Changes

To get to WordPress interface for entering an article, choose 'Site Admin' from the footer of any Journal page, login if necessary, and then choose Write//Write Post from the WP admin menus. (Alternatively, go to http://journal.code4lib.org/wp/wp-admin/). If you don't have a WordPress editor login and need one, talk to our web admin (Jon BrinleyTom Keays). ==Proofs for Authors==A read-only login that is shared with authors can be found in the 'Administrivia' tab/worksheet of our Google Docs article tracking spreadsheet.

The body of the article goes in the "Post" field. Use HTML markup appropriately and semantically, ''e.g.'', <code>&lt;em&gt;</code> for emphasized text, <code>&lt;strong&gt;</code> for strongly emphasized text, <code>&lt;blockquote&gt;</code> when quoting blocks of text. Avoid such monstrosities as <code>&lt;font&gt;</code> and <code>&lt;blink&gt;</code>. ===Headings===The top-level header (<code>&lt;h1&gt;</code>) is used for the title of the post, so start with second-level headers (<code>&lt;h2&gt;</code>) for sections of the article. Any header from second- to sixth-level may be used as appropriate. Use HTML markup appropriately and semantically, ''e.g.'', <code>&lt;emh3&gt;</code> for emphasized textsub-sections, <code>&lt;strongh4&gt;</code> for strongly emphasized text, if you need a lower level. <code>&lt;blockquoteh2&gt;</code> when quoting blocks of textare in "Title Case" -- all words capitalized, short words (the, a, in, up, over, about) should not be. Avoid such monstrosities as <code>&lt;fonth3&gt;</code> and <code>&lt;blinkh4&gt;</code>are in "Sentence case" -- only the first word is capitalized. Any header from second- to sixth-level may be used as appropriate.

If you just paste content from Word into WP, it ends up with REALLY BAD html. Fortunately, WP has a built-in feature to help with this. Open the 'advanced toolbar' in editing GUI (right-most link), then click on the paste-from-word icon. This transforms Word's html into really nice pretty html. Alternatively, use the [http://www.textfixer.com/html/convert-word-to-html.php Word DOC to HTML converter].

Two options for In-line images and other attached content/media: # use WordPress uploaded content managing feature, or # upload the content to our host manuallyshould be no wider than 500px. See above section for captioning and image

jrochkind found '''Uploading files manually''' To upload images or other attached media / files, you will need to upload the WordPress content managing feature to be more of a pain than it was worth, so is uploading content our ibiblio host site manually.  To do that, sftp to c4ljeditor@login.ibiblio.org. Ask jrochkind for See the password Administrivia tab in the shared "C4LJ Article Tracking" doc for the c4ljeditor accountusername and password.

in there you'll find an "issue1" subdir (or issueX subdir--if you don't, create one or ask for help creating one!). Inside THERE, create a subdir with the last name of the first author, and put all your image and other attached content in there. It will now have this This sort of urlwill be used in the "<img src>" tag:http://journal.code4lib.org/media/issue1/smith/imagename.png

Add to your img src or a href's as desired. You can use this not just for images, but for extended code attachments, etc. (see below)

Put all code Before uploading files to WordPress, you will need to change permissions on the directory where you are putting the files.# Login to c4ljeditor@login.ibiblio.org. Ask Tom Keays for the password for the c4ljeditor account (or see this [http://groups.google.com/group/c4lj-articles/msg/fad004416f12ac25 post] on c4lj-articles).# Change the directory to /public/vhost/c/c4lj/html/wp-content/uploads/# WordPress tries to write the files to /public/vhost/c/c4lj/html/wp-content/uploads/[current year]/[current month]. If the current year or month directory does not yet exist, create them, "mkdir [current year]" or mkdir "[current month]" in <code>&lt;pre&gt;<the appropriate directory. Creating the directory while logged in makes the owner and group of the directory c4ljeditor and c4lj respectively. Wordpress will create the directories as nobody/code> tagsnobody.# Change the permissions on the [current month] directory from 755 to 777, "chmod 777 [current month]".# In the WordPress editor, click the "Add an Image" button.# Browse to and select your image/file.# Click the Upload button.# File in the Alternate text and Caption fields.# Select the size of the image you want to display in the article.# Click "Insert into Post".# On the ibiblio.org server, change the permissions on the current month's directory back to 775, "chmod 775 [current month]"

