincerely,
2023 Scholarship Committee

2023 Scholarship Documents/Buddy system

2022-11-22T21:34:54Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents 2023 Scholarship Committee Documents ==Email to scholarship recipients==..."

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

==Email to scholarship recipients==
Dear scholarship recipients,

We would like to ask each scholarship recipient if s/he needs a conference buddy. Your potential buddy who attended the Code4Lib conference(s) in the past could guide you to your questions about the conference and share their experiences at the conference(s). Especially, this would be a great opportunity for those who are first-time attendees of the conference. If you wish to have a buddy, please reply to this email so that the scholarship committee members connect you with a veteran conference attendee.

Sincerely,
2023 Scholarship Committee

==Email to conference attendees==

Dear Conference attendees,

The scholarship committee is currently seeking conference buddies for our scholarship recipients. To volunteer, please reply to code4libaward@gmail.com with “Conference Buddy 2023” in the subject line.

The goal of the conference buddy is to help the scholarship recipients to get the most experience out of the conference. The following are some suggestions:

* Contact and introduce yourself to the scholarship recipient before the conference
* Arrange to meet at the beginning of the conference (e.g. the first day of the conference)
* Introduce your buddy around at the reception

You don't have to be a multi-year attendee of the conference to become a buddy! Please consider volunteering if you attended the conference once (or know the community) in the past.

Sincerely,
2023 Scholarship Committee

==Email to the bduddies==
Hello '''(name)''' and '''(name)''',

The Scholarship Committee members are pleased to inform you that '''(name of the veteran)''' will be '''(name of the scholarship recipient)''' 's buddy at the 2023 Code4Lib Conference! Please feel free to contact your buddy to connect and share experiences or questions about the conference.

If you have any questions, please feel free to contact the committee. We are looking forward to seeing you at Princeton!

Sincerely,
2023 Scholarship Committee

2023 Scholarship Documents/Logistics emails

2022-11-22T21:12:24Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents == Logistics Email 1 == Dear Code4Lib 2023 Scholarship Awardees, We’re excited to have you attend the C..."

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Logistics Email 1 ==
Dear Code4Lib 2023 Scholarship Awardees,

We’re excited to have you attend the Code4Lib 2018 Conference as a scholarship awardee. This email covers two things: website bios/social media handles and travel logistics.

'''Website Bios/Social Media Handles'''

We will be putting the list of awardees on the Code4Lib 2023 website. If you would like, please feel free to submit a short, 2-sentence bio (your background, why you are interested in Code4Lib…) and/or your Twitter Handle to be included on the website. Both are optional! Also, if you are a member of Slack and would like to interact with the Code4Lib community there, please feel free to send us your Slack handle to be added to the group.

'''Registration'''

Please take a moment to register for Code4Lib 2023 by clicking here: '''https://code4lib.regfox.com/code4lib-2023'''. You will enter '''(code)''' in the Discount Code field, on the Payment Page, to receive a 100% discount. The cost of your registration fee '''($ rate)''' will be deducted from your total scholarship amount of $1500. Scholarship winners are able to register for pre-con workshops at no charge, so please feel free to add up to one AM and one PM session to your registration. You will be charged for any Optional Items, if you choose to add to your registration.

Please try to register ASAP.

'''Hotel'''
'''(Need more information. Below is the email from last year.)'''
Due to the nature of hosting this conference on campus, in 2022 there will not be a centralized hotel location. The Local Planning Committee is looking into small blocks of rooms at nearby hotels where we hope to secure rooms at modestly discounted rates. Check the Buffalo Code4Lib website for more information, which will be added as it becomes available. If making your own reservation causes a hardship, please reach out to Kathy or Jenn for assistance.

'''Reimbursement'''

Original receipts are required for reimbursement, which will be handled on site during the conference. Please bring (or email code4lib@concentra-cms.com) a copy of the Expense Voucher (linked below), completed, as well as original receipts for things such as transportation, lodging and meals not provided by the conference, to the event. You will be given a reimbursement check on-site.

Code4Lib Expense Voucher - https://docs.google.com/spreadsheets/d/1LtOtED89E5aw_pj7qhEg9reYG95NXzdcc8J_TZKFD9Y/edit?usp=sharing
(please download or make a copy)

If you have any other needs or questions, please feel free to reach out to us or to any of your contacts on the Scholarship Committee (code4libaward@gmail.com). We look forward to meeting you in Buffalo and to a great Code4lib 2022!

== Logistics Email 2 ==
Dear Code4Lib 2018 Scholarship Awardees,

The conference is just two weeks away! We're following up with some information about reimbursement, as well as attending and navigating the conference.

'''Reimbursements'''

'''(name)''' and '''(name)''' are your primary contacts for logistics and reimbursements. You can reach them by email at ''(email)'', and find them at the conference at the registration table. As a reminder, here's some information about reimbursements from their initial email:

''Original receipts are required for reimbursement, which will be handled on site during the conference. Please bring (or email this address) a copy of the attached form, completed, as well as those original receipts for things such a transportation, lodging and meals not provided by the conference to the event and you will be given a reimbursement check on-site.'' 

'''Scholarship Committee contact information'''

If you have any questions for the Scholarship Committee while getting to or at the conference, you're welcome to contact Todd Stoffer ''(phone, email)'' and Amy Wickner ''(phone, email)''. We'll be at the conference most days and are happy to help with anything that comes up.

'''Code4Lib First-Timer's Guide'''

Lastly, we've pooled our collective experience to put together a '''([[2023_Scholarship_Documents/First-Timers_Guide_for_Scholarship_Awardees|conference guide for first-time attendees]].)''' We hope it'll make your Code4Lib 2023 experience a welcoming and interesting one.

As always, please get in touch with any questions or concerns. Thanks for reading, and we look forward to meeting you next month!

2023 Scholarship Documents/Scholarship announcement

2022-11-22T20:51:45Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents The Code4Lib Scholarship Committee is pleased to announce the Code4Lib 2023 Conference Diversity Scholarsh..."

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The Code4Lib Scholarship Committee is pleased to announce the Code4Lib 2023 Conference Diversity Scholarship awardees. The scholarship provides up to $1500 per awardee to cover the costs of attending the 2023 Code4Lib conference in Princeton, NJ, March 14-17, 2023.

These scholarships were made possible by generous donations from '''(institutions)''' and the Code4Lib community.

Many thanks to all of the donors who made these scholarships possible!

The committee received applications from '''(number)''' highly qualified candidates this year, and it was a humbling experience to select just thirteen recipients.

Congratulations to all Code4Lib scholarship recipients!

'''(names)'''

Sincerely,

The Code4Lib 2023 Scholarship Committee

2023 Scholarship Documents/Application notifications

2022-11-22T20:47:37Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents == Application Receipt Confirmation == Hello, Thank you for your interest in the 2023 Code4Lib Diversity..."

