2023 Scholarship Documents/Meetings - Revision history

SoojeongHerring at 16:07, 6 December 2022

2022-12-06T16:07:44Z

SoojeongHerring at 15:45, 6 December 2022

2022-12-06T15:45:26Z

SoojeongHerring: Replaced content with "2023 call for applications"

2022-12-06T15:44:21Z

Replaced content with "2023 call for applications"

SoojeongHerring at 19:54, 22 November 2022

2022-11-22T19:54:15Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u..."

2022-11-22T19:52:24Z

Created page with "2023 Scholarship Committee Documents The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u..."

New page

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
|
|
| ALL as available
|-
| ''Call for individual donations to the Angel Fund''
|
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| ALL - email discussion
|-
| Finalize call for applications & application format
|
|
|
|-
| Put out call for applications
|
| Includes identifying channels, communities, organizations to target
|
|-
| Reminder call
|
|
|
|-
| Create evaluation rubric
|
|
|
|-
| Application deadline
|
|
|
|-
| Confirm application receipt
|
|
|
|-
| Follow up about missing information
|
|
|
|-
| Review & rate applications individually
|
| "Individually" as in each committee member
|
|-
| Committee meeting to discuss applications, choose recipients
|
|
| ALL - multiple meetings if needed or send written feedback
|-
| Request references
|
| Can be via email or Skype/phone
|
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Reference deadline
|
|
|
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
|
|
|
|-
| Recipients confirm participation, meeting interest, buddy system interest
|
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
|
|
|
|-
| Recruit conference buddies
|
| Can put in the same email as awardee announcement
|
|-
| Match awardees with conference buddies
|
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| ''Housing preference''
| '' ''
|
| '' ''
|-
| 1-on-1 meetings with awardees
|
| Welcome, Q&A about anything
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|colspan="3"|
|-
| Conference on-site contacts
|
|
|
|-
| Pre-preconference meetup
|
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

← Older revision		Revision as of 16:07, 6 December 2022
Line 1:		Line 1:
	[[2023_Scholarship_Documents\|2023 Scholarship Committee Documents]]		[[2023_Scholarship_Documents\|2023 Scholarship Committee Documents]]
		+
		+	'''2023 Scholarship Committee Members'''
		+	*Yongmin Wang - Chair
		+	*Soojeong Herring
		+	*Junior Tidal

← Older revision		Revision as of 15:45, 6 December 2022
Line 1:		Line 1:
−	[[~~2023_Scholarship_call for applications~~\|2023 ~~call for applications~~]]	+	[[2023_Scholarship_Documents\|2023 Scholarship Committee Documents]]

← Older revision		Revision as of 15:44, 6 December 2022
Line 1:		Line 1:
	[[2023_Scholarship_call for applications\|2023 call for applications]]		[[2023_Scholarship_call for applications\|2023 call for applications]]
−
−	~~The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.~~
−
−	~~{\| class="wikitable"~~
−	\|-
−	~~! Task / milestone~~
−	~~! Date(s)~~
−	~~! Notes~~
−	~~! Team~~
−	\|-
−	~~\| Call for committee volunteers~~
−	\|
−	\|
−	~~\| ALL~~
−	\|-
−	~~\| Initial committee meetings~~
−	\|
−	\|
−	~~\| ALL as available~~
−	\|-
−	~~\| ''Call for individual donations to the Angel Fund''~~
−	\|
−	~~\| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''~~
−	~~\| ''Sponsorship Committee''~~
−	\|-
−	~~\| Finalize the number of scholarship recipient seats to hold for registration~~
−	\|
−	\|
−	~~\| ALL - email discussion~~
−	\|-
−	~~\| Finalize call for applications & application format~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Put out call for applications~~
−	\|
−	~~\| Includes identifying channels, communities, organizations to target~~
−	\|
−	\|-
−	~~\| Reminder call~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Create evaluation rubric~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Application deadline~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Confirm application receipt~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Follow up about missing information~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Review & rate applications individually~~
−	\|
−	~~\| "Individually" as in each committee member~~
−	\|
−	\|-
−	~~\| Committee meeting to discuss applications, choose recipients~~
−	\|
−	\|
−	~~\| ALL - multiple meetings if needed or send written feedback~~
−	\|-
−	~~\| Request references~~
−	\|
−	~~\| Can be via email or Skype/phone~~
−	\|
−	\|-
−	~~\| ''Finalize number of available scholarships; notify LPC of registration spots to release''~~
−	\|
−	\|
−	~~\| ''Budget & sponsorship committees''~~
−	\|-
−	~~\| Reference deadline~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Recipients confirm participation, meeting interest, buddy system interest~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Follow up with waitlisted applicants~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Announce awardees~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Recruit conference buddies~~
−	\|
−	~~\| Can put in the same email as awardee announcement~~
−	\|
−	\|-
−	~~\| Match awardees with conference buddies~~
−	\|
−	~~\| Assume ongoing basis - some awardees may change their minds or people may volunteer late~~
−	\|
−	\|-
−	~~\| Travel & housing planning~~
−	\|
−	~~\| A Very Informative Email~~
−	\|
−	\|-
−	~~\| Coordinate with CONCENTRA: awardee names & contact email~~
−	\|
−	~~\| Rolling as confirmations come in~~
−	\|
−	\|-
−	~~\| ''Housing preference''~~
−	~~\| '' ''~~
−	\|
−	~~\| '' ''~~
−	\|-
−	~~\| 1-on-1 meetings with awardees~~
−	\|
−	~~\| Welcome, Q&A about anything~~
−	\|
−	\|-
−	~~\| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Conference guide / social stuff email~~
−	\|
−	\|
−	~~\| ALL~~
−	\|-
−	~~\| Conference!~~
−	~~\|colspan="3"\|~~
−	\|-
−	~~\| Conference on-site contacts~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Pre-preconference meetup~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Group lunch~~
−	\|
−	\|
−	\|
−	\|-
−	~~\| Lessons learned~~
−	\|
−	\|
−	~~\| ALL~~
−	\|-
−	~~\| Post-conference feedback~~
−	\|
−	~~\| Create & send survey, review feedback~~
−	~~\| (survey & email), ALL (review feedback)~~
−	\|-
−	~~\| Documentation~~
−	\|
−	~~\| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate~~
−	\|
−	\|-
−	\|}

← Older revision		Revision as of 19:54, 22 November 2022
Line 1:		Line 1:
−	[[~~2023_Scholarship_Documents~~\|2023 ~~Scholarship Committee Documents~~]]	+	[[2023_Scholarship_call for applications\|2023 call for applications]]

	The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.		The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.