2018 Conference Volunteers
Contents
- 1 Code4Lib 2018 Conference Volunteers
- 1.1 Concierge/Local Guides
- 1.2 Conference Logistics and Registration
- 1.3 Preconference Setup & Sessions
- 1.4 Social Networking
- 1.5 Mic-minders
- 1.6 Livestream Assistants (Onsite)
- 1.7 Livestream QA (Remote)
- 1.8 IRC/Slack (Technical)
- 1.9 MCs
- 1.10 Session Timers
- 1.11 Reception assistance
- 1.12 The Whatever Crew
Code4Lib 2018 Conference Volunteers
Call for volunteers during the actual conference, as opposed to the conference planning committees.
Concierge/Local Guides
Available after sessions to direct people to evening activities and local points of interest, etc.
Special: One direction savvy local needed to help direct people to the preconference locations from the hotel lobby. Tuesday 2/13:
- 8:00AM - 10:00AM: Joseph Koivisto
If you're local to the DC area (or know it very well), you can pick up a white "LOCAL" ribbon at check-in. Conference hosts will direct attendees to seek out Local Guides for directions, restaurant recommendations, etc.
Conference Logistics and Registration
Sets up and staffs registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.
Monday 2/12:
- 9:30AM - 4:30PM (can be all or half of the day, please indicate): Joe Carrano (all day)
- 9:30AM - 4:30PM (can be all or half of the day, please indicate): Your Name Here
Tuesday 2/13:
- 8:00AM - 10:00AM:Your Name Here
- 12:00PM - 2:30PM: Your Name Here
- 4:00PM - 6:00PM: Kelly Revak
Wednesday 2/14:
- 7:45AM - 9:00AM: Maggie Hughes
- 7:45AM - 9:00AM: Your Name Here
Thursday 2/15:
- 7:45AM - 9:00AM: Eva Gonsalves
Friday 2/16:
- 7:45AM - 9:00AM: David Durden
Preconference Setup & Sessions
Help manage preconference sessions, setting up projectors, etc.
Preconference Setup and sessions Tuesday 2/13:
- Time TBD: Mike Waugh (I can help early morning Tuesday before sessions, or Monday afternoon/evening)
- Time TBD: Your Name Here
Social Networking
Answering general questions on Twitter, IRC, and Slack and passing questions to the Mic-minders.
Tuesday 2/13:
- am: Your Name Here & Joseph Koivisto
- pm: Your Name Here & Joseph Koivisto
Wednesday 2/14:
- am: Your Name Here & Joseph Koivisto
- pm: Your Name Here & Joseph Koivisto
Thursday 2/15:
- am:Your Name Here & Joseph Koivisto
Friday 2/16:
- am: Your Name Here & Joseph Koivisto
Mic-minders
Pass mic for questions. Ask questions on mic on behalf of community (because of distance, mic aversion, etc). Two people are needed for each shift. You are welcome to sign up for multiple shifts!
Wednesday 2/14:
- 9-12:15 (Opening Keynote and Group 1): Your Name Here ; Your Name Here
- 1:30-5:00pm (Group 2, Breakout Sessions, and Lightning Talks): John Rees ; Morgan McKeehan
Thursday 2/15:
- 9-12:00 (Announcements, FC Group, Group 3 Talks): Your Name Here ; Your Name Here
- 1:00-5:00pm (Group 4 Talks, Lightning Talks 2, Group 4 Talks): John Rees ; Morgan McKeehan
Friday 2/16:
- 9-10am (Closing Keynote): Your Name Here ; Your Name Here
Livestream Assistants (Onsite)
Livestream assitants will help the livestream technicians in the presentation room, troubleshooting video and audio connections at the podium, and monitoring the encoding computer. Two people are needed for each shift. You are welcome to sign up for multiple shifts!
Wednesday 2/14:
- Time TBD: Kathleen Haley
- Time TBD: Your Name Here
Thursday 2/15:
- Time TBD: Kathleen Haley
- Time TBD: Your Name Here
Friday 2/16:
- Time TBD: Michael Della Bitta
- Time TBD: Kathleen Haley (but will need to leave by 12:45 at latest)
Livestream QA (Remote)
Volunteers for livestream QA will be remotely watching the conference and can notify us if there are any issues with the feed. We'd prefer two or three volunteers per shift, located in different parts of the US/world.
Wednesday 2/14:
- Time TBD: Your Name Here (East); Your Name Here (West);
- Time TBD: Your Name Here (East); Your Name Here (West);
Thursday 2/15:
- Time TBD: Your Name Here (East); Your Name Here (West);
- Time TBD: Your Name Here (East); Your Name Here (West);
Friday 2/16:
- Time TBD: Your Name Here (East); Your Name Here (West);
- Time TBD: Your Name Here (East); Your Name Here (West);
IRC/Slack (Technical)
Access: Look into technology/procedures to make connecting to, and maintaining a connection to, IRC/Slack less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people.
- Before the conference: Mark Matienzo
- Time TBD: Your Name Here
Helper: Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.
- Time TBD: Your Name Here
- Time TBD: Your Name Here
MCs
Wednesday 2/14:
- Time TBD (AM?): Becky Yoose
- Time TBD: (PM, not during my AM talk): Julie Swierczek
Thursday 2/15:
- Time TBD (AM, but not if that's when my talk is): Dre
- Time TBD: Christina Harlow
Friday 2/16:
- AM Session: Mary Jinglewski
Session Timers
People who volunteer to sit up front, keep time (and bring timer equipment - i.e. a laptop or tablet with a stopwatch program). It's good to have two people in each slot to back each other up in case of machinery failure.
Wednesday 2/14:
- 9-12:15 (Opening Keynote and Group 1): Laura Akerman ; Backup: Your Name Here
- 1:30-5:00pm (Group 2, Breakout Sessions, and Lightning Talks): Eben English ; Backup: David Durden
Thursday 2/15:
- 9-12:00 (Announcements, FC Group, Group 3 Talks): Whitni ; Backup: Maggie Hughes
- 1:00-5:00pm (Group 4 Talks, Lightning Talks 2, Group 4 Talks): David Durden ; Backup: Your Name Here
Friday 2/16: 9-11am (Closing Keynote, Lightning Talks 3): Monique Libby ; Backup: Your Name Here
Reception assistance
Help direct people who enter on the ground floor of the Library of Congress to the great hall.
Wednesday 2/14: 6:45-7:45pm: Your Name Here
The Whatever Crew
Volunteers who are willing to help with various tasks as needed during the conference.
- Craig Boman
- Roy Tennant Can also text or call 707-287-5580
- Julie Swierczek
- John Rees
- Morgan McKeehan
- Monique Libby
- Your Name Here
- Your Name Here
