Difference between revisions of "NEC4L:tasklist"
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=Task List for Fall 2012 NE Code4Lib Meeting= | =Task List for Fall 2012 NE Code4Lib Meeting= | ||
| − | + | Roles: program chair, local arrangements chair, communications chair, registration and finance chair | |
Open Issues: | Open Issues: | ||
# Many... | # Many... | ||
| + | |||
Program tasks | Program tasks | ||
| Line 10: | Line 11: | ||
!#!!Task!!Needed By!!Who!!Status!!Notes | !#!!Task!!Needed By!!Who!!Status!!Notes | ||
|- | |- | ||
| − | |1||define conference format/time breakdown|| | + | |1||define conference format/time breakdown||5/1/12||Mike || In process || Good draft from Mike |
|- | |- | ||
| − | |1||solicit keynote speakers, if any||3/1/12|| || || | + | |1||solicit keynote speakers, if any||3/1/12||Michelle ||Done || Mark Matienzo or Michael Dula, Yale Library CTO |
|- | |- | ||
| − | |1||solicit presentation proposals||5/ | + | |1||solicit presentation proposals||5/15/12||Randy || || Will create Google Form |
|- | |- | ||
|1||evaluate proposals||6/15/12|| || || | |1||evaluate proposals||6/15/12|| || || | ||
| Line 36: | Line 37: | ||
| − | Local arrangements tasks | + | Local arrangements tasks: Cindy And Kalee |
{| class="wikitable" border=1 | {| class="wikitable" border=1 | ||
|- | |- | ||
!#!!Task!!Needed By!!Who!!Status!!Notes | !#!!Task!!Needed By!!Who!!Status!!Notes | ||
|- | |- | ||
| − | |1||reserve conference rooms||4/1/12|| || | + | |1||reserve conference rooms||4/1/12|| ||Done || |
|- | |- | ||
| − | |1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || || | + | |1||find hotels, negotiate deals, and reserve room blocks||8/1/12||cindy ||2 hotels with room blocks, working on more, should have update by 4/27/12 mtg/clg || |
|- | |- | ||
|1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || || | |1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || || | ||
|- | |- | ||
| − | |1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || || | + | |1||decide on food needs - coffee/tea, snacks, reception?||8/1/12||Cindy || || |
|- | |- | ||
|1||arrange catering for event||8/1/12|| || || | |1||arrange catering for event||8/1/12|| || || | ||
|- | |- | ||
| − | |1||decide on cost for event, and fee required||8/1/12|| || | + | |1||decide on cost for event, and fee required||8/1/12||Mike || in process || goal of no cost to attendees |
|- | |- | ||
|1||will there be vendor/partner tables||8/1/12|| || || | |1||will there be vendor/partner tables||8/1/12|| || || | ||
| Line 74: | Line 75: | ||
!#!!Task!!Needed By!!Who!!Status!!Notes | !#!!Task!!Needed By!!Who!!Status!!Notes | ||
|- | |- | ||
| − | |1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12|| || || | + | |1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12||Randy || ||Propose we just use regular C4L list and keep all in loop |
|- | |- | ||
| − | |1||send reminder to take poll||3/1/12|| || | + | |1||send reminder to take poll||3/1/12||Randy || moot || will not do |
|- | |- | ||
| − | |1||send call for presenters||5/ | + | |1||send call for presenters||5/15/12||Randy || || will create google form for our review |
|- | |- | ||
| − | |1||send reminder to call for presenters|| | + | |1||send reminder to call for presenters||6/1/12|| || || |
|- | |- | ||
|1||send agenda an registration details||8/1/12|| || || | |1||send agenda an registration details||8/1/12|| || || | ||
Latest revision as of 15:30, 27 April 2012
Task List for Fall 2012 NE Code4Lib Meeting
Roles: program chair, local arrangements chair, communications chair, registration and finance chair
Open Issues:
- Many...
