Revision as of 16:37, 25 May 2023 (view source) Highermath (Talk | contribs)		Revision as of 18:53, 1 February 2024 (view source) Hardyoyo (Talk | contribs) (first draft of 2024 Conference Volunteers page)
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−	= Code4Lib 2024 Conference Committees =	+	= Code4Lib 2024 Conference Volunteers =
−	Hosting a conference is complex, and it cannot be done without the help of the entire community.  If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2024 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian Chair, Primary Contact	+	Call for volunteers during the actual conference, as opposed to the [[Code4Lib_2024_Conference_Committees|conference planning committees]].
−	==Planning Committee==	+	== Community Support Volunteers ==
−	[[2024 Planning Committee Documents|2024 Planning Committee Documents]]	+	See https://2024.code4lib.org/conduct/#volunteers for more details, including contact information.
−	* Your Name Here - Primary Contact, Chair	+	== Concierge/Local Guides ==
−	* Your Name Here - Documentarian & Secondary Contact	+	Available after sessions to direct people to evening activities and local points of interest, etc.
−	* Your Name Here - Tertiary Contact	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Website Working Group ==	+	If you're local to the area (or know it very well), you can pick up a white "LOCAL" ribbon at check-in.  Conference hosts will direct attendees to seek out Local Guides for directions, restaurant recommendations, etc.
−	This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).	+
−	[[2024 Website Working Group Documents|2024 Website Working Group Documents]]	+	* ''Your Name Here''
−	* Your Name Here - Primary Contact, Chair	+	Onsite Volunteer Committee Coordinator: ''Your Name Here'' and anyone else with a "LOCAL" tag
−	* Your Name Here - Secondary Contact, CoChair	+
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Accessibility Committee Contact	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here -Anthony Lee-Faison (rl3667-at-princeton-dot-edu) - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Budget and Sponsorship Committee ==	+	== Conference Logistics & Registration ==
−	This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.	+	Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.
−	[[2024 Budget and Sponsorship Documents|2024 Budget and Sponsorship Documents]]	+	Onsite Volunteer Committee Coordinator: Hardy Pottinger
−	* Your Name Here - (code4lib@concentra-cms.com) - Primary Contact, Chair	+	8am - 9am Monday, day one:
−	* Your Name Here - Secondary Contact, CoChair	+	* Hardy Pottinger
−	* Your Name Here - Documentarian	+	* ''Your Name Here''
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Keynote Committee ==	+	8am - 9am Tuesday, day two:
−	This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.	+	* ''Your Name Here''
		+	* ''Your Name Here''
−	[https://drive.google.com/drive/u/1/folders/1BvNAQ0J_a9COYrrkLrofsz6qBkf_3JeH Keynote Documents] -- this is a Google Drive folder which has templates for all the communications you need to send, READMEs, an overview of our timeline, etc. It should cover what you need to run the process; just add committee members and stir. It's access-restricted; you can get sharing permissions from Andromeda Yelton Primary Contact, Chair	+	== Social Events ==
−	* Your Name Here - Secondary Contact, CoChair	+
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here -Volunteer	+
−	== Pre-conference Committee ==	+	Onsite Volunteer Committee Coordinator:
−	This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.	+
−	[[2024 Pre-conference Documents|2024 Pre-conference Documents]]	+	Monday, Day One:
		+	* ''Your Name Here''
−	* Your Name Here - Primary Contact, Chair	+	Tuesday, Day Two:
−	* Your Name Here - Secondary Contact, CoChair	+	* ''Your Name Here''
