= Code4Lib Conference Committees =[[2025_Scholarship_Documents|2025 Scholarship Committee Documents]]
Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2026 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian Chair, Primary Contact
==Planning CommitteeCode4Lib 2025 Diversity Scholarships ==Also known as the Local Planning CommitteeAs part of Code4Lib's ongoing commitment to reducing economic barriers and ensuring balanced representation from underrepresented groups, although there is no requirement we are pleased to announce that we are now seeking applicants for our [https://2025.code4lib.org/general-info/scholarships 2025 Diversity Scholarship program]. The Code4Lib Scholarship Committee seeks to award several Diversity Scholarships based on merit and need. Domestic applicants (in the members United States and Canada) can receive up to be local$1,750 USD. These funds are intended to cover travel expenses, hotel accommodations, and conference fees for the 2025 Code4Lib Conference in Princeton, NJ. The deadline for applications is '''Friday, January 24, 2025, 11:59 PM PST'''.
[[2026 Planning Committee Documents|2026 Planning Committee Documents]]Scholarship recipients will have their conference registration covered upfront. Hotel accommodations will be reimbursed. Other incidentals, like local transportation and meals, may be reimbursed depending on the awarded amount. Reimbursements will be processed at the conference. Additionally, there is an option to share accommodations with fellow scholarship awardees or other conference attendees. For inquiries about these arrangements, please contact '''code4lib-scholarships@googlegroups.com'''. Our goal is to ensure that financial concerns do not discourage anyone from applying.
* Your Name Here - Primary ContactWe do not expect scholarship recipients to be responsible for being an ambassador for their group or an educator of others during the conference. While learning and exchange may happen as a result of interactions between participants, Chair* Your Name Here - Secondary Contactscholarship recipients are encouraged to focus on getting the most out of their experience and have no special duties or obligations apart from conference attendance, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteerengaged participation to their comfort level, and giving us feedback on their experience.
== Website Working Group ==This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i[https://2025.ecode4lib., on-site and remote attendees, speakers, potential sponsors, post-conference users). org Code4Lib 2025 Conference]
=== About Code4Lib ===[https://code4lib.org Code4Lib] seeks to maintain a vibrant and diverse community of technology-minded folks. We are developers and technologists for libraries, museums, and archives who have a strong commitment to open technologies. Code4Lib began as a simple [2026 Website Working Group Documents|2026 Website Working Group Documentshttps://wiki.code4lib.org/MailingList mailing list]in 2003 and held its first face-to-face meeting in 2005 in Chicago. The first official annual conference was held in 2006 in Corvallis, Oregon. Nowadays, the Code4Lib community gravitates around the same listserv, an annual conference with hundreds of attendees, as well as [https://code4lib.org/irc/ IRC and Slack channels] that are open for anyone to join. We are dedicated to being a diverse and inclusive community of technologists seeking to share ideas and build collaboration. You can [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md read our Code of Conduct here].
* Your Name Here - Primary Contact=== Code4Lib 2025 Diversity Scholarship Eligibility, ChairCriteria, and Requirements ===* Your Name Here Applicants must be a member of a group that is not well- Secondary Contactrepresented within the Code4Lib community, CoChairincluding but not limited to: women, people of color, LGBTQIA+, disabled persons, etc. We also invite applications from members of underrepresented and/or marginalized groups that do not fit into the categories listed above.* Your Name Here Applicants must be interested in actively engaging with the [https://2025.code4lib.org/general- Documentarianinfo/about-c4l Code4Lib community].* Your Name Here - VolunteerThe scholarship recipients will be selected based upon eligibility, financial needs, and rationale* Your Name Here - VolunteerWhat you are looking forward to in Code4Lib 2025* Your Name Here - VolunteerHow it may meet your professional goals* How you may participate in the conference and/or the Code4Lib community
== Budget and Sponsorship Committee = Code4Lib 2025 Conference Registration Details ===This group involves working with the Planning Committee to close any budget gaps Conference registration spots and talking hotel rooms are being held for scholarship recipients. If your attendance is dependent upon receiving a scholarship, you do not need to potential sponsors register for the conference when registration opens. Code4Lib will facilitate your registration. While hotel rooms are being held, all scholarship recipients must book their hotel rooms. Scholarship recipients will be reimbursed for their accommodations. Should you choose to find handle your own conference registration, the level that is right cost of registration, along with other expenses as detailed in the call for themapplicants, will be reimbursed within the parameters of the award. Reimbursement for these expenses will be provided to scholarship recipients at the conference.
[2026 Budget and Sponsorship Documents]=== Made Possible by Sponsors ===Currently, a total of 6 scholarships are available. We would like to thank our sponsors for their support of the Code4Lib 2025 Diversity Scholarships.
* Your Name Here - Primary Contact, Chair=== How to Apply ===* Your Name Here Submit your application materials via the Code4Lib online form: [https://docs.google.com/forms/d/e/1FAIpQLSeATjEPzfD2fXuDDLP- Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here fdq9QQIgnCNx95My_mDimDL- Volunteer8LDzRA/viewform Code4Lib 2025 Diversity Scholarship Application Form]
== Keynote Committee ==This group will: gather nominations from Code4Lib community; contact nominees Questions can be directed to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold'''code4lib-o-Tron; support the voting process; work with the communityscholarships@googlegroups.com'''s top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.
From the chair: This committee will start meeting around mid-October and wrap up in mid-The application deadline is '''Friday, January24, when we hand off our selected keynoters to Concentra for further logistics. Please ask me (@thatandromeda) in Slack if you have questions about serving on this committee2025, 11:59 PM PST'''.
* Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Pre-conference The Code4Lib 2025 Scholarship Committee ==This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself. [[2026 Pre-conference Documents|2026 Pre-conference Documents]] * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Program Committee == This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members. [[2026 Program Documents|2026 Program Documents]] * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Scholarship Committee ==This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements. * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Community Support Squad (CSS) ==This group responds to violations and concerns regarding [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md the Code4Lib code of conduct] and ensures that the event is safe and enjoyable for notify all attendees. More details here: https://2026.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2023_national_conference_annual_report.md. == T-Shirt Committee ==This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process. [[2026 T-Shirt Documents|2026 T-Shirt Documents]] * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Online Volunteer Committee == This committee wrangles people to volunteer for the following duties: applicants by '''Looking for opportunities to help out at the conference? See [[2026 Conference Volunteers]]Monday, February 10, 2025''' [[2026 Online Volunteer Documents|2026 Online Volunteer Documents]] * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Social Activities Committee == This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences. 2026 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Streaming Video Committee ==With the local program committee(as appropriate), organize the streaming and archiving regardless of presentations at the conferenceresults. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks. * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Code4Lib 2026 Host Voting Committee ==This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process. [[2026 Host Voting Documents|2026 Host Voting Documents]] * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Book Giveaway Committee ==This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies, * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == IRC and Slack Committee ==This committee will assist attendees with IRC and Slack. [[2026 IRC and Slack Documents|2026 IRC and Slack Documents]] * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Accessibility Committee ==Document and address major points of the conference that are not accessible for conference attendees. [[2026 Accessibility Documents|2026 Accessibility Documents]] * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Whatever Committee ==Not a committee per se. This is a list of people who are willing to help the above committees with various tasks. [[2026 Whatever Documents|2026 Whatever Documents]] * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer [[Category: Code4Lib2026]]