Difference between revisions of "2023 Scholarship Documents/Timeline and tasks"
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| Line 11: | Line 11: | ||
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| Call for committee volunteers | | Call for committee volunteers | ||
| − | | | + | | 10/2022 |
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| ALL | | ALL | ||
| Line 23: | Line 23: | ||
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| − | | | + | | Chair |
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| Finalize call for applications & application format | | Finalize call for applications & application format | ||
| − | | | + | |12/05/22 |
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| Put out call for applications | | Put out call for applications | ||
| − | | | + | | 12/12/22 |
| Includes identifying channels, communities, organizations to target | | Includes identifying channels, communities, organizations to target | ||
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|- | |- | ||
| − | |||
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| − | | | + | | Review evaluation rubric |
| − | | | + | | 01/12/23 |
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| Line 53: | Line 49: | ||
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| Applicants will receive a confirmation when submitting the form. | | Applicants will receive a confirmation when submitting the form. | ||
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| Review & rate applications individually | | Review & rate applications individually | ||
| − | | | + | | 01/20/23 |
| "Individually" as in each committee member | | "Individually" as in each committee member | ||
| − | | | + | | ALL |
|- | |- | ||
| Committee meeting to discuss applications, choose recipients | | Committee meeting to discuss applications, choose recipients | ||
| − | | | + | |N/A |
| − | | | + | |Committee will communicate via email during the review but will set up a meeting if needed |
| ALL - multiple meetings if needed or send written feedback | | ALL - multiple meetings if needed or send written feedback | ||
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| Line 75: | Line 67: | ||
| ''Budget & sponsorship committees'' | | ''Budget & sponsorship committees'' | ||
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| − | | Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | + | | Notify recipients, waitlisted, non-recipients; ask recipients for confirmation |
| − | | 01/ | + | | 01/20/23 |
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| − | | Recipients confirm participation | + | | Recipients confirm participation |
| − | | | + | | 01/27/23 |
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| Line 96: | Line 88: | ||
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| Recruit conference buddies | | Recruit conference buddies | ||
| + | | 02/01/23 | ||
| + | | Send an email awardees and the listserv to recruit | ||
| + | | | ||
| + | |- | ||
| + | | Send a reminder for the buddy program | ||
| + | | 02/08/23 | ||
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| − | |||
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| Match awardees with conference buddies | | Match awardees with conference buddies | ||
| − | | | + | | 02/15/23 |
| Assume ongoing basis - some awardees may change their minds or people may volunteer late | | Assume ongoing basis - some awardees may change their minds or people may volunteer late | ||
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| Line 126: | Line 123: | ||
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| Conference! | | Conference! | ||
| − | | | + | |03/14/23-03/17/23 |
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Latest revision as of 21:10, 12 January 2023
2023 Scholarship Committee Documents
The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.
| Task / milestone | Date(s) | Notes | Team | |
|---|---|---|---|---|
| Call for committee volunteers | 10/2022 | ALL | ||
| Initial committee meetings | 12/05/22 | ALL as available | ||
| Finalize the number of scholarship recipient seats to hold for registration | Chair | |||
| Finalize call for applications & application format | 12/05/22 | |||
| Put out call for applications | 12/12/22 | Includes identifying channels, communities, organizations to target | ||
| Review evaluation rubric | 01/12/23 | |||
| Application deadline | 01/13/23 | |||
| Confirm application receipt | Applicants will receive a confirmation when submitting the form. | |||
| Review & rate applications individually | 01/20/23 | "Individually" as in each committee member | ALL | |
| Committee meeting to discuss applications, choose recipients | N/A | Committee will communicate via email during the review but will set up a meeting if needed | ALL - multiple meetings if needed or send written feedback | |
| Finalize number of available scholarships; notify LPC of registration spots to release | Budget & sponsorship committees | |||
| Notify recipients, waitlisted, non-recipients; ask recipients for confirmation | 01/20/23 | |||
| Recipients confirm participation | 01/27/23 | |||
| Follow up with waitlisted applicants | ||||
| Announce awardees | 02/01/23 | |||
| Recruit conference buddies | 02/01/23 | Send an email awardees and the listserv to recruit | ||
| Send a reminder for the buddy program | 02/08/23 | |||
| Match awardees with conference buddies | 02/15/23 | Assume ongoing basis - some awardees may change their minds or people may volunteer late | ||
| Travel & housing planning | A Very Informative Email like logistics | |||
| Coordinate with CONCENTRA: awardee names & contact email | Rolling as confirmations come in | |||
| Coordinate with conference MC(s): scholarship winners recognition, name pronunciation | ||||
| Conference guide / social stuff email | ALL | |||
| Conference! | 03/14/23-03/17/23 | |||
| Group lunch | ||||
| Lessons learned | ALL | |||
| Post-conference feedback | Create & send survey, review feedback | (survey & email), ALL (review feedback) | ||
| Documentation | Share committee documents & participant feedback with other committees and/or post on wiki as appropriate |
