2026 Scholarship Documents/Timeline

2026 Scholarship Committee Documents

The 2026 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

Task / milestone	Date(s)	Notes	Team
Call for committee volunteers			ALL
Initial committee meetings	10/??/2025		ALL as available
Finalize the number of scholarship recipient seats to hold for registration	??/??/2025		Chair
Finalize call for applications & application format	??/??/2025
Put out call for applications	??/??/2025 and 2026	Includes identifying channels, communities, organizations to target
Review evaluation rubric	??/??/2025 or 2026
Application deadline	??/??/2026
Confirm application receipt		Applicants will receive a confirmation when submitting the form.
Review & rate applications individually	??/??/2026 - ??/??/2026	"Individually" as in each committee member	ALL
Committee meeting to discuss applications, choose recipients	??/??/2026	Committee will communicate via email during the review but will set up a meeting if needed	ALL - multiple meetings if needed or send written feedback
Finalize number of available scholarships; notify LPC of registration spots to release			Budget & sponsorship committees
Notify recipients, waitlisted, non-recipients; ask recipients for confirmation	??/??/2026
Recipients confirm participation	??/??/2026
Follow up with waitlisted applicants	??/??/2026
Announce awardees	??/??/2026
Recruit conference buddies	??/??/2026	Send an email awardees and the listserv to recruit
Send a reminder for the buddy program	??/??/2026
Match awardees with conference buddies	??/??/2026	Assume ongoing basis - some awardees may change their minds or people may volunteer late
Travel & housing planning		A Very Informative Email like logistics
Coordinate with CONCENTRA: awardee names & contact email		Rolling as confirmations come in
Coordinate with conference MC(s): scholarship winners recognition, name pronunciation
Conference guide / social stuff email			ALL
Conference!	03/02/2026-03/05/2026
Group lunch	??/??/2026
Lessons learned	??/??/2026		ALL
Post-conference feedback	??/??/2026	Create & send survey, review feedback	(survey & email), ALL (review feedback)
Documentation	??/??/2026	Share committee documents & participant feedback with other committees and/or post on wiki as appropriate