Difference between pages "Code4Lib 2026 Conference Committees" and "2026 Scholarship Documents/Timeline"

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= Code4Lib  Conference Committees =
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[[2026_Scholarship_Documents|2026 Scholarship Committee Documents]]
  
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Hosting a conference is complex, and it cannot be done without the help of the entire community.  If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2026 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian Chair, Primary Contact
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The 2026 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
  
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==Planning Committee==
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{| class="wikitable"
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Also known as the Local Planning Committee, although there is no requirement for the members to be local.
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|-
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! Task / milestone
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[[2026 Planning Committe|2026 Planning Committee Documents]]
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! Date(s)
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! Notes
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* Ann Marie Mesco - Primary Contact, Chair
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! Team
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* Ken Rose - Secondary Contact, CoChair
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|-
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* Esmé Cowles - Documentarian
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| ''Call for committee volunteers''
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* Erin Swift - Volunteer
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| ''10/03/2025 - 10/31/2025''
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* Joelen Pastva - Volunteer
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|
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* Lina Crowe - Volunteer
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| ''Local Planning Committee & CONCENTRA''
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* Kelly Woessner - Volunteer
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|-
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* [[User:highermath|Cary Gordon]] - Volunteer
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| Initial committee meeting
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* Sam Lemley - Volunteer
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| 10/28/2025
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* Jason Glenn - Volunteer
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|
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* Jon Mcintire - Volunteer
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| ALL as available
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* Yingxue Li - Volunteer
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|-
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| Gain access to & add all to the C4L Scholarship Google Group
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== Website Working Group ==
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| 10/31/2025
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This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users). 
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|
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| Chair
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[[2026 Website Working Group Documents|2026 Website Working Group Documents]]
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|-
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| Finalize the number of scholarship recipient seats to hold for registration
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* [[User:Phette23|Eric Phetteplace]] - Primary Contact, Chair
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| 11/04/2025
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* [[User:TripKirkpatrick|Trip Kirkpatrick]], CoChair
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|
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* Esmé Cowles - Documentarian, LPC liaison
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| Chair
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* Mike Paulmeno - Volunteer
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|-
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* [[User:RickyLee|Ricky Lee]] - Volunteer
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| Finalize call for applications & application format
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* Kim Shepherd - Volunteer
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| 11/04/2025
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* [[User:CoriHutchinson|Cori Hutchinson]] - Volunteer
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|
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| Chair
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== Budget and Sponsorship Committee ==
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|-
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This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.
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| Create application form
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| 10/30/2025
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[2026 Budget and Sponsorship Documents]
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| Google Form
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| Volunteer
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* Your Name Here - Primary Contact, Chair
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|-
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* Your Name Here - Secondary Contact, CoChair
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| Review evaluation rubric
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* Your Name Here - Documentarian
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| 10/30/2025 - 11/06/2025
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* Kelly Woessner - Volunteer, LPC Liaison
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|
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* Kelly Riddle - Volunteer
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| ALL
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* Your Name Here - Volunteer
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|-
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| Put out call for applications
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== Keynote Committee ==
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| 11/10/2025
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This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.
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| Includes identifying channels, communities, organizations to target
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| ALL as available
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From the chair: This committee will start meeting around mid-October and wrap up in mid-January, when we hand off our selected keynoters to Concentra for further logistics. Please ask me (@thatandromeda) in Slack if you have questions about serving on this committee.
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|-
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| Application deadline
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* Andromeda Yelton, Chair
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| 12/01/2025
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* Maccabee Levine, CoChair
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| 11:59 Pacific
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* Your Name Here - Documentarian
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| Recipients
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* Andrew Battelini - Volunteer; abattel@emory.edu (and on Slack)
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|-
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* Ranti Junus - Volunteer
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| Confirm application receipt
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* Carl Haynes-Magyar - Volunteer - cchmagyar@pitt.edu
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* Kathy Azevedo - LPC contact
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| Applicants will receive a confirmation when submitting the form.
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== Workshop Committee (Pre / Post-Conference)==
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|
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This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.
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|-
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| Review & rate applications individually
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[[2026 Pre-conference Documents|2026 Pre-conference Documents]]
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| 12/2/2025 - 12/15/2025
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| "Individually," as in each committee member
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* Your Name Here - Primary Contact, Chair
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| ALL
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* Ann Marie Mesco (mesco@andrew.cmu.edu) - Secondary Contact, CoChair, LPC Contact
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|-
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* Your Name Here - Documentarian
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| Committee meeting to discuss applications, choose recipients
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* Your Name Here - Volunteer
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| 12/16/2025 OR 12/17/2025
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* Lina Crowe - Volunteer
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| Committee will communicate via email during the review but will set up a meeting if needed
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* Sarah Smulligan (smm5878@psu.edu) - Volunteer
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| ALL - multiple meetings if needed or send written feedback
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|-
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== Program Committee ==
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| ''Finalize number of available scholarships; notify LPC of registration spots to release''
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This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.
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| ''N/A''
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| ''N/A''
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[[2026 Program Documents|2026 Program Documents]]
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| ''Budget & sponsorship committees''
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|-
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* Jessica McMillen - Primary Contact, Chair
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| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
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* Dre - Secondary Contact, CoChair
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| 01/05/2026
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* Clara Turp - Documentarian
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|
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* Matt Sherman - Volunteer
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| ALL as available
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* Caleb Derven - Volunteer
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|-
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* [[User:highermath|Cary Gordon]] - Volunteer - LPC Liaison
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| Recipients confirm participation
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| 01/12/2026
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== Scholarship Committee ==
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|
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This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.
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| Recipients
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|-
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[[2026 Scholarship Documents|2026 Scholarship Committee Documents]]
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| Follow up with waitlisted applicants
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| 01/13/2026
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* Michelle Speed (michelle_speed@baylor.edu) - Primary Contact, Chair
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|
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* [[User:MairelysLemus-Rojas|Mairelys Lemus-Rojas]] - Secondary Contact, CoChair