=====Code Highlighting=Video ====

If the code is in a supported languageWe haven't had too much video, but we can do syntax highlightingjust had one (a screencast). We're still deciding if The option we like used was hosting on archive.org. Upload the syntax highlightingvideo, donclick on the IA 't feel compelled pillars' icon on the resulting video on the archive.org page to make it work if itget an 'iframe's not working for you (but please let other editors know what your experience is). To make this workembed code, you still wrap your code which works fine in <code>&lt;pre&gt;</code> tagsour wordpress html source, and I believe the archive. Inside org infrastructure will take care of translating the <code>&lt;pre&gt;</code> tags, but around your code, include [sourcecode language='langcode'].video to multiple formats and delivering in the proper format for a given browser.Very convenient.[/sourcecode]

Replace <code>langcode</code> with Include a visible link to the appropriate code from the following list (if more than one option archive.org URL for the individual video page as a languagecaption, any one so printed or otherwise captured versions of the article will work)always have that link.

{|!Language!!Code|-|C++||cppYou don't need to use archive.org if you or we figure out a better way, c, c++|-|C#||c#, c-sharp, csharp|-|CSS||css|-|Delphi||delphi, pascal|-|Java||java|-|JavaScript||js, jscript, javascript|-|PHP||php|-|Python||py, python|-|Ruby||rb, ruby, rails, ror|-|SQL||sql|-|VB||vb, vbit's just one option that worked very conveniently so far.net|-|XML/HTML||xml, html, xhtml, xslt|}

Example===Code=== If code is attached as a file, follow the directions above for attached images, except: * If there is not a folder for the author, create it, according to the guidelines above for images* Create a subfolder under the author's folder for "code". Insert code files here* In the article link to the files using the path format http://path-to-the-server/media/issueNumber/authorname/code/filename (e.g., http://journal.code4lib.org/media/issue1/smith/code/something.pl) ibiblio also has a PHPS extension, so if you an "s" on the end of .php files it will display the code rather than try to interpret the page: <filename>.phps Put all inline code in <code>&lt;pre&gt;</code> tags. ====Code Highlighting====If the code is in a supported language, we can do syntax highlighting.  Code samples entered as preformatted text, as in the following example, are automagically color highlighted in Wordpress by the [http://wordpress.org/extend/plugins/syntaxhighlighter/ SyntaxHighlighter] plugin: <pre>[sourcecode language='cssphp']body { font-size: 0RAW HTML/PHP/XML/Etc.625emcode goes here;change language (in above line) as needed background[/sourcecode]</pre> If the language parameter is not set, it will default to "text" (no syntax highlighting). Supported languages include <tt>cpp, c, c++, c#, c-colorsharp, csharp, css, delphi, java, js, jscript, javascript, pascal, php, py, python, rb, ruby, rails, ror, sql, vb, vb.net, xml, html, xhtml, and xslt</tt>. Pretty much everything except <tt>perl</tt>. For a full list consult: #0000ff;http://en.support.wordpress.com/code/posting-source-code/ colorNote: #ffff00do not surround code with <tt>&lt;pre&gt;</tt> tags, as the <tt>[sourcecode]</tt> tag itself will generate the necessary HTML. For more }[subtleties of code formatting, see this gist from editor Péter Király https://gist.github.com/pkiraly/c48193925ad3806c31ef010b58e8600f ====Ampersand Issues====We've had some problems with ampersand handling in the sourcecode]sections. If you notice extra amp;s in your article, such as "&ltamp;/preamp;amp;" and "&gtamp;amp;amp;amp;", and you're comfortable using only the HTML editor for article entry, try checking the "Disable the visual editor when writing" box on your profile page in the admin.

