Difference between pages "2025 Scholarship Documents/Timeline" and "Conference Financial History At A Glance"

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[[2025_Scholarship_Documents|2025 Scholarship Committee Documents]]
 
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The 2025 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
 
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{| class="wikitable"
 
{| class="wikitable"
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! style="text-align:left;"| Year
 +
! Registration cost
 +
! Hotel rate
 +
! People
 
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|-
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! Task / milestone
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|style="width: 30%; background-color: #f5fffa;"| 2025 Princeton, NJ
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! Date(s)  
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|250 + 40/postcon
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! Notes
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|$269/$299/night (king vs. two doubles)
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! Team
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|225
 
|-
 
|-
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| Call for committee volunteers
 
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|
 
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|
 
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| ALL
 
 
|-
 
|-
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| Initial committee meetings
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|style="width: 30%; background-color: #f5fffa;"| 2024 Ann Arbor, MI
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| 11/2024
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|225 (290 late deadline) + 40/postcon
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|
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|$167-$239/night (multiple)
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| ALL as available
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|≈250 (???)
 
|-
 
|-
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| Finalize the number of scholarship recipient seats to hold for registration
 
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| 11/2024
 
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|
 
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| Chair
 
 
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|-
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| Finalize call for applications & application format
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|style="width: 30%; background-color: #f5fffa;"| 2023 Princeton, NJ
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|12/13/2024
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|200 (260 late deadline) + 40/precon
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|
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|n/a
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|  
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|192
 
|-
 
|-
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| Put out call for applications
 
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| 12/18/2024
 
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| Includes identifying channels, communities, organizations to target
 
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|
 
 
|-
 
|-
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|style="width: 30%; background-color: #f5fffa;"| 2022 Buffalo, NY
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|195 (250 late deadline) + 40/precon
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|108-179/night (+tax)
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|150
 
|-
 
|-
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| Review evaluation rubric
 
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| 01/22/2025
 
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|
 
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|
 
 
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|-
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| Application deadline
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|style="width: 30%; background-color: #f5fffa;"| 2021 Online
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| 01/24/25
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|49 (59 late deadline) + 19/postcon
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|
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|n/a
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|620
 
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|-
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| Confirm application receipt
 
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|
 
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| Applicants will receive a confirmation when submitting the form.
 
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|
 
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|
 
 
|-
 
|-
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| Review & rate applications individually
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|style="width: 30%; background-color: #f5fffa;"| 2020 Pittsburgh, PA
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| 01/24/25 - 02/10/2025
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|375 (450 late deadline) + 50 precon
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| "Individually" as in each committee member
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|159/night (+tax)
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| ALL
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|289 <sup>[[#ref1|[1]]]</sup>
 
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|-
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| Committee meeting to discuss applications, choose recipients
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|style="width: 30%; background-color: #f5fffa;"| 2019 San Jose, CA
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|02/10/25
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|395 (450 late deadline) + 50 precon
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|Committee will communicate via email during the review but will set up a meeting if needed
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|200/night (+tax)
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| ALL - multiple meetings if needed or send written feedback
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|348
 
|-
 
|-
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| ''Finalize number of available scholarships; notify LPC of registration spots to release''
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|style="width: 30%; background-color: #f5fffa;"| 2018 Washington, DC
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|  
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|350 + 60 precon
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|
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|182/night (+tax)
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| ''Budget & sponsorship committees''
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|476
 
|-
 
|-
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| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
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|style="width: 30%; background-color: #f5fffa;"| 2017 Los Angeles, CA
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| 02/10/25
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|275 + 60 precon
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|
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|175/night (+tax) to 229/night (no tax)
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|  
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|430
 
|-
 
|-
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| Recipients confirm participation
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|style="width: 30%; background-color: #f5fffa;"| 2016 Philadelphia, PA
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| 02/14/25
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|200 + 15/30 precon
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|169/night (+tax)
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|440
 
|-
 
|-
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| Follow up with waitlisted applicants
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|style="width: 30%; background-color: #f5fffa;"| 2015 Portland, OR
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| 02/17/25
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|175 + 15/30 precon
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|
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|139/night (+tax)
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|
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|450
 
|-
 
|-
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| Announce awardees
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|style="width: 30%; background-color: #f5fffa;"| 2014 Raleigh, NC
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| TBD
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|165 + 10 preconf
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|
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|159/night
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|  
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|350
 
