Difference between revisions of "NEC4L:tasklist"

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|1||define conference format/time breakdown||4/1/12|| ||  ||
 
|1||define conference format/time breakdown||4/1/12|| ||  ||
 
|-
 
|-
−
|1||solicit keynote speakers, if any||4/1/12|| ||  ||
+
|1||solicit keynote speakers, if any||3/1/12|| ||  ||
 
|-
 
|-
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|1||solicit presentation proposals||4/1/12|| ||  ||
+
|1||solicit presentation proposals||5/1/12|| ||  ||
 
|-
 
|-
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|1||evaluate proposals||4/1/12|| ||  ||
+
|1||evaluate proposals||6/15/12|| ||  ||
 
|-
 
|-
−
|1||decide on presenters||4/1/12|| ||  ||
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|1||decide on presenters||7/1/12|| ||  ||
 
|-
 
|-
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|1||schedule presentations||4/1/12|| ||  ||
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|1||schedule presentations||7/5/12|| ||  ||
 
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|-
−
|1||decide if presenters are free (complicates everything)||4/1/12|| ||  ||
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|1||decide if presenters are free (complicates everything)||5/1/12|| ||  ||
 
|-
 
|-
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|1||contact presenters and get confirmations||4/1/12|| ||  ||
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|1||contact presenters and get confirmations||7/5/12|| ||  ||
 
|-
 
|-
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|1||create agenda for meeting (print? on-line?)||4/1/12|| ||  ||
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|1||create agenda for meeting (print? on-line?)||8/1/12|| ||  ||
 
|-
 
|-
−
|1||decide 1 presentation laptop, or each bring their own||4/1/12|| ||  ||
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|1||decide 1 presentation laptop, or each bring their own||9/1/12|| ||  ||
 
|-
 
|-
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|1||setup laptop with all presentations||10/1/12|| ||  ||
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|1||setup laptop with all presentations||10/25/12|| ||  ||
 
|-
 
|-
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|1||get copy of all presentations to post to wiki||10/1/12|| ||  ||
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|1||get copy of all presentations to post to wiki||11/15/12|| ||  ||
 
|}
 
|}
  
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|1||will there be vendor/partner tables||8/1/12|| ||  ||
 
|1||will there be vendor/partner tables||8/1/12|| ||  ||
 
|-
 
|-
−
|1||create signs to post, labeling rooms||8/1/12|| ||  ||
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|1||create signs to post, labeling rooms||10/22/12|| ||  ||
 
|-
 
|-
 
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| ||  ||
 
|1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| ||  ||
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|1||arrange A/V - will we video capture?||8/1/12|| ||  ||
 
|1||arrange A/V - will we video capture?||8/1/12|| ||  ||
 
|-
 
|-
−
|1||set up in days before||10/21/12|| ||  ||
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|1||set up in days before||10/22/12|| ||  ||
 
|-
 
|-
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|1||designate contact person phone/text/email during conference||10/21/12|| ||  ||
+
|1||designate contact person phone/text/email during conference||10/1/12|| ||  ||
 
|-
 
|-
−
|1||solicit and designate volunteer help and roles during conference||10/21/12|| ||  ||
+
|1||solicit and designate volunteer help and roles during conference||10/1/12|| ||  ||
 
|}
 
|}
  
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|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12|| ||  ||
 
|1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12|| ||  ||
 
|-
 
|-
−
|1||send reminder to take poll||8/1/12|| ||  ||
+
|1||send reminder to take poll||3/1/12|| ||  ||
 
|-
 
|-
−
|1||send call for presenters||8/1/12|| ||  ||
+
|1||send call for presenters||5/1/12|| ||  ||
 
|-
 
|-
 
|1||send reminder to call for presenters||8/1/12|| ||  ||
 
|1||send reminder to call for presenters||8/1/12|| ||  ||
 
|-
 
|-
 
|1||send agenda an registration details||8/1/12|| ||  ||
 
|1||send agenda an registration details||8/1/12|| ||  ||
−
|-
 
−
|1||send reminder to take poll||8/1/12|| ||  ||
 
 
|-
 
|-
 
|1||respond to emails||8/1/12|| ||  ||
 
|1||respond to emails||8/1/12|| ||  ||
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!#!!Task!!Needed By!!Who!!Status!!Notes
 
