Difference between revisions of "2020 Streaming Video Documents"

Revision as of 20:59, 6 March 2020

Previous years: 2014, 2015, 2016, 2018, 2019

List of volunteers. Thanks everyone!

Streaming channel: Code4Lib - YouTube

Remote Presenters

Code4Lib will be using Zoom for remote presenters. In addition to the software, having the proper audio setup is key for a successful presentation.

• Microphone: The best option is a headset or earbuds so a microphone is close to your mouth. Built-in laptop microphones are okay, but using them will make it harder for the audience to hear you.
• Speaker: A headset or earbuds are required. Do not use your computer's built-in speakers. The echo cancellation software is designed for small rooms and cannot handle the delay caused by large ballrooms.

You can test your setup with a test Zoom call. Be sure your microphone and speakers are set correctly in Zoom. Also try sharing your screen on the test call so you understand how to start and stop screen sharing. The audience will see everything on your screen, so quit/disable/turn-off notifications that come from chat programs, email clients, and similar tools.

Plan to connect to the Zoom meeting 30 minutes before your talk to work out any connection or setup issues.

Remote Speaker Schedule

Livestreaming team checklist with the presenter prior to talk

• Check presenter's microphone level and sound quality
• Check presenter's speaker and ensure there is no echo
• Test screen-sharing (start and stop) with presenter
• Remind presenter to turn off notifications from chat programs, email clients, etc.
• Lock the meeting to prevent others from joining and interrupting the presenter. (From the Participants panel, select More then Lock Meeting.)

Livestreaming team instructions bringing in remote presenters

• On the laptop dedicated to providing video/audio to the A/V contractor's video switch ("RECEIVING ZOOM"), log in as `olf_host2@openlibraryfoundation.org` (password provided on-site)
• On your own device ("YOUR ZOOM"), download and install the Zoom client. Log in as `olf_host3@openlibraryfoundation.org` (password provided on-site)
• 30 minutes before the remote presenter's start time, use YOUR ZOOM to connect to the Zoom meeting URL (listed in the table above) and work through the checklist for remote presenters
• 5 minutes before the remote presenter's start time, use RECEIVING ZOOM to connect to the Zoom meeting URL. When connected, make the Zoom window go full-screen.
• At the presenter's start time, let the A/V contractor know that the remote presenter video/audio is ready
• At the end of the presentation, on the RECEIVING ZOOM machine take the Zoom window out of full-screen and end the meeting for all.

Encoding Setup

Video sources;

1. Feed from camera supplied by the A/V contractor (HDMI)
2. Feed split from the podium computer (HDMI)
3. Backup camera for speaker (HDMI)
4. Backup camera for video of slides as displayed on screens (RCA)

Audio source:

1. Audio system feed to the encoding computer via cable terminated with 1/4" plug (one channel, mono is fine).

Encoding computer:

• MacBook Pro
• Encoding/Streaming: mimoLive by Boinx software

Other equipment:

YouTube Streaming Setup

Links below and thumbnails to the right bring up a larger sized image.

You can set up all of the events in advance of the conference.

1. Create event on YouTube
   

   Create event, step 1
2. Set advanced settings for YouTube event
   

   Create event, step 2
3. Set thumbnail and stream key for YouTube event
   

   Create event, step 3

Use mimoLive to start streaming to the appropriate YouTube event.

1. Start streaming from mimoLive
   

   Start stream

Thoughts

Peter Murray has been asked a couple of times about the setup being used at Code4Lib. See 2018 for previous thoughts. Thoughts below come from 2020.

Due to the COVID-19 outbreak, many presenters have travel concerns or outright travel bans from their institutions. This is the first time in my memory where the Code4Lib meeting made a conscious effort to enable remote presenters to join the meeting at a significant scale. To handle this, two Zoom meetings (labeled A and B) were created using the Open Library Foundation's Zoom accounts. These meetings were set to automatically start without a host present and to record in the cloud (in case network quality is such that the in-venue recording is not good). Instructions were added to the top of this page, and a table of expected remote presentations created. Undoubtedly more to follow later...