Difference between revisions of "NEC4L:tasklist"
From Code4Lib
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|1||decide on presenters||4/1/12|| || || | |1||decide on presenters||4/1/12|| || || | ||
| + | |- | ||
| + | |1||schedule presentations||4/1/12|| || || | ||
|- | |- | ||
|1||decide if presenters are free (complicates everything)||4/1/12|| || || | |1||decide if presenters are free (complicates everything)||4/1/12|| || || | ||
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|1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || || | |1||find hotels, negotiate deals, and reserve room blocks||8/1/12|| || || | ||
|- | |- | ||
| − | |1||create restaurant list||8/1/12|| || || | + | |1||create restaurant list, transportation options, map of Yale, etc.||8/1/12|| || || |
| + | |- | ||
| + | |1||decide on food needs - coffee/tea, snacks, reception?||8/1/12|| || || | ||
|- | |- | ||
|1||arrange catering for event||8/1/12|| || || | |1||arrange catering for event||8/1/12|| || || | ||
|- | |- | ||
|1||decide on cost for event, and fee required||8/1/12|| || || | |1||decide on cost for event, and fee required||8/1/12|| || || | ||
| + | |- | ||
| + | |1||will there be vendor/partner tables||8/1/12|| || || | ||
|- | |- | ||
|1||create signs to post, labeling rooms||8/1/12|| || || | |1||create signs to post, labeling rooms||8/1/12|| || || | ||
|- | |- | ||
| − | |1||any swag or T-shirts?||8/1/12|| || || | + | |1||any swag, pens, bags, or T-shirts? (donations?)||8/1/12|| || || |
|- | |- | ||
|1||arrange A/V - will we video capture?||8/1/12|| || || | |1||arrange A/V - will we video capture?||8/1/12|| || || | ||
|- | |- | ||
|1||set up in days before||10/21/12|| || || | |1||set up in days before||10/21/12|| || || | ||
| + | |- | ||
| + | |1||designate contact person phone/text/email during conference||10/21/12|| || || | ||
| + | |- | ||
| + | |1||solicit and designate volunteer help and roles during conference||10/21/12|| || || | ||
|} | |} | ||
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!#!!Task!!Needed By!!Who!!Status!!Notes | !#!!Task!!Needed By!!Who!!Status!!Notes | ||
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| + | |1||decide on email lists to send notices to (will we create a NEC4L list?)||8/1/12|| || || | ||
|- | |- | ||
|1||send reminder to take poll||8/1/12|| || || | |1||send reminder to take poll||8/1/12|| || || | ||
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|1||respond to emails||8/1/12|| || || | |1||respond to emails||8/1/12|| || || | ||
| + | |- | ||
| + | |1||twitter hashtag?||8/1/12|| || || | ||
| + | |- | ||
| + | |1||post-event communication||8/1/12|| || || | ||
|} | |} | ||
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| ||list of participant names, emails for attendees||8/1/12|| || || | | ||list of participant names, emails for attendees||8/1/12|| || || | ||
| + | |- | ||
| + | | ||do we need a psrticipant email list for use during conference and after?||8/1/12|| || || | ||
|- | |- | ||
| ||use crowdvine or similar or just our wiki?||8/1/12|| || || | | ||use crowdvine or similar or just our wiki?||8/1/12|| || || | ||
|} | |} | ||
Revision as of 21:11, 25 February 2012
Task List for Fall 2012 NE Code4Lib Meeting
roles: program chair, local arrangements chair, communications chair, registration and finance chair
Program tasks
| # | Task | Needed By | Who | Status | Notes |
|---|---|---|---|---|---|
| 1 | define conference format/time breakdown | 4/1/12 | |||
| 1 | solicit keynote speakers, if any | 4/1/12 | |||
| 1 | solicit presentation proposals | 4/1/12 | |||
| 1 | evaluate proposals | 4/1/12 | |||
| 1 | decide on presenters | 4/1/12 | |||
| 1 | schedule presentations | 4/1/12 | |||
| 1 | decide if presenters are free (complicates everything) | 4/1/12 | |||
| 1 | contact presenters and get confirmations | 4/1/12 | |||
| 1 | create agenda for meeting (print? on-line?) | 4/1/12 | |||
| 1 | decide 1 presentation laptop, or each bring their own | 4/1/12 | |||
| 1 | setup laptop with all presentations | 10/1/12 | |||
| 1 | get copy of all presentations to post to wiki | 10/1/12 |
Local arrangements tasks
| # | Task | Needed By | Who | Status | Notes |
|---|---|---|---|---|---|
| 1 | reserve conference rooms | 4/1/12 | **done** | ||
| 1 | find hotels, negotiate deals, and reserve room blocks | 8/1/12 | |||
| 1 | create restaurant list, transportation options, map of Yale, etc. | 8/1/12 | |||
| 1 | decide on food needs - coffee/tea, snacks, reception? | 8/1/12 | |||
| 1 | arrange catering for event | 8/1/12 | |||
| 1 | decide on cost for event, and fee required | 8/1/12 | |||
| 1 | will there be vendor/partner tables | 8/1/12 | |||
| 1 | create signs to post, labeling rooms | 8/1/12 | |||
| 1 | any swag, pens, bags, or T-shirts? (donations?) | 8/1/12 | |||
| 1 | arrange A/V - will we video capture? | 8/1/12 | |||
| 1 | set up in days before | 10/21/12 | |||
| 1 | designate contact person phone/text/email during conference | 10/21/12 | |||
| 1 | solicit and designate volunteer help and roles during conference | 10/21/12 |
Communications tasks
| # | Task | Needed By | Who | Status | Notes |
|---|---|---|---|---|---|
| 1 | decide on email lists to send notices to (will we create a NEC4L list?) | 8/1/12 | |||
| 1 | send reminder to take poll | 8/1/12 | |||
| 1 | send call for presenters | 8/1/12 | |||
| 1 | send reminder to call for presenters | 8/1/12 | |||
| 1 | send agenda an registration details | 8/1/12 | |||
| 1 | send reminder to take poll | 8/1/12 | |||
| 1 | respond to emails | 8/1/12 | |||
| 1 | twitter hashtag? | 8/1/12 | |||
| 1 | post-event communication | 8/1/12 |
Registration and finance tasks
| # | Task | Needed By | Who | Status | Notes |
|---|---|---|---|---|---|
| determine registration fee - make budget | 8/1/12 | ||||
| determine who funds if over budget | 8/1/12 | ||||
| scholarships? | 8/1/12 | ||||
| determine registration mechanism and cutoff date | 8/1/12 | ||||
| locate sponsors? and administer | 8/1/12 | ||||
| collect and account for money (bank account?) | 8/1/12 | ||||
| send acceptance notes | 8/1/12 | ||||
| locate sponsors? | 8/1/12 | ||||
| make sure people get confirmations | 8/1/12 | ||||
| handle cancellations | 8/1/12 | ||||
| Name tags | 8/1/12 | ||||
| list of participant names, emails for attendees | 8/1/12 | ||||
| do we need a psrticipant email list for use during conference and after? | 8/1/12 | ||||
| use crowdvine or similar or just our wiki? | 8/1/12 |
