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| | [[2023_Scholarship_call for applications|2023 call for applications]] | | [[2023_Scholarship_call for applications|2023 call for applications]] |
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| − | The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
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| − | {| class="wikitable"
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| − | ! Task / milestone
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| − | ! Date(s)
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| − | ! Notes
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| − | ! Team
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| − | | Call for committee volunteers
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| − | | ALL
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| − | | Initial committee meetings
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| − | | ALL as available
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| − | | ''Call for individual donations to the Angel Fund''
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| − | | ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
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| − | | ''Sponsorship Committee''
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| − | | Finalize the number of scholarship recipient seats to hold for registration
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| − | | ALL - email discussion
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| − | | Finalize call for applications & application format
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| − | |-
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| − | | Put out call for applications
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| − | | Includes identifying channels, communities, organizations to target
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| − | | Reminder call
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| − | | Create evaluation rubric
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| − | | Application deadline
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| − | | Confirm application receipt
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| − | | Follow up about missing information
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| − | |-
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| − | | Review & rate applications individually
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| − | | "Individually" as in each committee member
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| − | | Committee meeting to discuss applications, choose recipients
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| − | | ALL - multiple meetings if needed or send written feedback
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| − | |-
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| − | | Request references
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| − | | Can be via email or Skype/phone
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| − | | ''Finalize number of available scholarships; notify LPC of registration spots to release''
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| − | | ''Budget & sponsorship committees''
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| − | | Reference deadline
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| − | | Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
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| − | | Recipients confirm participation, meeting interest, buddy system interest
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| − | | Follow up with waitlisted applicants
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| − | | Announce awardees
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| − | | Recruit conference buddies
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| − | | Can put in the same email as awardee announcement
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| − | | Match awardees with conference buddies
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| − | | Assume ongoing basis - some awardees may change their minds or people may volunteer late
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| − | | Travel & housing planning
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| − | | A Very Informative Email
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| − | | Coordinate with CONCENTRA: awardee names & contact email
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| − | | Rolling as confirmations come in
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| − | | ''Housing preference''
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| − | | '' ''
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| − | | '' ''
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| − | | 1-on-1 meetings with awardees
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| − | | Welcome, Q&A about anything
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| − | | Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
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| − | | Conference guide / social stuff email
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| − | | ALL
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| − | | Conference!
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| − | | Conference on-site contacts
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| − | | Pre-preconference meetup
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| − | | Group lunch
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| − | | Lessons learned
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| − | | ALL
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| − | | Post-conference feedback
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| − | | Create & send survey, review feedback
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| − | | (survey & email), ALL (review feedback)
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| − | | Documentation
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| − | | Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
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| − | |}
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