|-
 
|-
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| Recruit conference buddies
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| style="width: 30%; background-color: #f5fffa;"| 2013 Chicago, IL
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| TBD
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| 160
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| Send an email awardees and the listserv to recruit
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| 115/night
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|
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| 400
 
|-
 
|-
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| Send a reminder for the buddy program
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|style="width: 30%; background-color: #f5fffa;"| 2012 Seattle, WA
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| TBD
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| 150
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| 159/night
 
|  
 
|  
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|
 
 
|-
 
|-
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| Match awardees with conference buddies
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|style="width: 30%; background-color: #f5fffa;"| 2011 Bloomington, IN
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| TBD
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| 130 + 30 preconf
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| Assume ongoing basis - some awardees may change their minds or people may volunteer late
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| 99-129/night
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| 250
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|-
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|style="width: 30%; background-color: #f5fffa;"| 2010 Asheville, NC
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| 120 + 25 preconf
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| 119/night
 
|
 
|
 
|-
 
|-
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| Travel & housing planning
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|style="width: 30%; background-color: #f5fffa;"| 2009 Providence, RI
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|  
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| 125
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| A Very Informative Email like logistics
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| 135/night
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|  
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| 220
 
|-
 
|-
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| Coordinate with CONCENTRA: awardee names & contact email
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|style="width: 30%; background-color: #f5fffa;"| 2008 Portland, OR
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|
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| 125
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| Rolling as confirmations come in
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| 150/night
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|-
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| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
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|  
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|  
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|-
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| Conference guide / social stuff email
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|
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|
 
|
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| ALL
 
 
|-
 
|-
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| Conference!
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|style="width: 30%; background-color: #f5fffa;"| 2007 Athens, GA
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|03/10-13/2025
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| 100
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|
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|
 
|
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| 140
 
|-
 
|-
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| Group lunch
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|style="width: 30%; background-color: #f5fffa;"| 2006 Corvallis, OR
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|  
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| 125
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| 84/night (+tax)
 
|
 
|
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|
 
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|-
 
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| Lessons learned
 
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|
 
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|
 
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| ALL
 
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|-
 
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| Post-conference feedback
 
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|
 
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| Create & send survey, review feedback
 
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| (survey & email), ALL (review feedback)
 
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|-
 
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| Documentation
 
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|
 
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| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
 
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|
 
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|-
 
 
|}
 
|}
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== Notes ==
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 +
<span id="ref1"></span>1. Attendance was affected by the [https://en.wikipedia.org/wiki/COVID-19_pandemic COVID-19 pandemic].
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 +
[[Category:Code4LibCon_Planning]]

Latest revision as of 17:52, 1 July 2025

Year Registration cost Hotel rate People
2025 Princeton, NJ 250 + 40/postcon $269/$299/night (king vs. two doubles) 225
2024 Ann Arbor, MI 225 (290 late deadline) + 40/postcon $167-$239/night (multiple) ≈250 (???)
2023 Princeton, NJ 200 (260 late deadline) + 40/precon n/a 192
2022 Buffalo, NY 195 (250 late deadline) + 40/precon 108-179/night (+tax) 150
2021 Online 49 (59 late deadline) + 19/postcon n/a 620
2020 Pittsburgh, PA 375 (450 late deadline) + 50 precon 159/night (+tax) 289 [1]
2019 San Jose, CA 395 (450 late deadline) + 50 precon 200/night (+tax) 348
2018 Washington, DC 350 + 60 precon 182/night (+tax) 476
2017 Los Angeles, CA 275 + 60 precon 175/night (+tax) to 229/night (no tax) 430
2016 Philadelphia, PA 200 + 15/30 precon 169/night (+tax) 440
2015 Portland, OR 175 + 15/30 precon 139/night (+tax) 450
2014 Raleigh, NC 165 + 10 preconf 159/night 350
2013 Chicago, IL 160 115/night 400
2012 Seattle, WA 150 159/night
2011 Bloomington, IN 130 + 30 preconf 99-129/night 250
2010 Asheville, NC 120 + 25 preconf 119/night
2009 Providence, RI 125 135/night 220
2008 Portland, OR 125 150/night
2007 Athens, GA 100 140
2006 Corvallis, OR 125 84/night (+tax)


Notes

1. Attendance was affected by the COVID-19 pandemic.

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