Difference between revisions of "2023 Scholarship Documents/Call for appliations"
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Revision as of 19:57, 22 November 2022
2023 Scholarship Committee Documents
The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
Task / milestone | Date(s) | Notes | Team |
---|---|---|---|
Call for committee volunteers | ALL | ||
Initial committee meetings | ALL as available | ||
Call for individual donations to the Angel Fund | Sponsorship Comm aims to have funding confirmed by early October but there may be late additions | Sponsorship Committee | |
Finalize the number of scholarship recipient seats to hold for registration | ALL - email discussion | ||
Finalize call for applications & application format | |||
Put out call for applications | Includes identifying channels, communities, organizations to target | ||
Reminder call | |||
Create evaluation rubric | |||
Application deadline | |||
Confirm application receipt | |||
Follow up about missing information | |||
Review & rate applications individually | "Individually" as in each committee member | ||
Committee meeting to discuss applications, choose recipients | ALL - multiple meetings if needed or send written feedback | ||
Request references | Can be via email or Skype/phone | ||
Finalize number of available scholarships; notify LPC of registration spots to release | Budget & sponsorship committees | ||
Reference deadline | |||
Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy | |||
Recipients confirm participation, meeting interest, buddy system interest | |||
Follow up with waitlisted applicants | |||
Announce awardees | |||
Recruit conference buddies | Can put in the same email as awardee announcement | ||
Match awardees with conference buddies | Assume ongoing basis - some awardees may change their minds or people may volunteer late | ||
Travel & housing planning | A Very Informative Email | ||
Coordinate with CONCENTRA: awardee names & contact email | Rolling as confirmations come in | ||
Housing preference | |||
1-on-1 meetings with awardees | Welcome, Q&A about anything | ||
Coordinate with conference MC(s): scholarship winners recognition, name pronunciation | |||
Conference guide / social stuff email | ALL | ||
Conference! | |||
Conference on-site contacts | |||
Pre-preconference meetup | |||
Group lunch | |||
Lessons learned | ALL | ||
Post-conference feedback | Create & send survey, review feedback | (survey & email), ALL (review feedback) | |
Documentation | Share committee documents & participant feedback with other committees and/or post on wiki as appropriate |