Difference between revisions of "2026 Scholarship Documents/Timeline"

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Line 11: Line 11:
 
|-
 
|-
 
| Call for committee volunteers
 
| Call for committee volunteers
−
| 10/2026
+
| 10/??/2025
 
|
 
|
 
| ALL
 
| ALL
 
|-
 
|-
−
| Initial committee meetings
+
| Initial committee meeting
−
| 10/??/2025
+
| 10/28/2025
 
|
 
|
 
| ALL as available
 
| ALL as available
 
|-
 
|-
 
| Finalize the number of scholarship recipient seats to hold for registration
 
| Finalize the number of scholarship recipient seats to hold for registration
−
| 11/12/2025
+
| 11/04/2025
 
|
 
|
 
| Chair
 
| Chair
 
|-
 
|-
 
| Finalize call for applications & application format
 
| Finalize call for applications & application format
−
| 11/24/2025
+
| 11/04/2025
 
|
 
|
−
|  
+
| Chair
 +
|-
 +
| Create application form
 +
| 11/05/2025
 +
| Google Form
 +
| Volunteer
 
|-
 
|-
 
| Put out call for applications
 
| Put out call for applications
−
| 11/26/2025 and 01/??/2026
+
| 11/10/2025
 
| Includes identifying channels, communities, organizations to target
 
| Includes identifying channels, communities, organizations to target
−
|
+
| ALL as available
−
|-
+
 
|-
 
|-
 
| Review evaluation rubric
 
| Review evaluation rubric
−
| 11/24/2025
+
| 11/17/2025
 
|  
 
|  
−
|
+
| ALL
 
|-
 
|-
 +
 
| Application deadline
 
| Application deadline
−
| 01/16/2026
+
| 12/01/2025
−
|
+
| 11:59 Pacific
 
|
 
|
 
|-
 
|-
Line 53: Line 58:
 
|-
 
|-
 
| Review & rate applications individually
 
| Review & rate applications individually
−
| 01/16/2026 - 01/30/2026
+
| 12/2/2025 - 12/15/2025
−
| "Individually" as in each committee member
+
| "Individually," as in each committee member
 
| ALL
 
| ALL
 
|-
 
|-
 
| Committee meeting to discuss applications, choose recipients
 
| Committee meeting to discuss applications, choose recipients
−
| 02/02/2026
+
| 12/16/2025 OR 12/17/2025
 
| Committee will communicate via email during the review but will set up a meeting if needed
 
| Committee will communicate via email during the review but will set up a meeting if needed
 
| ALL - multiple meetings if needed or send written feedback
 
| ALL - multiple meetings if needed or send written feedback
 
|-
 
|-
 
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
 
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
−
|  
+
| ''N/A''
−
|
+
| ''N/A''
 
| ''Budget & sponsorship committees''
 
| ''Budget & sponsorship committees''
 
|-
 
|-
 
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
 
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
−
| 02/02/2026
+
| 01/05/2026
 
|
 
|
−
|  
+
| ALL as available
 
|-
 
|-
 
| Recipients confirm participation
 
| Recipients confirm participation
−
| 02/09/2026
+
| 01/12/2026
 
|
 
|
 
|
 
|
 
|-
 
|-
 
| Follow up with waitlisted applicants
 
| Follow up with waitlisted applicants
−
| 02/10/2026
+
| 01/13/2026
−
|
+
 
|
 
|
 +
| ALL as available
 +
|-
 +
| Waitlisted applicants confirm participation
 +
| 01/20/2026
 +
| If any
 +
|
 
|-
 
|-
 
| Announce awardees
 
| Announce awardees
−
| 03/2026
+
| 03/02/2026 - 03/04/2026
 
| Announced at conference
 
| Announced at conference
 
|  
 
|  
Line 89: Line 99:
 
| Recruit conference buddies
 
| Recruit conference buddies
 
| ??/??/2026
 
| ??/??/2026
−
| Send an email awardees and the listserv to recruit
+
| Send an email to awardees and the listserv to recruit
−
|
+
| ALL as available
 
|-
 
|-
 
| Send a reminder for the buddy program
 
| Send a reminder for the buddy program
 
| ??/??/2026
 
| ??/??/2026
 
|  
 
|  
−
|
+
| ALL as available
 
|-
 
|-
 
| Match awardees with conference buddies
 
| Match awardees with conference buddies
 
| ??/??/2026
 
| ??/??/2026
 
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
 
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
−
|
+
| ALL
 
|-
 
|-
 
| Travel & housing planning
 
| Travel & housing planning
−
|  
+
| ''N/A''
−
| A Very Informative Email like logistics
+
| Now handled entirely by CONCENTRA
 