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Volunteer, grip, and all-around lackey	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Program Committee ==	+	== Social Networking ==
−	This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.	+
−	[[2024 Program Documents|2024 Program Documents]]	+	Answering general questions on Mastodon (#c4l23), Twitter (#c4l23), IRC, and Slack (#general) and passing questions to the Mic-minders on Slack (#code4libcon)
−	* Your Name Here - Primary Contact, Chair	+	Onsite Volunteer Committee Coordinator:
−	* Your Name Here - Secondary Contact, CoChair	+
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Scholarship Committee ==	+	Monday, Day One:
−	This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarshipPrimary Contact, Chair	+	* AM volunteer: ''Your Name Here''
−	* Your Name Here - Secondary Contact, CoChair	+	* PM volunteer: ''Your Name Here''
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Community Support Squad (CSS) ==	+	Tuesday, Day Two:
−	This group responds to violations and concerns regarding [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md the Code4Lib code of conduct] and ensures that the event is safe and enjoyable for all attendees. More details here: https://2022.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2022_national_conference_annual_report.md.	+	*  AM volunteer: ''Your Name Here''
		+	*  PM volunteer: ''Your Name Here''
−	'''Currently seeking one or two coordinators.''' Because all coordinators and volunteers for the CSS need to pass a community vetting procedure, the process of filling these roles is different from the other committees. Rather than signing up here, please reach out to Anne Slaughter on Slack or via email (anne dot slaughter at railslibraries dot info).	+	Wednesday, Day Three:
		+	*  AM volunteer: ''Your Name Here''
−	== T-Shirt Committee ==
−	This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.
−	[[2024 T-Shirt Documents|2024 T-Shirt Documents]]	+	== Mic-minders ==
−	* Your Name Here - Primary Contact, Chair	+	Ask questions on mic on behalf of community (because of distance, mic aversion, etc). Asking questions on behalf of remote attendees passed to the slack channel: #code4libcon
−	* Your Name Here - Secondary Contact, CoChair	+
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Online Volunteer Committee ==	+	Onsite Volunteer Committee Coordinator: ''Your Name Here''
−	This committee wrangles people to volunteer for the following duties:	+	Monday, Day One:
		+	*  AM volunteer: ''Your Name Here''
		+	*  AM volunteer: ''Your Name Here''
		+	*  PM volunteer: ''Your Name Here''
		+	*  PM volunteer: ''Your Name Here''
−	'''Looking for opportunities to help out at the conference? See [[2024 Conference Volunteers]]'''	+	Tuesday, Day Two:
		+	*  AM volunteer: ''Your Name Here''
		+	*  AM volunteer: ''Your Name Here''
		+	*  PM volunteer: ''Your Name Here''
		+	*  PM volunteer: ''Your Name Here''
−	[[2024 Online Volunteer Documents|2024 Online Volunteer Documents]]	+	Wednesday, Day Three:
		+	*  AM volunteer: ''Your Name Here''
		+	*  AM volunteer: ''Your Name Here''
−	* Your Name Here - Primary Contact, Chair	+	== Livestream QA (Remote) ==
−	* Your Name Here - Secondary Contact, CoChair	+	Volunteers for livestream QA will be remotely watching the conference and can notify us if there are any issues with the feed. We'd prefer two or three volunteers per shift, located in different parts of the US/world. All times below (if any are listed) are Eastern Standard Time (EST).
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Social Activities Committee ==	+	To report a problem (even if you're not an "official" volunteer), you can send a message in the #livestream-qa channel of the Code4Lib Slack.
−	This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.	+	Onsite Volunteer Committee Coordinator: ''Your Name Here''
−	2024 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder	+	Monday, Day One:
