[[2023_Scholarship_Documents|2023 Scholarship Committee Documents]]
The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity. {| class="wikitable"|-! Task / milestone! Date(s)! Notes! Team|-| Call for committee volunteers||| ALL|-| Initial committee meetings|| | ALL as available|-| ''Call for individual donations to the Angel Fund''|| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''| ''Sponsorship 2023 Scholarship CommitteeMembers''|-| Finalize the number of scholarship recipient seats to hold for registration||| ALL - email discussion|-| Finalize call for applications & application format| || |-| Put out call for applications| | Includes identifying channels, communities, organizations to target||-| Reminder call||||-| Create evaluation rubric|| ||-| Application deadline||||-| Confirm application receipt| |||-| Follow up about missing information||||-| Review & rate applications individually| | "Individually" as in each committee member||-| Committee meeting to discuss applications, choose recipients||| ALL - multiple meetings if needed or send written feedback|-| Request references| | Can be via email or Skype/phone| |-| ''Finalize number of available scholarships; notify LPC of registration spots to release''| || ''Budget & sponsorship committees''|*Yongmin Wang -Chair| Reference deadline||||-| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy| || |-| Recipients confirm participation, meeting interest, buddy system interest| |||-| Follow up with waitlisted applicants| |||-| Announce awardees| || |-| Recruit conference buddies|| Can put in the same email as awardee announcement||-| Match awardees with conference buddies| | Assume ongoing basis - some awardees may change their minds or people may volunteer late||-| Travel & housing planning| | A Very Informative Email| |-| Coordinate with CONCENTRA: awardee names & contact email| | Rolling as confirmations come in| |-| ''Housing preference''| '' ''|| '' ''|-| 1-on-1 meetings with awardees| | Welcome, Q&A about anything| |-| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation| | | |-| Conference guide / social stuff email| || ALL|-| Conference!|colspan="3"| |-| Conference on-site contacts||||-| Pre-preconference meetup||||-| Group lunch| |||- | Lessons learned| || ALL|-| Post-conference feedback|| Create & send survey, review feedback| (survey & email), ALL (review feedback)|-| Documentation| | Share committee documents & participant feedback with other committees and/or post on wiki as appropriate| |-*Soojeong Herring|}*Junior Tidal
