2025 Scholarship Documents/Timeline - Revision history

JosephGrobelny: minor edit

2025-02-07T20:07:20Z

minor edit

JosephGrobelny: updated dates

2025-02-07T20:06:15Z

updated dates

JosephGrobelny: updated rubric review

2024-12-10T19:16:11Z

updated rubric review

JosephGrobelny: small date edit

2024-11-27T21:36:27Z

small date edit

JosephGrobelny: changed date

2024-11-27T21:12:43Z

changed date

JosephGrobelny: Created page with "2025 Scholarship Committee Documents The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u..."

2024-11-27T21:12:06Z

Created page with "2025 Scholarship Committee Documents The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed u..."

New page

[[2025_Scholarship_Documents|2025 Scholarship Committee Documents]]

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

{| class="wikitable"
|-
! Task / milestone
! Date(s)
! Notes
! Team
|-
| Call for committee volunteers
|
|
| ALL
|-
| Initial committee meetings
| 11/2024
|
| ALL as available
|-
| Finalize the number of scholarship recipient seats to hold for registration
| 11/2024
|
| Chair
|-
| Finalize call for applications & application format
|12/13/2024
|
|
|-
| Put out call for applications
| 12/18/2024
| Includes identifying channels, communities, organizations to target
|
|-
|-
| Review evaluation rubric
| 01/20/2025
|
|
|-
| Application deadline
| 01/24/25
|
|
|-
| Confirm application receipt
|
| Applicants will receive a confirmation when submitting the form.
|
|
|-
| Review & rate applications individually
| 01/24/25 - 02/10/2025
| "Individually" as in each committee member
| ALL
|-
| Committee meeting to discuss applications, choose recipients
|N/A
|Committee will communicate via email during the review but will set up a meeting if needed
| ALL - multiple meetings if needed or send written feedback
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
|
|
| ''Budget & sponsorship committees''
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
| 02/10/25
|
|
|-
| Recipients confirm participation
|
|
|
|-
| Follow up with waitlisted applicants
|
|
|
|-
| Announce awardees
| TBD
|
|
|-
| Recruit conference buddies
| TBD
| Send an email awardees and the listserv to recruit
|
|-
| Send a reminder for the buddy program
| TBD
|
|
|-
| Match awardees with conference buddies
| TBD
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
|
|-
| Travel & housing planning
|
| A Very Informative Email like logistics
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
|
| Rolling as confirmations come in
|
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
|
|
|
|-
| Conference guide / social stuff email
|
|
| ALL
|-
| Conference!
|03/10-13/2025
|
|
|-
| Group lunch
|
|
|
|-
| Lessons learned
|
|
| ALL
|-
| Post-conference feedback
|
| Create & send survey, review feedback
| (survey & email), ALL (review feedback)
|-
| Documentation
|
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
|
|-
|}

@@ Line 58: / Line 58: @@
 |-
 | Committee meeting to discuss applications, choose recipients
-|TBD
+|02/10/25
 |Committee will communicate via email during the review but will set up a meeting if needed
 | ALL - multiple meetings if needed or send written feedback

@@ Line 73: / Line 73: @@
 |-
 | Recipients confirm participation
+| 02/14/25
+|
+|
 |-
 | Follow up with waitlisted applicants
+| 02/17/25
+|
+|

@@ Line 37: / Line 37: @@
 |-
 | Review evaluation rubric
-| 01/20/2025
+| 01/22/2025
+|
+|

@@ Line 1: / Line 1: @@
 [[2025_Scholarship_Documents|2025 Scholarship Committee Documents]]
-The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
+The 2025 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
 {| class="wikitable"