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==The WP Admin Interface==
To get to WordPress interface for entering an article, choose 'Site Admin' from the footer of any Journal page, login if necessary, and then choose Write//Write Post from the WP admin menus. (Alternatively, go to http://journal.code4lib.org/wp/wp-admin/). If you don't have a WordPress editor login and need one, talk to our web admin (Jon BrinleyTom Keays).
==Proofs for Authors==
A read-only login that is shared with authors can be found in [http:the 'Administrivia' tab//groups.google.com/group/c4lj-articles/msg/88ffb388fe0419e8?hl=en this message] on the c4lj-articles listservworksheet of our Google Docs article tracking spreadsheet.
==Title==
Title, including the subtitle, goes in the "Title" field.
Article titles are in Title Case -- all major words capitalized. The title is followed by an abstract, which will be pulled from the excerpt section lower on the post page, and byline of the form "by Author" or "by Author 1, Author 2, and Author 3".
==Article Content==
The body of the article goes in the "Post" field. Use HTML markup appropriately and semantically, ''e.g.'', <code><em></code> for emphasized text, <code><strong></code> for strongly emphasized text, <code><blockquote></code> when quoting blocks of text. Avoid such monstrosities as <code><font></code> and <code><blink></code>. ===Headings===The top-level header (<code><h1></code>) is used for the title of the post, so start with second-level headers (<code><h2></code>) for sections of the article. Any header from second- to sixth-level may be used as appropriate. Use HTML markup appropriately and semantically, ''e.g.'', <code><emh3></code> for emphasized textsub-sections, <code><strongh4></code> for strongly emphasized text, if you need a lower level. <code><blockquoteh2></code> when quoting blocks of textare in "Title Case" -- all words capitalized, short words (the, a, in, up, over, about) should not be. Avoid such monstrosities as <code><fonth3></code> and <code><blinkh4></code>are in "Sentence case" -- only the first word is capitalized. Any header from second- to sixth-level may be used as appropriate.
===Pasting from Word===
If you just paste content from Word into WP, it ends up with REALLY BAD html. Fortunately, WP has a built-in feature to help with this. Open the 'advanced toolbar' in editing GUI (right-most link), then click on the paste-from-word icon. This transforms Word's html into really nice pretty html. Alternatively, use the [http://www.textfixer.com/html/convert-word-to-html.php Word DOC to HTML converter].
===Figures & Tables===
Figures and tables are centered, placed inside a P or DIV with class of "caption". In general, we bold the figure / table label using the strong tag.
For example:
<pre>
<p class = "caption">
<img src = "....">
<strong>Figure X.</strong> How to Caption an Image.
</p>
<div class = "caption">
<strong>Table X.</strong> How to Caption a Table.
<table>
<tr>...</tr>
</table>
</div>
</pre>
Captions for figures appear beneath the figure, centered, with "Figure X:" in bold, the descriptive text in sentence case, plain text.
Captions for tables and code appear above the table, centered, with "Table X:" in bold, the descriptive text in sentence case, plain text.
===Images and Attached Content===
In-line images should be no wider than 500px.The caption See above section for an captioning and image should be entered in a p with class="caption":<nowiki><p class="caption">Figure 1. How to Caption an Image.</p> </nowiki>In general, we bold the figure / table label using the strong tag:<nowiki><p class="caption"><strong>Figure 1.</strong> How to Caption an Image.</p></nowiki>'''Uploading files manually'''
Change directory to:
/public/vhost/c/c4lj/html/media
in there you'll find an "issue1" subdir (or issueX subdir--if you don't, create one or ask for help creating one!). Inside THERE, create a subdir with the last name of the first author, and put all your image and other attached content in there. It will now have this This sort of urlwill be used in the "<img src>" tag:http://journal.code4lib.org/media/issue1/smith/imagename.png
Add to your img src or a href's as desired. You can use this not just for images, but for extended code attachments, etc. (see below) '''Uploading media via WordPress''' Before uploading files to WordPress, you will need to change permissions on the directory where you are putting the files.# Login to c4ljeditor@login.ibiblio.org. Ask Tom Keays for the password for the c4ljeditor account (or see this [http://groups.google.com/group/c4lj-articles/msg/fad004416f12ac25 post] on c4lj-articles).# Change the directory to /public/vhost/c/c4lj/html/wp-content/uploads/# WordPress tries to write the files to /public/vhost/c/c4lj/html/wp-content/uploads/[current year]/[current month]. If the current year or month directory does not yet exist, create them, "mkdir [current year]" or mkdir "[current month]" in the appropriate directory. Creating the directory while logged in makes the owner and group of the directory c4ljeditor and c4lj respectively. Wordpress will create the directories as nobody/nobody.# Change the permissions on the [current month] directory from 755 to 777, "chmod 777 [current month]".# In the WordPress editor, click the "Add an Image" button.# Browse to and select your image/file.# Click the Upload button.# File in the Alternate text and Caption fields.# Select the size of the image you want to display in the article.# Click "Insert into Post".# On the ibiblio.org server, change the permissions on the current month's directory back to 775, "chmod 775 [current month]" ==== Video ==== We haven't had too much video, but we just had one (a screencast). The option we used was hosting on archive.org. Upload the video, click on the IA 'pillars' icon on the resulting video on the archive.org page to get an 'iframe' embed code, which works fine in our wordpress html source, and I believe the archive.org infrastructure will take care of translating the video to multiple formats and delivering in the proper format for a given browser. Very convenient. Include a visible link to the archive.org URL for the individual video page as a caption, so printed or otherwise captured versions of the article will always have that link. You don't need to use archive.org if you or we figure out a better way, it's just one option that worked very conveniently so far.
