Changes

Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib The 2026 conference, create an account on Scholarship Committee used this wiki timeline to track tasks and sign-deadlines. Committee members signed up for one or more of the groups below (please provide a contact)tasks based on interest and capacity. Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian Chair, Primary Contact

{| class==Planning Committee=="wikitable"Also known as the Local Planning Committee, although there is no requirement for the members to be local.|-! Task / milestone[[2026 Planning Committe|2026 Planning Committee Documents]]! Date(s) ! Notes* Ann Marie Mesco - Primary Contact, Chair! Team* Ken Rose |- Secondary Contact, CoChair* Esmé Cowles - Documentarian| ''Call for committee volunteers''* Erin Swift | ''10/03/2025 - Volunteer10/31/2025''* Joelen Pastva - Volunteer|* Lina Crowe - Volunteer| ''Local Planning Committee & CONCENTRA''* Kelly Woessner |- Volunteer* [[User:highermath|Cary Gordon]] - VolunteerInitial committee meeting* Sam Lemley - Volunteer| 10/28/2025* Jason Glenn - Volunteer| * Jon Mcintire - Volunteer| ALL as available* Yingxue Li |- Volunteer == Website Working Group ==This group will focus on content strategy and feature implementations for the conference website | Gain access to & add all to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users). C4L Scholarship Google Group| 10/31/2025[[2026 Website Working Group Documents|2026 Website Working Group Documents]]| Chair* [[User:Phette23|Eric Phetteplace]] - Primary Contact, Chair* [[User:TripKirkpatrick|Trip Kirkpatrick]], CoChairFinalize the number of scholarship recipient seats to hold for registration* Esmé Cowles - Documentarian, LPC liaison| 11/04/2025* Mike Paulmeno - Volunteer|* [[User:RickyLee|Ricky Lee]] - VolunteerChair* Kim Shepherd |- Volunteer* [[User:CoriHutchinson|Cori Hutchinson]] - Volunteer == Budget and Sponsorship Committee ==This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right Finalize call for them.applications & application format| 11/04/2025[2026 Budget and Sponsorship Documents]| * Your Name Here - Primary Contact, | Chair* Your Name Here |- Secondary Contact, CoChair* Your Name Here - Documentarian| Create application form* Kelly Woessner - | 10/30/2025| Google Form| Volunteer, LPC Liaison* Kelly Riddle |- Volunteer* Your Name Here | Review evaluation rubric| 10/30/2025 - Volunteer11/06/2025| == Keynote Committee ==| ALLThis group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold|-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention. From the chair: This committee will start meeting around mid-October and wrap up in mid-January, when we hand off our selected keynoters to Concentra | Put out call for further logistics. Please ask me (@thatandromeda) in Slack if you have questions about serving on this committee.applications| 11/10/2025* Andromeda Yelton| Includes identifying channels, Chair* Maccabee Levinecommunities, CoChairorganizations to target* Your Name Here - Documentarian| ALL as available* Andrew Battelini |- Volunteer; abattel@emory.edu (and on Slack)* Ranti Junus - Volunteer| Application deadline* Carl Haynes-Magyar - Volunteer - cchmagyar@pitt.edu| 12/01/2025* Kathy Azevedo - LPC contact| 11:59 Pacific| Recipients== Workshop Committee (Pre / Post|-Conference)==This committee plans | Confirm application receipt| | Applicants will receive a confirmation when submitting the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itselfform.||[[2026 Pre-conference Documents|2026 Pre-conference Documents]]| Review & rate applications individually* Your Name Here | 12/2/2025 - Primary Contact, Chair12/15/2025* Ann Marie Mesco (mesco@andrew.cmu.edu) - Secondary Contact| "Individually, CoChair, LPC Contact" as in each committee member* Your Name Here - Documentarian| ALL* Your Name Here |- Volunteer* Lina Crowe - Volunteer| Committee meeting to discuss applications, choose recipients* Sarah Smulligan (smm5878@psu.edu) - Volunteer| 12/16/2025 OR 12/17/2025 == Program | Committee == This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage communicate via email during the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership review but will be capped at 10 members.set up a meeting if needed [[2026 Program Documents|2026 Program Documents]] * Jessica McMillen ALL - Primary Contact, Chairmultiple meetings if needed or send written feedback* Dre |- Secondary Contact, CoChair* Clara Turp - Documentarian* Matt Sherman - Volunteer* Caleb Derven - Volunteer* [[User:highermath|Cary Gordon]] - Volunteer - ''Finalize number of available scholarships; notify LPC Liaison == Scholarship Committee ==This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners registration spots to plan their travel and arrangements. release''| ''N/A''[[2026 Scholarship Documents|2026 Scholarship Committee Documents]]''N/A''| ''Budget & sponsorship committees''* Michelle Speed (michelle_speed@baylor.edu) |- Primary Contact, Chair* [[User:MairelysLemus-Rojas|Mairelys Lemus-Rojas]] - Secondary ContactNotify recipients, CoChair* Kristen Scotti (kscotti@andrew.cmu.edu) waitlisted, non- Documentarianrecipients; ask recipients for confirmation* [[User:ChristineSalek|Christine Salek]] - Volunteer01/05/2026* Najah Magloire (nmagloir@andrew.cmu.edu)- Volunteer |* Yingxue Li (yingxuel@andrew.cmu.edu) | ALL as available|- Volunteer| Recipients confirm participation== Community Support Squad (CSS) ==This group responds to violations and concerns regarding [https://github.com/code4lib/code-of-conduct/blob/main/code_of_conduct.md the Code4Lib code of conduct] and ensures that the event is safe and enjoyable for all attendees. More details here: https:| 01/12/2026.