Program tasks
| # | Task | Needed By | Who | Status | Notes |
|---|---|---|---|---|---|
| 1 | define conference format/time breakdown | 5/1/12 | Mike | In process | Good draft from Mike |
| 1 | solicit keynote speakers, if any | 3/1/12 | Michelle | Done | Mark Matienzo or Michael Dula, Yale Library CTO |
| 1 | solicit presentation proposals | 5/15/12 | Randy | Will create Google Form | |
| 1 | evaluate proposals | 6/15/12 | |||
| 1 | decide on presenters | 7/1/12 | |||
| 1 | schedule presentations | 7/5/12 | |||
| 1 | decide if presenters are free (complicates everything) | 5/1/12 | |||
| 1 | contact presenters and get confirmations | 7/5/12 | |||
| 1 | create agenda for meeting (print? on-line?) | 8/1/12 | |||
| 1 | decide 1 presentation laptop, or each bring their own | 9/1/12 | |||
| 1 | setup laptop with all presentations | 10/25/12 | |||
| 1 | get copy of all presentations to post to wiki | 11/15/12 |
Local arrangements tasks: Cindy And Kalee
| # | Task | Needed By | Who | Status | Notes |
|---|---|---|---|---|---|
| 1 | reserve conference rooms | 4/1/12 | Done | ||
| 1 | find hotels, negotiate deals, and reserve room blocks | 8/1/12 | cindy | 2 hotels with room blocks, working on more, should have update by 4/27/12 mtg/clg | |
| 1 | create restaurant list, transportation options, map of Yale, etc. | 8/1/12 | |||
| 1 | decide on food needs - coffee/tea, snacks, reception? | 8/1/12 | Cindy | ||
| 1 | arrange catering for event | 8/1/12 | |||
| 1 | decide on cost for event, and fee required | 8/1/12 | Mike | in process | goal of no cost to attendees |
| 1 | will there be vendor/partner tables | 8/1/12 | |||
| 1 | create signs to post, labeling rooms | 10/22/12 | |||
| 1 | any swag, pens, bags, or T-shirts? (donations?) | 8/1/12 | |||
| 1 | arrange A/V - will we video capture? | 8/1/12 | |||
| 1 | set up in days before | 10/22/12 | |||
| 1 | designate contact person phone/text/email during conference | 10/1/12 | |||
| 1 | solicit and designate volunteer help and roles during conference | 10/1/12 |
Communications tasks
| # | Task | Needed By | Who | Status | Notes |
|---|---|---|---|---|---|
| 1 | decide on email lists to send notices to (will we create a NEC4L list?) | 8/1/12 | Randy | Propose we just use regular C4L list and keep all in loop | |
| 1 | send reminder to take poll | 3/1/12 | Randy | moot | will not do |
| 1 | send call for presenters | 5/15/12 | Randy | will create google form for our review | |
| 1 | send reminder to call for presenters | 6/1/12 | |||
| 1 | send agenda an registration details | 8/1/12 | |||
| 1 | respond to emails | 8/1/12 | |||
| 1 | twitter hashtag? | 8/1/12 | |||
| 1 | post-event communication | 8/1/12 |
Registration and finance tasks
| # | Task | Needed By | Who | Status | Notes |
|---|---|---|---|---|---|
| determine registration fee - make budget | 5/1/12 | ||||
| determine who funds if over budget | 5/1/12 | ||||
| scholarships? | 5/1/12 | ||||
| determine registration mechanism and cutoff date | 8/1/12 | ||||
| locate sponsors? and administer | 7/1/12 | ||||
| collect and account for money (bank account?) | 8/1/12 | ||||
| send acceptance notes | 9/1/12 | ||||
| handle cancellations | 9/15/12 | ||||
| Name tags | 10/22/12 | ||||
| list of participant names, emails for attendees | 10/22/12 | ||||
| do we need a participant email list for use during conference and after? | 8/1/12 | ||||
| use crowdvine or similar or just our wiki? | 8/1/12 |
