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! Team
 
! Team
 
|-
 
|-
−
| Call for committee volunteers
+
| ''Call for committee volunteers''
−
|  
+
| ''10/03/2025 - 10/31/2025''
 
|
 
|
−
| ALL
+
| ''Local Planning Committee & CONCENTRA''
 
|-
 
|-
−
| Initial committee meetings
+
| Initial committee meeting
−
| 11/2026
+
| 10/28/2025
 
|
 
|
 
| ALL as available
 
| ALL as available
 
|-
 
|-
−
| Finalize the number of scholarship recipient seats to hold for registration
+
| Gain access to & add all to the C4L Scholarship Google Group
−
| 11/2026
+
| 10/31/2025
 +
|
 +
| Chair
 +
|-
 +
| Finalize the number of scholarship recipient seats to hold for registration (or minimum number)
 +
| 11/15/2025
 
|
 
|
 
| Chair
 
| Chair
 
|-
 
|-
−
| Finalize call for applications & application format
+
| Committee meeting to finalize call for applications & application format
−
|12/13/2026
+
| 12/01/2025 - 12/05/2025
 
|
 
|
 +
| Chair
 +
|-
 +
| Create application form
 +
| 10/30/2025
 +
| Google Form
 +
| Volunteer
 +
|-
 +
| Review evaluation rubric
 +
| 10/30/2025 - 11/06/2025
 
|  
 
|  
 +
| ALL
 
|-
 
|-
 
| Put out call for applications
 
| Put out call for applications
−
| 12/18/2026
+
| 12/19/2025
 
| Includes identifying channels, communities, organizations to target
 
| Includes identifying channels, communities, organizations to target
−
|
+
| ALL as available
 
|-
 
|-
−
|-
+
| Send out second call for applications, if needed
−
| Review evaluation rubric
+
| 01/05/2025
−
| 01/22/2026
+
−
|
+
 
|
 
|
 +
| ALL as available
 
|-
 
|-
 
| Application deadline
 
| Application deadline
−
| 01/24/25
+
| 01/09/2025
−
|
+
| 11:59 Pacific
−
|
+
| Recipients
 
|-
 
|-
−
| Confirm application receipt
+
| ''Confirm application receipt''
−
|  
+
| ''N/A''
−
| Applicants will receive a confirmation when submitting the form.
+
| ''Applicants will receive a confirmation when submitting the form.''
 
|
 
|
 
|
 
|
 
|-
 
|-
 
| Review & rate applications individually
 
| Review & rate applications individually
−
| 01/24/25 - 02/10/2026
+
| 01/12/2026 - 01/23/2026
−
| "Individually" as in each committee member
+
| "Individually," as in each committee member
 
| ALL
 
| ALL
 
|-
 
|-
 
| Committee meeting to discuss applications, choose recipients
 
| Committee meeting to discuss applications, choose recipients
−
|02/10/25
+
| 01/26/2026
−
|Committee will communicate via email during the review but will set up a meeting if needed
+
| Committee will communicate via email during the review but will set up a meeting if needed
 
| ALL - multiple meetings if needed or send written feedback
 
| ALL - multiple meetings if needed or send written feedback
 
|-
 
|-
 
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
 
| ''Finalize number of available scholarships; notify LPC of registration spots to release''
−
|  
+
| ''N/A''
−
|
+
| ''N/A''
 
| ''Budget & sponsorship committees''
 
| ''Budget & sponsorship committees''
 
|-
 
|-
 
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
 
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation
−
| 02/10/25
+
| 01/26/2026
 
|
 
|
−
|  
+
| ALL as available
 
|-
 
|-
 
| Recipients confirm participation
 
| Recipients confirm participation
−
| 02/14/25
+
| 01/29/2026
−
|
+
 
|
 
|
 +
| Recipients
 
|-
 
|-
 
| Follow up with waitlisted applicants
 
| Follow up with waitlisted applicants
−
| 02/17/25
+
| 01/30/2026
−
|
+
 
|
 
|
 +
| ALL as available
 +
|-
 +
| Waitlisted applicants confirm participation
 +
| 02/03/2026
 +
| If any
 +
| Recipients
 
|-
 
|-
 
| Announce awardees
 
| Announce awardees
−
| TBD
+
| 03/02/2026 - 03/04/2026
−
|
+
| Announced at conference
 
|  
 
|  
 
|-
 
|-
−
| Recruit conference buddies
+
| ''Recruit conference buddies''
−
| TBD
+
| ''N/A -- Will not be done this year''
−
| Send an email awardees and the listserv to recruit
+
| ''Send an email to awardees and the listserv to recruit''
−
|
+
| ''ALL as available''
 
|-
 
|-
−
| Send a reminder for the buddy program
+
| ''Send a reminder for the buddy program''
−
| TBD
+
| ''N/A -- Will not be done this year''
 
|  
 
|  
−
|
+
| ''ALL as available''
 
|-
 
|-
−
| Match awardees with conference buddies
+
| ''Match awardees with conference buddies''
−
| TBD
+
| ''N/A -- Will not be done this year''
−
| Assume ongoing basis - some awardees may change their minds or people may volunteer late
+
| ''Assume ongoing basis - some awardees may change their minds or people may volunteer late''
−
|
+
| ''ALL''
 