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2023_national_conference_annual_report.md.|== T-Shirt Committee ==| RecipientsThis committee organizes the t|-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.| Follow up with waitlisted applicants[[2026 T-Shirt Documents|01/13/2026 T-Shirt Documents]]|* Your Name Here - Primary Contact, Chair| ALL as available* Your Name Here |- Secondary Contact, CoChair* Your Name Here - Documentarian| Waitlisted applicants confirm participation* [[User:ChristineSalek|Christine Salek]] - Volunteer01/20/2026* Sarah Smulligan (smm5878@psu.edu) - Volunteer| If any* Erin Swift - Volunteer/LPC contact| Recipients* Lina Crowe |- Volunteer (arcrowe@cmu.edu)* Ruiling Zhang | Announce awardees| 03/02/2026 - Volunteer (ruz152@pitt.edu)03/04/2026| Announced at conference== Social Activities Committee ==| |-This committee organizes social activities for the | ''Recruit conference, including the Newcomer Dinner (for in-person conferences) and other afterbuddies''| ''??/before conference hours activities (for in-person ??/2026''| ''Send an email to awardees and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences. listserv to recruit''| ''ALL as available''2026 Social Activities Documents |- Contact the Primary Contact/Chair | ''Send a reminder for access to the Google Drive folderbuddy program''| ''??/??/2026''* Your Name Here - Primary Contact, Chair| * Your Name Here - Secondary Contact, CoChair| ''ALL as available''* Your Name Here |- Documentarian* [[User:ElaineKong|Elaine Kong]] - Volunteer; elainekong@pitt.edu* Erin Swift - Volunteer/LPC contact * Your Name Here - Volunteer == Streaming Video Committee ==With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working ''Match awardees with the conference venue wbuddies''| ''??/r??/t AV needs, choosing streaming and archiving providers, post2026''| ''Assume ongoing basis -production editing and posting of videos, securing speaker releases for recording talks.some awardees may change their minds or people may volunteer late''| ''ALL''* Your Name Here |- Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair| ''Travel & housing planning''* Your Name Here - Documentarian| ''N/A''* [[User:highermath|Cary Gordon]] - Volunteer''Now handled entirely by CONCENTRA''* Your Name Here - Volunteer| * Your Name Here |- Volunteer| Coordinate with CONCENTRA: awardee names & contact email== Code4Lib 2027 Host Voting Committee ==| 01/12/2026 & 01/20/2026This committee organizes the call | Rolling as confirmations come in, latest dates listed for hosts initial awardees and for the next annual code4lib conference as well as the voting process. waitlisted awardees| Chair and Co-chair[[2026 Host Voting Documents|2026 Host Voting Documents]] * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact| Coordinate with conference MC(s): scholarship winners recognition, CoChairname pronunciation* Your Name Here | 03/02/2026 - Documentarian03/04/2026* Your Name Here - Volunteer| * Your Name Here | Chair or Co- Volunteerchair, or ALL as available* Your Name Here |- Volunteer == Book Giveaway Committee ==This committee solicits free copies of books from various publishers or free keys| ''Conference guide /copies of programs from various companies.social stuff email'' [[2026 Book Giveaway Committee|''??/??/2026 Book Giveaway Committee]]''|* Michael B. Klein - Primary Contact, Chair| ''ALL''* Ranti Junus |- Secondary Contact, CoChair* Your Name Here - Documentarian| Conference!* Your Name Here | 03/02/2026 - Volunteer03/05/2026* Your Name Here - Volunteer|* Your Name Here ||- Volunteer| ''Group lunch''== IRC and Slack Committee ==This committee will assist attendees with IRC and Slack. [[2026 IRC and Slack Documents|''??/??/2026 IRC and Slack Documents]]''|* Your Name Here - Primary Contact, Chair| ''ALL as available''* Your Name Here |- Secondary Contact, CoChair* Your Name Here | Post- Documentarian* Your Name Here - Volunteer* Your Name Here - Volunteer* Your Name Here - Volunteer == Accessibility Committee ==Document and address major points of the conference that are not accessible for conference attendees.feedback [[2026 Accessibility Documents|03/11/2026 Accessibility Documents]]| Create & send survey, review feedback* Kate Deibel | Volunteer (@metageeky / katheride@pcom.edusurvey & email), Primary Contact, ChairALL (review feedback)* Your Name Here |- Secondary Contact, CoChair * Your Name Here - Documentarian| Lessons learned* Karen Schifferdecker (karen.schifferdecker@wku.edu) - Volunteer| 03/19/2026* Alfred J Lin (ajrlin@umd.edu) - Volunteer|* Your Name Here | ALL|- Volunteer| Full Documentation== Whatever Committee ==| 03/23/2026Not a | Share committee per se. This is a list of people who are willing to help the above documents & participant feedback with other committees with various tasks.and/or post on wiki as appropriate [[2026 Whatever Documents|2026 Whatever Documents]] * Your Name Here - Primary Contact, Chair* Your Name Here - Secondary Contact, CoChair* Your Name Here - Documentarian* [[User:ElaineKong|Elaine Kong]] - Volunteer; elainekong@pitt.edu* Karen Okamoto - Volunteer (kokamoto@jjay.cuny.edu)* Joe Mesco - Volunteer (jmesco@andrew.cmu.edu) [[Category: Code4Lib2026]][[Category:Conference Committees]]|}