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Application Receipt Confirmation ==
Hello,

Thank you for your interest in the 2023 Code4Lib Diversity Scholarship. This email is to inform you that we have received your application, and will begin reviewing applications shortly. Applicants will be notified of the status of their application in '''(date)'''.

Thank you, 
2023 Code4lib Diversity Scholarship Committee

== Award Notification ==
Dear '''(name)''',

Congratulations! We’re pleased to let you know that the Code4Lib Scholarship Committee has selected you to receive a scholarship of up to $1500 (minus the '''$( )''' registration fee) to support your attendance at Code4Lib 2023 in Princeton, NJ, March 14-17, 2023. These scholarships were made possible by donations from '''(institutions)''', and generous individuals in the Code4Lib community from the Angel Fund fundraising. See below for details about COVID 19 policies and procedures.*

Please let us know as soon as possible whether you will be able to accept this award and attend the conference. To ensure receipt of the scholarship please reply by '''(date)'''. Once you have confirmed, you will receive an email from CONCENTRA Conference Management Services inviting you to register for the conference and pre-conference sessions at no cost.

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient)
'''(names)'''

*Code4lib 2023 COVID-19 Requirements

Masking: '''(note)'''

Vaccinations: '''(note)'''

NOTE: As we are all aware, the situation with COVID-19 is constantly changing and, although we all hope to see a significant and permanent decrease in the future, that remains to be seen. The Code4Lib planners and our hosts at Princeton University will continue to monitor state, local and University requirements and will adjust conference requirements as necessary.

== No Award Notification ==
Dear [applicant's name],

Thank you very much for submitting your Code4Lib 2023 Diversity Scholarship application. The Scholarship Committee received '''(number)''' impressive applications for a limited number of scholarships. Unfortunately, your application was not one of those selected for a scholarship for Code4Lib 2023. Thank you again for your time, energy, and interest in Code4Lib. We encourage you to apply again next year.

We would also like to highlight opportunities to follow and participate in Code4Lib 2023 remotely. These include a [https://www.youtube.com/user/code4lib/ livestream of all sessions on YouTube]; via [https://twitter.com/search?q=%23c4l18 #c4l18] on Twitter; and on Slack at [https://code4lib.slack.com https://code4lib.slack.com]. Again, we encourage you to both apply for a scholarship next year and participate in Code4Lib online. Please let us know if you have any questions or comments.

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient)
'''(names)'''

== Waitlist Notification ==
Dear [applicant's name],

Thank you very much for submitting your Code4Lib 2023 Diversity Scholarship application. The Scholarship Committee received '''(number)''' impressive applications for a limited number of scholarships, and your application has been waitlisted for Code4Lib 2023. We will notify you by '''(date)''', if a spot opens or additional funding becomes available. If you are no longer interested in receiving a diversity scholarship, please let us know as soon as possible.

Thank you again for your time, energy, and interest in Code4Lib, and for your patience during the application process. In the meantime, please let us know if you have any questions or comments,

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient)
'''(names)'''

== Waitlist No Award Notification ==

Dear [applicant name],

Thank you again for your continuing interest in Code4Lib and patience with the application review process. Despite a final push for sponsorship and community support, we are unfortunately unable to offer additional scholarship funding to attend Code4Lib 2023. We strongly encourage you to apply again next year.

We would also like to highlight opportunities to follow and participate in Code4Lib 2023 remotely. These include a [https://www.youtube.com/user/code4lib/ livestream of all sessions on YouTube]; via [https://twitter.com/search?q=%23c4l18 #c4l18] and [https://twitter.com/search?q=%23code4lib #code4lib] on Twitter; and on Slack at [https://code4lib.slack.com https://code4lib.slack.com]. Please consider participating in Code4Lib 2018 and the Code4Lib community online!

Thank you very much again for your time. Please let us know if you have any questions or comments.

Sincerely,
2023 Code4Lib Scholarship Committee (*previous recipient)
'''(names)'''

2023 Scholarship Documents/Application evaluation rubric

2022-11-22T20:38:33Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents == Application components == 2023_Scholarship_Documents/Application_form#Diversity_Scholarship_Eligibili..."

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Application components ==
[[2023_Scholarship_Documents/Application_form#Diversity_Scholarship_Eligibility.2C_Criteria.2C_and_Requirements|Eligibility criteria]]

[[2023_Scholarship_Documents/Application_form#How_to_Apply|Application components]]

== Evaluation process ==
'''(number)''' of '''(number)''' members of the scholarship committee reviewed and rated applications according to the rubric below (20 possible points). A group of 11 met to review and discuss scores. We identified '''(number)''' top candidates based on highest average score, as well as a '''(number)'''-person waitlist ranked by averaged application score.

== Evaluation rubric ==
{| class="wikitable"
|-
! Category
! 0
! 1
! 2
! 3
! 4
|-
| '''Eligibility''' 1 pt possible
| Under 18 and/or does not self-identify as a member of a group not well represented in the code4lib community.
| 18 and older AND self-identifies as member of a group not well represented in the code4lib community.
|-
| '''Financial need''' 2 pts possible
| Does not cite a financial need for this scholarship.
| Cites a financial need for this scholarship.
| Explains current personal circumstances that support a need for this scholarship, including but not limited to (and in no particular order): family responsibilities; full- or part-time student status; lack of employment; part-time work or other contingent employment; lack of employer-funded professional development; expenses or other circumstances that create a financial need.
|-
| '''Describe interest in and plans for participating in Code4Lib 2023''' 4 pts possible
| Does not express interest in participating in Code4Lib 2023
| Expresses interest in participating in Code4Lib 2023.
| Expresses interest in participating in Code4Lib 2023 and provides reasons for this interest. Discusses plans for participation in Code4Lib 2023.
| Expresses interest in participating in Code4Lib 2023 and discusses plans for participation. Links interest in Code4Lib 2023 to personal and/or professional goals, interests and/or activities. Links interest and plans to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).
| Clearly, persuasively, and critically expresses interest in participating in Code4Lib 2023; describes plans for participation; links interest in Code4Lib 2023 to personal and/or professional goals, interests and/or activities; and links interest and plans to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).
|-
| '''Describe anticipated benefits of participation in Code4Lib 2023''' 4 pts possible
| Does not discuss benefits of participating in Code4Lib 2023
| Discusses benefits of participating in Code4Lib 2023.
| Discusses benefits of participating in Code4Lib 2023 and links benefits to personal and/or professional goals, interests, and/or activities.
| Discusses benefits of participating in Code4Lib 2023 and links benefits to specific personal and/or professional goals, interests, and/or activities. Links benefits of participating to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).
| Clearly persuasively, and critically discusses benefits of participating in Code4Lib 2023; links benefits to specific personal and/or professional goals, interests, and/or activities; and links benefits of participating to specific elements of Code4Lib 2023 (e.g. CodeOfConduct4Lib, pre-conference, lightning talks, range of session topics, childcare).
|-
| '''Describe interest in / plans for engaging with Code4Lib community''' 4 pts possible
| Does not express interest in participating in the general Code4Lib community OR discuss reservations about participating.
| Expresses interest in participating in the general Code4Lib community and/or discusses reservations about participating.
| Expresses interest in participating in the general Code4Lib community. Discusses plans for participating in the general Code4Lib community.
| Expresses interest in participating in the general Code4Lib community. Discusses plans for participating. Links interest in the general Code4Lib community to personal and/or professional goals, interests and/or activities. Links interest and plans to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
| Clearly, persuasively, and critically expresses interest in participating in the general Code4Lib community; describes plans for participation; links interest in the general Code4Lib community to personal and/or professional goals, interests and/or activities; and links interest and plans to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
|-
| '''Describe anticipated benefits of engaging with Code4Lib community''' 4 pts possible
| Does not discuss benefits of participating in the general Code4Lib community.
| Mentions anticipated benefits of participating in the general Code4Lib community.
| Discusses anticipated benefits of participating in the general Code4Lib community and links benefits to personal and/or professional goals, interests, and/or activities.
| Discusses anticipated benefits of participating in the general Code4Lib community and links benefits to specific personal and/or professional goals, interests, and/or activities. Links benefits of participating to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
| Clearly, persuasively, and critically discusses anticipated benefits of participating in the general Code4Lib community; links benefits to specific personal and/or professional goals, interests, and/or activities; and links benefits of participating to specific elements of the general Code4Lib community (e.g. CodeOfConduct4Lib, conferences, local meetups, journal, online community, wiki).
|-
| '''CodeOfConduct4Lib''' 1 pt possible
| Application material does not adhere to the CodeOfConduct4Lib
| Application material adheres to the CodeOfConduct4Lib
|}

== References & Sources ==
Annotated list of evaluation examples (helpful and unhelpful) that we consulted while designing the rubric above:

[https://www.northeastern.edu/universityscholars/wp-content/uploads/2015/01/Evaluation-rubric.pdf Northeastern University Scholars Independent Research Fellowship]
* [https://undergraduate.northeastern.edu/research/awards/summer-scholars-independent-research-fellowship/ Application guidelines]
* project- and output-focused
* emphasis on clarity & feasibility

[https://www.gips.org/assets/site/Foundation/images/Scholarships/CPI%20Scholarship%20Scoring%20Rubric.pdf Grand Island Public Schools Career  Pathways  Institute]
* evaluates applications for demonstration of financial need
* multiple opportunities for applications to build a case through personal experience

[https://studentlife.mst.edu/media/studentsupport/studentlife/documents/Scoring%20Rubric.pdf Donald D. Myers Scholarship Scoring Rubric (Missouri University of Science & Technology)]
* expresses values like quantitative over qualitative data, the importance of "passion"

[https://www.kdp.org/resources/pdf/scholarshipsandgrants/Scoringrubric.pdf Kappa Delta Pi 2016 Scholarship Review Rubric]
* asks evaluators to rate 1-5 without explaining criteria for each rating

[http://www.keegoharboroptimist.org/wp-content/uploads/2013/01/SCORING-RUBRIC-2013-2014.pdf Keego Harbor Optimist Scholarship Rubric]
* Gives overall definitions of 1-5 first, then lists areas for evaluation

[https://www.elks.org/SharedElksOrg/enf/images/EvaluatingBrochures.pdf Elks National Foundation Scholarship Judges Manual - Evaluating Applications] 🦌🦌🦌

[https://learningforward.org/docs/default-source/pdf/rubric-final.pdf Learning Forward Foundation Scholarships and Grants Scoring Rubric]
* separate section for application completeness
* each scoring categories addresses multiple criteria

[https://www.lrs.org/ripl-2016-scholarship-application-rubric/ Research Institute for Public Libraries Scholarship Application Rubric]
* in addition to rating answers to application questions, includes 3 overall categories for evaluating applications: written communication skills, commitment to learning about data, commitment to incorporating research and evaluation into workflow, "passion for making data sing"

[https://aauw-sd.aauw.net/files/2014/01/NCCWSL-Scholarship-Application-Scoring-Rubric.pdf Scoring Rubric – Student Application for State AAUW Funds to Attend National Conference for College Women Student Leaders (NCCWSL)]
* rewards specificity
* writing skills weighted equivalent to experience

[https://www.aauw.org/what-we-do/educational-funding-and-awards/selected-professions-fellowships/spf-application/ AAUW Selected Professions Fellowships Criteria for Selection and Application Review]
* gives percentages rather than point values for weighting criteria

[https://www.aauw.org/resource/cap-grant-application-instructions/ AAUW Campus Action Project Grant Instructions]
* public-facing list of selection criteria rather than a table/rubric structure

[http://www.ala.org/acrl/liaison-grant-funding-evaluation-rubric ACRL Liaison Grant Funding Evaluation Rubric]
* evaluation seems to address both grant application and project outcomes
* note at the bottom: ''If a proposal is scored “0” in any category or earns a total score of “0-5” the applicant will receive feedback from the Chair or Vice-Chair.''

[http://www.ala.org/acrl/immersion/characteristics ACRL Immersion Program Characteristics of Successful Applicants]
* rubrics for specific tracks (Teacher, Program, Intentional Teaching, Assessment, Teaching with Technology) no longer online
* [http://www.ala.org/acrl/conferences/immersion/scholarships current scholarships page] lists criteria rather than a rubric

[http://www.ala.org/aasl/awards/innovative American Association of School Librarians Innovative Reading Grant]
* [http://www.ala.org/aasl/sites/ala.org.aasl/files/content/aaslawards/docs/InnovativeReadingGrantRatingSheet.pdf Grant Rating Sheet]
* [http://www.ala.org/aasl/sites/ala.org.aasl/files/content/aaslawards/docs/InnovativeReadingGrantRubric.pdf Rating Rubric]
* space for comments in rating sheet

[http://www.nationalhumanservices.org/index.php?option=com_content&view=article&catid=19:site-content&id=98:rubrics National Organization for Human Services Rubrics for Awards, Scholarships, and Grants]
* [http://www.nationalhumanservices.org/assets/Rubrics/rubrics%20-%20howard%20harris%20professional%20developmen%20award.pdf Howard Harris Professional Development Award Rubric]
* [http://www.nationalhumanservices.org/assets/Rubrics/rubrics%20-%20research%20grant.pdf Research Grant]
* little explanation for what each rating means

2023 Scholarship Documents/Application form

2022-11-22T20:33:53Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents == Code4Lib 2023 Diversity Scholarships == As part of Code4Lib's ongoing commitment to reducing economic b..."

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Code4Lib 2023 Diversity Scholarships ==
As part of Code4Lib's ongoing commitment to reducing economic barriers that prevent participation for underrepresented groups, and to achieving a balanced representation of the human experience, we are pleased to announce that we are now seeking applicants for our 2023 Diversity Scholarship program! The Diversity Scholarship Committee hopes to award multiple scholarships, based on merit and need. Each scholarship will cover up to $1500 for travel costs, lodging, and conference fees for selected applicants from North America '''- with the potential for one or two international scholarships of up to $3000 -''' to attend the 2023 Code4Lib Conference in Princeton, NJ https://2023.code4lib.org/.

