Revision as of 18:44, 6 February 2019

Code4Lib 2019 Conference Volunteers

Call for volunteers during the actual conference, as opposed to the conference planning committees.

Community Support Volunteers

See https://2019.code4lib.org/conduct/#officers for more details, including contact information.

• Karen Coyle
• Justin Coyne
• Shaun Ellis
• Erin Fahy
• Bobbi Fox
• Wayne Graham
• Francis Kayiwa
• Megan Kudzia
• Hardy Pottinger
• Anne Slaughter

Concierge/Local Guides

Available after sessions to direct people to evening activities and local points of interest, etc.

If you're local to the area (or know it very well), you can pick up a white "LOCAL" ribbon at check-in. Conference hosts will direct attendees to seek out Local Guides for directions, restaurant recommendations, etc.

Conference Logistics & Registration

Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.

Onsite Volunteer Committee Coordinator: Eric Phetteplace

Monday, day before:

• 3pm - 6pm: Eric Phetteplace
• 3pm - 6pm: Your Name Here
• 3pm - 6pm: Your Name Here
• 3pm - 6pm: Your Name Here

Tuesday, preconference day:

• 8am - 10am: Your Name Here
• 8am - 10am: Your Name Here
• 1pm - 3pm: Your Name Here

Wednesday, day one:

• 8am - 9:30am: Your Name Here

Social Events

Help manage the craft brew and game night, solve any problems that pop-up, have fun, etc. Game Night is in the Hotel this year.

Wednesday, Day One:

• 6:30-7:30pm Reception: Your Name Here (need to be at venue at 6:30pm so on the first bus or arrive on their own)
• 6:30-7:30pm Reception: Your Name Here (ditto)
• 7:30-8:30pm Reception: Your Name Here
• 9:30-10pm Game Night Cleanup: Your Name Here
• 9:30-10pm Game Night Cleanup: Your Name Here

Social Networking

Answering general questions on Twitter, IRC, and Slack and passing questions to the Mic-minders.

Tuesday, Preconference Day:

• Time TBD: Your Name Here
• Time TBD: Your Name Here

Wednesday, Day One:

• Time TBD: Your Name Here
• Time TBD: Your Name Here

Thursday, Day Two:

• Time TBD:Your Name Here

Friday, Day Three:

• Time TBD: Your Name Here

Mic-minders

Ask questions on mic on behalf of community (because of distance, mic aversion, etc)

Wednesday, Day Two:

• AM volunteer: Your Name Here
• AM volunteer: Your Name Here
• PM volunteer: Your Name Here
• PM volunteer: Your Name Here

Thursday, Day Three:

• AM volunteer: Your Name Here
• AM volunteer: Your Name Here
• PM volunteer: Your Name Here
• PM volunteer: Your Name Here

Friday, Day Four:

• AM volunteer: Your Name Here
• AM volunteer: Your Name Here

Livestream Assistants (Onsite)

Livestream assitants will help the livestream technicians in the presentation room, troubleshooting video and audio connections at the podium, and monitoring the encoding computer. Two people are needed for each shift. You are welcome to sign up for multiple shifts!

Wednesday, Day Two:

• Time TBD: Cary Gordon
• Time TBD: Roy Tennant

Thursday, Day Three:

• Time TBD: Roy Tennant
• Time TBD: Your Name Here

Friday, Day Four:

• Time TBD: Roy Tennant
• Time TBD: Your Name Here

Livestream QA (Remote)

Volunteers for livestream QA will be remotely watching the conference and can notify us if there are any issues with the feed. We'd prefer two or three volunteers per shift, located in different parts of the US/world. All times below are Pacific Standard Time (PST).

Wednesday, Day Two:

• Time TBD: Your Name Here (East); Your Name Here (West);
• Time TBD: Your Name Here (East); Your Name Here (West);

Thursday, Day Three:

• Time TBD: Your Name Here (East); Your Name Here (West);
• Time TBD: Your Name Here (East); Your Name Here (West);

Friday, Day Four:

• Time TBD: Your Name Here (East); Your Name Here (West);
• Time TBD: Your Name Here (East); Your Name Here (West);

IRC/Slack (Technical)

Access: Look into technology/procedures to make connecting to, and maintaining a connection to, IRC/Slack less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people.

• Time TBD: Your Name Here
• Time TBD: Your Name Here

Helper: Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.

• Time TBD: Your Name Here
• Time TBD: Your Name Here

MCs

Wednesday, Day Two:

• Time TBD: Your Name Here
• Time TBD: Your Name Here

Thursday, Day Three:

• Time TBD:Your Name Here
• Time TBD: Your Name Here

Friday, Day Four:

• Time TBD: Your Name Here
• Time TBD: Your Name Here

Session Timers

Assist the AV crew with running the talk timer. They will have a digital sign so this volunteer functions mostly as a backup who is prepared in case the system fails or someone goes over time without noticing the signage.

Wednesday, Day Two:

• AM Volunteer: 'Your Name Here
• PM Volunteer: Your Name Here

Thursday, Day Three:

• AM Volunteer: Your Name Here
• PM Volunteer: Your Name Here

Friday, Day Four:

• AM Volunteer: Your Name Here

The Whatever Crew

Volunteers who are willing to help with various tasks as needed during the conference.

• Eric Phetteplace phette23 on slack or gmail
• Your Name Here
• Your Name Here
• Your Name Here
• Your Name Here
• Your Name Here