Difference between revisions of "2024 Scholarship Documents/Timeline"
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The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity. | The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity. | ||
| Line 26: | Line 26: | ||
|- | |- | ||
| Finalize call for applications & application format | | Finalize call for applications & application format | ||
| − | |12/ | + | |12/12/22 |
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| | | | ||
|- | |- | ||
| Put out call for applications | | Put out call for applications | ||
| − | | | + | | 01/05/24 |
| Includes identifying channels, communities, organizations to target | | Includes identifying channels, communities, organizations to target | ||
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| Line 37: | Line 37: | ||
|- | |- | ||
| Review evaluation rubric | | Review evaluation rubric | ||
| − | | | + | | 12/12/23 |
| | | | ||
| | | | ||
|- | |- | ||
| Application deadline | | Application deadline | ||
| − | | 01/ | + | | 01/31/24 |
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| Line 53: | Line 53: | ||
|- | |- | ||
| Review & rate applications individually | | Review & rate applications individually | ||
| − | | | + | | 02/07/24 |
| "Individually" as in each committee member | | "Individually" as in each committee member | ||
| ALL | | ALL | ||
| Line 68: | Line 68: | ||
|- | |- | ||
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | | Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | ||
| − | | | + | | 02/15/24 |
| | | | ||
| | | | ||
|- | |- | ||
| Recipients confirm participation | | Recipients confirm participation | ||
| − | | 01/27/ | + | | 01/27/24 |
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| Line 83: | Line 83: | ||
|- | |- | ||
| Announce awardees | | Announce awardees | ||
| − | | 02/01/ | + | | 02/01/24 |
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| | | | ||
|- | |- | ||
| Recruit conference buddies | | Recruit conference buddies | ||
| − | | 02/01/ | + | | 02/01/24 |
| Send an email awardees and the listserv to recruit | | Send an email awardees and the listserv to recruit | ||
| | | | ||
|- | |- | ||
| Send a reminder for the buddy program | | Send a reminder for the buddy program | ||
| − | | 02/08/ | + | | 02/08/24 |
| | | | ||
| | | | ||
|- | |- | ||
| Match awardees with conference buddies | | Match awardees with conference buddies | ||
| − | | 02/15/ | + | | 02/15/24 |
| Assume ongoing basis - some awardees may change their minds or people may volunteer late | | Assume ongoing basis - some awardees may change their minds or people may volunteer late | ||
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Latest revision as of 22:22, 27 November 2023
2024 Scholarship Committee Documents
The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
| Task / milestone | Date(s) | Notes | Team | |
|---|---|---|---|---|
| Call for committee volunteers | 10/2022 | ALL | ||
| Initial committee meetings | 12/05/22 | ALL as available | ||
| Finalize the number of scholarship recipient seats to hold for registration | Chair | |||
| Finalize call for applications & application format | 12/12/22 | |||
| Put out call for applications | 01/05/24 | Includes identifying channels, communities, organizations to target | ||
| Review evaluation rubric | 12/12/23 | |||
| Application deadline | 01/31/24 | |||
| Confirm application receipt | Applicants will receive a confirmation when submitting the form. | |||
| Review & rate applications individually | 02/07/24 | "Individually" as in each committee member | ALL | |
| Committee meeting to discuss applications, choose recipients | N/A | Committee will communicate via email during the review but will set up a meeting if needed | ALL - multiple meetings if needed or send written feedback | |
| Finalize number of available scholarships; notify LPC of registration spots to release | Budget & sponsorship committees | |||
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | 02/15/24 | |||
| Recipients confirm participation | 01/27/24 | |||
| Follow up with waitlisted applicants | ||||
| Announce awardees | 02/01/24 | |||
| Recruit conference buddies | 02/01/24 | Send an email awardees and the listserv to recruit | ||
| Send a reminder for the buddy program | 02/08/24 | |||
| Match awardees with conference buddies | 02/15/24 | Assume ongoing basis - some awardees may change their minds or people may volunteer late | ||
| Travel & housing planning | A Very Informative Email like logistics | |||
| Coordinate with CONCENTRA: awardee names & contact email | Rolling as confirmations come in | |||
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation | ||||
| Conference guide / social stuff email | ALL | |||
| Conference! | 03/14/23-03/17/23 | |||
| Group lunch | ||||
| Lessons learned | ALL | |||
| Post-conference feedback | Create & send survey, review feedback | (survey & email), ALL (review feedback) | ||
| Documentation | Share committee documents & participant feedback with other committees and/or post on wiki as appropriate |