We do not expect scholarship recipients to be responsible for being an ambassador for their group or an educator of others during the conference. While learning and exchange may happen as a result of interactions between participants, scholarship recipients are encouraged to focus on getting the most out of their experience and have no special duties or obligations apart from conference attendance, engaged participation to their comfort, and giving us feedback on their experience.

'''*** The deadline for applications is (date), 2022 at 11:59 PM ET. ***'''

Check the Code4Lib Conference Scholarships site for full details https://2023.code4lib.org/general-info/scholarships.

The scholarship will cover conference registration and hotel accommodations up front to scholarship awardees. Other incidentals like travel and meals may be reimbursed based on the amount awarded. Reimbursement will be managed independently at the conference. Pairing up housing with other scholarship awardees or conference attendees may also be accommodated. Please contact code4libaward@gmail.com with any questions about this arrangement. We want to ensure that financial issues do not discourage anyone from applying to this award. The scholarship committee will notify all applicants by '''(date)''' 2022 regardless of award results.

Sincerely,

2023 Code4Lib Scholarship Committee (*previous recipient)

=== Diversity Scholarship Eligibility, Criteria, and Requirements ===
* An applicant must be a member of a group not well-represented within the code4lib community, including but not limited to: women, people of color, LGBTQ+, ability/disability, non-binary gender identities, etc. We also invite applications from members of underrepresented and/or marginalized groups that don't fit into the categories listed above.
* An applicant must be interested in actively contributing to the mission and goals of the Code4Lib Conference.
* The scholarship recipients will be selected based upon their merit and financial needs.

=== Application Form ===
''Required fields marked with *''

Name (Last Name, First Name)*

Preferred Pronouns

Preferred Email Address*

Eligibility (100 words)*

Financial need (100 words)*

Conference and Community Participation (200 words)*

Upload current CV/resume*

'''Reference (Last Name, First Name)*'''

'''Reference Position and/or Title'''

'''Reference Email Address*'''

'''Reference Phone Number*'''

=== About Code4Lib Scholarship Notifications ===
The application deadline is '''(date)''' at 11:59PM ET.

The scholarship committee will notify all applicants during the week of '''(date)''' regardless of award results.

2023 Scholarship Documents/Disseminating the call

2022-11-22T20:22:08Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents The 2023 Scholarship Committee disseminated the call for applications to at least the following outlets/gr..."

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The 2023 Scholarship Committee disseminated the call for applications to at least the following outlets/groups:
* CODE4LIB list
* Asian Pacific American Librarians Association (APALA)
* We Here
* Black Caucus of the American Library Association
* REFORMA
* Bibliotecas para la Gente
* Joint Council of Librarians of Color
* American Indian Library Association
* Gay, Lesbian, Bisexual, Transgender Round Table of ALA
* ALA New Members Round Table
* Library Information Technology Association
* ALA Think Tank
* University of Illinois iSchool Alumni Connections
* St. John's University Division of Library & Information Science alumni group
* Library Leadership & Management Association (LLAMA) New Professional Section
* I Need A Library Job
* Association of College & Research Libraries (ACRL) College Libraries Section
* ALA Learning Roundtable
* California Libraries
* DIAL-CARL (Diversity In Academic Libraries - California Academic & Research Libraries)
* Library Employee Support Network
* Ethnic and Multicultural Information Exchange Round Table (EMIERT)
* University of Illinois iSchool Students of Color
* ACRL Residency Interest Group
* LLAMA Diversity Officers Discussion Group
* APALA mentoring channels
* LLAMA mentoring channels
* ALCTS mentoring program
* New York's Libraries Information Network (NYLINE)
* Digital Cultural Heritage DC Meetup
* DLF-ANNOUNCE (Digital Library Federation)
* DPLA Hubs (Digital Public Library of America)
* Roy Rosenzweig Center for History and New Media
* University of Maryland iSchool
* Society of American Archivists (SAA) Students and New Archivists Roundtable
* National Digital Stewardship Alliance
* SAA Archivists and Archives of Color Section
* Hear Me Code
* dh+lib
* ACRL Digital Humanities SIG
* Women Who Code DC
* Black Girls Code
* Maryland Institute for Technology in the Humanities
* Hack Library School
* University of Maryland Division of Student Affairs
* California Library Information eXchange
* California Academic Reference Librarians Discussion Interest Group - South

2023 Scholarship Documents/Call for appliations

2022-11-22T20:17:17Z

SoojeongHerring:

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

== Code4Lib 2023 Diversity Scholarships ==
We would like to thank our sponsors for supporting the Code4Lib 2018 Diversity Scholarships. Currently, 10 scholarships are fully funded.

* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)
* sponsor ( scholarship)

As part of Code4Lib's ongoing commitment to reducing economic barriers that prevent participation for underrepresented groups, and to achieving a balanced representation of the human experience, we are pleased to announce that we are now seeking applicants for our [https://2023.code4lib.org/general-info/scholarships 2023 Diversity Scholarship program!] The Code4Lib Scholarship Committee hopes to award (number) Diversity Scholarships, based on merit and need. Each scholarship will cover up to $1,500 for travel costs, lodging, and conference fees for selected applicants to attend the 2023 Code4Lib Conference in Princeton, NJ. The deadline for applications is '''(deadline date)''' at 11:59 PM ET.

The scholarship will cover conference registration and hotel accommodations up front to scholarship awardees. Other incidentals like travel and meals may be reimbursed based on the amount awarded. Reimbursement will be managed independently at the conference. Pairing up housing with other scholarship awardees or conference attendees may also be accommodated. Please contact code4libaward@gmail.com with any questions about this arrangement. We want to ensure that financial issues do not discourage anyone from applying to this award.

We do not expect scholarship recipients to be responsible for being an ambassador for their group or an educator of others during the conference. While learning and exchange may happen as a result of interactions between participants, scholarship recipients are encouraged to focus on getting the most out of their experience and have no special duties or obligations apart from conference attendance, engaged participation to their comfort level, and giving us feedback on their experience.

Code4Lib conference 2023: [https://2023.code4lib.org https://2023.code4lib.org]

=== About Code4Lib ===
Code4Lib ([https://code4lib.org https://code4lib.org]) seeks to maintain a vibrant and diverse community of technology minded folks. We are developers and technologists for libraries, museums, and archives who have a strong commitment to open technologies. Code4Lib began as a simple mailing list in 2003 and held its first face-to-face meeting in 2005 in Chicago. The first official annual conference was held in 2006 in Corvallis, Oregon. Code4Lib is dedicated to providing a harassment-free community experience for everyone regardless of gender, sexual orientation, disability, physical appearance, body size, race, or religion. For more information, please see our emerging '''[https://github.com/code4lib/code-of-conduct/blob/master/code_of_conduct.md CodeofConduct4Lib]'''. Code4Lib is dedicated to being a diverse and inclusive community of technologists seeking to share ideas and build collaboration.