While you are editing Abstracts should be placed in the articleExcerpt box, there is a box labeled "Optional Excerpt" displayed a little ways below the "Post" field. Put If you do not see the Excerpt box, look under "Screen Options" in the top right of the page. Selecting the down arrow will display fields to show on the screen. Make sure that 'Excerpt' is selected. This will display the Excerpt (abstract here) input box on the page.  Use HTML markup as appropriate. What you put in this field is what will be distributed in our syndication feed and what will appear before the article as the abstract. Assigned editors are ultimately responsible for a good abstract. Authors aren't always the best at writing good abstracts for their articles, you should probably revise or even write a new one from scratch as necessary, even when the author has provided one. Some of the abstracts for my assigned articles haven't even mentioned what I consider the most significant features of the article. Since indexes (like EBSCO) may end up indexing abstracts and not full text (and even full text indexes may weigh abstracts more highly), the abstract should probably include any important terms that should 'hit' on the article, such as key technologies or concepts. I've found that extracting sentences or clauses from the article itself is a good way to build an abstract that will represent the article as the authors intended. The conclusion section is often a good place to look for such key sentences/clauses. Final abstracts should be passed by the authors for approval.

Items in a bibliography should be linked to the resource whenever possible. <!--We would like to provide COinS information with every appropriate citation that does not have a publically publicly accessible url. * Recommended It appears the COinS generator: at http://generator.ocoins.info/* Another option is to use the WP COinS pluginno longer in service. Open the Code tab An alternative is [https://www.zotero.org/download/ Zotero's stand alone citation software].After creating a citation, put the cursor before simply right click the citation, and click COinSchoose export / format: coins. Enter * Paste the appropriate informationoutput provided at the end of the reference in HTML. This works so-so You will need to delete the line breaks inserted into the output created by the generator for journals, and not at all for booksit to work properly.

* Inside the span tag, put the string "(COinS)" with a link to our coins expalantion explanation page. Ie:

This is so the user without a browser extension will see that something is there she might be interested in, and get an explanation of COinS and how to make use of it. For an example see the [http://journal.code4lib.org/articles/7922 References section of a published article including coins].-->===Endnotes style and HTML coding===* Endnote number in text: The number is the link which appears in square brackets. Square brackets themselves are not part of the link. HTML coding for the text: '''[<a id="ref1" href="#note1">1</a>]''' * The link should work both ways. So, the endnote will link back to the text. HTML coding for the endnote: '''[<a id="note1" href="#ref1">1</a>]'''

End each article with a second-level header that says "About the Author(s)", with class="abouttheauthor" set. Then give a short paragraph about each author. Italicize the author's name when it is first used (for example, "''Foo Bar'' is a librarian at..."). We do want to have some kind of contact information published (personal web page, email address (obscured if desired), etc.) for each author.

Add There is a custom field to box beneath the article called "author-editing box with the label " Author(see the bottom of the s)"write post" page). Anything you put in this field will be treated as the author of the article. This will show up in the ToC and in the syndication feeds. If you don't populate this field, then there WordPress will be no author information attached to use the articleusername of the editor, instead.

Every article in issue 1 should be put in a category Posts will have "Issue 1Uncategorized"checked by default. Etc. This should make it easier Uncheck that box, and check the box next to generate the current issue specific RSS feeds and do other stuff at , which will be a later datesubcategory of "Issues. " Do not check the "Issues" category. We generally do not add tags, except for Conference reviews

==WordPress Buttons== ;Save:Saves the article, sets the post status to whatever option is selected in the Publish Status form.;Publish:Saves the article, sets the post status to Pending Review and assigns a timestamp to the article. If an issue is not yet published, setting the post status to "Published" or clicking the "Publish" button will set the article to "Pending Review" status. If the issue is already published, this would actually publish the article. ==WordPress Post Status==An article has four possible statuses:. However, only the first three statuses are available to editors.

