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2023 Scholarship Documents/Timeline and tasks

295 bytes removed, 21:10, 12 January 2023
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! Task / milestone
! Date(s)
! Notes
! Team
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| Call for committee volunteers
|10/2022
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| ALL
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| Initial committee meetings
|12/05/22
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| ALL as available
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| ''Call for individual donations to the Angel Fund''
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| ''Sponsorship Comm aims to have funding confirmed by early October but there may be late additions''
| ''Sponsorship Committee''
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| Finalize the number of scholarship recipient seats to hold for registration
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| ALL - email discussionChair
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| Finalize call for applications & application format
| 12/05/22
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| Put out call for applications
| 12/12/22
| Includes identifying channels, communities, organizations to target
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| Reminder call
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| Create Review evaluation rubric|01/12/23
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| Application deadline
|01/13/23
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| Confirm application receipt
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|||-| Follow up about missing information|Applicants will receive a confirmation when submitting the form.
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| Review & rate applications individually
| 01/20/23
| "Individually" as in each committee member
|ALL
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| Committee meeting to discuss applications, choose recipients
|N/A|Committee will communicate via email during the review but will set up a meeting if needed
| ALL - multiple meetings if needed or send written feedback
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| Request references
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| Can be via email or Skype/phone
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| ''Finalize number of available scholarships; notify LPC of registration spots to release''
| ''Budget & sponsorship committees''
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| Reference deadline||||-| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy| 01/20/23
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| Recipients confirm participation, meeting interest, buddy system interest| 01/27/23
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| Announce awardees
| 02/01/23
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| Recruit conference buddies
| 02/01/23
| Send an email awardees and the listserv to recruit
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| Can put in -| Send a reminder for the same email as awardee announcementbuddy program| 02/08/23|
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| Match awardees with conference buddies
| 02/15/23
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
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| Travel & housing planning
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| A Very Informative Emaillike logistics
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| Rolling as confirmations come in
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| ''Housing preference''
| '' ''
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| '' ''
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| 1-on-1 meetings with awardees
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| Welcome, Q&A about anything
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| Conference!
|colspan="3"| |03/14/23-| Conference on-site contacts||||-| Pre-preconference meetup|03/17/23
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