Difference between revisions of "2026 Scholarship Documents/Timeline"
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Revision as of 20:45, 30 October 2025
2026 Scholarship Committee Documents
The 2026 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
| Task / milestone | Date(s) | Notes | Team | |
|---|---|---|---|---|
| Call for committee volunteers | 10/03/2025 - 10/31/2025 | Local Planning Committee & CONCENTRA | ||
| Initial committee meeting | 10/28/2025 | ALL as available | ||
| Gain access to & add all to the C4L Scholarship Google Group | 10/31/2025 | Chair | ||
| Finalize the number of scholarship recipient seats to hold for registration | 11/04/2025 | Chair | ||
| Finalize call for applications & application format | 11/04/2025 | Chair | ||
| Create application form | 10/30/2025 | Google Form | Volunteer | |
| Review evaluation rubric | 10/30/2025 - 11/06/2025 | ALL | ||
| Put out call for applications | 11/10/2025 | Includes identifying channels, communities, organizations to target | ALL as available | |
| Application deadline | 12/01/2025 | 11:59 Pacific | Recipients | |
| Confirm application receipt | Applicants will receive a confirmation when submitting the form. | |||
| Review & rate applications individually | 12/2/2025 - 12/15/2025 | "Individually," as in each committee member | ALL | |
| Committee meeting to discuss applications, choose recipients | 12/16/2025 OR 12/17/2025 | Committee will communicate via email during the review but will set up a meeting if needed | ALL - multiple meetings if needed or send written feedback | |
| Finalize number of available scholarships; notify LPC of registration spots to release | N/A | N/A | Budget & sponsorship committees | |
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | 01/05/2026 | ALL as available | ||
| Recipients confirm participation | 01/12/2026 | Recipients | ||
| Follow up with waitlisted applicants | 01/13/2026 | ALL as available | ||
| Waitlisted applicants confirm participation | 01/20/2026 | If any | Recipients | |
| Announce awardees | 03/02/2026 - 03/04/2026 | Announced at conference | ||
| Recruit conference buddies | ??/??/2026 | Send an email to awardees and the listserv to recruit | ALL as available | |
| Send a reminder for the buddy program | ??/??/2026 | ALL as available | ||
| Match awardees with conference buddies | ??/??/2026 | Assume ongoing basis - some awardees may change their minds or people may volunteer late | ALL | |
| Travel & housing planning | N/A | Now handled entirely by CONCENTRA | ||
| Coordinate with CONCENTRA: awardee names & contact email | 01/12/2026 & 01/20/2026 | Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees | Chair and Co-chair | |
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation | 03/02/2026 - 03/04/2026 | Chair or Co-chair, or ALL as available | ||
| Conference guide / social stuff email | ??/??/2026 | ALL | ||
| Conference! | 03/02/2026 - 03/05/2026 | |||
| Group lunch | ??/??/2026 | ALL as available | ||
| Post-conference feedback | 03/11/2026 | Create & send survey, review feedback | Volunteer (survey & email), ALL (review feedback) | |
| Lessons learned | 03/19/2026 | ALL | ||
| Full Documentation | 03/23/2026 | Share committee documents & participant feedback with other committees and/or post on wiki as appropriate | Documentarian |
