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Code4Lib - User contributions [en]
2024-03-28T20:41:34Z
User contributions
MediaWiki 1.26.2
https://wiki.code4lib.org/index.php?title=C4L2010planning&diff=2966
C4L2010planning
2009-07-01T14:33:58Z
<p>152.10.157.65: /* Tasks */</p>
<hr />
<div>== Tasks ==<br />
* sponsorships (see [[committees sign-up page]])<br />
* keynote speakers (see [[committees sign-up page]])<br />
* program committee (20-minute talks) (see [[committees sign-up page]])<br />
* scholarship committee (see [[committees sign-up page]])<br />
* documentation/how-to group (keep records of this year, consolidate with "best practices" so that it's easier in the future)<br />
* T-shirt committee (see [[committees sign-up page]])<br />
* social activities (see [[committees sign-up page]])<br />
* voting coordination (see [[committees sign-up page]])<br />
* wifi<br />
* non-wifi technology (e.g. mbklein's kickass 3-in-1 computer system)<br />
* logistics (e.g. Coordinate airport transportation)<br />
* MC and on-the-ground coordination/liasoning<br />
<br />
== Draft Timeline '''DO NOT TRUST THESE DATES'''==<br />
Monday February 22 (preconference) – Thursday February 25<br />
<br />
'''Calls and posts are to code4lib listserv unless otherwise specified'''<br />
<br />
May to June: Choose Conference planners<br />
<br />
May to June: Negotiate Hotel contract<br />
<br />
<br />
May to June: Touch base with sponsors<br />
<br />
July 10: <br />
Share dates and hotel info on code4lib with reminder about code4libcon for those interesting in planning, #c4l10<br />
On code4libcon, ask for volunteers for contacting sponsors<br />
<br />
July 15th – Call for keynote speaker suggestions(with blurbs)<br />
<br />
July 15th – Formally solicit sponsors<br />
<br />
August 17th – Tally of keynote speaker suggestions, final call to code4lib list<br />
<br />
August 20th – Follow up with sponsors<br />
<br />
Sept 9th-Septh18th – keynote speaker vote<br />
<br />
Sept 22nd – Keynote speaker invitations begin<br />
<br />
Oct 1st – Call for 20-minute talk proposals<br />
<br />
Oct 15 —Posted reminder with presenter-guarantee policy<br />
<br />
Oct 31 – 20-minute talk proposals due<br />
<br />
Nov 4-Nov 12 – voting on 20-minute talk proposals<br />
<br />
Nov 4 – Call for preconference proposals<br />
<br />
Nov 5 – Begin testing registration<br />
<br />
Nov 13 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks)<br />
<br />
Nov 16th – List of top 22ish talk titles posted<br />
<br />
Nov 16th – Scholarship announcement ***post beyond code4lib list???***<br />
<br />
Nov 16th – Preconference reminder<br />
<br />
Nov 16th – Registration opens Dec 2nd<br />
<br />
Nov 23 – Preconference proposals due <br />
<br />
Dec 1 – Reminder, Registration opens Dec 2<br />
<br />
Dec 2 – Registration opens<br />
<br />
Dec 2 – Post when registration opens<br />
<br />
Dec 2 – Share waitlist & preconf count info???<br />
<br />
Dec 7—Registration deadline for presenter-reserved spots<br />
<br />
Jan 5 – Scholarship deadline<br />
<br />
Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals<br />
<br />
Jan 5 – Call for t-shirt design submissions<br />
<br />
Jan 12 – Scholarship recipients notified<br />
<br />
Jan 12 – call for code4lib2011 hosting proposals<br />
<br />
Jan 15 – T-shirt design deadline<br />
<br />
Jan 20-28 T-shirt vote<br />
<br />
Feb 8 – discussion of volunteer needs<br />
<br />
Feb 12 – deadline for code4lib2011 hosting proposals<br />
<br />
Feb 15 – Call for Breakout Session ideas<br />
<br />
Feb 15 – Call for conference volunteers<br />
<br />
Feb 17 – Reminder to participants with travel info, conference social info<br />
<br />
Feb 17-24 – vote for 2011 host<br />
<br />
March 1-31–Videos converted, compressed, uploaded, and linked<br />
<br />
==When do these things happen?==<br />
<br />
*Making T-shirts<br />
*Planning conference menus<br />
*Arranging videotaping<br />
*Securing conference networking<br />
*Getting A/V supplies<br />
*Arranging 3 OS laptop for presenters (ask mbklein)<br />
<br />
==Other things to be done?==<br />
<br />
[[Category: Code4Lib2010]]</div>
152.10.157.65