Difference between pages "Southeast" and "Code4Lib 2026 Conference Committees"

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(changed because this is in the past, not upcoming, events.)
 
(→‎Planning Committee)
 
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== Mailing List ==
+
= Code4Lib  Conference Committees =
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There is a separate Code4Lib-SE (Southeast) mailing list for the planning of Southeast region Code4Lib meetups. Feel free to post Code4Lib-SE topics to the main Code4Lib mailing list as well (for instance, announcing new meetups) but this Code4Lib-SE specific mailing list will make sure we don't drown the main mailing list with other sorts of Code4Lib-SE administriva.
+
  
−
https://groups.google.com/forum/#!forum/code4lib-se
+
Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2026 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian Chair, Primary Contact
  
−
# Numbered list item
+
==Planning Committee==
−
== Upcoming Events ==
+
Also known as the Local Planning Committee, although there is no requirement for the members to be local.
  
−
== Past Events ==
+
[[2026 Planning Committee Documents|2026 Planning Committee Documents]]
  
−
=== May 2019: Code4Lib Southeast @ North Carolina State University ===
+
* Ann Marie Mesco - Primary Contact, Chair
−
+
* Ken Rose - Secondary Contact, CoChair
−
Code4Lib Southeast 2019 was hosted at the James B. Hunt Jr. Library at North Carolina State University in Raleigh, NC on Friday, May 31st, 2019.
+
* Your Name Here - Documentarian
 +
* Erin Swift - Volunteer
 +
* Joelen Pastva - Volunteer
 +
* Lina Crowe - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
  
−
For more details, visit the [[Southeast 2019|Code4Lib Southeast 2019 page]]
+
== Website Working Group ==
 +
This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users). 
  
−
=== Summer 2018: Code4Lib Southeast, July 27, 2018 ===
+
[[2026 Website Working Group Documents|2026 Website Working Group Documents]]
−
Code4Lib [[Southeast 2018]] was hosted by the Atlanta University Center Robert W. Woodruff Library in Atlanta, Georgia on July 27, 2018.
+
  
−
Session slides, videos, tweets and more are available on the '''[[Southeast 2018 Schedule]]''' page.
+
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
  
−
=== Spring 2017:  Code4Lib Southeast at Emory University Library, April 21, 2017 ===
+
== Budget and Sponsorship Committee ==
 +
This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.
  
−
Information about the event can be found at this link:  '''[[Southeast_2017|Code4LibSE 2017 Emory Meeting]]'''
+
[2026 Budget and Sponsorship Documents]
  
−
We currently have documentation from the Spring 2017 event about how the conference was planned.  This document is available to anyone and is available [https://wiki.code4lib.org/images/1/19/HowToThrowA1DayConference.pdf here].
+
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
  
−
* (Summer - Fall 2015 will be in Greenville, SC) - Cancelled
+
== Keynote Committee ==
−
* Winter-Spring 2015 will be at Tulane, New Orleans, Louisiana (primary contact: Phil Suda: phil.suda@gmail.com) - Cancelled
+
This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.
  
−
=== Spring 2015: Code4LibSE Datathon ===
+
From the chair: This committee will start meeting around mid-October and wrap up in mid-January, when we hand off our selected keynoters to Concentra for further logistics. Please ask me (@thatandromeda) in Slack if you have questions about serving on this committee.
  
−
'''May 1, 1-5 PM'''<br />
+
* Your Name Here - Primary Contact, Chair
−
'''Room 128, Hodges Library, University of Tennessee Knoxville'''<br />
+
* Your Name Here - Secondary Contact, CoChair
−
'''Registration page: http://goo.gl/forms/x9u11MCmJ1'''<br />
+
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
  
−
All are welcome to an afternoon datathon, put together as part of Code4LibSouthest. The event is free and open to all, although we do ask for you to register using this form so we can have a head count.
+
== Workshop Committee (Pre / Post-Conference)==
 +
This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.
  
−
The first 2 hours will involve skillshares and workshops around data retrieval/munging tools, scripts, and workflows. Let us know if you have a skill that you would like to help others learn - some topics include OpenRefine/LODRefine, Google Docs + Scripting, writing XSLT, working with library data in python, open source ontology editors, working with open data APIs, understanding the RDF data model, etc. We will add confirmed topics for the skillshare part of the event agenda as they are confirmed on our Google Groups page - see https://groups.google.com/forum/#!topic/code4lib-se/. Please know that all data skills are welcome!
+
[[2026 Pre-conference Documents|2026 Pre-conference Documents]]
  
−
Skills to be Shared:
+
* Your Name Here - Primary Contact, Chair
−
* Metadata munging with XQuery, including roundtripping MARC to/from other XML metadata formats using https://github.com/ksclarke/freelib-marc4j-exist -- Kevin Clarke
+
* Your Name Here - Secondary Contact, CoChair
−
* Perl + MARC/RDF munging -- Galen Charlton
+
* Your Name Here - Documentarian
−
* WOS, sci2 + network visualizations -- Cody Behles
+
* Your Name Here - Volunteer
−
* Depending on time: DPLA API, LODRefine (Linked Open Data Refine) & Open Authorities Reconciliation -- Christina Harlow
+
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
  
−
We'll then take a coffee and food break as needed. Some coffee, tea and local treats from Magpie's Bakery will be provided.
+
== Program Committee ==
 +
This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.
  
