2024 Scholarship Documents/Timeline - Revision history

MichelleSpeed at 22:22, 27 November 2023

2023-11-27T22:22:41Z

Bibliotechy at 19:47, 20 November 2023

2023-11-20T19:47:32Z

Bibliotechy: first copy

2023-11-20T19:10:23Z

first copy

New page

[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
| 10/2022
|
| ALL
|-
| Initial committee meetings
| 12/05/22
|
| ALL as available
|-
| Finalize the number of scholarship recipient seats to hold for registration
|
|
| Chair
|-
| Finalize call for applications & application format
|12/05/22
|
|
|-
| Put out call for applications
| 12/12/22
| Includes identifying channels, communities, organizations to target
|
|-
|-
| Review evaluation rubric
| 01/12/23
|
|
|-
| Application deadline
| 01/13/23
|
|
|-
| Confirm application receipt
|
| Applicants will receive a confirmation when submitting the form.
|
|
|-
| Review & rate applications individually
| 01/20/23
| "Individually" as in each committee member
| ALL
|-
| Committee meeting to discuss applications, choose recipients
|N/A
|Committee will communicate via email during the review but will set up a meeting if needed
| ALL - multiple meetings if needed or send written feedback
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
| 01/20/23
|
|
|-
| Recipients confirm participation
| 01/27/23
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
| 02/01/23
|
|
|-
| Recruit conference buddies
| 02/01/23
| Send an email awardees and the listserv to recruit
|
|-
| Send a reminder for the buddy program
| 02/08/23
|
|
|-
| Match awardees with conference buddies
| 02/15/23
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email like logistics
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|03/14/23-03/17/23
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

← Older revision		Revision as of 22:22, 27 November 2023
Line 1:		Line 1:
−	[[~~2023_Scholarship_Documents~~\|~~2023~~ Scholarship Committee Documents]]	+	[[2024_Scholarship_Documents\|2024 Scholarship Committee Documents]]

	The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.		The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

@@ Line 26: / Line 26: @@
 |-
 | Finalize call for applications & application format
-|12/05/22
+|12/12/22
+|
+|
 |-
 | Put out call for applications
-| 12/12/22
+| 01/05/24
 | Includes identifying channels, communities, organizations to target
+|
@@ Line 37: / Line 37: @@
 |-
 | Review evaluation rubric
-| 01/12/23
+| 12/12/23
+|
+|
 |-
 | Application deadline
-| 01/13/23
+| 01/31/24
+|
+|
@@ Line 53: / Line 53: @@
 |-
 | Review & rate applications individually
-| 01/20/23
+| 02/07/24
 | "Individually" as in each committee member
 | ALL
@@ Line 68: / Line 68: @@
 |-
 | Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
-| 01/20/23
+| 02/15/24
+|
+|
 |-
 | Recipients confirm participation
-| 01/27/23
+| 01/27/24
+|
+|
@@ Line 83: / Line 83: @@
 |-
 | Announce awardees
-| 02/01/23
+| 02/01/24
+|
+|
 |-
 | Recruit conference buddies
-| 02/01/23
+| 02/01/24
 | Send an email awardees and the listserv to recruit
+|
 |-
 | Send a reminder for the buddy program
-| 02/08/23
+| 02/08/24
+|
+|
 |-
 | Match awardees with conference buddies
-| 02/15/23
+| 02/15/24
 | Assume ongoing basis - some awardees may change their minds or people may volunteer late
+|