2026 Scholarship Documents/Timeline

2026 Scholarship Committee Documents

The 2026 Scholarship Committee used this timeline to track tasks and deadlines. Committee members signed up for tasks based on interest and capacity.

Task / milestone	Date(s)	Notes	Team
Call for committee volunteers	10/03/2025 - 10/31/2025		Local Planning Committee & CONCENTRA
Initial committee meeting	10/28/2025		ALL as available
Gain access to & add all to the C4L Scholarship Google Group	10/31/2025		Chair
Finalize the number of scholarship recipient seats to hold for registration (or minimum number)	11/15/2025		Chair
Committee meeting to finalize call for applications & application format	12/01/2025 - 12/05/2025		Chair
Create application form	10/30/2025	Google Form	Volunteer
Review evaluation rubric	10/30/2025 - 11/06/2025		ALL
Put out call for applications	12/08/2025	Includes identifying channels, communities, organizations to target	ALL as available
Send out second call for applications, if needed	01/05/2025		ALL as available
Application deadline	01/09/2025	11:59 Pacific	Recipients
Confirm application receipt	N/A	Applicants will receive a confirmation when submitting the form.
Review & rate applications individually	01/12/2026 - 01/23/2026	"Individually," as in each committee member	ALL
Committee meeting to discuss applications, choose recipients	01/26/2026	Committee will communicate via email during the review but will set up a meeting if needed	ALL - multiple meetings if needed or send written feedback
Finalize number of available scholarships; notify LPC of registration spots to release	N/A	N/A	Budget & sponsorship committees
Notify recipients, waitlisted, non-recipients; ask recipients for confirmation	01/26/2026		ALL as available
Recipients confirm participation	01/29/2026		Recipients
Follow up with waitlisted applicants	01/30/2026		ALL as available
Waitlisted applicants confirm participation	02/03/2026	If any	Recipients
Announce awardees	03/02/2026 - 03/04/2026	Announced at conference
Recruit conference buddies	N/A -- Will not be done this year	Send an email to awardees and the listserv to recruit	ALL as available
Send a reminder for the buddy program	N/A -- Will not be done this year		ALL as available
Match awardees with conference buddies	N/A -- Will not be done this year	Assume ongoing basis - some awardees may change their minds or people may volunteer late	ALL
Travel & housing planning	N/A	Now handled entirely by CONCENTRA
Coordinate with CONCENTRA: awardee names & contact email	01/26/2026 - 02/03/2026	Rolling as confirmations come in, latest dates listed for initial awardees and for waitlisted awardees	Chair and Co-chair
Coordinate with conference MC(s): scholarship winners recognition, name pronunciation	03/02/2026 - 03/04/2026		Chair or Co-chair, or ALL as available
Conference guide / social stuff email	N/A -- Will not be done this year		ALL
Conference!	03/02/2026 - 03/05/2026
Group lunch	N/A -- Will not be done this year		ALL as available
Post-conference feedback	03/11/2026	Create & send survey, review feedback	Volunteer (survey & email), ALL (review feedback)
Lessons learned	03/19/2026		ALL
Full Documentation	03/23/2026	Share committee documents & participant feedback with other committees and/or post on wiki as appropriate	Documentarian