		+	*  AM Volunteer: ''Your Name Here''
		+	*  PM volunteer: ''Your Name Here''
−	* Your Name Here - Primary Contact, Chair	+	Tuesday, Day Two:
−	* Your Name Here - Secondary Contact, CoChair	+	* AM Volunteer: ''Your Name Here''
−	* Your Name Here - Documentarian	+	* PM volunteer: ''Your Name Here''
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Streaming Video Committee ==	+	Wednesday, Day Three:
−	With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks Primary Contact, Chair	+	* AM Volunteer: ''Your Name Here''
−	* Your Name Here - Secondary Contact, CoChair	+
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - LPC Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Code4Lib 2025 Host Voting Committee ==	+	== IRC/Slack (Technical) ==
−	This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.	+	Access: Look into technology/procedures to make connecting to, and maintaining a connection to, IRC/Slack less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people. Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.
−	[[2025 Host Voting Documents|2025 Host Voting Documents]]	+	Onsite Volunteer Committee Coordinator:
−	* Your Name Here - Primary Contact, Chair	+	* Before the conference: ''Your Name Here''
−	* Your Name Here - Secondary Contact, CoChair	+	* During the conference: ''Your Name Here''
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Book Giveaway Committee ==	+	==MCs==
−	This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies Primary Contact, Chair	+
−	* Your Name Here - Secondary Contact, CoChair	+
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== IRC and Slack Committee ==	+	Onsite Volunteer Committee Coordinator: ''Your Name Here''
−	This committee will assist attendees with IRC and Slack.	+
−	[[2024 IRC and Slack Documents|2024 IRC and Slack Documents]]	+	Monday, Day One:
		+	*  AM Volunteer: ''Your Name Here''
		+	*  PM Volunteer: ''Your Name Here''
−	* Your Name Here - Primary Contact, Chair	+	Tuesday, Day Two:
−	* Your Name Here - Secondary Contact, CoChair	+	* AM Volunteer: ''Your Name Here''
−	* Your Name Here - Documentarian	+	* PM Volunteer: Hardy Pottinger
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Accessibility Committee ==	+	Wednesday, Day Three:
−	Document and address major points of the conference that are not accessible for conference attendees.	+	*  AM Volunteer: ''Your Name Here''
−	[[2024 Accessibility Documents|2024 Accessibility Documents]]	+	== Session Timers ==
		+	Assist the AV crew with running the talk timer. They will have a digital sign so this volunteer functions mostly as a backup who is prepared in case the system fails or someone goes over time without noticing the signage.
−	* Your Name Here - Primary Contact, Chair	+	Onsite Volunteer Committee Coordinator: ''Your Name Here''
−	* Your Name Here - Secondary Contact, CoChair	+
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	== Whatever Committee ==	+	Monday, Day One:
−	Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.	+	*  AM Volunteer: ''Your Name Here''
		+	*  PM Volunteer: ''Your Name Here''
−	[[2024 Whatever Documents|2024 Whatever Documents]]	+	Tuesday, Day Two:
		+	*  AM Volunteer: ''Your Name Here''
		+	*  PM Volunteer: ''Your Name Here''
−	* Your Name Here - Primary Contact, Chair	+	Wednesday, Day Three:
−	* Your Name Here - Secondary Contact, CoChair	+	* AM Volunteer: ''Your Name Here''
−	* Your Name Here - Documentarian	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	* Your Name Here - Volunteer	+
−	[[Category:Code4Lib2024]]	+	== The Whatever Crew ==
		+	Volunteers who are willing to help with various tasks as needed during the conference.
		+
		+	* ''Your Name Here''
		+	* ''Your Name Here''
		+	* ''Your Name Here''
		+	* ''Your Name Here''
		+
		+
		+	future potential volunteers:
		+
		+	* ''Your Name Here''
		+
		+	podium tech help:
		+
		+	* ''Your Name Here''
		+
		+
		+	[[Category: Code4Lib2024]]