|-
 
|-
−
| Travel & housing planning
+
| ''Travel & housing planning''
−
|  
+
| ''N/A''
−
| A Very Informative Email like logistics
+
| ''Now handled entirely by CONCENTRA''
 
|  
 
|  
 
|-
 
|-
 
| Coordinate with CONCENTRA: awardee names & contact email
 
| Coordinate with CONCENTRA: awardee names & contact email
−
|  
+
| 01/26/2026 - 02/03/2026
−
| Rolling as confirmations come in
+
| Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees
−
|  
+
| Chair and Co-chair
 
|-
 
|-
 
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
 
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
 +
| 03/02/2026 - 03/04/2026
 
|  
 
|  
−
|  
+
| Chair or Co-chair, or ALL as available
−
|
+
 
|-
 
|-
−
| Conference guide / social stuff email
+
| ''Conference guide / social stuff email''
−
|  
+
| ''N/A -- Will not be done this year''
 
|
 
|
−
| ALL
+
| ''ALL''
 
|-
 
|-
 
| Conference!
 
| Conference!
−
|03/10-13/2026
+
| 03/02/2026 - 03/05/2026
 
|
 
|
 
|
 
|
 
|-
 
|-
−
| Group lunch
+
| ''Group lunch''
−
|  
+
| ''N/A -- Will not be done this year''
−
|
+
 
|
 
|
 +
| ''ALL as available''
 +
|-
 +
| Post-conference feedback
 +
| 03/11/2026
 +
| Create & send survey, review feedback
 +
| Volunteer (survey & email), ALL (review feedback)
 
|-
 
|-
 
| Lessons learned
 
| Lessons learned
−
|  
+
| 03/19/2026
 
|
 
|
 
| ALL
 
| ALL
 
|-
 
|-
−
| Post-conference feedback
+
| Full Documentation
−
|
+
| 03/23/2026
−
| Create & send survey, review feedback
+
−
| (survey & email), ALL (review feedback)
+
−
|-
+
−
| Documentation
+
−
|  
+
 
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
 
| Share committee documents & participant feedback with other committees and/or post on wiki as appropriate
−
|  
+
| Documentarian
 
|-
 
|-
 
|}
 
|}

Latest revision as of 21:12, 17 December 2025

2026 Scholarship Committee Documents

The 2026 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

Task / milestone Date(s) Notes Team
Call for committee volunteers 10/03/2025 - 10/31/2025 Local Planning Committee & CONCENTRA
Initial committee meeting 10/28/2025 ALL as available
Gain access to & add all to the C4L Scholarship Google Group 10/31/2025 Chair
Finalize the number of scholarship recipient seats to hold for registration (or minimum number) 11/15/2025 Chair
Committee meeting to finalize call for applications & application format 12/01/2025 - 12/05/2025 Chair
Create application form 10/30/2025 Google Form Volunteer
Review evaluation rubric 10/30/2025 - 11/06/2025 ALL
Put out call for applications 12/19/2025 Includes identifying channels, communities, organizations to target ALL as available
Send out second call for applications, if needed 01/05/2025 ALL as available
Application deadline 01/09/2025 11:59 Pacific Recipients
Confirm application receipt N/A Applicants will receive a confirmation when submitting the form.
Review & rate applications individually 01/12/2026 - 01/23/2026 "Individually," as in each committee member ALL
Committee meeting to discuss applications, choose recipients 01/26/2026 Committee will communicate via email during the review but will set up a meeting if needed ALL - multiple meetings if needed or send written feedback
Finalize number of available scholarships; notify LPC of registration spots to release N/A N/A Budget & sponsorship committees
Notify recipients, waitlisted, non-recipients; ask recipients for confirmation 01/26/2026 ALL as available
Recipients confirm participation 01/29/2026 Recipients
Follow up with waitlisted applicants 01/30/2026 ALL as available
Waitlisted applicants confirm participation 02/03/2026 If any Recipients
Announce awardees 03/02/2026 - 03/04/2026 Announced at conference
Recruit conference buddies N/A -- Will not be done this year Send an email to awardees and the listserv to recruit ALL as available
Send a reminder for the buddy program N/A -- Will not be done this year ALL as available
Match awardees with conference buddies N/A -- Will not be done this year Assume ongoing basis - some awardees may change their minds or people may volunteer late ALL
Travel & housing planning N/A Now handled entirely by CONCENTRA
Coordinate with CONCENTRA: awardee names & contact email 01/26/2026 - 02/03/2026 Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees Chair and Co-chair
Coordinate with conference MC(s): scholarship winners recognition, name pronunciation 03/02/2026 - 03/04/2026 Chair or Co-chair, or ALL as available
Conference guide / social stuff email N/A -- Will not be done this year ALL
Conference! 03/02/2026 - 03/05/2026
Group lunch N/A -- Will not be done this year ALL as available
Post-conference feedback 03/11/2026 Create & send survey, review feedback Volunteer (survey & email), ALL (review feedback)
Lessons learned 03/19/2026 ALL
Full Documentation 03/23/2026 Share committee documents & participant feedback with other committees and/or post on wiki as appropriate Documentarian
Last modified on 17 December 2025, at 21:12