===Code===
ibiblio also has a PHPS extension, so if you an "s" on the end of .php files it will display the code rather than try to interpret the page:
<filename>.phps
Put all inline code in <code><pre></code> tags.
====Code Highlighting====
If the code is in a supported language, we can do syntax highlighting.
==Abstract==
Assigned editors are ultimately responsible for a good abstract. Authors aren't always the best at writing good abstracts for their articles, you should probably revise or even write a new one from scratch as necessary, even when the author has provided one. Some of the abstracts for my assigned articles haven't even mentioned what I consider the most significant features of the article.
==Bibliographies/Endnotes==
Items in a bibliography should be linked to the resource whenever possible. <!--We would like to provide COinS information with every appropriate citation that does not have a publically publicly accessible url. * Recommended It appears the COinS generator: at http://generator.ocoins.info/* Another option is to use the WP COinS pluginno longer in service. Open the Code tab An alternative is [https://www.zotero.org/download/ Zotero's stand alone citation software].After creating a citation, put the cursor before simply right click the citation, and click COinSchoose export / format: coins. Enter * Paste the appropriate informationoutput provided at the end of the reference in HTML. This works so-so You will need to delete the line breaks inserted into the output created by the generator for journals, and not at all for booksit to work properly.
* COinS should really always have an ISSN or ISBN.
* Inside the span tag, put the string "(COinS)" with a link to our coins explanation page. Ie:
<pre><a href="http://journal.code4lib.org/coins">(COinS)</a></pre>
This is so the user without a browser extension will see that something is there she might be interested in, and get an explanation of COinS and how to make use of it. For an example see the [http://journal.code4lib.org/articles/7922 References section of a published article including coins].-->
===Endnotes style and HTML coding===
* Endnote number in text: The number is the link which appears in square brackets. Square brackets themselves are not part of the link. HTML coding for the text: '''[<a id="ref1" href="#note1">1</a>]'''
Start off each article with a paragraph stating the name(s) of the author(s). Something simple like "By Jonathan Rochkind". If desired, the author's name can be a link to something appropriate.
End each article with a second-level header that says "About the Author(s)", with class="abouttheauthor" set. Then give a short paragraph about each author. Italicize the author's name when it is first used (for example, "''Foo Bar'' is a librarian at..."). We do want to have some kind of contact information published (personal web page, email address (obscured if desired), etc.) for each author.
There is a box beneath the article-editing box with the label "Author(s)". Anything you put in this field will be treated as the author of the article. This will show up in the ToC and in the syndication feeds. If you don't populate this field, WordPress will use the username of the editor, instead.
==Categories/Tags==
==WordPress Buttons==
==Publishing an Issue==
# Let everyone on the c4lj-articles list know you are getting ready to publish (so they can save and close any open articles).# Log in to WordPress# Make sure that all articles for the issue have the correct issue category selected and have been set to 'Pending Review'. Make sure that the "Uncategorized" and "Issues" categories are unchecked (only the specific issue should be selected).# Sanity check: count the number of posts which should appear in the publish list# Click on Posts -> Issues after logging into WordPress(on the left side)
# Click on "Publish" for the issue you'd like to publish.
## You'll get a list of every "Pending Review" article in that issue. Make sure the number of articles in the list matches your previous count. Don't see all the articles you think you should see? Either they are They could be still in Draft status , or they're not in the correct Issue 5 category, or still have "Uncategorized" selected, or someone may still have it in edit mode. Go back to the posts list and make any necessary changes, and start from #5 again.
# Drag and drop the article titles until they're in the order you want. The order you see there is the order you'll see on the home page (and probably the opposite of the order you'll see in your feed reader).
# Click "Publish Issue" (optionally setting the publication time, first). Setting the time should only have an impact on readers who are not logged into the c4lj site. Editors will be able to see the published articles. # Note: It's the coordinating editor's responsibility to decide what order he or she would like the articles to show up in, and order them appropriately when publishing the issue. In general, we try to put the articles with the widest appeal first, and special types (columns, special reports, book reviews, etc.) at the end.# Click on Posts -> Categories (on the left side)# Make sure all three fields for the current issue are filled in and correct:## The human-readable name of the issue goes into the Name field -- e.g., "Issue 15".## The date of publication goes into the Description field -- e.g., "2011-10-31".## The URL name goes into the Slug field -- e.g., "issue15" would give the URL of the issue, http://journal.code4lib.org/issues/issue15# Click "Publish Issue" (optionally setting the publication time, first). Setting the time should only have an impact on readers who are not logged into the c4lj site. Editors will be able to see the published articles.# Go to the Journal front page; check the number of articles is correct (again) and that they are in the right order. If there is a problem, go back to the admin interface, click on Posts -> Issues and click Unpublish for the issue. Make whatever corrections are needed and proceed from #5 again.# Once the issue is finally published, go to [[Code4Lib_Journal_Entries_in_Directory_of_Open_Access_Journals]] and follow the directions to upload the issue metadata to DOAJ.# Submit URLS to Internet Archives for harvest ([https://gist.github.com/ruthtillman/fa7562989f299e4904c7fb0448d1fc83#file-waybacksubmit-py Wayback Submission Script] )# In the article tracking spreadsheet, cut the article rows from the current issue sheet and paste them at the bottom of the "Published" sheet. Delete current issue sheet now that it is empty.# Send out announcements (see [[Code4Lib_Journal_Publicity_Venues]])# Update [http://journal.code4lib.org/editorial-committee#coordinating Coordinating Editor] on the Editorial Committee page to state the name of the editor for the next issue.
==Corrections==