Revision as of 20:23, 27 August 2024

Code4Lib Conference Committees

Hosting a conference is complex, and it cannot be done without the help of the entire community. If you are interested in being an awesome person and applying your skills to a particular part of the Code4Lib 2025 conference, create an account on this wiki and sign-up for one or more of the groups below (please provide a contact). Each committee must have a Primary Contact (chair), Secondary Contact (co-chair), and Documentarian Chair, Primary Contact

Planning Committee

Also known as the Local Planning Committee, although there is no requirement for the members to be local.

2025 Planning Committee Documents

• Esmé Cowles (Princeton) - Primary Contact, Chair
• Kate Lynch (Princeton) - Secondary Contact, Co-chair, documentarian
• Tracy Hall (Princeton) - Tertiary Contact
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Website Working Group

This group will focus on content strategy and feature implementations for the conference website to improve the overall experience for users (i.e., on-site and remote attendees, speakers, potential sponsors, post-conference users).

2025 Website Working Group Documents

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Budget and Sponsorship Committee

This group involves working with the Planning Committee to close any budget gaps and talking to potential sponsors to find the level that is right for them.

2025 Budget and Sponsorship Documents

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Keynote Committee

This group will: gather nominations from Code4Lib community; contact nominees to confirm their willingness and availability; collect bios from the available nominees and add them to the Diebold-o-Tron; support the voting process; work with the community's top nominees to schedule their keynotes; and collaborate with other committees and the community to ensure everything is communicated appropriately and logistical matters are given suitable attention.

From the chair: This committee will start work in late September. The work will wrap up in January, when we hand off our selected keynoters to Concentra for further logistics. Please DM me (@thatandromeda) in Slack if you have questions about serving on this committee.

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - LPC Liaison

Pre-conference Committee

This committee plans the pre or post-conference day (TBD). It keeps strong lines of communications open with the Program Committee. It also helps shepherd events on the day itself.

2025 Pre-conference Documents

• Your Name Here - Primary Contact, CoChair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Program Committee

This committee plans the structure of the program, arranges the voting on presentations, etc. This includes soliciting regular talks. These folks will also manage the flow of the program at the conference -- introducing speakers or soliciting other volunteers to MC. Committee membership will be capped at 10 members.

2025 Program Documents

• Matt Sherman - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Dre - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Scholarship Committee

This committee works with funding institutions to arrange the scholarships offered. They solicit submissions and select winners of the scholarship(s). They also work with the winners to plan their travel and arrangements.

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Community Support Squad (CSS)

This group responds to violations and concerns regarding the Code4Lib code of conduct and ensures that the event is safe and enjoyable for all attendees. More details here: https://2025.code4lib.org/conduct/#volunteers and here: https://github.com/code4lib/code-of-conduct/blob/main/transparency_reports/2023_national_conference_annual_report.md.

T-Shirt Committee

This committee organizes the t-shirt contest, collecting submissions, and putting out the call for votes. This committee is also responsible for helping the local planning committee identify a vendor that will fit within the budget constraints for the conference. User sizes and preferences will be obtained as part of the registration process.

2025 T-Shirt Documents

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Online Volunteer Committee

This committee wrangles people to volunteer for the following duties:

Looking for opportunities to help out at the conference? See 2025 Conference Volunteers

2025 Online Volunteer Documents

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Social Activities Committee

This committee organizes social activities for the conference, including the Newcomer Dinner (for in-person conferences) and other after/before conference hours activities (for in-person and virtual conferences). This committee also facilitates the process for attendee-planned social activities for virtual and in-person conferences.

2025 Social Activities Documents - Contact the Primary Contact/Chair for access to the Google Drive folder

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Streaming Video Committee

With the local program committee(as appropriate), organize the streaming and archiving of presentations at the conference. This could include securing A/V equipment, working with the conference venue w/r/t AV needs, choosing streaming and archiving providers, post-production editing and posting of videos, securing speaker releases for recording talks.

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - LPC Volunteer
• Your Name Here - Volunteer

Code4Lib 2026 Host Voting Committee

This committee organizes the call for hosts for the next annual code4lib conference as well as the voting process.

2026 Host Voting Documents

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Book Giveaway Committee

This committee solicits free copies of books from various publishers or free keys/copies of programs from various companies,

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

IRC and Slack Committee

This committee will assist attendees with IRC and Slack.

2025 IRC and Slack Documents

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Accessibility Committee

Document and address major points of the conference that are not accessible for conference attendees.

2025 Accessibility Documents

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here - Volunteer

Whatever Committee

Not a committee per se. This is a list of people who are willing to help the above committees with various tasks.

2025 Whatever Documents

• Your Name Here - Primary Contact, Chair
• Your Name Here - Secondary Contact, CoChair
• Your Name Here - Documentarian
• Your Name Here - Volunteer
• Your Name Here - Volunteer
• Your Name Here -Hess]] - Remote Volunteer