=== Diversity Scholarship Eligibility, Criteria, And Requirements ===
* An applicant must be a member of a group not well-represented within the code4lib community, including but not limited to: women, people of color, LGBTQ+, ability/disability, non-binary gender identities, etc. We also invite applications from members of underrepresented and/or marginalized groups that don't fit into the categories listed above.
* An applicant must be interested in actively engaging with the Code4Lib community. For more information about Code4Lib, see the [https://2023.code4lib.org/general-info/about-c4l About Code4Lib Page].
* Applications will be evaluated based upon merit and financial needs.

=== Registration Details ===
Registration spots and hotel rooms are being held for scholarship recipients. If you can attend only if you receive a scholarship, there is no need to register for the conference or book a hotel room when registration opens. Code4Lib will assist you with both registration and hotel arrangements. If you register for the conference or book a hotel room, you will be reimbursed along with other expenses. Reimbursement for expenses will be provided to recipients during the conference.

=== How to Apply ===
Submit your application materials via the Code4Lib online form: https://goo.gl/forms/(url)

You will need to prepare:
# Your brief letter of interest, no more than '''( ) words''', which:
## Identifies your eligibility for a diversity scholarship (100 words)
## '''Describes your financial needs to attend the conference (100 words)'''
## Describes how you see yourself benefiting from and participating in the Code4Lib 2018 conference and the general Code4Lib community '''(200 words)'''
# Your current resume or CV
# '''Contact information for one reference who can speak to your professional goals and/or achievements'''

'''Please note: Your brief letter of interest and current CV/resume should be '''combined into a single pdf'''. Your file should follow a “Lastname-Firstname.pdf” naming convention. Questions can be directed to code4libaward@gmail.com.'''

The application deadline is '''(deadline date) at 11:59 PM ET'''.

The scholarship committee will notify all applicants by '''(date)''', regardless of award results.

2023 Scholarship Documents/Timeline and tasks

2022-11-22T20:00:36Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u..."

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
|
|
| ALL as available
|-
| ''Call for individual donations to the Angel Fund''
|
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| ALL - email discussion
|-
| Finalize call for applications & application format
|
|
|
|-
| Put out call for applications
|
| Includes identifying channels, communities, organizations to target
|
|-
| Reminder call
|
|
|
|-
| Create evaluation rubric
|
|
|
|-
| Application deadline
|
|
|
|-
| Confirm application receipt
|
|
|
|-
| Follow up about missing information
|
|
|
|-
| Review & rate applications individually
|
| "Individually" as in each committee member
|
|-
| Committee meeting to discuss applications, choose recipients
|
|
| ALL - multiple meetings if needed or send written feedback
|-
| Request references
|
| Can be via email or Skype/phone
|
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Reference deadline
|
|
|
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
|
|
|
|-
| Recipients confirm participation, meeting interest, buddy system interest
|
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
|
|
|
|-
| Recruit conference buddies
|
| Can put in the same email as awardee announcement
|
|-
| Match awardees with conference buddies
|
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| ''Housing preference''
| '' ''
|
| '' ''
|-
| 1-on-1 meetings with awardees
|
| Welcome, Q&A about anything
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|colspan="3"|
|-
| Conference on-site contacts
|
|
|
|-
| Pre-preconference meetup
|
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

2023 Scholarship Documents

2022-11-22T19:59:57Z

SoojeongHerring:

The Code4Lib Scholarship Committee solicits submissions and selects winners of the scholarship(s), in close communication with the Sponsorship Committee re: funding available for awards. The committee connects scholarship winners with conference coordinators to plan travel and arrangements, and provides additional informational support leading up to and at the conference.

[[2023_Scholarship_Documents/Meetings|Meetings]]

[[2023_Scholarship_Documents/Timeline and tasks|Timeline and tasks]]

[[2023_Scholarship_Documents/Call for appliations|Call for applications]]

[[2023_Scholarship_Documents/Disseminating the call|Disseminating the call]]

[[2023_Scholarship_Documents/Application form|Application form]]

[[2023_Scholarship_Documents/Application evaluation rubric|Application evaluation rubric]]

[[2023_Scholarship_Documents/Contacting references|Contacting references]]

[[2023_Scholarship_Documents/Application notifications|Application notifications]]

[[2023_Scholarship_Documents/Scholarship announcement|Scholarship announcement]]

[[2023_Scholarship_Documents/Logistics emails|Logistics emails]]

[[2023_Scholarship_Documents/Buddy system|Buddy system]]

[[2023_Scholarship_Documents/First-Timers' Guide for Scholarship Awardees|First-Timers' Guide for Scholarship Awardees]]

[[2023_Scholarship_Documents/Post-conference feedback|Post-conference feedback]]

[[2023_Scholarship_Documents/Lessons learned|Lessons learned]]

2023 Scholarship Documents

2022-11-22T19:59:36Z

SoojeongHerring:

The Code4Lib Scholarship Committee solicits submissions and selects winners of the scholarship(s), in close communication with the Sponsorship Committee re: funding available for awards. The committee connects scholarship winners with conference coordinators to plan travel and arrangements, and provides additional informational support leading up to and at the conference.

[[2018_Scholarship_Documents/Meetings|Meetings]]

[[2018_Scholarship_Documents/Timeline and tasks|Timeline and tasks]]

[[2023_Scholarship_Documents/Call for appliations|Call for applications]]

[[2023_Scholarship_Documents/Disseminating the call|Disseminating the call]]

[[2023_Scholarship_Documents/Application form|Application form]]

[[2023_Scholarship_Documents/Application evaluation rubric|Application evaluation rubric]]

[[2023_Scholarship_Documents/Contacting references|Contacting references]]

[[2023_Scholarship_Documents/Application notifications|Application notifications]]

[[2023_Scholarship_Documents/Scholarship announcement|Scholarship announcement]]

[[2023_Scholarship_Documents/Logistics emails|Logistics emails]]

[[2023_Scholarship_Documents/Buddy system|Buddy system]]

[[2023_Scholarship_Documents/First-Timers' Guide for Scholarship Awardees|First-Timers' Guide for Scholarship Awardees]]

[[2023_Scholarship_Documents/Post-conference feedback|Post-conference feedback]]

[[2023_Scholarship_Documents/Lessons learned|Lessons learned]]

2023 Scholarship Documents/Call for appliations

2022-11-22T19:58:59Z

SoojeongHerring: Blanked the page

2023 Scholarship Documents/Call for appliations

2022-11-22T19:57:30Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u..."

