Difference between revisions of "C4L2010planning"
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| + | == 20 Minute Talks == | ||
| + | * [[2010talkscall Call for Submissions]] | ||
| + | * [[2010talks Submissions]] | ||
| + | |||
== Tasks == | == Tasks == | ||
* sponsorships (see [[committees sign-up page]]) | * sponsorships (see [[committees sign-up page]]) | ||
* keynote speakers (see [[committees sign-up page]] and [[nominations list]]) | * keynote speakers (see [[committees sign-up page]] and [[nominations list]]) | ||
| + | ** CHANGE FOR 2011: how to address (or not address) nomination of past keynoters? | ||
| + | ** CHANGE FOR 2011: figure out in advance what will be the official channel for nominations (e-mail thread, wiki page, some other webapp, etc.) | ||
| + | ** CHANGE FOR 2011: ensure every nomination includes a nominee and a biographic paragraph | ||
* program committee (20-minute talks) (see [[committees sign-up page]]) | * program committee (20-minute talks) (see [[committees sign-up page]]) | ||
| + | ** CHANGE FOR 2011: decide on program structure EARLIER. should know how many prepped talks (if doing prepped talks) will be accepted in advance of the vote. | ||
* scholarship committee (see [[committees sign-up page]]) | * scholarship committee (see [[committees sign-up page]]) | ||
* documentation/how-to group (keep records of this year, consolidate with "best practices" so that it's easier in the future) (see [[How To Plan A Code4LibCon]] ) | * documentation/how-to group (keep records of this year, consolidate with "best practices" so that it's easier in the future) (see [[How To Plan A Code4LibCon]] ) | ||
* T-shirt committee (see [[committees sign-up page]]) | * T-shirt committee (see [[committees sign-up page]]) | ||
| − | * social activities (see [[committees sign-up page]]) | + | * [[C4L2010 social activities|social activities]] (see [[committees sign-up page]]) |
* voting coordination (see [[committees sign-up page]]) | * voting coordination (see [[committees sign-up page]]) | ||
* wifi | * wifi | ||
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* MC and on-the-ground coordination/liasoning | * MC and on-the-ground coordination/liasoning | ||
| − | == Draft Timeline | + | == Draft Timeline== |
Monday February 22 (preconference) – Thursday February 25 | Monday February 22 (preconference) – Thursday February 25 | ||
| Line 29: | Line 37: | ||
On code4libcon, ask for volunteers for contacting sponsors | On code4libcon, ask for volunteers for contacting sponsors | ||
| − | July 15th – Call for keynote speaker suggestions(with blurbs) | + | July 15th – Call for keynote speaker suggestions(with blurbs) see also [[Nominations_list]] |
July 15th – Formally solicit sponsors | July 15th – Formally solicit sponsors | ||
| Line 64: | Line 72: | ||
Nov 23 – Preconference proposals due | Nov 23 – Preconference proposals due | ||
| + | |||
| + | Around this time, should call for next year's hosts (there's no specific group that takes care of this, usually the community at large) - might consider getting one of the committees to take care of this. | ||
Dec 1 – Reminder, Registration opens Dec 2 | Dec 1 – Reminder, Registration opens Dec 2 | ||
Latest revision as of 18:02, 5 December 2012
Contents
20 Minute Talks
Tasks
- sponsorships (see committees sign-up page)
- keynote speakers (see committees sign-up page and nominations list)
- CHANGE FOR 2011: how to address (or not address) nomination of past keynoters?
- CHANGE FOR 2011: figure out in advance what will be the official channel for nominations (e-mail thread, wiki page, some other webapp, etc.)
- CHANGE FOR 2011: ensure every nomination includes a nominee and a biographic paragraph
- program committee (20-minute talks) (see committees sign-up page)
- CHANGE FOR 2011: decide on program structure EARLIER. should know how many prepped talks (if doing prepped talks) will be accepted in advance of the vote.
- scholarship committee (see committees sign-up page)
- documentation/how-to group (keep records of this year, consolidate with "best practices" so that it's easier in the future) (see How To Plan A Code4LibCon )
- T-shirt committee (see committees sign-up page)
- social activities (see committees sign-up page)
- voting coordination (see committees sign-up page)
- wifi
- non-wifi technology (e.g. mbklein's kickass 3-in-1 computer system)
- logistics (e.g. Coordinate airport transportation)
- MC and on-the-ground coordination/liasoning
Draft Timeline
Monday February 22 (preconference) – Thursday February 25
Calls and posts are to code4lib listserv unless otherwise specified
May to June: Choose Conference planners
May to June: Negotiate Hotel contract
May to June: Touch base with sponsors
July 10: Share dates and hotel info on code4lib with reminder about code4libcon for those interesting in planning, #c4l10 On code4libcon, ask for volunteers for contacting sponsors
July 15th – Call for keynote speaker suggestions(with blurbs) see also Nominations_list
July 15th – Formally solicit sponsors
August 17th – Tally of keynote speaker suggestions, final call to code4lib list
August 20th – Follow up with sponsors
Sept 9th-Septh18th – keynote speaker vote
Sept 22nd – Keynote speaker invitations begin
Oct 1st – Call for 20-minute talk proposals
Oct 15 —Posted reminder with presenter-guarantee policy
Oct 31 – 20-minute talk proposals due
Nov 4-Nov 12 – voting on 20-minute talk proposals
Nov 4 – Call for preconference proposals
Nov 5 – Begin testing registration
Nov 13 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks)
Nov 16th – List of top 22ish talk titles posted
Nov 16th – Scholarship announcement ***post beyond code4lib list???***
Nov 16th – Preconference reminder
Nov 16th – Registration opens Dec 2nd
Nov 23 – Preconference proposals due
Around this time, should call for next year's hosts (there's no specific group that takes care of this, usually the community at large) - might consider getting one of the committees to take care of this.
Dec 1 – Reminder, Registration opens Dec 2
Dec 2 – Registration opens
Dec 2 – Post when registration opens
Dec 2 – Share waitlist & preconf count info???
Dec 7—Registration deadline for presenter-reserved spots
Jan 5 – Scholarship deadline
Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals
Jan 5 – Call for t-shirt design submissions
Jan 12 – Scholarship recipients notified
Jan 12 – call for code4lib2011 hosting proposals
Jan 15 – T-shirt design deadline
Jan 20-28 T-shirt vote
Feb 8 – discussion of volunteer needs
Feb 12 – deadline for code4lib2011 hosting proposals
Feb 15 – Call for Breakout Session ideas
Feb 15 – Call for conference volunteers
Feb 17 – Reminder to participants with travel info, conference social info
Feb 17-24 – vote for 2011 host
March 1-31–Videos converted, compressed, uploaded, and linked
When do these things happen?
- Making T-shirts
- Planning conference menus
- Arranging videotaping
- Securing conference networking
- Getting A/V supplies
- Arranging 3 OS laptop for presenters (ask mbklein)
