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! Team
|-
| ''Call for committee volunteers''| ??''10/??03/20262025 - 10/31/2025''
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| ALL''Local Planning Committee & CONCENTRA''
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| Initial committee meetingsmeeting| 10/??28/2025
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| ALL as available
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| Gain access to & add all to the C4L Scholarship Google Group| 10/31/2025| | Chair|-| Finalize the number of scholarship recipient seats to hold for registration(or minimum number)| ??11/??15/2025
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| Chair
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| Finalize Committee meeting to finalize call for applications & application format| ??12/??01/2025 - 12/05/2025
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| Chair
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| Create application form
| 10/30/2025
| Google Form
| Volunteer
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| Review evaluation rubric
| 10/30/2025 - 11/06/2025
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| ALL
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| Put out call for applications
| ??12/??08/2025 and 2026
| Includes identifying channels, communities, organizations to target
|ALL as available
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|-Send out second call for applications, if needed| Review evaluation rubric| ??01/??05/2025 or 2026|
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| ALL as available
|-
| Application deadline
| ??01/??09/20262025|11:59 Pacific|Recipients
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| ''Confirm application receipt''| ''N/A''| ''Applicants will receive a confirmation when submitting the form.''
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|
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| Review & rate applications individually
| ??01/??12/2026 - ??01/??23/2026| "Individually," as in each committee member
| ALL
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| Committee meeting to discuss applications, choose recipients
| ??01/??26/2026
| Committee will communicate via email during the review but will set up a meeting if needed
| ALL - multiple meetings if needed or send written feedback
|-
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
| ''N/A''|''N/A''
| ''Budget & sponsorship committees''
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| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
| ??01/??26/2026
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| ALL as available
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| Recipients confirm participation
| ??01/??29/2026|
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| Recipients
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| Follow up with waitlisted applicants
| ??01/??30/2026|
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| ALL as available
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| Waitlisted applicants confirm participation
| 02/03/2026
| If any
| Recipients
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| Announce awardees
| ??03/??02/2026 - 03/04/2026|Announced at conference
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| ''Recruit conference buddies''| ??''N/??/2026A -- Will not be done this year''| ''Send an email to awardees and the listserv to recruit''|''ALL as available''
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| ''Send a reminder for the buddy program''| ??''N/??/2026A -- Will not be done this year''
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|''ALL as available''
|-
| ''Match awardees with conference buddies''| ??''N/??/2026A -- Will not be done this year''| ''Assume ongoing basis - some awardees may change their minds or people may volunteer late''|''ALL''
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| ''Travel & housing planning''| ''N/A''| A Very Informative Email like logistics''Now handled entirely by CONCENTRA''
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|-
| Coordinate with CONCENTRA: awardee names & contact email
| 01/26/2026 - 02/03/2026| Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees| Chair and Co-chair
|-
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
| 03/02/2026 - 03/04/2026
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| | Chair or Co-chair, or ALL as available
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| ''Conference guide / social stuff email''| ''N/A -- Will not be done this year''
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| ''ALL''
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| Conference!
| 03/02/2026-03/05/2026
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|
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| ''Group lunch''| ??''N/??/2026|A -- Will not be done this year''
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| ''ALL as available''
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| Post-conference feedback
| 03/11/2026
| Create & send survey, review feedback
| Volunteer (survey & email), ALL (review feedback)
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| Lessons learned
| ??03/??19/2026
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| ALL
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| Post-conference feedback| ??/??/2026| Create & send survey, review feedback| (survey & email), ALL (review feedback)|-| Full Documentation| ??03/??23/2026
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
| Documentarian
|-
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