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
|
|
| ALL as available
|-
| ''Call for individual donations to the Angel Fund''
|
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| ALL - email discussion
|-
| Finalize call for applications & application format
|
|
|
|-
| Put out call for applications
|
| Includes identifying channels, communities, organizations to target
|
|-
| Reminder call
|
|
|
|-
| Create evaluation rubric
|
|
|
|-
| Application deadline
|
|
|
|-
| Confirm application receipt
|
|
|
|-
| Follow up about missing information
|
|
|
|-
| Review & rate applications individually
|
| "Individually" as in each committee member
|
|-
| Committee meeting to discuss applications, choose recipients
|
|
| ALL - multiple meetings if needed or send written feedback
|-
| Request references
|
| Can be via email or Skype/phone
|
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Reference deadline
|
|
|
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
|
|
|
|-
| Recipients confirm participation, meeting interest, buddy system interest
|
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
|
|
|
|-
| Recruit conference buddies
|
| Can put in the same email as awardee announcement
|
|-
| Match awardees with conference buddies
|
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| ''Housing preference''
| '' ''
|
| '' ''
|-
| 1-on-1 meetings with awardees
|
| Welcome, Q&A about anything
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|colspan="3"|
|-
| Conference on-site contacts
|
|
|
|-
| Pre-preconference meetup
|
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

2023 Scholarship Documents

2022-11-22T19:55:07Z

SoojeongHerring:

The Code4Lib Scholarship Committee solicits submissions and selects winners of the scholarship(s), in close communication with the Sponsorship Committee re: funding available for awards. The committee connects scholarship winners with conference coordinators to plan travel and arrangements, and provides additional informational support leading up to and at the conference.

[[2023_Scholarship_Documents/Call for appliations|Call for applications]]

[[2023_Scholarship_Documents/Disseminating the call|Disseminating the call]]

[[2023_Scholarship_Documents/Application form|Application form]]

[[2023_Scholarship_Documents/Application evaluation rubric|Application evaluation rubric]]

[[2023_Scholarship_Documents/Contacting references|Contacting references]]

[[2023_Scholarship_Documents/Application notifications|Application notifications]]

[[2023_Scholarship_Documents/Scholarship announcement|Scholarship announcement]]

[[2023_Scholarship_Documents/Logistics emails|Logistics emails]]

[[2023_Scholarship_Documents/Buddy system|Buddy system]]

[[2023_Scholarship_Documents/First-Timers' Guide for Scholarship Awardees|First-Timers' Guide for Scholarship Awardees]]

[[2023_Scholarship_Documents/Post-conference feedback|Post-conference feedback]]

[[2023_Scholarship_Documents/Lessons learned|Lessons learned]]

2023 Scholarship Documents/Meetings

2022-11-22T19:54:15Z

SoojeongHerring:

[[2023_Scholarship_call for applications|2023 call for applications]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
|
|
| ALL as available
|-
| ''Call for individual donations to the Angel Fund''
|
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| ALL - email discussion
|-
| Finalize call for applications & application format
|
|
|
|-
| Put out call for applications
|
| Includes identifying channels, communities, organizations to target
|
|-
| Reminder call
|
|
|
|-
| Create evaluation rubric
|
|
|
|-
| Application deadline
|
|
|
|-
| Confirm application receipt
|
|
|
|-
| Follow up about missing information
|
|
|
|-
| Review & rate applications individually
|
| "Individually" as in each committee member
|
|-
| Committee meeting to discuss applications, choose recipients
|
|
| ALL - multiple meetings if needed or send written feedback
|-
| Request references
|
| Can be via email or Skype/phone
|
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Reference deadline
|
|
|
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
|
|
|
|-
| Recipients confirm participation, meeting interest, buddy system interest
|
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
|
|
|
|-
| Recruit conference buddies
|
| Can put in the same email as awardee announcement
|
|-
| Match awardees with conference buddies
|
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| ''Housing preference''
| '' ''
|
| '' ''
|-
| 1-on-1 meetings with awardees
|
| Welcome, Q&A about anything
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|colspan="3"|
|-
| Conference on-site contacts
|
|
|
|-
| Pre-preconference meetup
|
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

2023 Scholarship Documents

2022-11-22T19:53:11Z

SoojeongHerring:

The Code4Lib Scholarship Committee solicits submissions and selects winners of the scholarship(s), in close communication with the Sponsorship Committee re: funding available for awards. The committee connects scholarship winners with conference coordinators to plan travel and arrangements, and provides additional informational support leading up to and at the conference.

[[2023_Scholarship_Documents/Meetings|Meetings]]

[[2023_Scholarship_Documents/Call for applications|Call for applications]]

[[2023_Scholarship_Documents/Disseminating the call|Disseminating the call]]

[[2023_Scholarship_Documents/Application form|Application form]]

[[2023_Scholarship_Documents/Application evaluation rubric|Application evaluation rubric]]

[[2023_Scholarship_Documents/Contacting references|Contacting references]]

[[2023_Scholarship_Documents/Application notifications|Application notifications]]

[[2023_Scholarship_Documents/Scholarship announcement|Scholarship announcement]]

[[2023_Scholarship_Documents/Logistics emails|Logistics emails]]

[[2023_Scholarship_Documents/Buddy system|Buddy system]]

[[2023_Scholarship_Documents/First-Timers' Guide for Scholarship Awardees|First-Timers' Guide for Scholarship Awardees]]

[[2023_Scholarship_Documents/Post-conference feedback|Post-conference feedback]]

[[2023_Scholarship_Documents/Lessons learned|Lessons learned]]

2023 Scholarship Documents/Meetings

2022-11-22T19:52:24Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u..."

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
|
|
| ALL as available
|-
| ''Call for individual donations to the Angel Fund''
|
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| ALL - email discussion
|-
| Finalize call for applications & application format
|
|
|
|-
| Put out call for applications
|
| Includes identifying channels, communities, organizations to target
|
|-
| Reminder call
|
|
|
|-
| Create evaluation rubric
|
|
|
|-
| Application deadline
|
|
|
|-
| Confirm application receipt
|
|
|
|-
| Follow up about missing information
|
|
|
|-
| Review & rate applications individually
|
| "Individually" as in each committee member
|
|-
| Committee meeting to discuss applications, choose recipients
|
|
| ALL - multiple meetings if needed or send written feedback
|-
| Request references
|
| Can be via email or Skype/phone
|
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Reference deadline
|
|
|
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
|
|
|
|-
| Recipients confirm participation, meeting interest, buddy system interest
|
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
|
|
|
|-
| Recruit conference buddies
|
| Can put in the same email as awardee announcement
|
|-
| Match awardees with conference buddies
|
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| ''Housing preference''
| '' ''
|
| '' ''
|-
| 1-on-1 meetings with awardees
|
| Welcome, Q&A about anything
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|colspan="3"|
|-
| Conference on-site contacts
|
|
|
|-
| Pre-preconference meetup
|
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

2023 Scholarship Documents

2022-11-22T19:33:36Z

SoojeongHerring:

The Code4Lib Scholarship Committee solicits submissions and selects winners of the scholarship(s), in close communication with the Sponsorship Committee re: funding available for awards. The committee connects scholarship winners with conference coordinators to plan travel and arrangements, and provides additional informational support leading up to and at the conference.