:The article is being editedUse for not yet complete articles. Only editors can see itthese.

:The Use for sharing the article is being editedwith authors. Only editors Editors and anyone logged in with user ID 17 (i.e., the author account) can see itthese. (Yes, See this is the same as Draft[http://groups.google.com/group/c4lj-articles/browse_thread/thread/1231b06c09f1289f post] on c4lj-articles for the login information for the author account (username: author).

:The article is ready (or nearly ready) for publication. Editors and the author can see itWe don't use this option anymore.

:The article A published post is visible to everyone. It is part of the RSS feed. If you're editing an already publishedpost, don't select anything in the post status form, just hit Save. Anyone visiting  ==Publishing an Issue== # Let everyone on the site c4lj-articles list know you are getting ready to publish (so they can save and close any open articles).# Log in to WordPress# Make sure that all articles for the issue have the correct issue category selected and have been set to 'Pending Review'. Make sure that the "Uncategorized" and "Issues" categories are unchecked (only the specific issue should be selected).# Sanity check: count the number of posts which should appear in the publish list# Click on Posts -> Issues (on the left side)# Click on "Publish" for the issue you'd like to publish.## You'll get a list of every "Pending Review" article in that issue. Make sure the number of articles in the list matches your previous count. Don't see all the articles you think you should see? They could be still in Draft status, or not in the correct Issue category, or still have "Uncategorized" selected, or someone may still have itin edit mode. It Go back to the posts list and make any necessary changes, and start from #5 again.# Drag and drop the article titles until they're in the order you want. The order you see there is part the order you'll see on the home page (and probably the opposite of the RSS order you'll see in your feedreader).## Note: It's the coordinating editor's responsibility to decide what order he or she would like the articles to show up in, and order them appropriately when publishing the issue. In general, we try to put the articles with the widest appeal first, and special types (columns, special reports, book reviews, etc.) at the end.# Click on Posts -> Categories (on the left side)# Make sure all three fields for the current issue are filled in and correct:## The human-readable name of the issue goes into the Name field -- e.g., "Issue 15".## The date of publication goes into the Description field -- e.g., "2011-10-31".## The URL name goes into the Slug field -- e.g., "issue15" would give the URL of the issue, http://journal.code4lib.org/issues/issue15# Click "Publish Issue" (optionally setting the publication time, first). Setting the time should only have an impact on readers who are not logged into the c4lj site. Editors will be able to see the published articles.# Go to the Journal front page; check the number of articles is correct (again) and that they are in the right order. If there is a problem, go back to the admin interface, click on Posts -> Issues and click Unpublish for the issue. Make whatever corrections are needed and proceed from #5 again.# Once the issue is finally published, go to [[Code4Lib_Journal_Entries_in_Directory_of_Open_Access_Journals]] and follow the directions to upload the issue metadata to DOAJ.# Submit URLS to Internet Archives for harvest ([https://gist.github.com/ruthtillman/fa7562989f299e4904c7fb0448d1fc83#file-waybacksubmit-py Wayback Submission Script] )# In the article tracking spreadsheet, cut the article rows from the current issue sheet and paste them at the bottom of the "Published" sheet. Delete current issue sheet now that it is empty.# Send out announcements (see [[Code4Lib_Journal_Publicity_Venues]])# Update [http://journal.code4lib.org/editorial-committee#coordinating Coordinating Editor] on the Editorial Committee page to state the name of the editor for the next issue. ==Corrections==See [http://groups.google.com/group/c4lj-articles/browse_thread/thread/8eaabcff2d9c000d/a0aeeb9367fcea5f?lnk=gst&q=errata#a0aeeb9367fcea5f|the editors' list] for how to make corrections. Generally, use an Errata or Correction section at the end with information about the change that was made and have the actual text link down to that section.See also [[Code4Lib_Corrections]]