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| ALL as available
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* Kristen Scotti (kscotti@andrew.cmu.edu) - Documentarian
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|-
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* [[User:ChristineSalek|Christine Salek]] - Volunteer
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| Waitlisted applicants confirm participation
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* Najah Magloire (nmagloir@andrew.cmu.edu)- Volunteer
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| 01/20/2026
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* Yingxue Li (yingxuel@andrew.cmu.edu) - Volunteer
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| If any
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| Recipients
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== Community Support Squad (CSS) ==
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|-
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This group responds to violations and concerns regarding [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md the Code4Lib code of conduct] and ensures that the event is safe and enjoyable for all attendees. More details here: https://2026.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2023_national_conference_annual_report.md.
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| Announce awardees
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| 03/02/2026 - 03/04/2026
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== T-Shirt Committee ==
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| Announced at conference
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This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.
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|
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|-
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[[2026 T-Shirt Documents|2026 T-Shirt Documents]]
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| ''Recruit conference buddies''
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| ''??/??/2026''
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* Your Name Here - Primary Contact, Chair
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| ''Send an email to awardees and the listserv to recruit''
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* Your Name Here - Secondary Contact, CoChair
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| ''ALL as available''
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* Your Name Here - Documentarian
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|-
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* [[User:ChristineSalek|Christine Salek]] - Volunteer
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| ''Send a reminder for the buddy program''
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* Sarah Smulligan (smm5878@psu.edu) - Volunteer
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| ''??/??/2026''
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* Erin Swift - Volunteer/LPC contact
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* Lina Crowe - Volunteer (arcrowe@cmu.edu)
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| ''ALL as available''
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* Ruiling Zhang - Volunteer (ruz152@pitt.edu)
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|-
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| ''Match awardees with conference buddies''
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== Social Activities Committee ==
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| ''??/??/2026''
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| ''Assume ongoing basis - some awardees may change their minds or people may volunteer late''
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This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.
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| ''ALL''
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|-
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2026 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder
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| ''Travel & housing planning''
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| ''N/A''
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* Your Name Here - Primary Contact, Chair
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| ''Now handled entirely by CONCENTRA''
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* Your Name Here - Secondary Contact, CoChair
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|
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* Your Name Here - Documentarian
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|-
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* [[User:ElaineKong|Elaine Kong]] - Volunteer; elainekong@pitt.edu
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| Coordinate with CONCENTRA: awardee names & contact email
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* Erin Swift - Volunteer/LPC contact
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| 01/12/2026 & 01/20/2026
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* Your Name Here - Volunteer
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| Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees
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| Chair and Co-chair
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== Streaming Video Committee ==
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|-
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With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks.
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| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
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| 03/02/2026 - 03/04/2026
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* Your Name Here - Primary Contact, Chair
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|
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* Your Name Here - Secondary Contact, CoChair
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| Chair or Co-chair, or ALL as available
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* Your Name Here - Documentarian
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|-
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* [[User:highermath|Cary Gordon]] - Volunteer
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| ''Conference guide / social stuff email''
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* Your Name Here - Volunteer
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| ''??/??/2026''
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* Your Name Here - Volunteer
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|
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| ''ALL''
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== Code4Lib 2027 Host Voting Committee ==
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|-
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This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.
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| Conference!
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| 03/02/2026 - 03/05/2026
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[[2026 Host Voting Documents|2026 Host Voting Documents]]
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|
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|
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* Your Name Here - Primary Contact, Chair
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|-
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* Your Name Here - Secondary Contact, CoChair
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| ''Group lunch''
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* Your Name Here - Documentarian
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| ''??/??/2026''
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* Your Name Here - Volunteer
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|
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* Your Name Here - Volunteer
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| ''ALL as available''
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* Your Name Here - Volunteer
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|-
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| Post-conference feedback
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== Book Giveaway Committee ==
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| 03/11/2026
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This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies.
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| Create & send survey, review feedback
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| Volunteer (survey & email), ALL (review feedback)
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[[2026 Book Giveaway Committee|2026 Book Giveaway Committee]]
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|-
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| Lessons learned
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* Michael B. Klein - Primary Contact, Chair
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| 03/19/2026
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* Ranti Junus - Secondary Contact, CoChair
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|
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* Your Name Here - Documentarian
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| ALL
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* Your Name Here - Volunteer
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|-
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* Your Name Here - Volunteer
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| Full Documentation
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* Your Name Here - Volunteer
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| 03/23/2026
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| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
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== IRC and Slack Committee ==
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| Documentarian
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This committee will assist attendees with IRC and Slack.
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|-
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|}
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[[2026 IRC and Slack Documents|2026 IRC and Slack Documents]]
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* Your Name Here - Primary Contact, Chair
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* Your Name Here - Secondary Contact, CoChair
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* Your Name Here - Documentarian
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* Your Name Here - Volunteer
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* Your Name Here - Volunteer
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* Your Name Here - Volunteer
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== Accessibility Committee ==
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Document and address major points of the conference that are not accessible for conference attendees.
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[[2026 Accessibility Documents|2026 Accessibility Documents]]
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* Kate Deibel (@metageeky / katheride@pcom.edu), Primary Contact, Chair
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* Your Name Here - Secondary Contact, CoChair
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* Your Name Here - Documentarian
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* Karen Schifferdecker (karen.schifferdecker@wku.edu) - Volunteer
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* Alfred J Lin (ajrlin@umd.edu) - Volunteer
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* Your Name Here - Volunteer
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== Whatever Committee ==
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Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.
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[[2026 Whatever Documents|2026 Whatever Documents]]
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* Your Name Here - Primary Contact, Chair
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* Your Name Here - Secondary Contact, CoChair
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* Your Name Here - Documentarian
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* [[User:ElaineKong|Elaine Kong]] - Volunteer; elainekong@pitt.edu
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* Karen Okamoto - Volunteer (kokamoto@jjay.cuny.edu)
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* Joe Mesco - Volunteer (jmesco@andrew.cmu.edu)
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[[Category: Code4Lib2026]]
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[[Category:Conference Committees]]
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Revision as of 20:45, 30 October 2025

