Latest revision as of 19:53, 2 May 2023

Code4Lib 2023 Conference Committees

Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2023 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian (secretary). The role of the Documentarian is to transcribe key information to future conference committees, such as timelines, costs, process, etc. Feel free to improve the summary statements for each of the committees. When adding your name, please indicate 'v' if you are a veteran on the committee so that we ensure committees are not made up entirely of newbies.

We will assign a local contact (LPC) to each committee.

Location and Dates

• Location: Princeton University
• Pre-conferences: March 14, 2023 (Rabinowitz Building)
• Main conference: March 15-17, 2023 (Frist Campus Center)

Local Planning Committee

The LPC is charged with running the show such as overall timeline, budgeting, coordinating of locations and logistics, wrangler of committees, and communicating with the community.

• Kate Lynch - (katelynch@princeton.edu) - Chair, Primary Contact
• Esmé Cowles - (escowles@princeton.edu) - Documentarian & Secondary Contact
• Greg Murray - (gregory.murray@ptsem.edu) - Tertiary Contact
• Hillel Arnold - (harnold@rockarch.org) - Volunteer
• Chulin Meng - (chm213@lehigh.edu) - Volunteer
• Your Name Here - Volunteer

Website Working Group

This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

2023 Website Working Group Documents

• Yinlin Chen - (ylchen@vt.edu) - Primary Contact, Chair
• NAME - (EMAIL) - Secondary Contact, CoChair
• NAME - (EMAIL) - Documentarian
• Kate Deibel (kndeibel@metageekery.org) - Accessibility Committee Contact
• Craig Rosenbeck (rosenbeck_craig@roberts.edu) - Volunteer
• Robert-Anthony Lee-Faison (rl3667-at-princeton-dot-edu) - Volunteer
• John DeLooper - (john.delooper@lehman.cuny.edu) - Volunteer

Budget and Sponsorship Committee

This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.

2023 Budget and Sponsorship Documents

• Jenn Cummings & Kathy Azevedo - (code4lib@concentra-cms.com) - Primary Contact, Chair
• NAME - (EMAIL) - Secondary Contact, CoChair
• NAME - (EMAIL) - Documentarian
• Linda Salvesen - (salvesenl@wpunj.edu) - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Keynote Committee

This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

Keynote Documents -- this is a Google Drive folder which has templates for all the communications you need to send, READMEs, an overview of our timeline, etc. It should cover what you need to run the process; just add committee members and stir. It's access-restricted; you can get sharing permissions from Andromeda Yelton (2023 keynote documentarian) or Jenn Cummings or Kathy Azevedo at Concentra.

2023 Keynote Speakers Nominations

• Kathleen Haley - Primary Contact, Chair
• Kathryn Michaelis - (kmicha3@emory.edu) - Secondary Contact, CoChair
• Andromeda Yelton - Documentarian
• Ranti Junus - Volunteer
• Tyler N Wade-(tw8766@princeton.edu) - Volunteer

Pre-conference Committee

This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

2023 Pre-conference Documents

• Ann Marie Mesco - (mesco@andrew.cmu.edu) - Primary Contact, Chair
• Andrea Schurr - (Andrea-Schurr@utc.edu) - Secondary Contact, CoChair
• Hardy Pottinger - (hardy.pottinger@ucop.edu) - Documentarian
• Eric Morgan <emorgan@nd.edu> - Volunteer, grip, and all-around lackey
• Tod Olson <tod@uchicago.edu> - Volunteer
• Your Name Here - Volunteer

Program Committee

This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

2023 Program Documents

• Matt Sherman - (matt.r.sherman-at-gmail-com) - Primary Contact, Chair
• Dre (akorphan) - Secondary Contact, CoChair
• Andrew Battelini - (abattel@emory.edu)- Documentarian
• Ranti Junus (junus-at-msu-edu) - Volunteer
• Emily Boss (eboss-at-unr-edu) - Volunteer
• Cary Gordon - Volunteer

Scholarship Committee

This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

2023 Scholarship Documents

• Yongming Wang - (wangyo@tcnj.edu) - Primary Contact, Chair
• - Secondary Contact, CoChair
• Soojeong Herring - (soojeong-dot-herring-at-colostate-dot-edu) - Documentarian
• Junior Tidal - (jtidal-at-citytech-dot-cuny-dot-edu)- Volunteer
• Your Name Here - Volunteer

Community Support Squad (CSS)

This group responds to violations and concerns regarding the Code4Lib code of conduct and ensures that the event is safe and enjoyable for all attendees. More details here: https://2022.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2022_national_conference_annual_report.md.

Currently seeking one or two coordinators. Because all coordinators and volunteers for the CSS need to pass a community vetting procedure, the process of filling these roles is different from the other committees. Rather than signing up here, please reach out to Anne Slaughter on Slack or via email (anne dot slaughter at railslibraries dot info).

T-Shirt Committee

This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

2023 T-Shirt Documents

• Kate Lynch - (katelynch@princeton.edu) - Primary Contact, Chair
• NAME - (EMAIL) - Secondary Contact, CoChair
• NAME - (EMAIL) - Documentarian
• Margaret Heller - (mheller1@luc.edu) - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Online Volunteer Committee

This committee wrangles people to volunteer for the following duties:

Looking for opportunities to help out at the conference? See 2023 Conference Volunteers

2023 Online Volunteer Documents

• NAME - (EMAIL) - Primary Contact, Chair
• NAME - (EMAIL) - Secondary Contact, CoChair
• NAME - (EMAIL) - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Social Activities Committee

This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.

2023 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder

• NAME - (EMAIL) - Primary Contact, Chair
• NAME - (EMAIL) - Secondary Contact, CoChair
• NAME - (EMAIL) - Documentarian
• Hardy Pottinger - hardy.pottinger@ucop.edu - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Streaming Video Committee

With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks (?), and possibly running the camera during the conference.

2023 Streaming Video Documents

• NAME - (EMAIL) - Primary Contact, Chair
• NAME - (EMAIL) - Secondary Contact, CoChair
• NAME - (EMAIL) - Documentarian
• Your Name Here - Volunteer
• Kate Lynch - (katelynch@princeton.edu) - LPC Volunteer
• Cary Gordon - Volunteer

Code4Lib 2023 Host Voting Committee

This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

2023 Host Voting Documents

• NAME - (EMAIL) - Primary Contact, Chair
• NAME - (EMAIL) - Secondary Contact, CoChair
• NAME - (EMAIL) - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Book Giveaway Committee

This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies (for example, free private repo from Github or license for oXygen). They also handle the raffle at the conference (with a randomizer to do the drawing of names).

2023 Book Giveaway Documents

• NAME - (EMAIL) - Primary Contact, Chair
• NAME - (EMAIL) - Secondary Contact, CoChair
• NAME - (EMAIL) - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

IRC and Slack Committee

This committee will assist attendees with IRC and Slack.

2023 IRC and Slack Documents

• NAME - (EMAIL) - Primary Contact, Chair
• NAME - (EMAIL) - Secondary Contact, CoChair
• NAME - (EMAIL) - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Accessibility Committee

Document and address major points of the conference that are not accessible for conference attendees.

2023 Accessibility Documents

• Kate Deibel - (kndeibel@metageekery.org) - Primary Contact, Chair
• Caitlin Bakker - (caitlin.bakker@uregina.ca) - Secondary Contact, CoChair
• Ed Hill - (edhill@duck.com) - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Whatever Committee

Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

2023 Whatever Documents

• NAME - (EMAIL) - Primary Contact, Chair
• NAME - (EMAIL) - Secondary Contact, CoChair
• NAME - (EMAIL) - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer