https://wiki.code4lib.org/api.php?action=feedcontributions&feedformat=atom&user=VeChew9Code4Lib - User contributions [en]2026-05-02T15:45:45ZUser contributionsMediaWiki 1.26.2https://wiki.code4lib.org/index.php?title=Sample_RFI&diff=9596Sample RFI2011-11-05T15:25:31Z<p>VeChew9: Correcting spelling errors.</p>
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<div>Hotel RFI<br />
Cribbed from the RFI Elizabeth Duell sent out for the Seattle Conference.<br />
<br />
Location: [City, State]<br />
<br />
Dates: [Mon-Thurs. Usually in Feb]<br />
<br />
Time: 8am-5:30pm daily<br />
<br />
How many: 250 people with tables and chairs.<br />
<br />
Room Reservation Information: Rooms will be needed from [Dates]. We would like to extend the conference rate to the weekend before and after.<br />
Extremely tentatively:<br />
[Sunday before]: 20<br />
[Monday]: 60<br />
[Tues]: 60<br />
[Wed]: 60<br />
[Thurs]: 20<br />
<br />
Meeting Room Setup:<br />
* a large room that will fit up to 250 people in half rounds (5-7 each round) or in rows with tables.<br />
* possibility of 4 or more rooms 30-50 people each for Mon-Thurs.<br />
* if possible, separate dining space for lunch only<br />
<br />
Technology needs:<br />
See [[#Wireless Connectivity]] section for bandwidth and wifi requirements.<br />
Microphones: 3 wireless<br />
Projection/Screens: We will need an 8-10' screen. <br />
The ability to provide our own equipment.<br />
<br />
Catering:<br />
[Mon]: No food needed. (Pre-Conference)<br />
<br />
[Tues]: Coffee/Continental Breakfast<br />
AM Break<br />
Lunch<br />
PM Break<br />
<br />
[Wed]: Coffee/Continental Breakfast<br />
AM Break<br />
Lunch<br />
PM Break<br />
<br />
[Thur]: Coffee/Continental Breakfast<br />
AM Break<br />
Departing Snack?<br />
<br />
Other Info:<br />
* Must have Vegetarian, Vegan and Non-Gluten options and be able to deal with food allergy requests.<br />
* Rooms need to be separated enough for business meeting conversations to happen. If <span class="plainlinks">[http://ibsdietplan.org <span style="color:black;font-weight:normal;text-decoration:none!important;background:none!important; text-decoration:none;">ibs</span>]</span> the room is separated with divider, needs to be fairly sound-proof.<br />
<br />
Contact info:<br />
[Your info]<br />
<br />
==Wireless Connectivity==<br />
Questions that Cary Gordon and Elizabeth sent out to hotels for the Seattle Conference.<br />
<br />
Hello!<br />
<br />
We are considering your venue for the Code4Lib conference in [Month][year]. We are anticipating [250?] library technology people<br />
and have some specific questions about your internet services:<br />
<br />
Is your venue able to provide at least 8 mb/sec guaranteed service, either through a dedicated connection or a private VLAN?<br />
<br />
Can you provide multi-band access points that support both 2.4GHz & 5GHz service -- 802.11b, g, n and, ideally, 802.11a?<br />
<br />
Can your system accommodate at least 300 simultaneous connections?<br />
<br />
How many access points will you provide in the main conference room? Are those access points movable?<br />
<br />
Please provide a chart showing access point locations for the rooms we will use.<br />
<br />
Can you provide a separate wired connection for presenters?<br />
<br />
If there is anything on the list that you cannot provide, can you suggest alternatives?<br />
<br />
Is there anything else we need to know about your venue?<br />
<br />
Please contact [your networking person] with any questions regarding this request.<br />
<br />
Any other questions, please feel free to contact me. My contact information is below.<br />
<br />
Thank you for your time!</div>VeChew9