Preconference2016Workspace - Revision history

Anna3lc: /* Agenda: */

2016-02-23T16:21:24Z

‎Agenda:

Anna3lc: /* Agenda: */

2016-02-23T16:15:40Z

‎Agenda:

Anna3lc: add agenda items

2016-02-23T15:42:33Z

add agenda items

Anna3lc: /* Agenda: */

2016-02-23T15:08:23Z

‎Agenda:

ChristinaHarlow at 13:53, 23 February 2016

2016-02-23T13:53:47Z

ChristinaHarlow at 17:01, 1 February 2016

2016-02-01T17:01:30Z

AndyWeidner: seventh pre-conf meeting notes

2016-01-27T18:03:15Z

seventh pre-conf meeting notes

ChristinaHarlow at 17:50, 27 January 2016

2016-01-27T17:50:04Z

Anna3lc: consolidation

2016-01-27T17:03:44Z

consolidation

Anna3lc at 15:26, 27 January 2016

2016-01-27T15:26:25Z

@@ Line 28: / Line 28: @@
 * Day of help/questions - clear on needs, volunteers?
 * Slack channel
-* what needs to be on tables? Name tags, restaurant handouts, maps, volunteer contact info, list of all locations, list of registrants, notepads, pens / markers
+* what needs to be on tables? Name tags, restaurant handouts, maps/floorplans, wifi password, volunteer contact info, list of all locations, list of registrants, notepads, pens / markers
 * what signage is needed? Room names with arrows for CHF. Hotel?
-* Table volunteers: what coverage is required?
+* Table volunteers: what coverage is required? - Anna will compile matrix
-* Are members of this committee registered for preconferences? If so, which ones?
+* Are members of this committee registered for preconferences? If so, which ones? (Eric: none, Andrea: publishing research data)
 * ... (add yours here)

@@ Line 28: / Line 28: @@
 * Day of help/questions - clear on needs, volunteers?
 * Slack channel
-* what needs to be on tables? Name tags, restaurant handouts, maps
+* what needs to be on tables? Name tags, restaurant handouts, maps, volunteer contact info, list of all locations, list of registrants, notepads, pens / markers
 * what signage is needed? Room names with arrows for CHF. Hotel?
 * Table volunteers: what coverage is required?

@@ Line 28: / Line 28: @@
 * Day of help/questions - clear on needs, volunteers?
 * Slack channel
 * ... (add yours here)

@@ Line 27: / Line 27: @@
 * When will we have numbers/updated lists from pre-conf only registration?
 * Day of help/questions - clear on needs, volunteers?
 * ... (add yours here)

@@ Line 6: / Line 6: @@
 == Outstanding Actions Items and Timeframes ==
 * Pull together list of volunteer needs for day-of. Try to have crystalized 2 weeks before
 ** Know who support staff is at each location
 ** Know wifi password / encourage people to only use 1 device on wifi.
 * Info for presenters
-** Please fill out profile form to presenters. Link: http://goo.gl/forms/JJDu1XlXHX
+** Remind speakers to get a head count of attendees.
-** Please get a head count of attendees; these numbers will be helpful to future organizing committees.
+** Remind speakers to ask people to only use wifi with one device.
-** Please remind people to only use wifi with one device.
+** Final list of attendees?
-** Where / how to post links, other intro materials about their session.
-*** Submit a pull request to the website. on github at https://github.com/code4lib/2016.code4lib.org
-**** navigate to _posts/ and find your session (will begin with '2016-03-0-7')
-**** Please don't edit the structured data area, marked off with '---' above and below. Any content below the structured data can be edited as you desire!
-*** If you aren't comfortable submitting a pull request, please send us your changes or additions and we will take care of it for you!
-** Assurance that we will get them a list of attendees / contact info (deadline? LPC discussed closing pre-con-only registration 2 weeks out. Is 1.5 weeks enough time for this?)
 * single registration table at hotel. Smaller welcome tables at other venues? with nametags / lists of attendees.
@@ Line 24: / Line 17: @@
 * Agreed: workshop times: AM 9-12, PM 1:30-4:30
 * Projector, screen, tables, chairs, wifi of varying capability all confirmed for each workshop space.
 == Seventh Meeting ==

@@ Line 27: / Line 27: @@
 * Projector, screen, tables, chairs, wifi of varying capability all confirmed for each workshop space.
-== Next/Seventh Meeting ==
+== Seventh Meeting ==
 January 27th, Noon EST, Google Hangouts: https://plus.google.com/hangouts/_/calendar/Y21oYXJsb3dAZ21haWwuY29t.qopf1ls6krk3erlh0161l22cik?authuser=0
@@ Line 40: / Line 40: @@
 * Website committee - still needing speaker info? Form?
 * ... (add yours here)
 == Sixth Meeting==

@@ Line 5: / Line 5: @@
 == Outstanding Actions Items and Timeframes ==
-* (2-3 outstanding) Confirm all workshop leaders are registered (or not attending) using Anna's lists from conference organizers. ASAP
+* Email Erin Tripp, Jesse Keck about registration by Monday.
-* (done) Find space for blacklight workshop presenters who weren't included in registration calls. ASAP
+* Move confirmed room changes to the Main Working document in the google drive.
-* Review new round of registration numbers for final room changes/waitlist follow-ups. As soon as new registration numbers are made available to us.
-* Discuss precon-only round of registration.
-** How much capacity to leave for slippage?
-** Capacity space-wise vs. wifi-wise
 * Pull together list of volunteer needs for day-of. Try to have crystalized 2 weeks before
-** Contact info for organizers.
+** Contact info for organizers - put in Google Drive Main working document: also covers disseminating contact info for APS, CHF, LPC, and Concentra folks.
 ** Know who support staff is at each location
 ** Know wifi password / encourage people to only use 1 device on wifi.
 * Info for presenters
 ** Please fill out profile form to presenters. Link: http://goo.gl/forms/JJDu1XlXHX
@@ Line 32: / Line 26: @@
 * Agreed: workshop times: AM 9-12, PM 1:30-4:30
 * Projector, screen, tables, chairs, wifi of varying capability all confirmed for each workshop space.
 == Next/Seventh Meeting ==
@@ Line 38: / Line 31: @@
 === Agenda: ===
 * Review of action items (see above)
-* Review of immediate, open action items (see above)
+** Have all the workshop leaders registered (or decided not to attend)?
 ** Have all the workshop leaders registered (or decided not to attend)?
 ** What's the status for A/V review and meeting needs?
 ** Review of latest (final?) room switches based on latest registration numbers. Waitlist covered?