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2018 Conference Volunteers

Revision as of 19:57, 1 February 2018 by KellyRevak (Talk | contribs)

Revision as of 19:57, 1 February 2018 by KellyRevak (Talk | contribs)

Code4Lib 2018 Conference Volunteers

Call for volunteers during the actual conference, as opposed to the conference planning committees.

Concierge/Local Guides

Available after sessions to direct people to evening activities and local points of interest, etc.

If you're local to the DC area (or know it very well), you can pick up a white "LOCAL" ribbon at check-in. Conference hosts will direct attendees to seek out Local Guides for directions, restaurant recommendations, etc.

Conference Logistics

Sets up registration table, signage and welcome packets, ensures proper power availability to conference attendees, etc.

Monday 2/12:

  • Time TBD: Your Name Here
  • Time TBD: Your Name Here

Tuesday 2/13:

  • Time TBD:Your Name Here

Wednesday 2/14:

Thursday 2/15:

Friday 2/16:

Preconference Setup & Sessions

Help manage preconference sessions, setting up projectors, etc.

Preconference Setup and sessions Tuesday 2/13:

  • Time TBD: Mike Waugh (I can help early morning Tuesday before sessions, or Monday afternoon/evening)
  • Time TBD: Your Name Here
  • Time TBD: Your Name Here
  • Time TBD: Your Name Here


Social Networking

Answering general questions on Twitter, IRC, and Slack and passing questions to the Mic-minders.

Tuesday 2/13:

  • Time TBD: Your Name Here
  • Time TBD: Your Name Here

Wednesday 2/14:

  • Time TBD: Your Name Here
  • Time TBD: Your Name Here

Thursday 2/15:

  • Time TBD:Your Name Here

Friday 2/16:

  • Time TBD: Your Name Here

Mic-minders

Pass mic for questions. Ask questions on mic on behalf of community (because of distance, mic aversion, etc)

Wednesday 2/14:

  • 9-12:15 (Opening Keynote and Group 1): Your Name Here ; Your Name Here
  • 1:30-5:00pm (Group 2, Breakout Sessions, and Lightning Talks): Your Name Here ; Your Name Here

Thursday 2/15:

  • 9-12:00 (Announcements, FC Group, Group 3 Talks): Your Name Here ; Your Name Here
  • 1:00-5:00pm (Group 4 Talks, Lightning Talks 2, Group 4 Talks): Your Name Here ; Your Name Here

Friday 2/16:

  • 9-10am (Closing Keynote): Your Name Here


Livestream Assistants (Onsite)

Livestream assitants will help the livestream technicians in the presentation room, troubleshooting video and audio connections at the podium, and monitoring the encoding computer. Two people are needed for each shift. You are welcome to sign up for multiple shifts!

Wednesday 2/14:

Thursday 2/15:

Friday 2/16:

Livestream QA (Remote)

Volunteers for livestream QA will be remotely watching the conference and can notify us if there are any issues with the feed. We'd prefer two or three volunteers per shift, located in different parts of the US/world. All times below are Pacific Standard Time (PST).

Wednesday 2/14:

  • Time TBD: Your Name Here (East); Your Name Here (West);
  • Time TBD: Your Name Here (East); Your Name Here (West);

Thursday 2/15:

  • Time TBD: Your Name Here (East); Your Name Here (West);
  • Time TBD: Your Name Here (East); Your Name Here (West);

Friday 2/16:

  • Time TBD: Your Name Here (East); Your Name Here (West);
  • Time TBD: Your Name Here (East); Your Name Here (West);

IRC/Slack (Technical)

Access: Look into technology/procedures to make connecting to, and maintaining a connection to, IRC/Slack less painful. i.e. make sure wifi will allow connection, and someone needs to contact freenode about the sudden influx of people.

Helper: Demonstrate how to get onto #code4lib during Registration. Offer support for newcomers in #code4lib during the conference.

  • Time TBD: Your Name Here
  • Time TBD: Your Name Here

MCs

Wednesday 2/14:

  • Time TBD (AM?): Becky Yoose
  • Time TBD: (PM, not during my AM talk): Julie Swierczek

Thursday 2/15:

  • Time TBD (AM, but not if that's when my talk is): Dre
  • Time TBD: Christina Harlow

Friday 2/16:

  • AM Session: Mary Jinglewski

Session Timers

People who volunteer to sit up front, keep time (and bring timer equipment - i.e. a laptop or tablet with a stopwatch program). It's good to have two people in each slot to back each other up in case of machinery failure.

Wednesday 2/14:

  • 9-12:15 (Opening Keynote and Group 1): Laura Akerman ; Backup: Your Name Here
  • 1:30-5:00pm (Group 2, Breakout Sessions, and Lightning Talks): Your Name Here ; Backup: David Durden

Thursday 2/15:

  • 9-12:00 (Announcements, FC Group, Group 3 Talks): Whitni ; Backup: Maggie Hughes
  • 1:00-5:00pm (Group 4 Talks, Lightning Talks 2, Group 4 Talks): David Durden ; Backup: Your Name Here

Friday 2/16: 9-11am (Closing Keynote, Lightning Talks 3): Your Name Here ; Backup: Your Name Here


The Whatever Crew

Volunteers who are willing to help with various tasks as needed during the conference.

Last modified on 15 February 2018, at 19:37