---

Revision as of 18:53, 1 February 2024

Code4Lib 2024 Conference Volunteers

Call for volunteers during the actual conference, as opposed to the conference planning committees.

Community Support Volunteers

See https://2024.code4lib.org/conduct/#volunteers for more details, including contact information.

Concierge/Local Guides

Available after sessions to direct people to evening activities and local points of interest, etc.

If you're local to the area (or know it very well), you can pick up a white "LOCAL" ribbon at check-in. Conference hosts will direct attendees to seek out Local Guides for directions, restaurant recommendations, etc.

• Your Name Here

Onsite Volunteer Committee Coordinator: Your Name Here and anyone else with a "LOCAL" tag

Conference Logistics & Registration

Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.

Onsite Volunteer Committee Coordinator: Hardy Pottinger

8am - 9am Monday, day one:

• Hardy Pottinger
• Your Name Here

8am - 9am Tuesday, day two:

• Your Name Here
• Your Name Here

Social Events

Onsite Volunteer Committee Coordinator:

Monday, Day One:

• Your Name Here

Tuesday, Day Two:

• Your Name Here

Social Networking

Answering general questions on Mastodon (#c4l23), Twitter (#c4l23), IRC, and Slack (#general) and passing questions to the Mic-minders on Slack (#code4libcon)

Onsite Volunteer Committee Coordinator:

Monday, Day One:

• AM volunteer: Your Name Here
• PM volunteer: Your Name Here

Tuesday, Day Two:

• AM volunteer: Your Name Here
• PM volunteer: Your Name Here

Wednesday, Day Three:

• AM volunteer: Your Name Here

Mic-minders

Ask questions on mic on behalf of community (because of distance, mic aversion, etc). Asking questions on behalf of remote attendees passed to the slack channel: #code4libcon

Onsite Volunteer Committee Coordinator: Your Name Here

Monday, Day One:

• AM volunteer: Your Name Here
• AM volunteer: Your Name Here
• PM volunteer: Your Name Here
• PM volunteer: Your Name Here

Tuesday, Day Two:

• AM volunteer: Your Name Here
• AM volunteer: Your Name Here
• PM volunteer: Your Name Here
• PM volunteer: Your Name Here

Wednesday, Day Three:

• AM volunteer: Your Name Here
• AM volunteer: Your Name Here

Livestream QA (Remote)

Volunteers for livestream QA will be remotely watching the conference and can notify us if there are any issues with the feed. We'd prefer two or three volunteers per shift, located in different parts of the US/world. All times below (if any are listed) are Eastern Standard Time (EST).

To report a problem (even if you're not an "official" volunteer), you can send a message in the #livestream-qa channel of the Code4Lib Slack.

Onsite Volunteer Committee Coordinator: Your Name Here

Monday, Day One:

• AM Volunteer: Your Name Here
• PM volunteer: Your Name Here

Tuesday, Day Two:

• AM Volunteer: Your Name Here
• PM volunteer: Your Name Here

Wednesday, Day Three:

• AM Volunteer: Your Name Here

IRC/Slack (Technical)

Access: Look into technology/procedures to make connecting to, and maintaining a connection to, IRC/Slack less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people. Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.

Onsite Volunteer Committee Coordinator:

• Before the conference: Your Name Here
• During the conference: Your Name Here

MCs

Onsite Volunteer Committee Coordinator: Your Name Here

Monday, Day One:

• AM Volunteer: Your Name Here
• PM Volunteer: Your Name Here

Tuesday, Day Two:

• AM Volunteer: Your Name Here
• PM Volunteer: Hardy Pottinger

Wednesday, Day Three:

• AM Volunteer: Your Name Here

Session Timers

Assist the AV crew with running the talk timer. They will have a digital sign so this volunteer functions mostly as a backup who is prepared in case the system fails or someone goes over time without noticing the signage.

Onsite Volunteer Committee Coordinator: Your Name Here

Monday, Day One:

• AM Volunteer: Your Name Here
• PM Volunteer: Your Name Here

Tuesday, Day Two:

• AM Volunteer: Your Name Here
• PM Volunteer: Your Name Here

Wednesday, Day Three:

• AM Volunteer: Your Name Here

The Whatever Crew

Volunteers who are willing to help with various tasks as needed during the conference.

• Your Name Here
• Your Name Here
• Your Name Here
• Your Name Here

future potential volunteers:

• Your Name Here

podium tech help:

• Your Name Here