|  
 
|  
 
|-
 
|-
 
| Coordinate with CONCENTRA: awardee names & contact email
 
| Coordinate with CONCENTRA: awardee names & contact email
−
|  
+
| 01/12/2026 & 01/20/2026
−
| Rolling as confirmations come in
+
| Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees
−
|  
+
| Chair and Co-chair
 
|-
 
|-
 
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
 
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
 +
| 03/02/2026 - 03/04/2026
 
|  
 
|  
−
|  
+
| Chair or Co-chair, or ALL as available
−
|
+
 
|-
 
|-
 
| Conference guide / social stuff email
 
| Conference guide / social stuff email
−
|  
+
| ??/??/2026
 
|
 
|
 
| ALL
 
| ALL
 
|-
 
|-
 
| Conference!
 
| Conference!
−
| 03/02/2026-03/05/2026
+
| 03/02/2026 - 03/05/2026
 
|
 
|
 
|
 
|
Line 130: Line 140:
 
| ??/??/2026
 
| ??/??/2026
 
|
 
|
−
|
+
| ALL as available
 
|-
 
|-
 
| Lessons learned
 
| Lessons learned
Line 140: Line 150:
 
| ??/??/2026
 
| ??/??/2026
 
| Create & send survey, review feedback
 
| Create & send survey, review feedback
−
| (survey & email), ALL (review feedback)
+
| Volunteer (survey & email), ALL (review feedback)
 
|-
 
|-
−
| Documentation
+
| Full Documentation
 
| ??/??/2026
 
| ??/??/2026
 
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
 
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
−
|  
+
| Documentarian
 
|-
 
|-
 
|}
 
|}

Revision as of 18:51, 30 October 2025

2026 Scholarship Committee Documents

The 2026 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

Task / milestone Date(s) Notes Team
Call for committee volunteers 10/??/2025 ALL
Initial committee meeting 10/28/2025 ALL as available
Finalize the number of scholarship recipient seats to hold for registration 11/04/2025 Chair
Finalize call for applications & application format 11/04/2025 Chair
Create application form 11/05/2025 Google Form Volunteer
Put out call for applications 11/10/2025 Includes identifying channels, communities, organizations to target ALL as available
Review evaluation rubric 11/17/2025 ALL
Application deadline 12/01/2025 11:59 Pacific
Confirm application receipt Applicants will receive a confirmation when submitting the form.
Review & rate applications individually 12/2/2025 - 12/15/2025 "Individually," as in each committee member ALL
Committee meeting to discuss applications, choose recipients 12/16/2025 OR 12/17/2025 Committee will communicate via email during the review but will set up a meeting if needed ALL - multiple meetings if needed or send written feedback
Finalize number of available scholarships; notify LPC of registration spots to release N/A N/A Budget & sponsorship committees
Notify recipients, waitlisted, non-recipients; ask recipients for confirmation 01/05/2026 ALL as available
Recipients confirm participation 01/12/2026
Follow up with waitlisted applicants 01/13/2026 ALL as available
Waitlisted applicants confirm participation 01/20/2026 If any
Announce awardees 03/02/2026 - 03/04/2026 Announced at conference
Recruit conference buddies  ??/??/2026 Send an email to awardees and the listserv to recruit ALL as available
Send a reminder for the buddy program  ??/??/2026 ALL as available
Match awardees with conference buddies  ??/??/2026 Assume ongoing basis - some awardees may change their minds or people may volunteer late ALL
Travel & housing planning N/A Now handled entirely by CONCENTRA
Coordinate with CONCENTRA: awardee names & contact email 01/12/2026 & 01/20/2026 Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees Chair and Co-chair
Coordinate with conference MC(s): scholarship winners recognition, name pronunciation 03/02/2026 - 03/04/2026 Chair or Co-chair, or ALL as available
Conference guide / social stuff email  ??/??/2026 ALL
Conference! 03/02/2026 - 03/05/2026
Group lunch  ??/??/2026 ALL as available
Lessons learned  ??/??/2026 ALL
Post-conference feedback  ??/??/2026 Create & send survey, review feedback Volunteer (survey & email), ALL (review feedback)
Full Documentation  ??/??/2026 Share committee documents & participant feedback with other committees and/or post on wiki as appropriate Documentarian
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