[[2023_Scholarship_Documents/Meetings|Meetings]]

[[2023_Scholarship_Documents/Call for applications|Capp for applications]]

[[2023_Scholarship_Documents/Disseminating the call|Disseminating the call]]

[[2023_Scholarship_Documents/Application form|Application form]]

[[2023_Scholarship_Documents/Application evaluation rubric|Application evaluation rubric]]

[[2023_Scholarship_Documents/Contacting references|Contacting references]]

[[2023_Scholarship_Documents/Application notifications|Application notifications]]

[[2023_Scholarship_Documents/Scholarship announcement|Scholarship announcement]]

[[2023_Scholarship_Documents/Logistics emails|Logistics emails]]

[[2023_Scholarship_Documents/Buddy system|Buddy system]]

[[2023_Scholarship_Documents/First-Timers' Guide for Scholarship Awardees|First-Timers' Guide for Scholarship Awardees]]

[[2023_Scholarship_Documents/Post-conference feedback|Post-conference feedback]]

[[2023_Scholarship_Documents/Lessons learned|Lessons learned]]

2023 Scholarship Documents

2022-11-22T19:33:24Z

SoojeongHerring:

The Code4Lib Scholarship Committee solicits submissions and selects winners of the scholarship(s), in close communication with the Sponsorship Committee re: funding available for awards. The committee connects scholarship winners with conference coordinators to plan travel and arrangements, and provides additional informational support leading up to and at the conference.

Meetings

[[2023_Scholarship_Documents/Meetings|Meetings]]

[[2023_Scholarship_Documents/Call for applications|Capp for applications]]

[[2023_Scholarship_Documents/Disseminating the call|Disseminating the call]]

[[2023_Scholarship_Documents/Application form|Application form]]

[[2023_Scholarship_Documents/Application evaluation rubric|Application evaluation rubric]]

[[2023_Scholarship_Documents/Contacting references|Contacting references]]

[[2023_Scholarship_Documents/Application notifications|Application notifications]]

[[2023_Scholarship_Documents/Scholarship announcement|Scholarship announcement]]

[[2023_Scholarship_Documents/Logistics emails|Logistics emails]]

[[2023_Scholarship_Documents/Buddy system|Buddy system]]

[[2023_Scholarship_Documents/First-Timers' Guide for Scholarship Awardees|First-Timers' Guide for Scholarship Awardees]]

[[2023_Scholarship_Documents/Post-conference feedback|Post-conference feedback]]

[[2023_Scholarship_Documents/Lessons learned|Lessons learned]]

Code4Lib 2023 Conference Committees

2022-11-14T21:40:06Z

SoojeongHerring:

= Code4Lib 2023 Conference Committees =

Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2023 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: Princeton University
* Pre-conferences: March 14, 2023 (Rabinowitz Building)
* Main conference: March 15-17, 2023 (Frist Campus Center)

== Local Planning Committee ==
The LPC is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* Kate Lynch - (katelynch@princeton.edu) - Chair, Primary Contact
* Esmé Cowles - (escowles@princeton.edu) - Documentarian & Secondary Contact
* Greg Murray - (gregory.murray@ptsem.edu) - Tertiary Contact
* Hillel Arnold - (harnold@rockarch.org) - Volunteer
* Chulin Meng - (chm213@lehigh.edu) - Volunteer
* Your Name Here - Volunteer

== Website Working Group ==
This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[2023 Website Working Group Documents|2023 Website Working Group Documents]]

* Yinlin Chen - (ylchen@vt.edu) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Kate Deibel (kndeibel@metageekery.org) - Accessibility Committee Contact
* Craig Rosenbeck (rosenbeck_craig@roberts.edu) - Volunteer
* Robert-Anthony Lee-Faison (rl3667-at-princeton-dot-edu) - Volunteer
* Your Name Here - Volunteer

== Budget and Sponsorship Committee ==
This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.

[[2023 Budget and Sponsorship Documents|2023 Budget and Sponsorship Documents]]

* Jenn Cummings & Kathy Azevedo - (code4lib@concentra-cms.com) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Linda Salvesen - (salvesenl@wpunj.edu) - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

[[2023 Keynote Documents|2023 Keynote Documents]]

[[2023 Keynote Speakers Nominations|2023 Keynote Speakers Nominations]]

* [[User:Khaley|Kathleen Haley]] - Primary Contact, Chair
* Kathryn Michaelis - (kmicha3@emory.edu) - Secondary Contact, CoChair
* [[User:Thatandromeda|Andromeda Yelton]] - Documentarian
* Ranti Junus - Volunteer
* Tyler N Wade-(tw8766@princeton.edu) - Volunteer
* Your name here

== Pre-conference Committee ==
This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

[[2023 Pre-conference Documents|2023 Pre-conference Documents]]

* Ann Marie Mesco - (mesco@andrew.cmu.edu) - Primary Contact, Chair
* Andrea Schurr - (Andrea-Schurr@utc.edu) - Secondary Contact, CoChair
* Hardy Pottinger - (hardy.pottinger@ucop.edu) - Documentarian
* Eric Morgan <emorgan@nd.edu> - Volunteer, grip, and all-around lackey
* Tod Olson <tod@uchicago.edu> - Volunteer
* Your Name Here - Volunteer

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

[[2023 Program Documents|2023 Program Documents]]

* Matt Sherman - (matt.r.sherman-at-gmail-com) - Primary Contact, Chair
* Dre (akorphan) - Secondary Contact, CoChair
* Andrew Battelini - (abattel@emory.edu)- Documentarian
* Ranti Junus (junus-at-msu-edu) - Volunteer
* Emily Boss (eboss-at-unr-edu) - Volunteer
* [[User:highermath|Cary Gordon]] - Volunteer

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

[[2023 Scholarship Documents|2023 Scholarship Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* Bess Sadler - (bess-dot-sadler-at-princeton-dot-edu) - Secondary Contact, CoChair
* Soojeong Herring - (soojeong-dot-herring-at-colostate-dot-edu) - Documentarian
* Yongming Wang - Volunteer
* Junior Tidal - (jtidal-at-citytech-dot-cuny-dot-edu)- Volunteer
* Your Name Here - Volunteer

== Community Support Squad (CSS) ==
This group responds to violations and concerns regarding [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md the Code4Lib code of conduct] and ensures that the event is safe and enjoyable for all attendees. More details here: https://2022.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2022_national_conference_annual_report.md.

'''Currently seeking one or two coordinators.''' Because all coordinators and volunteers for the CSS need to pass a community vetting procedure, the process of filling these roles is different from the other committees. Rather than signing up here, please reach out to Anne Slaughter on Slack or via email (anne dot slaughter at railslibraries dot info).

