2023 Scholarship Documents/Timeline and tasks - Revision history

SoojeongHerring at 21:10, 12 January 2023

2023-01-12T21:10:21Z

SoojeongHerring at 16:32, 6 December 2022

2022-12-06T16:32:08Z

SoojeongHerring at 15:59, 6 December 2022

2022-12-06T15:59:31Z

SoojeongHerring: Created page with "2023 Scholarship Committee Documents The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u..."

2022-11-22T20:00:36Z

Created page with "2023 Scholarship Committee Documents The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u..."

New page

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
|
|
| ALL as available
|-
| ''Call for individual donations to the Angel Fund''
|
| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| ALL - email discussion
|-
| Finalize call for applications & application format
|
|
|
|-
| Put out call for applications
|
| Includes identifying channels, communities, organizations to target
|
|-
| Reminder call
|
|
|
|-
| Create evaluation rubric
|
|
|
|-
| Application deadline
|
|
|
|-
| Confirm application receipt
|
|
|
|-
| Follow up about missing information
|
|
|
|-
| Review & rate applications individually
|
| "Individually" as in each committee member
|
|-
| Committee meeting to discuss applications, choose recipients
|
|
| ALL - multiple meetings if needed or send written feedback
|-
| Request references
|
| Can be via email or Skype/phone
|
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Reference deadline
|
|
|
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
|
|
|
|-
| Recipients confirm participation, meeting interest, buddy system interest
|
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
|
|
|
|-
| Recruit conference buddies
|
| Can put in the same email as awardee announcement
|
|-
| Match awardees with conference buddies
|
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| ''Housing preference''
| '' ''
|
| '' ''
|-
| 1-on-1 meetings with awardees
|
| Welcome, Q&A about anything
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|colspan="3"|
|-
| Conference on-site contacts
|
|
|
|-
| Pre-preconference meetup
|
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

@@ Line 11: / Line 11: @@
 |-
 | Call for committee volunteers
-| Oct. 2022
+| 10/2022
+|
 | ALL
@@ Line 23: / Line 23: @@
+|
+|
-| ALL - email discussion
+| Chair
 |-
 | Finalize call for applications & application format
-| 01/04/23
+|12/05/22
+|
+|
 |-
 | Put out call for applications
+| 12/12/22
 | Includes identifying channels, communities, organizations to target
+|
 |-
 |-
-| Create evaluation rubric
+| Review evaluation rubric
+| 01/12/23
+|
+|
@@ Line 53: / Line 49: @@
+|
 | Applicants will receive a confirmation when submitting the form.
+|
+|
 |-
 | Review & rate applications individually
+| 01/20/23
 | "Individually" as in each committee member
+| ALL
 |-
 | Committee meeting to discuss applications, choose recipients
+|N/A
+|Committee will communicate via email during the review but will set up a meeting if needed
 | ALL - multiple meetings if needed or send written feedback
 |-
@@ Line 75: / Line 67: @@
 | ''Budget & sponsorship committees''
 |-
-| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
+| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
-| 01/17/23
+| 01/20/23
+|
+|
 |-
-| Recipients confirm participation, meeting interest, buddy system interest
+| Recipients confirm participation
+| 01/27/23
+|
+|
@@ Line 96: / Line 88: @@
 |-
 | Recruit conference buddies
+|
+|
 |-
 | Match awardees with conference buddies
+| 02/15/23
 | Assume ongoing basis - some awardees may change their minds or people may volunteer late
+|
@@ Line 126: / Line 123: @@
 |-
 | Conference!
+|03/14/23-03/17/23
-−
-−
-|-
-| Conference on-site contacts
-−
+|
+|

@@ Line 107: / Line 107: @@
 | Travel & housing planning
+|
-| A Very Informative Email
+| A Very Informative Email like logistics
+|
 |-

@@ Line 6: / Line 6: @@
 |-
 ! Task / milestone
 ! Date(s)
 ! Notes
 ! Team
 |-
 | Call for committee volunteers
+| Oct. 2022
+|
 | ALL
 |-
 | Initial committee meetings
+| 12/05/22
+|
 | ALL as available
 |-
 | Finalize the number of scholarship recipient seats to hold for registration
@@ Line 31: / Line 26: @@
 |-
 | Finalize call for applications & application format
+| 01/04/23
+|
+|
@@ Line 51: / Line 46: @@
 |-
 | Application deadline
+| 01/13/23
+|
+|
@@ Line 57: / Line 52: @@
 | Confirm application receipt
+|
+| Applicants will receive a confirmation when submitting the form.
+|
 |-
@@ Line 74: / Line 69: @@
+|
 | ALL - multiple meetings if needed or send written feedback
 |-
 | ''Finalize number of available scholarships; notify LPC of registration spots to release''
@@ Line 84: / Line 74: @@
+|
 | ''Budget & sponsorship committees''
 |-
 | Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
+| 01/17/23
+|
+|
@@ Line 106: / Line 91: @@
 |-
 | Announce awardees
+| 02/01/23
+|
+|
 |-
 | Recruit conference buddies
-−
+|
 | Can put in the same email as awardee announcement
+|
@@ Line 128: / Line 113: @@
+|
 | Rolling as confirmations come in
+|
 |-
@@ Line 151: / Line 126: @@
 |-
 | Conference!
+|
+|
+|
 |-
-| Pre-preconference meetup
+| Conference on-site contacts
+|
+|