Difference between revisions of "2026 Scholarship Documents/Timeline"
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| Line 25: | Line 25: | ||
| Chair | | Chair | ||
|- | |- | ||
| − | | Finalize the number of scholarship recipient seats to hold for registration | + | | Finalize the number of scholarship recipient seats to hold for registration (or minimum number) |
| − | | 11/ | + | | 11/15/2025 |
| | | | ||
| Chair | | Chair | ||
|- | |- | ||
| Finalize call for applications & application format | | Finalize call for applications & application format | ||
| − | | | + | | 12/01/2025 - 12/05/2025 |
| | | | ||
| Chair | | Chair | ||
| Line 46: | Line 46: | ||
|- | |- | ||
| Put out call for applications | | Put out call for applications | ||
| − | | | + | | 12/08/2025 |
| Includes identifying channels, communities, organizations to target | | Includes identifying channels, communities, organizations to target | ||
| + | | ALL as available | ||
| + | |- | ||
| + | | Send out second call for applications, if needed | ||
| + | | 01/05/2025 | ||
| + | | | ||
| ALL as available | | ALL as available | ||
|- | |- | ||
| Application deadline | | Application deadline | ||
| − | | | + | | 01/09/2025 |
| 11:59 Pacific | | 11:59 Pacific | ||
| Recipients | | Recipients | ||
| Line 62: | Line 67: | ||
|- | |- | ||
| Review & rate applications individually | | Review & rate applications individually | ||
| − | | 12/ | + | | 01/12/2026 - 01/23/2026 |
| "Individually," as in each committee member | | "Individually," as in each committee member | ||
| ALL | | ALL | ||
|- | |- | ||
| Committee meeting to discuss applications, choose recipients | | Committee meeting to discuss applications, choose recipients | ||
| − | | | + | | 01/26/2026 |
| Committee will communicate via email during the review but will set up a meeting if needed | | Committee will communicate via email during the review but will set up a meeting if needed | ||
| ALL - multiple meetings if needed or send written feedback | | ALL - multiple meetings if needed or send written feedback | ||
| Line 77: | Line 82: | ||
|- | |- | ||
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | | Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | ||
| − | | 01/ | + | | 01/26/2026 |
| | | | ||
| ALL as available | | ALL as available | ||
|- | |- | ||
| Recipients confirm participation | | Recipients confirm participation | ||
| − | | 01/ | + | | 01/29/2026 |
| | | | ||
| Recipients | | Recipients | ||
|- | |- | ||
| Follow up with waitlisted applicants | | Follow up with waitlisted applicants | ||
| − | | 01/ | + | | 01/30/2026 |
| | | | ||
| ALL as available | | ALL as available | ||
|- | |- | ||
| Waitlisted applicants confirm participation | | Waitlisted applicants confirm participation | ||
| − | | | + | | 02/03/2026 |
| If any | | If any | ||
| Recipients | | Recipients | ||
| Line 102: | Line 107: | ||
|- | |- | ||
| ''Recruit conference buddies'' | | ''Recruit conference buddies'' | ||
| − | | '' | + | | ''N/A -- Will not be done this year'' |
| ''Send an email to awardees and the listserv to recruit'' | | ''Send an email to awardees and the listserv to recruit'' | ||
| ''ALL as available'' | | ''ALL as available'' | ||
|- | |- | ||
| ''Send a reminder for the buddy program'' | | ''Send a reminder for the buddy program'' | ||
| − | | '' | + | | ''N/A -- Will not be done this year'' |
| | | | ||
| ''ALL as available'' | | ''ALL as available'' | ||
|- | |- | ||
| ''Match awardees with conference buddies'' | | ''Match awardees with conference buddies'' | ||
| − | | '' | + | | ''N/A -- Will not be done this year'' |
| ''Assume ongoing basis - some awardees may change their minds or people may volunteer late'' | | ''Assume ongoing basis - some awardees may change their minds or people may volunteer late'' | ||
| ''ALL'' | | ''ALL'' | ||
| Line 122: | Line 127: | ||
|- | |- | ||
| Coordinate with CONCENTRA: awardee names & contact email | | Coordinate with CONCENTRA: awardee names & contact email | ||
| − | | 01/ | + | | 01/26/2026 - 02/03/2026 |
| Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees | | Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees | ||
| Chair and Co-chair | | Chair and Co-chair | ||
| Line 132: | Line 137: | ||
|- | |- | ||
| ''Conference guide / social stuff email'' | | ''Conference guide / social stuff email'' | ||
| − | | '' | + | | ''N/A -- Will not be done this year'' |
| | | | ||
| ''ALL'' | | ''ALL'' | ||
| Line 142: | Line 147: | ||
|- | |- | ||
| ''Group lunch'' | | ''Group lunch'' | ||
| − | | '' | + | | ''N/A -- Will not be done this year'' |
| | | | ||
| ''ALL as available'' | | ''ALL as available'' | ||
Revision as of 01:41, 17 November 2025
2026 Scholarship Committee Documents
The 2026 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
| Task / milestone | Date(s) | Notes | Team | |
|---|---|---|---|---|
| Call for committee volunteers | 10/03/2025 - 10/31/2025 | Local Planning Committee & CONCENTRA | ||
| Initial committee meeting | 10/28/2025 | ALL as available | ||
| Gain access to & add all to the C4L Scholarship Google Group | 10/31/2025 | Chair | ||
| Finalize the number of scholarship recipient seats to hold for registration (or minimum number) | 11/15/2025 | Chair | ||
| Finalize call for applications & application format | 12/01/2025 - 12/05/2025 | Chair | ||
| Create application form | 10/30/2025 | Google Form | Volunteer | |
| Review evaluation rubric | 10/30/2025 - 11/06/2025 | ALL | ||
| Put out call for applications | 12/08/2025 | Includes identifying channels, communities, organizations to target | ALL as available | |
| Send out second call for applications, if needed | 01/05/2025 | ALL as available | ||
| Application deadline | 01/09/2025 | 11:59 Pacific | Recipients | |
| Confirm application receipt | Applicants will receive a confirmation when submitting the form. | |||
| Review & rate applications individually | 01/12/2026 - 01/23/2026 | "Individually," as in each committee member | ALL | |
| Committee meeting to discuss applications, choose recipients | 01/26/2026 | Committee will communicate via email during the review but will set up a meeting if needed | ALL - multiple meetings if needed or send written feedback | |
| Finalize number of available scholarships; notify LPC of registration spots to release | N/A | N/A | Budget & sponsorship committees | |
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | 01/26/2026 | ALL as available | ||
| Recipients confirm participation | 01/29/2026 | Recipients | ||
| Follow up with waitlisted applicants | 01/30/2026 | ALL as available | ||
| Waitlisted applicants confirm participation | 02/03/2026 | If any | Recipients | |
| Announce awardees | 03/02/2026 - 03/04/2026 | Announced at conference | ||
| Recruit conference buddies | N/A -- Will not be done this year | Send an email to awardees and the listserv to recruit | ALL as available | |
| Send a reminder for the buddy program | N/A -- Will not be done this year | ALL as available | ||
| Match awardees with conference buddies | N/A -- Will not be done this year | Assume ongoing basis - some awardees may change their minds or people may volunteer late | ALL | |
| Travel & housing planning | N/A | Now handled entirely by CONCENTRA | ||
| Coordinate with CONCENTRA: awardee names & contact email | 01/26/2026 - 02/03/2026 | Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees | Chair and Co-chair | |
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation | 03/02/2026 - 03/04/2026 | Chair or Co-chair, or ALL as available | ||
| Conference guide / social stuff email | N/A -- Will not be done this year | ALL | ||
| Conference! | 03/02/2026 - 03/05/2026 | |||
| Group lunch | N/A -- Will not be done this year | ALL as available | ||
| Post-conference feedback | 03/11/2026 | Create & send survey, review feedback | Volunteer (survey & email), ALL (review feedback) | |
| Lessons learned | 03/19/2026 | ALL | ||
| Full Documentation | 03/23/2026 | Share committee documents & participant feedback with other committees and/or post on wiki as appropriate | Documentarian |