2026 Scholarship Committee Documents

The 2026 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

Task / milestone Date(s) Notes Team
Call for committee volunteers 10/03/2025 - 10/31/2025 Local Planning Committee & CONCENTRA
Initial committee meeting 10/28/2025 ALL as available
Gain access to & add all to the C4L Scholarship Google Group 10/31/2025 Chair
Finalize the number of scholarship recipient seats to hold for registration 11/04/2025 Chair
Finalize call for applications & application format 11/04/2025 Chair
Create application form 10/30/2025 Google Form Volunteer
Review evaluation rubric 10/30/2025 - 11/06/2025 ALL
Put out call for applications 11/10/2025 Includes identifying channels, communities, organizations to target ALL as available
Application deadline 12/01/2025 11:59 Pacific Recipients
Confirm application receipt Applicants will receive a confirmation when submitting the form.
Review & rate applications individually 12/2/2025 - 12/15/2025 "Individually," as in each committee member ALL
Committee meeting to discuss applications, choose recipients 12/16/2025 OR 12/17/2025 Committee will communicate via email during the review but will set up a meeting if needed ALL - multiple meetings if needed or send written feedback
Finalize number of available scholarships; notify LPC of registration spots to release N/A N/A Budget & sponsorship committees
Notify recipients, waitlisted, non-recipients; ask recipients for confirmation 01/05/2026 ALL as available
Recipients confirm participation 01/12/2026 Recipients
Follow up with waitlisted applicants 01/13/2026 ALL as available
Waitlisted applicants confirm participation 01/20/2026 If any Recipients
Announce awardees 03/02/2026 - 03/04/2026 Announced at conference
Recruit conference buddies ??/??/2026 Send an email to awardees and the listserv to recruit ALL as available
Send a reminder for the buddy program ??/??/2026 ALL as available
Match awardees with conference buddies ??/??/2026 Assume ongoing basis - some awardees may change their minds or people may volunteer late ALL
Travel & housing planning N/A Now handled entirely by CONCENTRA
Coordinate with CONCENTRA: awardee names & contact email 01/12/2026 & 01/20/2026 Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees Chair and Co-chair
Coordinate with conference MC(s): scholarship winners recognition, name pronunciation 03/02/2026 - 03/04/2026 Chair or Co-chair, or ALL as available
Conference guide / social stuff email ??/??/2026 ALL
Conference! 03/02/2026 - 03/05/2026
Group lunch ??/??/2026 ALL as available
Post-conference feedback 03/11/2026 Create & send survey, review feedback Volunteer (survey & email), ALL (review feedback)
Lessons learned 03/19/2026 ALL
Full Documentation 03/23/2026 Share committee documents & participant feedback with other committees and/or post on wiki as appropriate Documentarian
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