== T-Shirt Committee ==
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

[[2023 T-Shirt Documents|2023 T-Shirt Documents]]

* Kate Lynch - (katelynch@princeton.edu) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Margaret Heller - (mheller1@luc.edu) - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Online Volunteer Committee ==

This committee wrangles people to volunteer for the following duties:

'''Looking for opportunities to help out at the conference? See [[2023 Conference Volunteers]]'''

[[2023 Online Volunteer Documents|2023 Online Volunteer Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Social Activities Committee ==

This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.

2023 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Streaming Video Committee ==
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and possibly running the camera during the conference.

[[2023 Streaming Video Documents|2023 Streaming Video Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Kate Lynch - (katelynch@princeton.edu) - LPC Volunteer
* [[User:ksclarke|Kevin S. Clarke]] - Volunteer
* [[User:highermath|Cary Gordon]] - Volunteer

== Code4Lib 2023 Host Voting Committee ==
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

[[2023 Host Voting Documents|2023 Host Voting Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Book Giveaway Committee ==
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).

[[2023 Book Giveaway Documents|2023 Book Giveaway Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== IRC and Slack Committee ==
This committee will assist attendees with IRC and Slack.

[[2023 IRC and Slack Documents|2023 IRC and Slack Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Accessibility Committee ==
Document and address major points of the conference that are not accessible for conference attendees.

[[2023 Accessibility Documents|2023 Accessibility Documents]]

* Kate Deibel - (kndeibel@metageekery.org) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* Ed Hill - (edhill@duck.com) - Documentarian
* Soojeong Herring (soojeong.herring@colostate.edu) - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Whatever Committee ==
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

[[2023 Whatever Documents|2023 Whatever Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

[[Category:Code4Lib2023]]

Code4Lib 2023 Conference Committees

2022-10-26T16:02:54Z

SoojeongHerring:

= Code4Lib 2023 Conference Committees =

Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2023 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

== Location and Dates ==

* Location: Princeton University
* Dates: March 14-17, 2023

== Local Planning Committee ==
The LPC is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

* Kate Lynch - (katelynch@princeton.edu) - Chair, Primary Contact
* Esmé Cowles - (escowles@princeton.edu) - Documentarian & Secondary Contact
* Greg Murray - (gregory.murray@ptsem.edu) - Tertiary Contact
* Hillel Arnold - (harnold@rockarch.org) - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Website Working Group ==
This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

[[2023 Website Working Group Documents|2023 Website Working Group Documents]]

* Yinlin Chen - (ylchen@vt.edu) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Kate Deibel (kndeibel@metageekery.org) - Accessibility Committee Contact
* Craig Rosenbeck (rosenbeck_craig@roberts.edu) - Volunteer
* Robert-Anthony Lee-Faison (rl3667-at-princeton-dot-edu) - Volunteer
* Your Name Here - Volunteer

== Budget and Sponsorship Committee ==
This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.

[[2023 Budget and Sponsorship Documents|2023 Budget and Sponsorship Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Linda Salvesen - (salvesenl@wpunj.edu) - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Keynote Committee ==
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

[[2023 Keynote Documents|2023 Keynote Documents]]

[[2023 Keynote Speakers Nominations|2023 Keynote Speakers Nominations]]

* [[User:Khaley|Kathleen Haley]] - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Ranti Junus - Volunteer
* Tyler N Wade-(tw8766@princeton.edu) - Volunteer
* Your Name Here - Volunteer

== Pre-conference Committee ==
This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

[[2023 Pre-conference Documents|2023 Pre-conference Documents]]

* Ann Marie Mesco - (mesco@andrew.cmu.edu) - Primary Contact, Chair
* Andrea Schurr - (Andrea-Schurr@utc.edu) - Secondary Contact, CoChair
* Hardy Pottinger - (hardy.pottinger@ucop.edu) - Documentarian
* Eric Morgan <emorgan@nd.edu> - Volunteer, grip, and all-around lackey
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Program Committee ==
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

[[2023 Program Documents|2023 Program Documents]]

* Matt Sherman - (matt.r.sherman-at-gmail-com) - Primary Contact, Chair
* Dre (akorphan) - Secondary Contact, CoChair
* Andrew Battelini - (abattel@emory.edu)- Documentarian
* Ranti Junus (junus-at-msu-edu) - Volunteer
* Emily Boss (eboss-at-unr-edu) - Volunteer
* [[User:highermath|Cary Gordon]] - Volunteer

== Scholarship Committee ==
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

[[2023 Scholarship Documents|2023 Scholarship Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* Bess Sadler - (bess-dot-sadler-at-princeton-dot-edu) - Secondary Contact, CoChair
* Soojeong Herring - (soojeong-dot-herring-at-colostate-dot-edu) - Documentarian
* Yongming Wang - Volunteer
* Junior Tidal - (jtidal-at-citytech-dot-cuny-dot-edu)- Volunteer
* Your Name Here - Volunteer

== Community Support Squad (CSS) ==
This group responds to violations and concerns regarding [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md the Code4Lib code of conduct] and ensures that the event is safe and enjoyable for all attendees. More details here: https://2022.code4lib.org/conduct/#volunteers

* Coordinator: Bess Sadler - bess-dot-sadler-at-princeton-dot-edu
* Soojeong Herring (soojeong-dot-herring-at-colostate-dot-edu) - Volunteer
* Your Name Here - Volunteer

== T-Shirt Committee ==
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

[[2023 T-Shirt Documents|2023 T-Shirt Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Online Volunteer Committee ==

This committee wrangles people to volunteer for the following duties:

'''Looking for opportunities to help out at the conference? See [[2023 Conference Volunteers]]'''

[[2023 Online Volunteer Documents|2023 Online Volunteer Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Social Activities Committee ==

This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.

2023 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Streaming Video Committee ==
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and possibly running the camera during the conference.

[[2023 Streaming Video Documents|2023 Streaming Video Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* [[User:ksclarke|Kevin S. Clarke]] - Volunteer
* [[User:highermath|Cary Gordon]] - Volunteer

== Code4Lib 2023 Host Voting Committee ==
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

[[2023 Host Voting Documents|2023 Host Voting Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Book Giveaway Committee ==
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).

[[2023 Book Giveaway Documents|2023 Book Giveaway Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== IRC and Slack Committee ==
This committee will assist attendees with IRC and Slack.

[[2023 IRC and Slack Documents|2023 IRC and Slack Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Accessibility Committee ==
Document and address major points of the conference that are not accessible for conference attendees.

[[2023 Accessibility Documents|2023 Accessibility Documents]]

* Kate Deibel - (kndeibel@metageekery.org) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

== Whatever Committee ==
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

[[2023 Whatever Documents|2023 Whatever Documents]]

* NAME - (EMAIL) - Primary Contact, Chair
* NAME - (EMAIL) - Secondary Contact, CoChair
* NAME - (EMAIL) - Documentarian
* Your Name Here - Volunteer
* Your Name Here - Volunteer
* Your Name Here - Volunteer

[[Category:Code4Lib2023]]