C4L2010planning
Tasks
- sponsorships
- keynote speakers
- wifi
- program committee
Draft Timeline DO NOT TRUST THESE DATES
- Code4Lib 2010 Timeline***
Monday February 22 (preconference) – Thursday February 25
- Calls and posts are to code4lib listserv unless otherwise specified**
May to June – Choose Conference planners Negotiate Hotel contract Touch base with sponsors
July 10: Share dates and hotel info on code4lib with reminder about code4libcon for those interesting in planning, #c4l10 On code4libcon, ask for volunteers for contacting sponsors
July 15th – Call for keynote speaker suggestions(with blurbs) August 17th – Tally of keynote speaker suggestions, final call to code4lib list Sept 9th-Septh18th – keynote speaker vote Sept 22nd – Keynote speaker invitations begin Oct 1st – Call for 20-minute talk proposals Oct 15 —Posted reminder with presenter-guarantee policy Oct 31 – 20-minute talk proposals due Nov 4-Nov 12 – voting on 20-minute talk proposals Nov 4 – Call for preconference proposals Nov 5 – Begin testing registration Nov 13 – Draft schedule posted for comment (no titles – just placeholders for 22ish talks) Nov 16th – List of top 22ish talk titles posted Nov 16th – Scholarship announcement ***post beyond code4lib list???*** Nov 16th – Preconference reminder Nov 16th – Registration opens Dec 2nd Nov 23 – Preconference proposals due Dec 1 – Reminder, Registration opens Dec 2 Dec 2 – Registration opens Dec 2 – Post when registration opens Dec 2 – Share waitlist & preconf count info??? Dec 7—Registration deadline for presenter-reserved spots Jan 5 – Scholarship deadline Jan 5 – ask code4libcon to set requirements for 2011 hosting proposals Jan 5 – Call for t-shirt design submissions Jan 12 – Scholarship recipients notified Jan 12 – call for code4lib2011 hosting proposals Jan 15 – T-shirt design deadline Jan 20-28 T-shirt vote Feb 8 – discussion of volunteer needs Feb 12 – deadline for code4lib2011 hosting proposals Feb 15 – Call for Breakout Session ideas Feb 15 – Call for conference volunteers Feb 17 – Reminder to participants with travel info, conference social info Feb 17-24 – vote for 2011 host March 1-31–Videos converted, compressed, uploaded, and linked
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When do these things happen?
Making T-shirts Planning conference menus Arranging videotaping Securing conference networking Getting A/V supplies Arranging 3 OS laptop for presenters (ask mbklein)
Other things?