!#!!Task!!Needed By!!Who!!Status!!Notes
 
|-
 
|-
−
| ||determine registration fee - make budget||8/1/12|| ||  ||
+
| ||determine registration fee - make budget||5/1/12|| ||  ||
 
|-
 
|-
−
| ||determine who funds if over budget||8/1/12|| ||  ||
+
| ||determine who funds if over budget||5/1/12|| ||  ||
 
|-
 
|-
−
| ||scholarships?||8/1/12|| ||  ||
+
| ||scholarships?||5/1/12|| ||  ||
 
|-
 
|-
 
| ||determine registration mechanism and cutoff date||8/1/12|| ||  ||
 
| ||determine registration mechanism and cutoff date||8/1/12|| ||  ||
 
|-
 
|-
−
| ||locate sponsors? and administer||8/1/12|| ||  ||
+
| ||locate sponsors? and administer||7/1/12|| ||  ||
 
|-
 
|-
 
| ||collect and account for money (bank account?)||8/1/12|| ||  ||
 
| ||collect and account for money (bank account?)||8/1/12|| ||  ||
 
|-
 
|-
−
| ||send acceptance notes||8/1/12|| ||  ||
+
| ||send acceptance notes||9/1/12|| ||  ||
−
|-
+
−
| ||locate sponsors?||8/1/12|| ||  ||
+
−
|-
+
−
| ||make sure people get confirmations||8/1/12|| ||  ||
+
 
|-
 
|-
−
| ||handle cancellations||8/1/12|| ||  ||
+
| ||handle cancellations||9/15/12|| ||  ||
 
|-
 
|-
−
| ||Name tags||8/1/12|| ||  ||
+
| ||Name tags||10/22/12|| ||  ||
 
|-
 
|-
−
| ||list of participant names, emails for attendees||8/1/12|| ||  ||
+
| ||list of participant names, emails for attendees||10/22/12|| ||  ||
 
|-
 
|-
−
| ||do we need a psrticipant email list for use during conference and after?||8/1/12|| ||  ||
+
| ||do we need a participant email list for use during conference and after?||8/1/12|| ||  ||
 
|-
 
|-
 
| ||use crowdvine or similar or just our wiki?||8/1/12|| ||  ||
 
| ||use crowdvine or similar or just our wiki?||8/1/12|| ||  ||
 
|}
 
|}

Revision as of 21:20, 25 February 2012

Task List for Fall 2012 NE Code4Lib Meeting

roles: program chair, local arrangements chair, communications chair, registration and finance chair


Program tasks

# Task Needed By Who Status Notes
1 define conference format/time breakdown 4/1/12
1 solicit keynote speakers, if any 3/1/12
1 solicit presentation proposals 5/1/12
1 evaluate proposals 6/15/12
1 decide on presenters 7/1/12
1 schedule presentations 7/5/12
1 decide if presenters are free (complicates everything) 5/1/12
1 contact presenters and get confirmations 7/5/12
1 create agenda for meeting (print? on-line?) 8/1/12
1 decide 1 presentation laptop, or each bring their own 9/1/12
1 setup laptop with all presentations 10/25/12
1 get copy of all presentations to post to wiki 11/15/12


Local arrangements tasks

# Task Needed By Who Status Notes
1 reserve conference rooms 4/1/12 **done**
1 find hotels, negotiate deals, and reserve room blocks 8/1/12
1 create restaurant list, transportation options, map of Yale, etc. 8/1/12
1 decide on food needs - coffee/tea, snacks, reception? 8/1/12
1 arrange catering for event 8/1/12
1 decide on cost for event, and fee required 8/1/12
1 will there be vendor/partner tables 8/1/12
1 create signs to post, labeling rooms 10/22/12
1 any swag, pens, bags, or T-shirts? (donations?) 8/1/12
1 arrange A/V - will we video capture? 8/1/12
1 set up in days before 10/22/12
1 designate contact person phone/text/email during conference 10/1/12
1 solicit and designate volunteer help and roles during conference 10/1/12


Communications tasks

# Task Needed By Who Status Notes
1 decide on email lists to send notices to (will we create a NEC4L list?) 8/1/12
1 send reminder to take poll 3/1/12
1 send call for presenters 5/1/12
1 send reminder to call for presenters 8/1/12
1 send agenda an registration details 8/1/12
1 respond to emails 8/1/12
1 twitter hashtag? 8/1/12
1 post-event communication 8/1/12


Registration and finance tasks

# Task Needed By Who Status Notes
determine registration fee - make budget 5/1/12
determine who funds if over budget 5/1/12
scholarships? 5/1/12
determine registration mechanism and cutoff date 8/1/12
locate sponsors? and administer 7/1/12
collect and account for money (bank account?) 8/1/12
send acceptance notes 9/1/12
handle cancellations 9/15/12
Name tags 10/22/12
list of participant names, emails for attendees 10/22/12
do we need a participant email list for use during conference and after? 8/1/12
use crowdvine or similar or just our wiki? 8/1/12
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