17
edits
Changes
no edit summary
'''Pre-Conferences'''
* Consider a winnowing process for pre-conferences to limit them in advance of registration to the number of rooms that you have. Could either do advance voting like with talks, or say that you have x number of rooms and take the top x pre-conferences, etc. We set a 5-person registration minimum for A/V support this year, and found that all the pre-conferences met that limit (all 19 of them!) so it was not particularly useful. (Adam Constabaris [first dot last, lowercased at gmail] from the 2014 committee has a working database schema and a vague idea about incorporating voting on preconferences into the Debold-o-Tron)
* Ask ahead of time to find out if pre-conf organizers are planning to open their pre-confs to non-conference attendees.
* Some preconferences work a lot better with special seating arrangements, enrollment caps, etc. Some support for allowing preconf presenters to request/implement such arrangements would be worth considering.
* Communicate early and often with organizers and have a plan for *having a solid plan* as early as possible (this can help some organizers provide the needed justification to their instituitions for travel support).
'''A/V'''
* When talking to sales folks, get the REAL numbers on how many attendees will fit in a space (this means WITH A/V included, which could be 15% less or more than advertised capacities).
* While you're at that, find out as much as possible about the rooms at the venue, including the layout and suitability to different session styles, *and* wifi and power availability up front.
'''Organizing Volunteers'''
