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! Team
|-
| ''Call for committee volunteers''| ''10/??03/2025- 10/31/2025''
|
| ALL''Local Planning Committee & CONCENTRA''
|-
| Initial committee meeting
| ALL as available
|-
| Gain access to & add all to the C4L Scholarship Google Group| 10/31/2025| | Chair|-| Finalize the number of scholarship recipient seats to hold for registration(or minimum number)| 11/0415/2025
|
| Chair
|-
| Finalize Committee meeting to finalize call for applications & application format| 1112/0401/2025 - 12/05/2025
|
| Chair
|-
| Create application form
| 1110/0530/2025
| Google Form
| Volunteer
|-
| Review evaluation rubric
| 10/30/2025 - 11/06/2025
|
| ALL
|-
| Put out call for applications
| 1112/1019/2025
| Includes identifying channels, communities, organizations to target
| ALL as available
|-
| Review evaluation rubricSend out second call for applications, if needed| 1101/1705/2025| | ALLas available
|-
| Application deadline
| 12/01/09/2025
| 11:59 Pacific
|Recipients
|-
| ''Confirm application receipt''| ''N/A''| ''Applicants will receive a confirmation when submitting the form.''
|
|
|-
| Review & rate applications individually
| 01/12/2/2025 2026 - 1201/1523/20252026
| "Individually," as in each committee member
| ALL
|-
| Committee meeting to discuss applications, choose recipients
| 1201/1626/2025 OR 12/17/20252026
| Committee will communicate via email during the review but will set up a meeting if needed
| ALL - multiple meetings if needed or send written feedback
|-
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
| 01/0526/2026
|
| ALL as available
|-
| Recipients confirm participation
| 01/1229/2026|
|
| Recipients
|-
| Follow up with waitlisted applicants
| 01/1330/2026
|
| ALL as available
|-
| Waitlisted applicants confirm participation
| 0102/2003/2026
| If any
| Recipients
|-
| Announce awardees
|
|-
| ''Recruit conference buddies''| ??''N/??/2026A -- Will not be done this year''| ''Send an email to awardees and the listserv to recruit''| ''ALL as available''
|-
| ''Send a reminder for the buddy program''| ??''N/??/2026A -- Will not be done this year''
|
| ''ALL as available''
|-
| ''Match awardees with conference buddies''| ??''N/??/2026A -- Will not be done this year''| ''Assume ongoing basis - some awardees may change their minds or people may volunteer late''| ''ALL''
|-
| ''Travel & housing planning''
| ''N/A''
| ''Now handled entirely by CONCENTRA''
|
|-
| Coordinate with CONCENTRA: awardee names & contact email
| 01/1226/2026 & 01- 02/2003/2026
| Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees
| Chair and Co-chair
| Chair or Co-chair, or ALL as available
|-
| ''Conference guide / social stuff email''| ??''N/??/2026A -- Will not be done this year''
|
| ''ALL''
|-
| Conference!
|
|-
| ''Group lunch''| ??''N/??/2026A -- Will not be done this year''
|
| ''ALL as available''|-| Post-conference feedback| 03/11/2026| Create & send survey, review feedback| Volunteer (survey & email), ALL (review feedback)
|-
| Lessons learned
| ??03/??19/2026
|
| ALL
|-
| Full Documentation
| ??03/??23/2026
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
| Documentarian
|-
|}
