Difference between revisions of "C4L2011planning"
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Dec 1 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks) | Dec 1 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks) | ||
| − | Dec | + | Dec 6 – Reminder, Registration opens Dec 2 |
| − | Dec | + | Dec 13 – Registration opens |
| − | Dec | + | Dec 13 – Post when registration opens |
| − | Dec | + | Dec 14 – Share waitlist & preconf count info??? |
| − | Dec | + | Dec 22 —Registration deadline for presenter-reserved spots |
| − | + | Dec 6 – Scholarship deadline | |
Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals | Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals | ||
| Line 120: | Line 120: | ||
==Other things to be done?== | ==Other things to be done?== | ||
===Conference Packet=== | ===Conference Packet=== | ||
| − | * Printout of schedule | + | Create in PDF, hopefully Julie will be able to print and have them put together in her office. |
| − | * Instructions on connecting to wireless (including username/password if required) | + | |
| − | * Map of campus | + | If we are getting them from Visitor's Bureau, Libraries, etc., get 250. |
| − | * Map of the Union | + | |
| − | * List of bars/restaurants, including a map with best ones circled (The Convention and Visitors Bureau will likely have city maps) | + | '''Deadline: January 19''' |
| + | |||
| + | * Printout of schedule (Julie W?) | ||
| + | * Instructions on connecting to wireless (including username/password if required) - hand out at registration, rather than placing in packets, as people staying in the hotel will get credentials upon check-in (all for IU-Guest) | ||
| + | * Map of campus (Julie W?) | ||
| + | * Map of the Union (Julie W?) | ||
| + | * List of bars/restaurants, including a map with best ones circled (The Convention and Visitors Bureau will likely have city maps) '''Julie and Mike''' | ||
* Information from various: | * Information from various: | ||
| − | ** IU Libraries | + | ** IU Libraries '''Diane''' |
| − | ** Art museum? | + | ** Art museum? (reception will be here) '''Diane''' |
| − | ** Town stuff | + | ** Town stuff '''Mary''' |
| − | ** Vendor handouts | + | ** Vendor handouts '''Robert, Diane''' |
| − | * Walking tour of the Old Crescent; there is some fun stuff to see (like the gargoyles) | + | * Walking tour of the Old Crescent; there is some fun stuff to see (like the gargoyles) (handout from Visitor's Center?) '''Mary''' |
| − | * Information about transportation, including campus and city buses and taxis | + | * Information about transportation, including campus and city buses and taxis '''Diane''' |
| − | + | ||
==Random stuff== | ==Random stuff== | ||
Latest revision as of 20:52, 5 January 2011
This page is currently under development
Contents
20 Minute Talks
Tasks
- sponsorships (see 2011 committees sign-up page)
- keynote speakers (see 2011 committees sign-up page and 2011 nominations list)
- CHANGE FOR 2011: how to address (or not address) nomination of past keynoters?
- CHANGE FOR 2011: figure out in advance what will be the official channel for nominations (e-mail thread, wiki page, some other webapp, etc.)
- CHANGE FOR 2011: ensure every nomination includes a nominee and a biographic paragraph
- program committee (20-minute talks) (see 2011 committees sign-up page)
- CHANGE FOR 2011: decide on program structure EARLIER. should know how many prepped talks (if doing prepped talks) will be accepted in advance of the vote.
- scholarship committee (see 2011 committees sign-up page)
- documentation/how-to group (keep records of this year, consolidate with "best practices" so that it's easier in the future) (see How To Plan A Code4LibCon )
- T-shirt committee (see 2011 committees sign-up page)
- social activities (see 2011 committees sign-up page)
- voting coordination (see 2011 committees sign-up page)
- wifi
- non-wifi technology (e.g. mbklein's kickass 3-in-1 computer system)
- logistics (e.g. Coordinate airport transportation)
- MC and on-the-ground coordination/liasoning
Draft Timeline
Monday February 22 (preconference) – Thursday February 25
Calls and posts are to code4lib listserv unless otherwise specified
May to June: Choose Conference planners
May to June: Negotiate Hotel contract
May to June: Touch base with sponsors
July 10: Share dates and hotel info on code4lib with reminder about code4libcon for those interesting in planning, #c4l10 On code4libcon, ask for volunteers for contacting sponsors
July 15th – Call for keynote speaker suggestions(with blurbs) see also 2011_nominations_list
July 15th – Formally solicit sponsors
August 17th – Tally of keynote speaker suggestions, final call to code4lib list
August 20th – Follow up with sponsors
Sept 9th-Septh18th – keynote speaker vote
Sept 22nd – Keynote speaker invitations begin
Oct 15 – Call for 20-minute talk proposals, preconference proposals
Oct 30 —Posted reminder with presenter-guarantee policy
Nov 13 – 20-minute talk proposals due
Nov 14-Nov 22 – voting on 20-minute talk proposals
Nov 15 – Begin testing registration
Nov 16th – Reminder: registration opens Dec 2nd
Nov 19 - preconference proposals due
Nov 28th – List of top 22ish talk titles posted
Nov 29th – Scholarship announcement ***post beyond code4lib list???***
Dec 1 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks)
Dec 6 – Reminder, Registration opens Dec 2
Dec 13 – Registration opens
Dec 13 – Post when registration opens
Dec 14 – Share waitlist & preconf count info???
Dec 22 —Registration deadline for presenter-reserved spots
Dec 6 – Scholarship deadline
Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals
Jan 5 – Call for t-shirt design submissions
Jan 12 – Scholarship recipients notified
Jan 12 – call for code4lib2011 hosting proposals
Jan 15 – T-shirt design deadline
Jan 20-28 T-shirt vote
Feb 8 – discussion of volunteer needs
Feb 12 – deadline for code4lib2011 hosting proposals
Feb 15 – Call for Breakout Session ideas
Feb 15 – Call for conference volunteers
Feb 17 – Reminder to participants with travel info, conference social info
Feb 17-24 – vote for 2011 host
March 1-31–Videos converted, compressed, uploaded, and linked
When do these things happen?
- Making T-shirts
- Planning conference menus
- Arranging videotaping
- Securing conference networking
- Getting A/V supplies
- Arranging 3 OS laptop for presenters (ask mbklein)
Other things to be done?
Conference Packet
Create in PDF, hopefully Julie will be able to print and have them put together in her office.
If we are getting them from Visitor's Bureau, Libraries, etc., get 250.
Deadline: January 19
- Printout of schedule (Julie W?)
- Instructions on connecting to wireless (including username/password if required) - hand out at registration, rather than placing in packets, as people staying in the hotel will get credentials upon check-in (all for IU-Guest)
- Map of campus (Julie W?)
- Map of the Union (Julie W?)
- List of bars/restaurants, including a map with best ones circled (The Convention and Visitors Bureau will likely have city maps) Julie and Mike
- Information from various:
- IU Libraries Diane
- Art museum? (reception will be here) Diane
- Town stuff Mary
- Vendor handouts Robert, Diane
- Walking tour of the Old Crescent; there is some fun stuff to see (like the gargoyles) (handout from Visitor's Center?) Mary
- Information about transportation, including campus and city buses and taxis Diane
