2023 Scholarship Documents/Meetings

Revision as of 19:54, 22 November 2022 by SoojeongHerring (Talk | contribs)

Revision as of 19:54, 22 November 2022 by SoojeongHerring (Talk | contribs)

2023 call for applications

The 2023 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

Task / milestone Date(s) Notes Team
Call for committee volunteers ALL
Initial committee meetings ALL as available
Call for individual donations to the Angel Fund Sponsorship Comm aims to have funding confirmed by early October but there may be late additions Sponsorship Committee
Finalize the number of scholarship recipient seats to hold for registration ALL - email discussion
Finalize call for applications & application format
Put out call for applications Includes identifying channels, communities, organizations to target
Reminder call
Create evaluation rubric
Application deadline
Confirm application receipt
Follow up about missing information
Review & rate applications individually "Individually" as in each committee member
Committee meeting to discuss applications, choose recipients ALL - multiple meetings if needed or send written feedback
Request references Can be via email or Skype/phone
Finalize number of available scholarships; notify LPC of registration spots to release Budget & sponsorship committees
Reference deadline
Notify recipients, waitlisted, non-recipients; ask recipients for confirmation, offer 1-1 meetings & conference buddy
Recipients confirm participation, meeting interest, buddy system interest
Follow up with waitlisted applicants
Announce awardees
Recruit conference buddies Can put in the same email as awardee announcement
Match awardees with conference buddies Assume ongoing basis - some awardees may change their minds or people may volunteer late
Travel & housing planning A Very Informative Email
Coordinate with CONCENTRA: awardee names & contact email Rolling as confirmations come in
Housing preference
1-on-1 meetings with awardees Welcome, Q&A about anything
Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
Conference guide / social stuff email ALL
Conference!
Conference on-site contacts
Pre-preconference meetup
Group lunch
Lessons learned ALL
Post-conference feedback Create & send survey, review feedback (survey & email), ALL (review feedback)
Documentation Share committee documents & participant feedback with other committees and/or post on wiki as appropriate