−
The second 2 hours will consist of breakout sessions where groups of folks can work with datasets using the tools/skills picked up. We invite people to bring their own datasets that need any kind of work - encoding issues, normalizing headings, mapping to other formats, pulling in URIs. If you don't bring your own data, we'll use datasets from UTK and the DPLA that need work normalizing and mapping names/subjects of regional interest. Attendees are invited to sit and learn or work on their own data - whatever you feel most comfortable with doing.
+
[[2026 Program Documents|2026 Program Documents]]
  
−
Please register below, and let us know if you are 1. able to share skills or 2. will be bringing your own data. Neither of these are required for attendance.
+
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
  
−
Questions or issues? Email Christina at charlow2@utk.edu Travel information is being sent directly to those registered. Ask Christina if you didn't receive these.
+
== Scholarship Committee ==
 +
This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.  
 +
 
 +
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
 
 +
== Community Support Squad (CSS) ==
 +
This group responds to violations and concerns regarding [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md the Code4Lib code of conduct] and ensures that the event is safe and enjoyable for all attendees. More details here: https://2026.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2023_national_conference_annual_report.md.
 +
 
 +
== T-Shirt Committee ==
 +
This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.
 +
 
 +
[[2026 T-Shirt Documents|2026 T-Shirt Documents]]
 +
 
 +
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
 
 +
== Online Volunteer Committee ==
 +
 
 +
This committee wrangles people to volunteer for the following duties:
 +
 
 +
'''Looking for opportunities to help out at the conference? See [[2026 Conference Volunteers]]'''
 +
 
 +
[[2026 Online Volunteer Documents|2026 Online Volunteer Documents]]
 +
 
 +
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
 
 +
== Social Activities Committee ==
 +
 
 +
This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.
 +
 
 +
2026 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder
 +
 
 +
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
 
 +
== Streaming Video Committee ==
 +
With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks.
 +
 
 +
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
 
 +
== Code4Lib 2027 Host Voting Committee ==
 +
This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.
 +
 
 +
[[2026 Host Voting Documents|2026 Host Voting Documents]]
 +
 
 +
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
 
 +
== Book Giveaway Committee ==
 +
This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies,
 +
 
 +
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
 
 +
== IRC and Slack Committee ==
 +
This committee will assist attendees with IRC and Slack.
 +
 
 +
[[2026 IRC and Slack Documents|2026 IRC and Slack Documents]]
 +
 
 +
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
 
 +
== Accessibility Committee ==
 +
Document and address major points of the conference that are not accessible for conference attendees.
 +
 
 +
[[2026 Accessibility Documents|2026 Accessibility Documents]]
 +
 
 +
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
 
 +
== Whatever Committee ==
 +
Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.
 +
 
 +
[[2026 Whatever Documents|2026 Whatever Documents]]
 +
 
 +
* Your Name Here - Primary Contact, Chair
 +
* Your Name Here - Secondary Contact, CoChair
 +
* Your Name Here - Documentarian
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
* Your Name Here - Volunteer
 +
 
 +
[[Category: Code4Lib2026]]
 +
[[Category:Conference Committees]]

Revision as of 13:46, 7 August 2025

Code4Lib Conference Committees

Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2026 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian Chair, Primary Contact

Planning Committee

Also known as the Local Planning Committee, although there is no requirement for the members to be local.

2026 Planning Committee Documents

  • Ann Marie Mesco - Primary Contact, Chair
  • Ken Rose - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Erin Swift - Volunteer
  • Joelen Pastva - Volunteer
  • Lina Crowe - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Website Working Group

This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

2026 Website Working Group Documents

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Budget and Sponsorship Committee

This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.

[2026 Budget and Sponsorship Documents]

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Keynote Committee

This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

From the chair: This committee will start meeting around mid-October and wrap up in mid-January, when we hand off our selected keynoters to Concentra for further logistics. Please ask me (@thatandromeda) in Slack if you have questions about serving on this committee.

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Workshop Committee (Pre / Post-Conference)

This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

2026 Pre-conference Documents

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Program Committee

This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

2026 Program Documents

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Scholarship Committee

This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Community Support Squad (CSS)

This group responds to violations and concerns regarding the Code4Lib code of conduct and ensures that the event is safe and enjoyable for all attendees. More details here: https://2026.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2023_national_conference_annual_report.md.

T-Shirt Committee

This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

2026 T-Shirt Documents

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Online Volunteer Committee

This committee wrangles people to volunteer for the following duties:

Looking for opportunities to help out at the conference? See 2026 Conference Volunteers

2026 Online Volunteer Documents

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Social Activities Committee

This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.

2026 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Streaming Video Committee

With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks.

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Code4Lib 2027 Host Voting Committee

This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

2026 Host Voting Documents

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Book Giveaway Committee

This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies,

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

IRC and Slack Committee

This committee will assist attendees with IRC and Slack.

2026 IRC and Slack Documents

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Accessibility Committee

Document and address major points of the conference that are not accessible for conference attendees.

2026 Accessibility Documents

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer

Whatever Committee

Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

2026 Whatever Documents

  • Your Name Here - Primary Contact, Chair
  • Your Name Here - Secondary Contact, CoChair
  • Your Name Here - Documentarian
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
  • Your Name Here - Volunteer
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